Insurance Subcommittee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Insurance Subcommittee will be held on:

 

Date:                                    Thursday 16 June 2022

Time:                                   9am

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Mike Davidson

Councillor Sam MacDonald

 

 

13 June 2022

 

 

 

Principal Advisor

Leah Scales

General Manager - Resources / CFO

Tel: 941 8999

 

Megan Pearce

Hearings and Council Support Manager

941 8140

Megan.pearce@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Insurance Subcommittee

16 June 2022

 

 


Insurance Subcommittee

16 June 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies Ngā Whakapāha.......................................................................... 4

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 4

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 4

C          4.        Resolution to Exclude the Public.................................................................. 9

 


Insurance Subcommittee

16 June 2022

 

 

1.   Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Insurance Subcommittee meeting held on Wednesday, 6 April 2022  be confirmed (refer page 5).

That the minutes of the Insurance Subcommittee meeting held on Tuesday, 10 May 2022  be confirmed (refer page 7).


Insurance Subcommittee

16 June 2022

Unconfirmed

 

 

Insurance Subcommittee

Open Minutes

 

 

Date:                                    Wednesday 6 April 2022

Time:                                   3.03pm

Venue:                                 Held by audio/visual link

 

 

Present

Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Mike Davidson

Councillor Sam MacDonald

 

 

 

 

 

 

 

Principal Advisor

Leah Scales

Acting General Manager - Resources / CFO

Tel: 941 8999

 

Samantha Kelly

Team Leader Hearings & Committee Support

941 6227

samantha.kelly@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Karakia Tīmatanga: Given by the Mayor.

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

There were no apologies.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved INS/2022/00001

That the minutes of the Insurance Subcommittee meeting held on Wednesday, 1 December 2021 be confirmed.

Councillor MacDonald/Councillor Davidson                                                                                                  Carried

 

4.   Resolution to Exclude the Public

 

Committee Resolved INS/2022/00002

Part C

That at 3.04pm the resolution to exclude the public set out on pages 7 to 8 of the agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

The public were re-admitted to the meeting at 3.33pm.

Karakia Whakamutunga: Given by the Mayor.

 

Meeting concluded at 3.33pm.

 

Mayor Lianne Dalziel

Chairperson


Insurance Subcommittee

16 June 2022

Unconfirmed

 

 

Insurance Subcommittee

Extraordinary Minutes

 

 

Date:                                    Tuesday 10 May 2022

Time:                                   2.33pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Mike Davidson

Councillor Sam MacDonald

 

 

 

 

 

 

 

Principal Advisor

Leah Scales

General Manager - Resources / CFO

Tel: 941 8999

 

Megan Pearce

Hearings and Council Support Manager

941 8140

Megan.pearce@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

1.   Apologies Ngā Whakapāha 

Committee Decision

Nil.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

 

 

3.   Resolution to Exclude the Public

 

Committee Resolved INS/2022/00004

Part C

That Brent King of Marsh remain after the public have been excluded for Item 4 of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Council.

That at 2.34pm the resolution to exclude the public set out on pages 5 to 6 of the agenda be adopted.

 

Mayor/Councillor MacDonald                                                                                                                                 Carried

 

The public were re-admitted to the meeting at 4.19pm.

 

 

Meeting concluded at 4.20pm.

 

CONFIRMED THIS 16th  DAY OF JUNE 2022

 

Mayor Lianne Dalziel

Chairperson

 


Insurance Subcommittee

16 June 2022

 

 

4.      Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Insurance Subcommittee

16 June 2022

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

5.

Public Excluded Insurance Subcommittee Minutes - 6 April 2022

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

6.

Public Excluded Insurance Subcommittee Minutes - 10 May 2022

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

7.

Insurance Renewal Update

s7(2)(b)(ii)

Prejudice Commercial Position

Insurance renewals are undertaken on a confidential basis due to the commercial sensitivities involved.

31 July 2023

This report may be released after the end of the 2022 / 2023 cover year. Policy details around terms, conditions and pricing must remain confidential.

8.

Insurance Matters

s7(2)(g)

Maintain Legal Professional Privilege

To keep legal advice confidential.

The report will remain withheld from public release until in the view of the Head of Legal & Democratic Services the ground for witholding under the Local Government Official Information Act no longer applies.

9.

CWTP Insurance Update

s7(2)(b)(ii), s7(2)(g), s7(2)(i)

Prejudice Commercial Position, Maintain Legal Professional Privilege, Conduct Negotiations

Insurance negotiations must remain confidential to protect Council's negotiating position

Following settlement of the insurance claim when the Chief Executive Officer or GM Resources / CFO determine there are no longer any reasons to withhold the information under the Act.