Agenda of Waitai Coastal-Burwood Community Board

Waitai Coastal-Burwood Community Board

13 June 2022

Unconfirmed

Waitai Coastal-Burwood Community Board

Open Minutes

Date: Monday 16 May 2022

Time: 5.02pm

Venue: Audio/Visual Link

Present

Chairperson

Deputy Chairperson

Members

Kelly Barber

Jo Zervos

Celeste Donovan

Bebe Frayle

Phil Mauger

Linda Stewart

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Secretarial Note:

It is noted that this meeting was held via audio/visual link on the Zoom platform due to the country being under COVID-19 Protection Framework (the Traffic Alert System Orange) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

Karakia Tīmatanga: Led by Kelly Barber.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

The Chair called for apologies. An apology was received for lateness and possible early departure from Phil Mauger. The Chair moved that the apology for lateness and possible early departure from Phil Mauger be accepted, which was seconded by Celeste Donovan. The motion was put to the vote and carried unanimously.

Community Board Resolved CBCB/2022/00018

That the apology received for lateness and early departure from Phil Mauger, be accepted.

Kelly Barber/Celeste Donovan Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

The Chair asked members if they wished to declare an interest in any item on the Agenda.

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

The Chair asked members to confirm the previous minutes were a true and accurate account of the meeting. No issues or questions were raised. The Chair moved the officer recommendation, which was seconded by Bebe Frayle. Following invitation from the Chair, there was no debate on the item and the motion was put to the vote and carried unanimously.

Community Board Resolved CBCB/2022/00019

That the minutes of the Waitai Coastal-Burwood Community Board meeting held on Monday, 11 April 2022 be confirmed.

Kelly Barber/Bebe Frayle Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Graeme Dingle Foundation

Anne Hindson, Business Development Manager on behalf of the Graeme Dingle Foundation provided the Board with an introduction to the organisation and an update in relation to programmes being held in the ward area.

After questions from members, the Chairperson thanked Anne Hindson for her presentation.

Attachments

a Graeme Dingle Foundation Presentation and Brochure

Phil Mauger arrived at 5.23pm.

4.2

Brooklands Concerns

Kate Griffiths and Rowan Brown local Brooklands residents addressed the Board in relation to concerns in the Brooklands Community with car racing and burnouts.

After questions from members, the Chairperson thanked Kate Griffiths and Rowan Brown for their presentation.

Part B

That the Waitai Coastal-Burwood Community Board:

1. Refers the issues raised in the presentation in relation to car racing and burnouts in the Brooklands Community to Staff for investigation and response back to the Community Board by way of Memorandum.

Attachments

a Brooklands Community Concerns Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	The Council Officer in attendance took the report as read. The Chair called for questions on this item. There were no questions. The Chair moved the officer recommendation, which was seconded by Phil Mauger. Following invitation from the Chair, there was no debate on this item. The motion was put to the vote and carried unanimously.
	Community Board Resolved CBCB/2022/00020 Original Officer Recommendation accepted without change Part B That the Waitai Coastal-Burwood Community Board: 1. Receive the correspondence from the Burwood East Residents Association in relation to recent Public Forum Briefing. Kelly Barber/Phil Mauger Carried
	Community Board Resolved CBCB/2022/00021 Original Officer Recommendation accepted without change That the Waitai Coastal-Burwood Community Board: 2. Receive the correspondence from the North Beach Residents Association in relation to the joint submission prepared by the North Beach, Waimairi Beach, New Brighton and the Southshore Residents’ Associations on the enforcement of the Dog Control Policy and Bylaw 2016 for Greater New Brighton Beach and refer to staff for investigation and response back to the Community Board, by way of Memorandum. Kelly Barber/Phil Mauger Carried

8. Waitai Coastal-Burwood Community Board 2021-22 Discretionary Response Fund Application – Burwood East Residents Association

The Chair called for questions on this item. There were no questions.

Phil Mauger oved the officer recommendation, which was seconded by Bebe Frayle. Following invitation from the Chair, there was no debate on the item. The motion was put to the vote and carried unanimously.

Community Board Resolved CBCB/2022/00022 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood Community Board:

1. Approve a grant of $550 from its 2021-22 Discretionary Response Fund to the Burwood East Residents’ Association (BERA) towards the cost of Meeting Room Hire.

Phil Mauger/Bebe Frayle Carried

9. Coastal Hazards Adaptation Planning - Waitai Coastal-Burwood Community Board Representative - Lyttelton Harbour Coastal Panel
	The Council Officer in attendance took the report as read. The Chair nominated Jo Zervos to be the Board representative on the Lyttelton Harbour Coastal Panel/Whakaraupō. Linda Stewart seconded this nomination. Bebe Frayle nominated Linda Stewart to be the Board representative on the Lyttelton Harbour Coastal Panel/Whakaraupō, which was seconded by Celeste Donovan. Linda Stewart stated that she was happy to support Jo Zervos’ nomination and thanked Bebe Frayle for nominating her. Bebe Frayle wanted it noted that she believes coastal issues are a city wide concern and whoever gets appointed should go in with that mind-set. The Chair called for questions. There were no questions. The Chair moved that the Board appoint Jo Zervos to be the Board representative on the Lyttelton Harbour Coastal Panel/Whakaraupō, which was seconded by Linda Stewart. Following invitation from the Chair, there was no debate on this item. The motion was put to the vote and carried unanimously.
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood Community Board: 1. Appoint a Board member to the Lyttelton Harbour Coastal Panel/Whakaraupō.
	Community Board Resolved CBCB/2022/00023 Part C That the Waitai Coastal-Burwood Community Board: 1. Appoints Jo Zervos to the Lyttelton Harbour Coastal Panel/Whakaraupō. Kelly Barber/Linda Stewart Carried

