Insurance Subcommittee
Agenda
Notice of Meeting:
An ordinary meeting of the Insurance
Subcommittee will be held on:
Date: Thursday 16 June 2022
Time: 9am
Venue: Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch
Membership
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Chairperson
Members
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Mayor Lianne Dalziel
Deputy Mayor Andrew Turner
Councillor Mike Davidson
Councillor Sam MacDonald
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13 June 2022
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Principal Advisor
Leah Scales
General Manager - Resources / CFO
Tel: 941 8999
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Megan Pearce
Hearings and Council Support Manager
941 8140
Megan.pearce@ccc.govt.nz
www.ccc.govt.nz
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Insurance
Subcommittee
16 June 2022
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Insurance
Subcommittee
16 June 2022
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Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
TABLE OF CONTENTS
C 1. Apologies Ngā Whakapāha.......................................................................... 4
B 2. Declarations of Interest Ngā Whakapuaki Aronga........................................... 4
C 3. Confirmation of Previous Minutes Te Whakaāe o te
hui o mua.......................... 4
C 4. Resolution
to Exclude the Public.................................................................. 9
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Insurance
Subcommittee
16 June 2022
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1. Apologies Ngā Whakapāha
At the close of
the agenda no apologies had been received.
2. Declarations of Interest Ngā
Whakapuaki Aronga
Members are
reminded of the need to be vigilant and to stand aside from decision making
when a conflict arises between their role as an elected representative and any
private or other external interest they might have.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
That the
minutes of the Insurance Subcommittee meeting held on Wednesday, 6 April 2022 be confirmed
(refer page 5).
That the
minutes of the Insurance Subcommittee meeting held on Tuesday, 10 May 2022 be confirmed (refer
page 7).
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Insurance
Subcommittee
16 June 2022
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Insurance Subcommittee
Open Minutes
Date: Wednesday 6 April 2022
Time: 3.03pm
Venue: Held by audio/visual link
Present
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Chairperson
Members
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Mayor Lianne Dalziel
Deputy Mayor Andrew Turner
Councillor Mike Davidson
Councillor Sam MacDonald
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Principal Advisor
Leah Scales
Acting General Manager - Resources / CFO
Tel: 941 8999
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Samantha Kelly
Team Leader Hearings & Committee Support
941 6227
samantha.kelly@ccc.govt.nz
www.ccc.govt.nz
Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia
Tīmatanga: Given by the Mayor.
The agenda was dealt with in the following
order.
1. Apologies
Ngā Whakapāha
Part C
2. Declarations
of Interest Ngā Whakapuaki Aronga
Part B
There were no
declarations of interest recorded.
3. Confirmation
of Previous Minutes Te Whakaāe o te hui o mua
Part C
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Committee Resolved INS/2022/00001
That the
minutes of the Insurance Subcommittee meeting held on Wednesday, 1 December
2021 be confirmed.
Councillor MacDonald/Councillor
Davidson Carried
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4. Resolution
to Exclude the Public
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Committee Resolved INS/2022/00002
Part C
That at 3.04pm the resolution to exclude the public set out on
pages 7 to 8 of the agenda be adopted.
Mayor/Deputy
Mayor Carried
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The public were re-admitted to the meeting
at 3.33pm.
Karakia Whakamutunga: Given by the Mayor.
Meeting
concluded at 3.33pm.
Mayor Lianne Dalziel
Chairperson
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Insurance
Subcommittee
16 June 2022
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Insurance Subcommittee
Extraordinary
Minutes
Date: Tuesday 10 May 2022
Time: 2.33pm
Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Present
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Chairperson
Members
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Mayor Lianne Dalziel
Deputy Mayor Andrew Turner
Councillor Mike Davidson
Councillor Sam MacDonald
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Principal Advisor
Leah Scales
General Manager - Resources / CFO
Tel: 941 8999
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Megan Pearce
Hearings and Council Support Manager
941 8140
Megan.pearce@ccc.govt.nz
www.ccc.govt.nz
Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
1. Apologies
Ngā Whakapāha
2. Declarations
of Interest Ngā Whakapuaki Aronga
There were no declarations
of interest recorded.
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3. Resolution
to Exclude the Public
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Committee Resolved INS/2022/00004
Part C
That Brent King of Marsh remain after the public have been
excluded for Item 4 of the public excluded agenda as he has knowledge that is
relevant to that item and will assist the Council.
That at 2.34pm the resolution to exclude the public set out on
pages 5 to 6 of the agenda be adopted.
Mayor/Councillor
MacDonald Carried
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The public were re-admitted to the meeting
at 4.19pm.
Meeting concluded
at 4.20pm.
CONFIRMED THIS 16th DAY OF JUNE 2022
Mayor Lianne Dalziel
Chairperson
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Insurance
Subcommittee
16 June 2022
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4. Resolution to Exclude the Public
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Section 48, Local Government Official
Information and Meetings Act 1987.
I move that the public be excluded from the
following parts of the proceedings of this meeting, namely items listed
overleaf.
Reason for passing this resolution: good
reason to withhold exists under section 7.
Specific grounds under section 48(1) for
the passing of this resolution: Section 48(1)(a)
Note
Section 48(4) of the Local Government
Official Information and Meetings Act 1987 provides as follows:
“(4) Every resolution to exclude the
public shall be put at a time when the meeting is open to the public, and the
text of that resolution (or copies thereof):
(a) Shall
be available to any member of the public who is present; and
(b) Shall
form part of the minutes of the local authority.”
This resolution is made in reliance on
Section 48(1)(a) of the Local Government Official Information and Meetings Act
1987 and the particular interest or interests protected by Section 6 or Section
7 of that Act which would be prejudiced by the holding of the whole or relevant
part of the proceedings of the meeting in public are as follows:
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Insurance
Subcommittee
16 June 2022
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ITEM NO.
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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SECTION
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SUBCLAUSE AND REASON UNDER THE ACT
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PLAIN ENGLISH REASON
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WHEN REPORTS CAN BE RELEASED
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5.
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Public Excluded Insurance Subcommittee Minutes - 6 April 2022
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Refer to the previous public excluded reason in the agendas for
these meetings.
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6.
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Public Excluded Insurance Subcommittee Minutes - 10 May 2022
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Refer to the previous public excluded reason in the agendas for
these meetings.
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7.
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Insurance Renewal Update
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s7(2)(b)(ii)
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Prejudice Commercial Position
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Insurance renewals are undertaken on a confidential basis due to
the commercial sensitivities involved.
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31 July 2023
This report may be released after the end of the 2022 / 2023 cover
year. Policy details around terms, conditions and pricing must remain
confidential.
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8.
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Insurance Matters
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s7(2)(g)
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Maintain Legal Professional Privilege
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To keep legal advice confidential.
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The report will remain withheld from public release until in the
view of the Head of Legal & Democratic Services the ground for witholding
under the Local Government Official Information Act no longer applies.
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9.
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CWTP Insurance Update
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s7(2)(b)(ii), s7(2)(g), s7(2)(i)
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Prejudice Commercial Position, Maintain Legal Professional
Privilege, Conduct Negotiations
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Insurance negotiations must remain confidential to protect
Council's negotiating position
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Following settlement of the insurance claim when the Chief
Executive Officer or GM Resources / CFO determine there are no longer any
reasons to withhold the information under the Act.
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