Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

28 June 2022

Unconfirmed

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Tuesday 14 June 2022

Time: 5.04pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton (via audio visual link)

Jimmy Chen (via audio visual link)

Catherine Chu

Gamal Fouda

Anne Galloway (via audio visual link)

Andrei Moore (via audio visual link)

Debbie Mora (via audio visual link)

Mark Peters

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The Chairperson opened the meeting and notified members that the meeting was being publicly livestreamed on YouTube and that the recording would be kept online for future viewing.

The agenda was dealt with in the following order.

1. Apologies / Ngā Whakapāha

Part C

Community Board Resolved HHRB/2022/00052

That the apology received from Catherine Chu for possible early departure, be accepted.

Mike Mora/Mark Peters Carried

2. Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2022/00053

That the open and public excluded minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 31 May 2022 be confirmed.

Mark Peters/Gamal Fouda Carried

4. Public Forum / Te Huinga Whānui

Part B

4.1

Kurashiki wall - Halswell Quarry Park

David Bolam-Smith, Christchurch Kurashiki Sister City Committee, addressed the Board regarding the proposed installation of an additional wall at the entrance to the Kurashiki garden at Halswell Quarry Park.

The original design for the entrance included walls either side of the pathway of the same design as the rice houses on either side of the canal in Kurashiki. A wall was installed on the right side of the path but not the left. It is now proposed to install a wall on the left to match the existing wall. The low wall will incorporate a seat and there is the opportunity to plant behind the wall.

The construction to be undertaken by a stonemason, is scheduled to take place in November 2022.

After questions from members, the Chairperson thanked Mr Bolam-Smith for his presentation.

Attachments

a Christchurch Kurashiki Sister City Committee - Public Forum Presentation

4.2 Brockworth Place Parking

Mark Alexander spoke on behalf of his son who has recently purchased a property in Brockworth Place, Riccarton, regarding limited parking in the street.

Mr Alexander observed that Brockworth Place has a number of multi-unit residences with wide entrances that limit the space available for on street parking and that there seems to be a high demand for parking. He suggested that as the place is wide it could accommodate angled parking along one side to create additional parking. Mr Alexander acknowledged that angled parking can create safety issues as it necessitates vehicles reversing into the traffic lane but said he does not consider this will be an issue in Brockworth Place which is not a major thoroughfare.

After questions from members, the Chairperson thanked Mr Alexander for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board agreed:

1. To request staff to investigate and provide advice on the possible installation of angled parking on one side of Brockworth Place, Riccarton.

5. Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence - Templeton Residents' Association

Community Board Resolved HHRB/2022/00054 (Original Officer Recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the correspondence from Templeton Residents' Association, acknowledging the Board's support for the Association's participation in the consenting process for the Roydon Quarry development.

Mark Peters/Jimmy Chen Carried

8. Proposed Road Names - 511 Halswell Road

Community Board Resolved HHRB/2022/00055 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road and lane names for 511 Halswell Road (RMA/2021/3219).

a. Road 1 - Jack Rogers Road

b. Road 2 - Whites Tramway Road

c. Road 3 - Thomas Rickerby Street

d. Road 4 - Hiller Green Street

e. Road 5 - River Stone Drive

f. Road 6 - Waterford Farm Road

g. Road 7 - Hawley Street

h. Road 8 - Comer Street

i. Lane 1 - Hao Lane

j. Lane 2 - Pīpipi Lane

k. Lane 3 - Baker Estate Lane

l. Lane 4 - Lorenzos Lane

m. Lane 5 - Tieke Lane

Debbie Mora/Mark Peters Carried

9. Waipuna Halswell-Hornby-Riccarton 2021/22 Discretionary Response Fund Applications - Church Corner Toy Library Incorporated, Riccarton Community Church Trust, Korean Society of Christchurch Incorporated, Hornby Netball Club, Smash Volleyball Club Incorporated

Community Board Resolved HHRB/2022/00056 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $3,000 from its 2021/22 Discretionary Response Fund to Church Corner Toy Library Incorporated towards Coordinator Wages.

2. Approves a grant of $2,000 from its 2021/22 Discretionary Response Fund to Riccarton Community Church Trust towards the delivery of the 2022 Riccarton Street Party.