10. Waitai Coastal-Burwood Community Board Area Report - May 2022
	The Council Officer in attendance took the report as read. The Chair called for questions on this item. There were no questions. The Chair raised that at the recent Council meeting, he verbally thanked staff for their great communications in relation to the occupation of the Red Zone land and how well the situation was handled. The Chair asked members if they supported writing a letter to staff and New Zealand Police to thank them. Members in attendance supported this. The Chair moved the officer recommendation and a new motion that the Waitai Coastal-Burwood Community Board write a letter of thanks to Council Staff and New Zealand Police for their great communication during the occupation of the Red Zone Land and the peaceful resolution to the occupation, which was seconded by Linda Stewart. Following invitation from the Chair, there was no debate on this item. The motion was put to the vote and carried unanimously.
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood Community Board: 1. Receive the Waitai Coastal-Burwood Community Board Area Report for May 2022.
	Community Board Resolved CBCB/2022/00024 Part B That the Waitai Coastal-Burwood Community Board: 1. Receive the Waitai Coastal-Burwood Community Board Area Report for May 2022. 2. Write a letter of thanks to Council Staff and New Zealand Police for their great communication during the occupation of the Red Zone Land and the peaceful resolution to the occupation. Kelly Barber/Linda Stewart Carried

Phil Mauger left the meeting at 5.46pm.

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board Members exchanged information on various matters of interest:

· New Brighton Community Garden – Donald’s Cabin opening – attendance reminder

· North Beach Residents’ Association Annual General Meeting – attendance

· North Beach Family Fun day – attendance

· Bridge Hub Opening – attendance

· Snap Send Solve - reports not yet resolved

· Te Tira Kāhikuhiku – upcoming meeting

· Medway Bridge Opening – attendance

· Snell Bridge Opening – date announced

· Avon Hub Opening (former Shirley Boys High School) – attendance reminder

· Dallington Residents Association Annual General Meeting – Committee reconfirmed

· Dallington Landing 40,000 out of 50,000 plants planting, monthly working bees to weed the area

· Upcoming ACTIS Board meeting – member attendance

· Upcoming PEEEP Trust – member attendance

· Prestons Commercial Area – businesses opening up

· Dallington Community Trust – planning for fun marathon event during Matariki

· Community moral concerns in the Burwood area

· Styx Living Laboratory Trust – attendance

· Avonside Girls High School – attendance

· Matariki Festival – planned business events

· Burwood Pegasus Community Watch recruitment drive

· Marshland Hall Trust – land purchase update

Karakia Whakamutunga: Led by Kelly Barber

Meeting concluded at 6.04pm.

CONFIRMED THIS 14^TH DAY OF JUNE 2022

Kelly Barber

Chairperson

Waitai Coastal-Burwood Community Board

13 June 2022

7. Canterbury Genealogy Society Incorporated - Lease at Parkview Lounge
Reference Te Tohutoro:	22/447557
Report of Te Pou Matua:	Lisa Barwood, Leasing Consultant lisa.barwood@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to provide advice to the Waitai Coastal-Burwood Community Board regarding the granting of a lease to Canterbury Genealogy Society Incorporated over part of the building at Parkview Lounge being part of the wider Parklands Community Centre. This report has been written as the current lease has expired and the group is seeking a further lease.

1.2 The Canterbury Genealogy Society was previously known as New Zealand Society of Genealogist – Canterbury Branch but have recently become an incorporated society in their own right due to the larger organisation having financial difficulties and the Canterbury branch being financially secure; this is to ensure they can keep providing their services to the community.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment of the number of people affected, the level of impact on those affected and there being little to no cost to the Council in approving the proposed lease.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Grants a lease to Canterbury Genealogy Society Incorporated over part of Parklands Community Centre known as Parkview Lounge located at 75 Queenspark Drive for a period up to five years at an annual rental of $5,200 per annum plus GST with three-yearly rent reviews in accordance with section 61(2A) of the Reserves Act 1977.

2. Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 To enable Canterbury Genealogy Society to keep providing their services to the local community as well as the wider Christchurch and Canterbury residents.

3.2 To provide certainty to Canterbury Genealogy Society for the future knowing they have a place to base themselves and provide their services as they have done for nearly 30 years.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Run a Request for Proposal (RFP) tender process for the lease of the space.

4.2 The advantage of an RFP is that it opens up the opportunity to other community groups.

4.3 This was not considered as there are other community spaces within the local area available for hire including neighbouring recreation facilities and community spaces. There has been no other demands for this space which was underutilised.

5. Detail Te Whakamahuki

The Building and Current Leases

5.1 Parklands Community Centre is located at 75 Queenspark Drive and situated within the larger Parklands Reserve. The land is gazetted as Local Purpose Community Reserve by gazette notice 1988 page 654 on 25 November 2000 with legal description being Lot 1 Deposited Plan 51630.

5.2 The Canterbury Genealogy Society is located in the part of the Parklands Community Centre known as Parkview Lounge, they have three former offices to house their library and resources for people to be able to access data for the purpose of tracing their family history. They have shared use of the kitchen and toilet facilities within the section of Parkview Lounge and often hire the hall through the Council booking system within the lounge for larger meetings.

5.3 Lease Area outlined in red:

5.4 Other permanent tenants within the building include Parklands United Sports Club and Parklands Toy Library.

5.5 Canterbury Genealogy Society provide a comprehensive service that includes over 4,000 books, CD’s, microfiche, computers and a large selection of paper records, they were at Shirley Community Centre for over 20 years until the earthquakes took the building away. They were then living out of boxes trying to find a home. They have been at Parkview Lounge for the last seven years and would like to continue as long as they are able too.

5.6 Their membership numbers are very strong and have stayed steady since 2016 at around 250 members that will come from as far as Rolleston and Rangiora to access the services.

5.7 A new lease will give the group some certainty to continue their service and members are happy with the location regardless of where they travel from. The community have been very supportive and they have a lot of locals that pop in to see what they are about and have a chat.

5.8 The proposed term is five years with an annual rental of $5,200 per annum plus GST.

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Waitai Coastal-Burwood.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The granting of this lease supports the Council Community Outcomes that forms part of the Strategic Framework tier being ‘Community Outcomes’. This enables the Council to empower the community by doing things for themselves, i.e. having a long term lease and knowledge of security tenure.

6.2 This report supports the Council's Long Term Plan (2018 - 2028):

6.2.1 Activity: Community Development and Facilities

· Level of Service: 2.0.7 Support community management and activation of facilities through a Council and Community partnership model. - At least 82% of community facilities are activated/managed in partnership with the community.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

6.3.1 Leasing Council Property Policy – Dealing unilaterally with incumbent tenant. In this case the tenant, Canterbury Genealogy Society have been in the building for 7 years after they were displaced from Shirley Community Centre after the earthquakes and had been there for over 20 years and the proposed use makes application of this policy appropriate, being the building is still available to the public to hire.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.5 The proposal was forwarded to Mahaanui Kurataio Limited for comment, if there is any feedback this will be updated at the time the report is heard.

6.6 Canterbury Genealogy has a number of resources to assist research in Māori whakapapa with some members actively researching Māori and Moriori ancestry. Guest speakers have included Takerei Norton speaking on Ngāi Tahu Archives, including Kareao, an archives database giving access to manuscripts, photographs, maps, biographies, oral histories, taonga, and audio-visual material.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 There is no impact on climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 This is an accessible building and meets current building code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease documents is at the expense of the lessee ($250.00 in accordance with current charges for community groups).

7.2 Maintenance/Ongoing costs – Minor maintenance is the responsibility of the Genealogist Society, maintenance obligations to be detailed in the lease agreement.

7.3 Funding Source – Community Facilities – Community Support, Governance and Partnership; have ownership and manage the rest of the centre on a booking system, that revenue along with the rent being charged through the lease covers the running of the building.

Other He mea anō

7.4 Insurance Premiums – the tenant will have contents insurance to cover their chattels and equipment together with public liability insurance as set out in the lease documents as a requirement.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Council has delegated to Community Boards the power to grant leases of local purpose reserves in accordance with section 61 of the Reserves Act 1977 and to authorise staff to sign all required documentation.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is a legal context, issue or implication relevant to this decision.

8.3 The legal consideration is the entering into of a lease with a community group.

8.4 This report has not been reviewed and approved by the Legal Services Unit as the matter of preparing a lease is a routine matter.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of some reputational damage or negative impact on the Council’s image in not granting a lease to a group whose work is well known in the community. This may result in a minor disengagement with the community.

9.1.1 The residual rating of the risk after the below treatment is implemented will be low.

9.1.2 Treatment includes a positive media campaign to counter potential negative press.

9.1.3 Work with the group to find an alternative home in the community.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Lisa Barwood - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood Community Board

13 June 2022

8. Travis Road - Cycle Lanes and Parking Restrictions (between Wattle Drive and Bower Avenue)
Reference Te Tohutoro:	22/480338
Report of Te Pou Matua:	Gautham Praburam, Traffic Engineer gautham.praburam@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager – Infrastructure, Planning and Regulatory Services jane.davis@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to request the approval of the Waitai Coastal Burwood Community Board to implement the new scheme design for the section of Travis Road between the ANZAC Drive and Bower Avenue intersections as shown in Attachment A.

1.2 The new design was developed after the previous scheme design was not approved by the Community Board due to the concerns raised by local businesses.

1.3 This report has been written following staff discussions with Councillors Daniels (Coastal Ward) and Mauger (Burwood Ward) and after obtaining the Community Board’s approval in May 2021 to proceed with the new scheme design.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by applying the assessment criteria in the Significance and Engagement Policy Worksheet.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 approves:

a. That the stopping of vehicles is prohibited at all times on the north side of Travis Road commencing at a point 150 metres west of its intersection with Bower Avenue and extending in an easterly direction for a distance of 15 metres as shown in Attachment A (RD359401 Issue 1 dated 3/2/2022).

b. That the stopping of vehicles is prohibited at all times on the north side of Travis Road commencing at a point 130 metres west of its intersection with Bower Avenue and extending in an easterly direction for a distance of 36 metres as shown in Attachment A (RD359401 Issue 1 dated 3/2/2022).

c. That the stopping of vehicles is prohibited at all times on the north side of Travis Road commencing at a point 70 metres west of its intersection with Bower Avenue and extending in an easterly direction for a distance of 9 metres as shown in Attachment A (RD359401 Issue 1 dated 3/2/2022).

d. That the stopping of vehicles is prohibited at all times on the north side of Travis Road commencing at a point 55 metres west of its intersection with Bower Avenue and extending in an easterly direction for a distance of 28 metres as shown in Attachment A (RD359401 Issue 1 dated 3/2/2022).

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above.

3. That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Throughout 2016 and 2017, a Transport Network Improvement scheme for Travis Road, Bower Avenue and the internal roading network within QEII Park was developed through a multi-agency partnership approach. This involved Council transport and facilities management staff along with representatives of Ministry of Education (MoE), Environment Canterbury (Ecan), Red Bus, New Zealand Transport Agency (NZTA, now Waka Kotahi) and the NZTA-led ‘Safer Journeys to School’ working group (that also comprised of multiple agency stakeholders).

3.2 The scheme was approved in part (general layout, pedestrian crossing facilities, traffic controls, stopping and parking restrictions) by the Waitai Coastal-Burwood Community Board on 19 March 2018, with remaining elements (shared paths and cycle lanes) approved by the Council on 22 November 2018. In accordance with consent conditions, responsibility for delivering the sections of the scheme adjoining (and within) the Council (Taiora: QEII RSC) and MoE (Schools) development areas lay with the respective project teams.

3.3 The approved scheme included the installation of cycle lanes along both sides of Travis Road between Anzac Drive/Frosts Road and Bower Avenue. To accommodate the cycle lanes in the road section between Wattle Drive and Bower Avenue, the existing flush median needed to be removed in order to retain existing on-street parking.

3.4 For various reasons, including confusion over project scope and associated responsibilities between the Council and the MoE’s project team working on the QEII Schools development, implementation of the approved scheme was not completed east of the QEII Schools boundary on the north side of the road and east of Wattle Drive on the south side of the road.

3.5 The partial completion of the eastbound cycle lane on the north side of the road, and its abrupt termination east of the Schools site, also resulted in a significant road safety issue. To address the identified road safety issue, and following clarification of project scope and responsibilities (between the Council and the MoE/QEII Schools project team), staff from the Council’s Traffic Operations Team sought to complete installation of the approved scheme in May 2019 (including removal of flush median and installation of cycle lanes). This action was met with opposition from local businesses, who questioned the need for the cycle lanes and raised safety-related concerns about the planned removal of the flush median. A number of events followed this, including a Board deputation and presentation of petition against the proposed works by a local business owner, a site meeting with the business owner, staff and Community Board members, as well as a number of meetings and communications between staff the Community Board.

3.6 The current situation is that the scheme remains only partially implemented, cycle lanes have not been installed on Travis Road between Bower Avenue and Wattle Drive, and the flush median remains in place.

3.7 After discussions with Councillors Daniels and Mauger, it was decided that the flush median will be retained as per the request of the businesses nearby. In order to accommodate the cycle lanes on both sides of Travis Road and retain the flush median, parking has to be prohibited along one side of the road.

3.8 Based on the existing demand, staff feel that parking needs to be retained along the southern side of Travis Road between the Bower Avenue and Wattle Drive intersections. Parking on the northern side needs to be prohibited to accommodate the flush median and cycle lanes within the available road width.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The previously approved design which involved removal of the flush median and retaining the on street parking spaces on both sides.

4.1.1 The advantages of this option include:

· Provides a safe cycling infrastructure.

· Retains existing on-street parking spaces.

4.1.2 The disadvantages of the option include:

· Does not address the request of the adjacent business owner(s) and some members of the public to retain the existing flush median.

4.2 Maintain the status quo.

4.2.1 The advantages of this option include:

· Retains existing on-street parking spaces.

· Addresses the request of the adjacent business owner(s) and some members of the public to retain the existing flush median.

4.2.2 The disadvantages of the option include:

· Does not provide a safe cycling infrastructure.

5. Detail Te Whakamahuki

5.1 The Transport Network Improvements scheme for Travis Road and Bower Avenue, previously approved by the Waitai Coastal-Burwood Community Board on 19 March 2018 and the Council on 22 November 2018, remains only partially implemented. Specifically, approved road layout changes including the installation of cycle lanes, have not been competed on the section of Travis Road between Bower Avenue and Wattle Drive.

5.2 As discussed earlier, this was due to the opposition received for the planned removal of the existing flush median from some local business owners, occupiers and some members of the public in the local community.

5.3 The design has been altered to accommodate the flush median and the cycle lanes on both sides of the road by removing the on street parking spaces along the northern side of Travis Road between the Bower Avenue and Wattle Drive intersections.

5.4 As mentioned in 0, the shared paths and cycle lanes around this location were approved by the Council in November 2018. The Waitai Coastal-Burwood Community Board’s approval is required for the general layout, new road markings and parking restrictions.

5.5 If approved, the recommendations will be implemented in this financial year or in the early stages of the next financial year.

Community Views and Preferences

5.6 An information leaflet detailing the parking removal and line marking changes was emailed to 11 key stakeholders, including local schools and cycling groups.

5.7 Staff also hand delivered information leaflets to the affected properties and spoke to the businesses on Travis Road between Wattle Drive and Bower Avenue including the school.

5.8 Any comments could be emailed directly to the project team by Tuesday 29 March 2022. No feedback was received within this time.

5.9 The Team Leader Parking Compliance has no concerns with the preferred option.

5.10 The alternative options considered are contrary to the Council’s goal of providing a safe cycling infrastructure or the local community’s preferences.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The Council’s strategic priorities have been considered in formulating the recommendations in this report. Provision of safe cycling infrastructure helps promote more sustainable transport mode choices, thereby supporting the Council’s strategic priority of ‘meeting the challenge of climate change through every means available’.

6.2 This report also supports:

6.2.1 Activity:

· Level of Service: Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with the Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 Both the previously approved scheme and the newly proposed scheme include measures to encourage cycling, which has associated positive changes in terms of reduced carbon emissions and effects of Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Provision of safe cycling infrastructure helps to provide road users and people in the community with different, and sustainable, transport mode choices to meet their individual accessibility needs.

6.7 Removal of parking, indicated in the alternate scheme option, may impact on accessibility to local businesses and services for some people.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $26,000.

7.2 Maintenance/Ongoing costs – less than $1,000 per year.

7.3 Funding Source – Traffic Operations School Safety budget for installation, and existing maintenance budgets for on-going maintenance.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides the Council with the authority to install parking restrictions by resolution. Part 2, Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides the Council with the authority to install special vehicle lanes by resolution.

8.2 Section 334 of the Local Government Act 1974 provides the Council with the authority to provide facilities on a road for the control of traffic or enforcement of traffic laws.

8.3 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices, plus facilities for the control of traffic or enforcement of traffic laws. The Council has not delegated its powers with respect to the authority to approve special vehicle lanes.

8.4 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.5 There is a legal context, issue or implication relevant to this decision. The original, partially-implemented Transport Network Improvements scheme for Travis Road and Bower Avenue has already been approved by the Waitai Coastal-Burwood Community Board on 19 March 2018 and by the Council on 22 November 2018. If the staff recommendations in section 2 of this report are adopted and approved by the Community Board, no further resolutions are necessary to enable the installation of cycle lanes on the section of Travis Road between Bower Avenue and Wattle Drive.

8.6 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 to 8.4.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Travis Road - Proposed Road Marking Improvements	25

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Sarah Anderson - Team Leader Travel Demand Management

Stephen Wright - Acting Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waitai Coastal-Burwood Community Board

13 June 2022

9. Waitai Coastal-Burwood 2021-22 Youth Development Fund - Lauren Sheere
Reference Te Tohutoro:	22/591336
Report of Te Pou Matua:	Katie MacDonald, Support Officer katie.macdonald@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to consider an application for funding from its 2021-22 Youth Development Fund.

1.2 This report is to assist the Board to consider an application of funding from Lauren Sheere.

1.3 There is currently a balance of $2,800 remaining in this fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approve a grant of $500 from its 2021-22 Youth Development Fund to Lauren Sheere towards her flights to attend the FIG 51^st Nissen Cup in Switzerland and the Coimbra Gym Fest in Portugal from 21 June to 2 July 2022. The granted funds are not to be used for any supervisory staff, coaching, tuition, chaperone or management costs to attend and are to be returned if the event is cancelled or postponed beyond 31 December 2022.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation.

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority Te Mana Whakatau

3.2 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.4 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Mana Whakatau

3.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant Te Kaitono 1 – Lauren Sheere

4.1 Age: 15.

4.2 School: Marian College.

4.3 Suburb: Parklands.

4.4 Event seeking support for: The FIG 51^st Nissen Cup in Switzerland and the Coimbra Gym Fest in Portugal from 21 June to 2 July 2022.

4.5 This is the second time that the applicant has applied for funding. The applicant received funding from the Board's 2018-19 Youth Development Fund ($500 to attend the 2019 Australian Gymnastics Championship).

4.6 Lauren is a 15 year old student who resides in the Waitai Coastal Burwood Community Board Area.

4.7 The Juniors Tour has been debated within Gymnastics NZ (GNZ) in terms of being able to find an option to send athletes under the current GNZ junior tour restrictions due to Covid. A travel exemption for four athletes has been allowed and GNZ has endorsed the tour as a joint Club tour (between Olympia Gymnastics Chch and Icon trampoline in Auckland) while still representing NZ to comply with the age travel restrictions in place until the end of June.

4.8 Lauren has been trampolining for nearly ten years at Olympia Gymnastics. She has been competing in the international division since she was 11 years old.

4.9 In addition to trampolining and school, Lauren is an active member in the student volunteer army.

4.10 Lauren trains four times per week with an Olympic level coach in trampolining. She plans to continue to train and take part in various competitions at youth level and then move to senior level completion to start her qualification path to the 2028 Olympics.

4.11 Lauren has represented New Zealand at the Australian Nationals in 2018 and 2019. She qualified for the 2020 Indo Pacific Trampoline Championships and the 2021 World Age Group Championships, but was unable to attend due to Covid travel restrictions.

4.12 The applicant received confirmation that the junior team were able to travel to the two competitions in April 2022, therefore opportunities for fundraising have been limited. The applicant is actively seeking corporate sponsorship and will also be doing second-hand gear sales. A parent of Lauren is attending as a Chaperone as well as the Olympia Gymnastics Coach, their costs to attend are not included in the breakdown below.

4.13 The following table provides a breakdown of the costs for Lauren to attend the FIG 51^st Nissen Cup in Switzerland and the Coimbra Gym Fest in Portugal from 21 June to 2 July 2022:

EXPENSES	Cost ($)
Flights and Insurance	$3,236
Nissen Cup Competition Package - Switzerland	$1,645
Combra Competition Package and Training Camp	$1,719
Lisbon Training Camp	$700
Uniform	$225
Total	$7,525

Amount Requested	$500

Attachments Ngā Tāpirihanga

There are no attachments to this report.

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Katie MacDonald - Support Officer
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

13 June 2022

10. Waitai Coastal-Burwood 2021-22 Discretionary Response Fund Application - Dallington Community Gardens
Reference Te Tohutoro:	22/588653
Report of Te Pou Matua:	Rory Crawford, Community Development Advisor Rory.Crawford@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to consider an application for funding from its 2021-22 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064351	Dallington Community Gardens	DCG Development	$1,993	$1,693

1.2 There is currently a balance of $52,250 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approves a grant of $1,693 from its 2021-22 Discretionary Response Fund to the Dallington Community Gardens towards the DCG Development, excluding petrol costs.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide opportunities to encourage community participation and enhance community connectedness and wellbeing.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2021-22 Discretionary Response Fund is as below.

Total Budget 2021-22	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$89,645	$37,395	$52,250	$50,557

3.7 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Decision Matrix- Dallington Community Gardens	33

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Rory Crawford - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

13 June 2022

11. Waitai Coastal-Burwood 2021-22 Discretionary Response Fund Application - Parklands United Sports Club Incorporated
Reference Te Tohutoro:	22/665942
Report of Te Pou Matua:	Jacqui Miller, Community Recreation Advisor Jacqui.Miller@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064479	Parklands United Sports Club Incorporated	Replace the Cricket Nets on Parklands Reserve	$20,000	$15,000

1.2 There is currently a balance of $52,250 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approves a grant of $15,000 from its 2021-22 Discretionary Response Fund to Parklands United Sports Club Incorporated towards replacing the Cricket Nets on Parklands Reserve.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2021-22 Discretionary Response Fund is as below.

Total Budget 2021-22	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$89,645	$37,395	$52,250	$37,500

3.7 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Parklands United Sports Club Cricket Nets Decision Matrix	37

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Jacqui Miller - Community Recreation Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

13 June 2022

12. Coastal-Burwood 2021-22 Discretionary Response Fund Applications - Brooklands Community Action Plan
Reference Te Tohutoro:	22/684829
Report of Te Pou Matua:	Emily Toase, Community Development Advisor Emily.Toase@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064561	Waitai Coastal-Burwood Community Board	Brooklands Community Action Plan	$10,000	$10,000

1.2 There is currently a balance of $52,250 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approves a grant of $10,000 from its 2021-22 Discretionary Response Fund towards the Brooklands Community Action Plan.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Te Haumako Te Whitingia Strengthening Communities Together and the Waitai Coastal-Burwood Community Board Plan priority Support the community led-action plan for Brooklands.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the <enter year> Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$89,645	$37,395	$52,250	$41,250

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waitai Coastal-Burwood Community Board - Discretionary Response Fund - Decision Matrix - Brooklands Action Plan Fund	41

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

13 June 2022

13. Coastal-Burwood 2021-22 Discretionary Response Fund Applications - La Vida Youth Trust
Reference Te Tohutoro:	22/688821
Report of Te Pou Matua:	Emily Toase, Community Development Advisor Emily.Toase@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064560	La Vida Youth Trust	Youth Drop-in Space	$6,000	$5,000

1.2 There is currently a balance of $52,250 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approves a grant of $5,000 from its 2021-2022 Discretionary Response Fund to La Vida Youth Trust towards launching a youth drop-in space at their QEII Campus.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2021-22 Discretionary Response Fund is as below.

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$86,645	$37,395	$52,250	$47,250

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waitai Coastal-Burwood Community Board - Discretionary Response Fund - Decision Matrix - La Vida Youth trust	45

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Emily Toase - Community Development Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

13 June 2022

14. Waitai Coastal-Burwood Community Board - Meeting Schedule 2022
Reference Te Tohutoro:	22/336435
Report of Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to consider amending or retaining its ordinary meetings arrangements for the period 18 July 2022 to 12 September 2022.

1.2 This report has been prepared at the request of the Community Board to enable the Board to consider amending or retaining the start times of their formal meetings.

1.3 The Board can review these arrangements during 2022 should it wish to do so.

1.4 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Consider amending the start time of their remaining formal meetings to one of the following options:

a. Option A:

Date	Time	Location
Monday 18 July 2022	4.30pm	Board Room, corner Union and Beresford Streets, New Brighton
Monday 15 August 2022	4.30pm	Board Room, corner Union and Beresford Streets, New Brighton
Monday 12 September 2022	4.30pm	Board Room, corner Union and Beresford Streets, New Brighton

b. Option B:

Date	Time	Location
Monday 18 July 2022	5pm	Board Room, corner Union and Beresford Streets, New Brighton
Monday 15 August 2022	5pm	Board Room, corner Union and Beresford Streets, New Brighton
Monday 12 September 2022	5pm	Board Room, corner Union and Beresford Streets, New Brighton

2. Note the holding of Board briefings will take place prior to formal Board meetings and on the following dates:

Date	Time	Location
Monday 4 July 2022	3pm	Board Room, corner Union and Beresford Streets, New Brighton
Monday 1 August 2022	3pm	Board Room, corner Union and Beresford Streets, New Brighton
Monday 29 August 2022	3pm	Board Room, corner Union and Beresford Streets, New Brighton

…………….

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 This report has been prepared at the request of the Community Board to enable the Board to consider amending or retaining the start times of their formal meetings.

4. Context/Background Te Horopaki

4.1 In order that the business of the Board can be conducted in an orderly manner, and to allow for public notification of meetings to be given in compliance with the Local Government Official Information and meetings Act 1987 (LGOIMA), it is recommended that the Board adopt a schedule of meetings as per the Officer Recommendation.

4.2 It is recognised that events may arise, or circumstances change that would mean the schedule may need to be revised or additional meetings added. Any additional meetings will be appropriately publicly notified in compliance with the LGOIMA and Local Government Act 2020.

4.3 It is noted that holding an ordinary meeting each calendar month allows for all items of business to be progressed on a regular basis. The minutes of the Board meeting will be confirmed at the following Board meeting with any matters requiring a Council decision then referred on to the next appropriate Council meeting.

4.4 It is proposed that Board meetings be held on Mondays at either 4.30pm or 5pm on the third Monday of each calendar month. In addition to the decision making Board meetings, briefings or workshops will be scheduled prior to the commencement of meetings or at other times as required to provide an opportunity for Board members and staff to receive information and have an informal discussion on issues where no decision is required at the time.

Attachments Ngā Tāpirihanga

There are no appendices to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
<enter document name>	<enter location/hyperlink>
<enter document name>	<enter location/hyperlink>

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Cindy Sheppard - Community Board Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

13 June 2022

15. Waitai Coastal-Burwood Community Board Area Report - June 2022
Reference Te Tohutoro:	22/344534
Report of Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Receive the Waitai Coastal-Burwood Community Board Area Report for June 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Support the community-led action plan for Brooklands	The first of the evening hui’s was held on 4 May 2022 at Kāinga Community Hall and was attended by 18 residents from the Brooklands suburb. Participants had the opportunity to view the ideas and suggestions for the action plan that have been collated so far through the conversations held to date at the Tuesday morning hui’s at the Styx River boat ramp. An issue that has been raised consistently is the frequency of occurrences of car racing, burn-outs and anti-social behaviour which is causing the community a lot of distress and anxiety. Having had little success in resolving the issues as a community, two residents made a public forum presentation to the Waitai Community Board on 16 May 2022 on behalf of the Brooklands community to ask for assistance in finding some solutions. To address this staff have initiated a project and started to investigate a range of measures which could be implemented. So far these have included acting on a suggestion from the community that a second set of prohibition signs either side of the start of the suburb are installed, as reminder of the by-law in place which restrict the entry of non-residents to Brooklands during evenings from Thursday to Monday. The Residential Red Zone team have also organised for Brooklands to be included in the pulse of after-hours patrols through red zone areas that P4G have been contracted to undertake for the next 3 to 6 months, which will hopefully have a positive effect on deterring some of the anti-social behaviour they are experiencing. The project is a collaboration between the Waitai Community Governance team, Traffic Operations, Residential Red Zone teams, the local policing team and the Brooklands community to try and find solutions to the issues.	On-going	Resilient Communities
Te Tira Kāhikuhiku	Te Tira Kāhikuhiku recommended the following at their meeting on the 17 May 2022: 1. That Land Information New Zealand agrees to grant a transitional land use licence in Burwood to Stuff Limited for a planting day on 3 July 2022; 2. That Land Information New Zealand agrees to grant a transitional land use lease to Ōtautahi Beekeepers Limited to establish beehives and provide education at a site in Kingsford Street (odd numbers 155-165 Kingsford Street), and at a Glade Avenue site; 3. That Land Information New Zealand agrees to transfer a transitional land use lease from Myles White to Ōtautahi Beekeepers Limited; 4. That Land Information New Zealand agrees to grant a transitional land use lease to Nōku Te Ao Charitable Trust for environmental rehabilitation works, cultural activities, temporary cultural harvest plantings, placement of a relocatable classroom and temporary ablutions, and investigative works to determine feasibility for establishing Te Pā Rākaihautū, and a licence for investigative works to determine feasibility for establishing Te Pā Rākaihautū, 5. That Land Information New Zealand agrees to renew the transitional land use lease to Richmond Community Garden Trust at 213, 223, 225, 235, 251 and 253 River Road, 46 and 50 Vogel Street, and 51 Swanns Road - for continuation of the community garden, food forests, children’s play areas, picnic spots, sustainability features, events and native plantings. Noting the Richmond Community Garden Impact Report 2021 (refer Attachment A) is shared with Te Tira Kāhikuhiku and the Waitai Coastal-Burwood Community Board and the lease is extended for 6 months to 30 October 2022 or until the land is transferred to Council ownership.	On-going	Resilient Communities
Ascot Community Centre Upgrades	Council staff are working alongside Eastern Community Sport and Recreation to confirm the scope for building improvements to the Ascot Community Centre, including new toilet facilities. Staff are also working with New Brighton Menzshed to improve the fencing on the Ascot Avenue side of the Ascot Community Centre, removing the wire mesh and keeping the lower wooden fencing.	On-going	Resilient Communities
Shirley Rugby Cricket Club	Staff met with representatives from the Club to discuss a number of issues raised regarding the condition of the changing/toilet block on the south side of the park, parking, and storage.	On-going	Resilient Communities

3.2 Community Funding Summary

3.2.1 For the Board’s information, a summary is provided (refer Attachment B) on the status of the Board’s 2021-22 funding as at 27 May 2022.

3.2.2 There were two 2021/22 Waitai Coastal-Burwood Youth Development Fund applications approved under delegation of the Waitai Coastal-Burwood Community Governance Manager:

· Jaeda Lynch-Brown was granted $250 to attend the Under 15 Basketball Nationals in Auckland from 20 to 23 July 2002 as part of the Canterbury Under 15 A Team.

· Kyla Jade Lynch-Brown was granted $100 to attend the Under 19 Basketball Nationals in Rangiora from 4 to 6 June 2022 as part of the Canterbury Under 19 A Team.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Seaside Sounds Radio Station

New Brighton Project have recently launched Seaside Sounds, a new community radio station for Brighton Coastal area. The station is focused on promoting local musicians, businesses and community groups, providing a diverse representation of the hapori and coastal area.

Located just out the back of their office at 105 Brighton Mall, the studio has actually been set up for quite some time, but the New Brighton Project have worked to give it a refresh in January 2021 and along with their new logo and branding, actively sought out new music, artists and DJs to relaunch the station. It has taken some time, but the New Brighton Project wanted to ensure when it was time to launch again that they would have everything in place to make it a success.

You can access Seaside Sounds through their website https://seasidesounds.org.nz or by tuning in to 107.0FM around the Brighton area.

· Up-coming events

Eco-Action Nursery Trust are holding a series of planting days in the ward area. Their first of the season was held on Sunday 29 May 2022 from 10am to 2pm at the southwest end of QEII Park. The group have three more planting days coming up:

- Sunday 19 June 2022 from 10am to 2pm at the QEII intersection of Frosts and Beach roads.

- Sunday 21 August 2022 from 10am to 2pm at the Chimera Crescent site.

- Sunday 18 September 2022 from 10am to 2pm at the Chimera Crescent Site.

· Carnaby Lane Matariki Night Market will be held Saturday 18 June 2022 from 4pm to 8pm. The Carnaby Lane collective are excited to be holding their second Matariki night market which will include stalls, live music and entertainment.

· Southsore Matariki Event will be held on Sunday 3July 2022, 4.30pm to 6pm at Plover Street, Southshore. Organised by the Southshore Residents’ Association to Celebrate and learn about Matariki. There will be a sausage sizzle, soup and hot drinks. Be a soup-a-star and bring your own cup and glass jar for the spiral. For more information please follow the event Facebook page here https://www.facebook.com/events/1469801746806307?ref=newsfeed

· Te Waka Aroha opening

Te Waka Aroha St Faiths Church on Shaw Avenue in New Brighton welcomed back the community at its opening event on Saturday 28 May. The iconic building was damaged in the 2010-2011 earthquakes and required extensive repair work for the roof and stonework, an electrical upgrade and restoration work on the windows. Unfortunately the insurance pay-out did not cover all of the work and some of the unforeseen costs and so the community rallied and have been fundraising ever since to help restore the historic church.

The much loved landmark is so much more than just a place of worship. It serves as a community hub, where local people are welcomed and accepted with is lounge open to the public Monday to Friday for locals to drop-in. Te Waka Aroha Community Project host coffee mornings, a weekly community luncheon, weekly fruit and vegetable cooperative, exercise groups, music, arts and craft groups and foot clinic. The group also host a community fridge and pantry where food is provided every day of the week and an Artisan shed on site from which pottery classes are available. ReNew Brighton and Brighton Observatory of Environment and Economics we’re two groups who quickly jumped at the chance to get involved and have now added to the vibrant community of groups who use the facility as their as their base.

The opening was an opportunity to congratulate and thank all those who helped realise the vision for St Faith’s restoration. Around eighty people went along to join the celebrations including local resident Margret Templeton who’s grandmother had attended the church many years before, who had the honour of cutting the ribbon to officially open the facility.

· Donald's Cabin Opening

New Brighton Community Gardens held the official opening of Donald's Cabin on Wednesday 18 May with a beautiful ceremony late afternoon. The ceremony kicked off with speeches from Lin and Catherine from the Gardens, Adam Parker from the DIA and then Donald himself who gave his heartfelt speech in sign language which was translated for his audience by one of his carers.

Deaf and blind artist Donald Gibson has relocated to the gardens when his old studio at New Brighton School was set to be demolished. Wanting to stay in the area, staff at the Gardens saw this as a really good fit in their already creative space and in an overwhelming response, the community soon rallied together to secure funding and build Donald a kitset cabin over a number of weekends.

The ceremony was a beautiful event celebrating and showcasing the garden, home-grown and home-made kai, art, the volunteer's and most of all community. The event highlighted just what can be achieved when tangata come together to drive a project and make it happen.

Donald is now back to work in his new purpose built cabin on the community garden site and can continue to inspire and teach people about art and diversity through his work.

· National Volunteer Week – Celebration Event

An event will be held on Sunday 19 June 2022 from 10am to 1pm in the Dallington red zone to celebrate the Hidden Heroes in our community as part of National Volunteer Week.

· Avon Hub Opening Event

The new Avon Hub held its official opening on Sunday 22 May 2022 with a kapa haka performance from Banks Avenue School and activation activities run by Canterbury Cricket and Mainland Football. Mainland Football are going to offer Walking football (outdoors from 7pm to 8pm on Tuesdays starting from 29 June 2022 and Walking Futsal (indoors) from 5pm to 6pm on Fridays from the 17 June 2022. Aimed at people aged 50+, Walking Football is a great way to stay active, make new friends and have plenty of fun. There are competitive and social leagues now available as well as Women’s Walking Football and indoor Walking Futsal. All levels of ability and football experience are welcome.

· Walk Waitaha

The new format Walking Festival, ‘Walk Waitaha’ ran throughout April and May 2022 and was very well received, offering a great array of self-guided walks and walking activities over a six week period.

· Walking Festival 2021

In April 2022 the Christchurch City Council Walking Festival event received a Merit Award in the Best Event category at the Recreation Aotearoa Awards for 2020/2021.

The Recreation Awards recognise excellence, innovation, and effectiveness of outstanding activity within the recreation sector as well as the achievement and service of individuals whose commitment and contribution promotes the ongoing development and enhancement of the industry.

Thank you to the 35+ partners who were with us every step of the way to bring the Walking Festival to life each year.

We can’t wait to bring the Walking Festival back in its usual format in April 2023; where we will continue to explore, discover and connect with the wonderful world of walking.

· Brooklands Community Planting Day

Pūharakekenui Styx Living Laboratory Trust held a planting day on Saturday 28 May along the river bank running from the junction of Earlham Street and Lower Styx Road. Along with staff from the Trust, a handful of volunteers from Brooklands and Spencerville went along to help dig in around 500 native plants along the upper banks across four former residential sections down the river.

The planting day was part the Immediate Steps Project, funded by Environment Canterbury and is the Pūharakekenui’s first project in the lower part of the Styx River. The project focuses on removing exotic weeds, controlling willow and under-planting with native eco-sourced plants along the riparian margins in Earlham Street which, once established, will provide an interactive link between the surrounding land and the aquatic system.

The planting day was the first of many planned for the Lower Styx which will help improve water quality and enhance aquatic life by filtering out sediment and nutrients from roads and farmland before they enter the waterways and help to prevent erosion of the banks. The project aims to see native vegetation dominating again across planted areas, increased bird, fish, invertebrate and lizard species abundance, reduced or eliminated presence of targeted weed species and improved condition, extent and density of mahinga kai species at the project site by 2050.

The morning was rounded off with a community BBQ provided by the Residential Red Zone and Waitai Coastal-Burwood Community Governance teams, partnering up to provide the volunteers with a well-earned break after all that planting, a chance to enjoy some kai and kōreroero with staff about the project.

· Medway Street Footbridge and Snell Bridge Openings

The official openings of the Medway Street Footbridge and the Snell Bridge took place on Friday 6 May and Friday 27 May 2022 respectively.

Medway Street Footbridge - The twisted and distorted bridge that became a symbol of the power of the Canterbury Earthquakes has a new incarnation. For the first time since the earthquakes, the bridge will provide foot and cycle access over the river from where Medway Street meets River Road across to Avonside Drive.

Snell Place Bridge – This was the last of the three pedestrian footbridges to be built in the regeneration area funded by $13.7million grant from the Christchurch Earthquake Appeal Trust.

3.3.2 Council Engagement and Consultation.

· The Waitai Coastal-Burwood Community Board Submissions Committee held a meeting on Tuesday 3 May 2022. Presented for record purposes (refer Attachment C) is the Board’s Submissions Committee Minutes and Feedback to the Council on the Draft Housing and Business Choice Plan Change, Draft Coastal Hazards Plan Change, Draft Heritage Plan Change and Draft Radio Communication Pathways Plan Change.

3.4 Governance Advice

3.4.1 Aranui Future Streets Insights Report

Following the public forum presentation made by Yani Johanson to the Waitai Coastal-Burwood Community Board on 11 April 2022, Council Officers have looked into the requests made which are in italics below. Please see below the Officer’s recommendation on proposed next steps relating to the Aranui Future Streets Insights Report.

•That the Community Board amend its Community Plan to include reference to the Future Streets Aranui insights reports and include an action to commit to its next steps as a priority.

Due to the close proximity to the end of the term, amending the Community Board Plan would not be recommended and any changes/suggestions should be tabled when the new Board has had an opportunity to discuss their Community Board Plan. Further staff investigations identified that there has not been a push or drive from the community regarding this project.

•That the Community Board consider in its submission to the Council’s draft annual plan making reference to resources and support to continue the next steps of the Future Streets Aranui insights report.

The Community Board have already lodged their submission to the Council’s Draft Annual Plan 2022-23 prior to this public forum presentation, therefore this request could not be actioned.

4. Advice Provided to the Community Board

4.1 Customer Service Request/Hybris Report

For the Board’s information, attached is a copy of the April 2022 Hybris Report (refer Attachment D).

4.2 Occupation of the Residential Red Zone

At its meeting on Monday 16 May 2022, the Board resolved to write a letter of thanks to Council Staff and New Zealand Police for their great communication during the occupation of the Red Zone Land and the peaceful resolution to the occupation. Attached for the Board’s information is a copy of the letter of thanks sent to Christchurch City Council Officers and New Zealand Police on 19 May 2022 (refer Attachment E).

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Richmond Community Garden Impact Report 2021	65
b ⇩	Waitai Coastal-Burwood Community Board Funding Update as at 27 May 2022	102
c ⇩	Waitai Coastal-Burwood Community Board Submissions Committee 3 May 2022 Minutes and Feedback on the Draft Housing and Business Choice, Draft Coastal Hazards, Draft Heritage and Draft Radio Communications Pathway Plan Changes	103
d ⇩	Waitai Coastal-Burwood Community Board - Hybris Report April 2022	115
e ⇩	Waitai Coastal-Burwood Community - Occupation of red zone land, letter of thanks to Council Staff and NZ Police 19 May 2022	116

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Katie MacDonald - Community Support Officer

Emily Toase - Community Development Advisor

Rory Crawford - Community Recreation Advisor

Jacqui Miller - Community Recreation Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships