Multicultural Committee

08 June 2022

Multicultural committee - Terms of Reference Ngā Ārahina Mahinga

Chair	Councillor Chen
Deputy Chair	Councillor Galloway
Membership	Councillor Chu Councillor Johanson Councillor MacDonald
Quorum	Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.
Meeting Cycle	Bimonthly
Reports To	Council

Area of Focus

The Multicultural Committee considers and reports to Council on the following matters:

· Overseeing the implementation of the Christchurch Multicultural Strategy – Our Future together, including the establishment of the Multicultural Advisory Group (MAG) and working together on the implementation plan to achieve the goals:

o The Christchurch City Council is an inclusive and diverse organisation which reflects, understands and responds to the diversity of individuals and communities it serves.

o All communities have equitable access to Council services and resources.

o All residents are able to participate in Council decision-making.

o Christchurch is a city of cultural vibrancy, diversity, inclusion and connection.

· Working in partnership with the existing mandated community networks/forums to promote the goals of the Christchurch Multicultural Strategy. These include:

o The Multicultural Council

o INFORM Network

o CLING (Community Languages and Information Network Group)

o Multicultural Strategy Implementation Committee

o Canterbury Interfaith Society

o Other peak groups that represent the interests of many.

· Engaging with a range of ethnic communities who live, work, visit and/or study in Greater Christchurch to ensure that everyone has a voice in Council decision making.

Multicultural Committee

08 June 2022

Unconfirmed

Multicultural Committee

Open Minutes

Date: Friday 4 March 2022

Time: 1.05pm

Venue: Via audio-video link

Present

Chairperson

Deputy Chairperson

Members

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Catherine Chu

Councillor Yani Johanson

Councillor Sam MacDonald

Principal Advisor

John Filsell

Head of Community Support & Partnerships

Tel: 941 8303

Liz Ryley

Committee and Hearings Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

No apologies were recorded as all members were present.

Councillor Galloway left the meeting at 1.30pm, returned at 1.40pm, left at 1.48pm and returned at 1.50pm.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

Minute’s Silence

The meeting stood for a minute’s silence to acknowledge and support the people of Ukraine.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved MCSC/2022/00001

That the minutes of the Multicultural Committee meeting held on Wednesday, 3 November 2021 be confirmed.

Councillor Galloway/Councillor MacDonald Carried

4. Public Forum Te Huinga Tūmatanui

Part B

4.1

Halswell Residents’ Association

David Hawke addressed the meeting on behalf of the Halswell Residents’ Association (HRA) regarding the Mataī heritage project. The HRA has been in communication with Environment Canterbury Councillor Craig Pauling and with Rūnanga about the trees.

The HRA was working on a proposal whereby various ethnic communities could use the wood to make items of woodwork, for display perhaps at Te Hāpua or other venue. The views of the Committee were sought on the proposal.

The HRA will send an email of the detail to Committee members, for their feedback and responses.

Committee Resolved MCSC/2022/00002

Part B

That the Multicultural Committee:

1. Thanks David Hawke, Halswell Residents’ Association for their presentation.

Councillor Galloway/Councillor Chen Carried

4.2 Multicultural Council

Dr Surinder Tandon on behalf of the Multicultural Council noted their sympathy for the people of Ukraine. He talked about COVID-19 prevention measures and advised the Multicultural Council was opposed to the protesting that was occurring, and applauded the good work by the Police. The Multicultural Council is involved in discussion with the Ministry of Social Development and Department of Internal Affairs about social cohesion and contact harm.

John Filsell advised that Claire Appleby-Phillips was having similar discussions. Further information about this will be requested from staff to be provided to the Committee.

The importance of messages about peace and bringing people together was noted.

Committee Resolved MCSC/2022/00003

Part B

That the Multicultural Committee:

1. Thanks Dr Tandon for the Multicultural Council update.

Councillor Chen/Councillor Galloway Carried

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Updates from Mandated Groups Ngā Kōrero nā Ngā Rōpū-tuku-mana

Part B

There were no updates on this occasion from mandated groups.

7. Treaty Relationships Team Update Report
	Committee Comment 1. A presentation was given by Shayne Te Aika, Christchurch City Council Principal Advisor, and Jay Hepi, Senior Advisor, Treaty Relationships. See Minutes Attachment. 2. The presentation covered the role and function, and the key relationships of the Treaty, Ngāi Tahu and its regional Rūnanga. 3. Shayne advised that the Treaty Relationships team was always happy to engage and promote cultural understanding, including of other cultures.
	Committee Resolved MCSC/2022/00004 Part B That the Multicultural Committee: 1. Receive the information in the Treaty Relationships Update Report. 2. Give thanks to Shayne Te Aika for his comprehensive report regarding the Treaty Relationship team role and function, and the key relationships of the Treaty, Ngāi Tahu and its regional rūnanga etc. 3. Acknowledge Shayne Te Aika for his greater contribution to the Council as Principal Advisor Treaty Relationships over the last several years. Councillor Chen/Councillor Galloway Carried
	Attachments a Treaty Relationship Presentation

8. Improving Diversity and Representation in our Research
	Committee Comment 1. Christchurch City Council Monitoring and Research team, Aimee Martin and Kath Jamieson, presented to the meeting on its Primary Research Programme. See Minutes Attachment. The Programme covered: 1.1 Residents’ Survey Programme; 1.2 Life in Christchurch Programme; and 1.3 Big Cities Quality of Life Survey. 2. Discussion was held following the presentation. The under-representation of the Asian community was noted with a suggestion given that the team should connect with the Multicultural Advisory Group, and the City Council’s Youth Advisory Committee, to make the presentation to them. 3. This information is needed for the Council’s Annual and Long Term Plans. Some geographic areas are not engaging. In response to an enquiry about what the lowest level of data was that could be collected in a neighbourhood, Kath advised that good data was available to suburb level and when results were combined. It is useful to consider how that information is provided to the Councillors. There are 16,000 on the Life of Christchurch people’s panel. Ethnic community leaders as part of the people’s panel was suggested. It was noted there was a full suite of age/gender/ethnicity/contact detail for Annual Plans to try and achieve a full reflection of the community. 4. A suggestion was made about engaging with multi ethnic media for translation purposes.
	Committee Resolved MCSC/2022/00005 Part C That the Multicultural Committee: 1. Receives the information in this report. 2. Provides advice and input to support the Monitoring and Research Team’s goals of improving the ethnic diversity of the Life in Christchurch panel and of identifying how best to engage with various communities in regard to our research. 3. Supports an ongoing collaborative approach to improving the ethnic diversity of respondents across the Monitoring and Research Teams research programme. Councillor MacDonald/Councillor Chu Carried
	Attachments a Monitoring & Research Unit Research Programme Presentation

9. Multicultural Strategy Implementation – Update

Committee Comment

Proposed Multicultural Centre

1. The Committee was provided with an update by Council’s Project Management team, about the purchase of the Christchurch Netball Centre with a proposal for a Multicultural Community and Recreation Centre. The build project is planned to commence during mid-2022 and proposed to be opened in 2023.

2. Questions of clarification were responded to including about liaising and involvement with Hagley Community College.

3. Staff will continue to update and provide a briefing to the Committee when the sale has settled, netball has confirmed its exit plan and a project plan has been developed.

Committee Resolved MCSC/2022/00006

Part B

That the Multicultural Committee:

1. Receive the information in the verbal update.

Councillor Chen/Councillor Johanson Carried

Meeting concluded at 2.45pm.

CONFIRMED THIS 8TH DAY OF JUNE 2022

Councillor Jimmy Chen

Chairperson

Multicultural Committee

08 June 2022

8. Ministry for Ethnic Communities Update
Reference / Te Tohutoro:	22/648822
Report of / Te Pou Matua:	Claire Appleby-Phillips, Principal Adviser Community Planning and Partnerships – claire.applebyphillips@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson – General Manager Citizens and Community Group – mary.richardson@ccc.govt.nz

1. Brief Summary

Matthew Nichols, Southern Regional Manager and Deborah Lam, Senior Advisor Ministry for Ethnic Communities- Christchurch will provide an update to the Committee about:

1.1 The establishment of the new Ministry and their new strategic direction;

1.2 The Ministry’s outreach programme to Ukrainian communities throughout Aotearoa New Zealand.

2. Officer Recommendations Ngā Tūtohu

That the Multicultural Committee:

1. Receive the information in the Update Report from the Ministry for Ethnic Communities.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
N/A	N/A

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Claire Appleby-Phillips - Principal Community Partnerships & Planning Advisor
Approved By	John Filsell - Head of Community Support and Partnerships

Multicultural Committee

08 June 2022

9. Multicultural Strategy Implementation- Staff Update
Reference / Te Tohutoro:	22/522730
Report of / Te Pou Matua:	Claire Appleby Phillips - Principal Adviser Community Planning and Partnerships – claire.applebyphillips@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson - General Manager Citizens and Community Group – mary.richardson@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to update the Committee on:

· progress on the implementation of the Christchurch Multicultural Strategy (Attachment A);

· the Multicultural Advisory Group meeting of 3 May 2022;

· the development of the Multicultural Recreation and Community Centre; and

· the work of Kāpuia - Ministerial Advisory Group and the Collective Impact Board, established in response to the Royal Commission of Enquiry into the 15 March 2019 Mosque attacks.

2. Officer Recommendations Ngā Tūtohu

That the Multicultural Committee:

1. Receive the information in the Multicultural Strategy Implementation - Staff Update Report.

3. Multicultural Strategy Implementation Progress update

3.1 Please see attached the Multicultural Strategy Implementation Progress update report (Attachment A).

4. Multicultural Recreation and Community Centre

4.1 The sale and purchase of the Christchurch Netball Centre is now complete. Council staff will work with Canterbury Netball as they transition to their new facility at Ngā Puna Wai over the next year or so. Regular monthly meetings have been established between staff and Netball Centre management to assist with their transition and to better understand the buildings operational requirements.

4.2 Council has access to the meeting room facilities, negotiated on a case by case basis during this time.

4.3 A series of community conversations will be held at the Netball Centre site during August this year. These conversations will provide diverse communities an opportunity to share with Council the community’s vision for a Multicultural Recreation and Community Centre and to develop a collective set of values, ownership and aspirations that will underpin its future operations.

5. Multicultural Advisory Group

5.1 On 3 May 2022 the Multicultural Advisory Group (MAG) met onsite at the Christchurch Netball Centre. The group held a workshop about their vison for the establishment and future use of a Multicultural Recreation and Community Centre. This advice will be presented to the Multicultural Committee via a consultation report once the wider community conversations have concluded in September 2022.

5.2 The MAG held elections to replace the Chair and Deputy Chair due to the Chairs recent resignation. Henry Jaiswal was elected Chair and Shreejana Chetrie, Deputy Chair.

5.3 There remain two vacancies on the MAG. As per the Terms of Reference, a call for expressions of interest was sent to networks on 13 May, closing 28 May 2022. The MAG will shortlist the applicants and final appointments will be made by the Multicultural Committee at their next meeting scheduled for 2 September 2022.

6. Kāpuia - Ministerial Advisory Group and Collective Impact Board update

6.1 Progress on the implementation of the Royal Commission of Enquiry (RCOI) recommendations including Government initiatives underway can be found here: Royal Commission of Inquiry into the terrorist attack on Christchurch masjidain | Department of the Prime Minister and Cabinet (DPMC)

6.2 Council is represented on the RCOI Ministerial Advisory Group, Kāpuia. The work of Kāpuia can be found here: https://dpmc.govt.nz/our-programmes/special-programmes/kapuia-ministerial-advisory-group

6.3 Council is also an observer on the Christchurch Collective Impact Board. The Collective Impact Board was established in response to:

6.3.1 Recommendation 25: ‘Work with relevant public sector agencies and non-government organisations to facilitate co-ordinated access to ongoing recovery support for affected whānau, survivors and witnesses of the 15 March 2019 terrorist attack”.

6.3.2 Recommendation 26: “Investigate establishing a Collective Impact Network and Board or other relevant mechanism that enables public sector agencies, non-government organisations and affected whānau, survivors and witnesses to agree on a specific work programme to provide ongoing wrap around services to affected whānau, survivors and witnesses”.

6.4 Information on the Collective Impact Board can be found here: https://www.collectiveimpactboard.org.nz/

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Multicultural Strategy Implementation Progess Plan April 2022	24

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
N/A	N/A

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Claire Appleby-Phillips - Principal Community Partnerships & Planning Advisor

Approved By

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community

7. Multicultural Advisory Group Minutes - 3 May 2022
Reference / Te Tohutoro:	22/642764
Report of / Te Pou Matua:	Sylvia Docherty, Policy & Project Advisor, Community Support & Partnerships – sylvia.docherty@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community – mary.richardson@ccc.govt.nz