3. Approves a grant of $1,500 from its 2021/22 Discretionary Response Fund to Korean Society of Christchurch Incorporated towards the delivery of Chuseok (Korean Thanksgiving) 2022.

4. Approves a grant of $800 from its 2021/22 Discretionary Response Fund to Hornby Netball Club towards netball replacement.

5. Approves a grant of $500 from its 2021/22 Discretionary Response Fund to Smash Volleyball Club Incorporated towards the Smash Volleyball Club Uniforms.

Debbie Mora/Gamal Fouda Carried

10. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - June 2022

Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for June 2022.

Community Board Resolved HHRB/2022/00057

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for June 2022.

2. Notes that one hundred submissions were received through the Annual Plan process on the Milns/Sparks/Sutherlands Road intersection upgrades.

Catherine Chu/Mark Peters Carried

11. Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

· Members and staff met with residents of Kathleen Crescent, Hornby, to discuss concerns about trees on Denton Park.

· Members attended a site visit to the new Hornby Centre to see progress and expressed appreciation to staff for arranging this, noting that future visits are also to be arranged.

· The Council will consider adoption of the 2022-23 annual plan at its meeting on 23 June 2022.

· The Council has approved an additional $5.5 million required for the extension to Halswell Junction Road. It is anticipated that works will be completed by June 2023.

· A recent information session with local residents and key stakeholders to discuss the future phases of the Netsal development and the wider Ngā Puna Wai traffic management plan, and to meet the contractors was well received. Ngā Puna Wai was suggested as a possible venue for a future Board meeting.

· The Deans Avenue Precinct Society is in need of volunteers.

· There is ongoing concern regarding proposals for intensification in Riccarton.

· A member attended a recent Halswell Rugby League Club day and commented on the superb line markings on the sports fields.

· A netball hoop at Halswell Domain has been vandalised and is in need of repair or replacement.

· Large potholes on Wilmers Road were to have been repaired before winter but the work has not been done yet.

· The quality of livestreaming of Board meetings was acknowledged.

· There has been a suggestion from a resident for a bridge over the stream in Broomfield Commons. Staff are investigating the proposal.

· Reports on road safety improvements on Richmond Avenue, additional speed signage in the Longhurst subdivision and the Wigram Skies speed review are still pending.

· A Matariki fun day is to be held at South Hornby School on Saturday 18 June 2022, between 11am and 2pm.

Meeting concluded at 6.08pm.

CONFIRMED THIS 28TH DAY OF JUNE 2022

Mike Mora

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

28 June 2022

7. Proposed Road Names - 25 Milns Road
Reference / Te Tohutoro:	22/728264
Report of / Te Pou Matua:	Paul Lowe, Manager Resource Consents, paul.lowe@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed road names at 25 Milns Road, Halswell.

1.2 The report is staff generated resulting from a naming request received from the subdivision developer.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road names for 25 Milns Road (RMA/2021/2562).

a. Road 1 - Mary Quinn Avenue

b. Road 2 - Winifred Avenue

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 Road naming requests have been submitted by Davie Lovell-Smith Ltd on behalf of the developer for the subdivision of 25 Milns Road (RMA/2021/2562). A preferred name and alternative names, have been put forward by the developer for each road and lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11 The proposed roads are shown in Attachment A

3.12 The proposed road names are themed for local history, with the preferred names being local pioneering women.

3.13 Note: The applicant provided a Te Reo Māori option as well, however it was not accepted by Council’s Senior Advisor Treaty Relationships.

3.14 Road 1 - Preferred name: Mary Quinn Avenue

3.15 Mary Quinn came from London as a young girl with her family in the 1870’s. Mary was a very pioneering woman who due to the death of her parents at a young age carried on farming in the Halswell area as a single woman for many years.

3.16 Road 2 - Preferred name: Winifred Avenue

3.17 Winifred Rogers was a strong pioneering woman from Hartlepool, who became a theatre sister (operating-room nurse) in one of London’s largest hospitals in the late 1880’s before making the long journey out to New Zealand, where she settled in the Halswell area and worked in the medical profession for many years.

Alternative Names

3.18 Cookfield Avenue - Cookfield, England is the birthplace of Rev. Henry Williams, who was the first Vicar at Halswell in the 1890’s. He arrived in New Zealand with his parents in 1879 at age 8, and was ordained as a priest in 1896.

3.19 Creekside Drive - Reflecting nearby Dunbars Drain that passes through the development.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	RMA/2021/2562 - Proposed Plan - 25 Milns Road	14

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipuna Halswell-Hornby-Riccarton Community Board

28 June 2022

8. Richmond Avenue - Options to reduce traffic speed while entering the Knightstream subdivision
Reference / Te Tohutoro:	22/704692
Report of / Te Pou Matua:	Gautham Praburam, Traffic Engineer, gautham.praburam@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager – Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to request that the Waipuna Halswell Hornby Riccarton Community Board approve the proposed treatments on Richmond Avenue on its approach to the Knightstream subdivision as shown in Attachment A.

1.2 In March 2021 staff presented to the Community Board information regarding vehicle speeds and other traffic concerns along Richmond Avenue. It was highlighted that the average surveyed traffic speeds were at or below the posted speed limit (40km/h) at a majority of the survey sites along the length of Richmond Avenue.

1.3 However, the average traffic speeds were found to be 47km/h immediately after the change in speed limit at the northern end of the subdivision. But, due to the lack of any adjacent residential development along this short section of Richmond Avenue and the low likelihood of pedestrians / cyclists crossing at this location, staff feel that the safety risk at this location is very low and is difficult to warrant any physical treatments, particularly when compared to other higher risk locations around the city.

1.4 In September 2021 staff presented to the Community Board potential options to manage the speed of vehicles travelling along this part of Richmond Avenue. In January 2022, a detailed analysis of the preferred options was presented to the Community Board.

1.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined through consideration of the various assessment criteria in the Council’s Significance and Engagement Policy Worksheet.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves that a flush median be painted along Richmond Avenue at the entry to the Knightstream subdivision in accordance with Attachment A as shown in the officer's report on the meeting agenda.

2. Approves that a short section of the carriageway on Richmond Avenue at the entry to the Knightstream subdivision is painted red with a “40” road marking as shown in Attachment A to the officer's report on the meeting agenda.

3. Approves that gated “vertical alignment hump” signs (PW39) are installed near the existing speed table at the Richmond Avenue / John Paterson Drive intersection.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Members of the community have mentioned that many vehicles travel at inappropriate speeds along Richmond Avenue in spite of the residential outlook of Richmond Avenue, existing signage and the speed table at the John Paterson Drive / Richmond Avenue intersection. They indicated that they would like physical measures such as the reconstruction of the existing speed table to take place in order to reduce the vehicle operating speeds.

3.2 Staff have investigated the safety concerns at this location. The safety risks were found to be very low especially when compared with many other locations in the city. Due to regular feedback from a member of the community and advice from the Community Board, staff presented to the Community Board potential options which could lower the vehicle operating speeds along Richmond Avenue.

3.3 The Board asked staff to present the final options as a formal report.

3.4 The proposed treatments are expected to encourage drivers travelling on Richmond Avenue to slow down and adhere to the posted speed limit as they enter the Knightstream subdivision.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Speed cushions as vehicles enter the subdivision.

4.1.1 The advantages of this option include:

· This would serve as a physical measure to reduce the speed of vehicles as they enter the subdivision.

4.1.2 The disadvantages of the option include:

· High probability of noise disturbance and vibrations.

· High cost and would be more warranted at other locations where road safety risks are higher.

4.2 Red surfacing on the ramps of the speed table at the Richmond Avenue / John Patterson Drive intersection.

4.2.1 The advantages of this option include:

· This would increase awareness of the speed table thereby encouraging lower speeds.

4.2.2 The disadvantages of the option include:

· The red surfacing will deteriorate over time reducing its visual impact and aesthetic appeal.

· High Cost to construct and maintain.

4.3 Planted berm - This option involves kerb extensions and installing a planted berm on the shoulder approaching the subdivision.

4.3.1 The advantages of this option include:

· This would provide a more residential outlook to this location especially for drivers who have just entered this road from a high speed motorway. It would also present a visually and physically narrower lane to the road users. These factors are expected to encourage lower speeds while entering the subdivision.

4.3.2 The disadvantages of the option include:

· Cyclists would be forced into the main lane thereby creating a pinch point for cyclists near the berm.

· High Cost.

4.4 Maintain the status quo.

4.4.1 The advantages of this option include:

· The low safety risk currently at this location does not warrant any treatment. The funds could be used for safety improvements in other high risk locations.

4.4.2 The disadvantages of the option include:

· Vehicles could continue to travel over the posted speed limit as they enter the Knightstream subdivision (Though this is a concern, the risk at this stage is very minimal due to the absence of any adjacent developments and vehicles were found to slow down as they travelled further down Richmond Avenue).

5. Detail / Te Whakamahuki

5.1 Richmond Avenue is a Secondary Collector road which connects the Knights Stream subdivision with the Christchurch Southern Motorway. The posted speed limit along Richmond Avenue is 40km/h. The speed limit 40 km/h starts approximately 50m south east of its intersection with Halswell Junction Road (roundabout). Users of the Christchurch Southern Motorway access the Knights Stream subdivision and also the wider Halswell suburb through this intersection.

5.2 Council staff have received repeated feedback from a select number of residents regarding vehicles travelling over the posted speed limits along Richmond Avenue and the assumed ineffectiveness of the raised table at the Richmond Avenue /John Paterson Drive intersection at slowing vehicles down.

5.3 Speed surveys were undertaken in 2021 at various locations along Richmond Avenue. The results showed that the average traffic speeds were around or below the posted speed limit (40km/h) at the majority of the surveyed sites.

5.4 However, the average traffic speed was 47km/h immediately after the change in speed limit at the entry on northern end to the subdivision. Due to the absence of residential or commercial properties in the adjacent land area and the low likelihood of pedestrians / cyclists crossing within this short section of Richmond Avenue, and while lower speeds would be preferred this should not impose any significant increase in risk, at this location.

5.5 Due to significant feedback from residents, staff were asked to investigate treatment options which would help reduce the speed of vehicles travelling through this section of Richmond Avenue.

5.6 Following the presentation of a longlist of potential options along with their cost estimates and recommendations by staff to the Community Board in September 2021, the board asked staff to investigate in more detail to form a shortlist of options. The shortlisted options are as follows:

· Option 1: Flush median with red pavement markings

· Option 2: Coloured markings on the ramp

· Option 3: Speed cushions

· Option 4: Additional signage

· Option 5: Planting the berms at the corner to give the area a residential feel from the motorway exit

5.7 These treatments can potentially be funded from Minor Road Safety budget or the Minor Safety Interventions budget. The Minor Road Safety budget is aligned to the Waka Kotahi NZ Transport Agency’s Road to Zero program. Projects funded under this budget require the Agency’s approval. Due to the existing road safety scenario and the low level of risk at this location, any treatments here are unlikely to get WKNZTA’s approval. The Minor Safety Interventions budget has a limit of $300,000 and is to be allocated for potential road safety treatments across the city. As indicated earlier, the risk level at this location does not warrant a significant allocation of funds from this budget.

5.8 A detailed analysis of these options was presented to the Board in February 2022. Based on the road safety risks at this location and the available funding, staff recommended options 1 and 4 for implementation.

5.9 The Community Board expressed a preference to implement a combination of options 1, 2 and 3. These options are estimated to cost over $25,000/-, which at this stage staff feel cannot be warranted at this location due to the existing safety scenario.

5.10 Staff still feel that options 1 and 4 are more suitable for this location. This would also ensure that all the similar situations in the city are treated consistently.

5.11 Consultation is not required for these types of treatments due to their scale and significance. The direct impact on the residents due to these treatments is also expected to be minimal.

5.12 The approval of the Waipuna Halswell Hornby Riccarton Community Board is required to progress with Options 1 and 4.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The recommendations in this report are also consistent with the Councils Long Term Plan (2021 - 2031).

6.1.1 Activity: Traffic Safety and Efficiency

· Level of Service: 10.0.6.1 Reduce the number of casualties on the road network. - <=124 (reduce by 5 or more per year)

Policy Consistency Te Whai Kaupapa here

6.2 The recommendations in this report are consistent with the Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.5 This proposal does not have any specific effect on accessibility for pedestrians. It is intended to improve accessibility for road users by improving safety for those travelling through this location.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $12,500 for the installation and approximately $2,500 for investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Included under existing maintenance contracts - approximately $250 per annum.

7.3 Funding Source –Traffic Operations, traffic signs and markings budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides the Council with the authority to install parking restrictions by resolution.

8.2 Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 to 8.3.

9. Risk Management Implications / Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Richmond Avenue - Preferred Options	21

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipuna Halswell-Hornby-Riccarton Community Board

28 June 2022

9. Waipuna Halswell-Hornby-Riccarton Community Board: Eight 2021/22 Discretionary Response Fund Applications
Reference / Te Tohutoro:	22/752169
Report of / Te Pou Matua:	Samantha Savage, Community Recreation Advisor, sam.savage@ccc.govt.nz Bailey Peterson, Community Development Advisor, bailey.peterson@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2021/22 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064103	Riccarton Community Garden and Pātaka Trust	Riccarton Community Garden Uplift and Pātaka Trust Operational Costs	$15,565	$14,350
00064294	Halswell Scout Group	Insurance for the Halswell Scout Group building and equipment, uniform costs and first aid training for volunteer Kaiārahi/leaders	$6,706	$4,000
00064192	Hornby Toy Library	Librarian wages	$6,000	$3,000
00064222	Hornby Community Patrols Incorporated	Volunteer Recognition, Communications and Insurance	$3,125	$3,125
00063943	Halswell Residents' Association Incorporated	ANZAC Day Commemorations, Administration and Community Engagement	$3,044	$3,044
00064287	Halswell Playcentre	Rent	$4,000	$3,000
00064588	SHARP Trust	Halswell Holiday Programme	$5,000	$2,000
00064140	St Mark's Retired Peoples Fellowship	Monthly outings Project	$1,000	$1,000

1.2 There is currently a balance of $53,675 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $14,350 from its 2021/22 Discretionary Response Fund to Riccarton Community Garden and Pātaka Trust for the Riccarton Community Garden Uplift and Pātaka Trust Operational Costs.

2. Approves a grant of $4,000 from its 2021/22 Discretionary Response Fund to Halswell Scouts Group towards insurance for the Halswell Scout Group building and equipment, uniform costs and first aid training for volunteer kaiārahi/leaders.

3. Approves a grant of $3,000 from its 2021/22 Discretionary Response Fund to Hornby Toy Library for the wages of the Library Coordinator.

4. Approves a grant of $3,125 from its 2021/22 Discretionary Response Fund to Hornby Community Patrols Incorporated towards volunteer recognition, communications and insurance.

5. Approves a grant of $3,044 from its 2021/22 Discretionary Response Fund to Halswell Residents' Association Incorporated for the ANZAC Day Commemorations, Administration and Community engagement project.

6. Approves a grant of $3,000 from its 2021/22 Discretionary Response Fund to Halswell Playcentre towards Rent.

7. Approves a grant of $2,000 from its 2021/22 Discretionary Response Fund to SHARP Trust for the Halswell Holiday Programme.

8. Approves a grant of $1,000 from its 2021/22 Discretionary Response Fund to St Mark's Retired People's Fellowship towards the monthly outings project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned with the Strategic Framework and in particular the strategic priority of enabling active and connected communities. It will provide for the community outcome Resilient Communities with a strong sense of community and safe and healthy communities, Celebration of our identity through arts, culture, sport, and recreation and valuing the voices of all cultures and ages.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2021/22 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$249,866	$196,191	$53,675	$20,156

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Application Matrix - Riccarton Community Garden and Pātaka Trust, Halswell Scout Group, Hornby Toy Library	26
b ⇩	Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Application Matrix - Hornby Community Patrol, Halswell Residents' Association, Halswell Playcentre, SHARP Trust, St Mark's Retired Peoples Fellowship	29

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Sam Savage - Community Recreation Advisor

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton