Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Wednesday 18 May 2022

Time:                                    9.33am

Venue:                                 Held via Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

 

 

 

 

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Papanui-Innes

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa Papanui-Innes Community Board

18 May 2022

 

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

Secretarial Note: This meeting was held via audio/visual link on the Zoom platform due to New Zealand being at the orange setting of the Covid-19 Protection Framework (the Traffic Alert system) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The Chairperson advised that the meeting was being publicly livestreamed and opened the meeting.

 

Karakia Tīmatanga: Emma Norrish  

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

There were no apologies.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

The Chairperson asked members to confirm that the minutes of the previous Board meeting held on 29 April 2022 were a true and accurate record of the meeting. No issues concerning the accuracy of the minutes were raised. Pauline Cotter moved that the minutes be confirmed. The motion was seconded by Mike Davidson and when put to the vote was carried unanimously.

Community Board Resolved PICB/2022/00036

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 29 April 2022 be confirmed.

Pauline Cotter/Mike Davidson                                                                             Carried

 

4.   Public Forum Te Huinga Whānui

Part B

4.1

Cultivate Christchurch

Harry Baitz spoke on behalf of Cultivate Christchurch regarding Cultivate’s work and Red Zone Project.

 

Ms Baitz as the coordinator of Cultivate's Red Zone project highlighted:

·     Rising price of fruit and vegetables, and state of food insecurity in Christchurch, as a concern.

·     Role of interactive education / skills development around growing kai as one part of the complex issue of addressing food security.

·     Cultivate’s Red Zone Project partners with Te Putahitanga to work with whānau who may be experiencing food insecurity. The work reaches into their homes, helping to build edible gardens and coaching whānau to grow some of their own kai.

·     Another part of the project in the Red Zone is joined with the Climate Action Campus on the old Linwood College site, working with school and youth groups to teach them about growing kai.

·     A challenge in this model with youth is around what to do in summer holidays when a lot of food production is happening during the break, so part of the project is encouraging a whānau-centric approach where it is community gardening with a youth focus.

·     Working on learning pathways with the Biological Husbandry Unit (BHU) Organics training college, a joint venture between Lincoln University and the New Zealand Organic Movement.  

Questions from the Board highlighted further points relating to urban farming that:

·     Cultivate is part of a network of community gardeners and urban farmers seeking ways to collaborate to strengthen the food security of the city. There are a lot of different voices, and sharing of resources, as well as work on avoiding replication, filling gaps, and focusing on hubs like Climate Action Campus.

·     Getting food out to people in a compliant manner is a challenge for the model.

·     Christchurch is very well-positioned to do urban food production, and a well-resourced, strategic umbrella group for Christchurch, building on the likes of Food Resilience Network, could help address larger issues like distribution challenges.

·     Opportunities to work with Canterbury Community Garden Coordinators and related networks (information could be shared about those involved with community gardens).

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Correspondence

 

Board Consideration

The Board took the Correspondence in the Report, as well as the subsequent correspondence from Juliana Venning regarding Graham Condon Pool, which was tabled for the meeting (and so is attached as Minutes Attachment A), as read.

 

The Board especially acknowledged the correspondence from Tegan Hofmeyer on her participation in the Spirit of Adventure - Year 10 Trophy Voyage, and the excellent accompanying photos, and thanked Tegan for providing this report back to the Board.

 

The Board discussed in a general sense correspondence relating to customer service requests (CSRs), and expressed interest in standard pre-written advice they could share with residents who are raising CSRs with Board members, explaining the CSR system they can follow and why it is important, so Board members can know if the system is working in any case. The Chairperson requested advice to come to Board members outlining the process for directing such interactions with residents, which also explains the significance of using the CSR system as outlined.

 

Pauline Cotter moved to receive all the correspondence, and that requests be made of staff as detailed below. The motion was seconded by Ali Jones and when put to the meeting was carried unanimously.

 

Officer Recommendations Ngā Tūtohu

That the Papanui-Innes Community Board:

1.          Receives the correspondence from Tegan Hofmeyer reporting on Spirit of Adventure - Year 10 Trophy Voyage.

2.          Receives the correspondence from Clint Marston regarding the buses travelling on Flockton Street.

3.          Receives the correspondence from Grace Leckie regarding traffic speed change proposal for Kāinga.

 

Community Board Resolved PICB/2022/00037

Part B

That the Papanui-Innes Community Board:

1.          Receives the correspondence as listed and tabled.

Pauline Cotter/Ali Jones                                                                                                      Carried

 

7.1     Buses on Flockton Street

Board Consideration cont.

The Chairperson noted that part of Mr Marston’s correspondence has been included in the Board’s correspondence to Environment Canterbury supporting the Board’s concerns regarding heavy buses traversing Flockton Street and the vibration impact on residents, and seeking response from Environment Canterbury on the issue.

 

Community Board Resolved PICB/2022/00038

2.          Receives the correspondence from Clint Marston regarding the buses travelling on Flockton Street.

Pauline Cotter/Ali Jones                                                                                                      Carried

 

 

7.2     Traffic Speed Change Proposal for Kāinga

Board Consideration cont.

The Board considered asking staff to investigate the speed change proposal in the correspondence from Ms Leckie for Kāinga (which the Board felt should also be extended to include Stewart’s Gully). It was discussed whether the investigation should include looking back for any complaints about traffic speed in the area to endeavor to address any and all issue/s, during this electoral term.

Community Board Resolved PICB/2022/00039

3.          Receives the correspondence from Grace Leckie regarding traffic speed change proposal for Kāinga.

4.          Requests that staff investigate the speed change proposal in the correspondence from Ms Leckie (also giving consideration to Stewart’s Gully), including looking back for any previous complaints about the speed in the area.

Pauline Cotter/Ali Jones                                                                                                      Carried

 

7.3     Women's Only Sessions for Graham Condon Pool

Board Consideration cont.

It was discussed that the women’s only sessions at Linwood Pool have been very successful, and the team at Graham Condon Pool could usefully be worked with to determine whether there is a demand in the community, and if it is feasible, to provide such sessions at Graham Condon Pool as well.

It was considered in the discussion in respect of the feasibility aspect that the sessions would need to be suitably private, such as through the provision of a blind as employed at Linwood Pool, to meet diverse cultural needs around women’s only sessions.

Community Board Resolved PICB/2022/00040

5.          Receives the tabled correspondence (Minutes Attachment A) from Juliana Venning regarding Graham Condon Pool.

6.          Requests staff to work with the team at the Graham Condon Pool to determine if there is a demand in the community, and if it is feasible, to provide women’s only sessions at the Pool.

Pauline Cotter/Ali Jones                                                                                                                                                             Carried

Attachments

a        Correspondence regarding Graham Condon Pool (relating to discussion of women's only sessions)  

 

8.   Papanui-Innes Community Board Submissions Committee Minutes - 6 May 2022

 

The Chairperson asked members to confirm that the minutes of the Submissions Committee meeting held on 6 May 2022 were a true and accurate record of the meeting. No issues concerning the accuracy of the minutes were raised. Emma Norrish moved that the minutes be confirmed. The motion was seconded by Simon Britten and when put to the vote was carried unanimously.

 

The Councillors on the Board thanked the Submissions Committee for their work on the submissions, and clarified that the reference in the submission to supporting the heritage areas in Shirley and St Albans was intended to capture supporting heritage, including character areas and heritage elements, in a broad sense (more broadly places of notable historical significance or importance in the area), without being strictly confined to supporting just the proposed new Residential Heritage Areas as a Qualifying Matter specified in the Draft Plan Changes.

 

The Board did not seek to change the submissions as already submitted, but considered that they had conveyed the broader intent to support the recognition of heritage in the area, noting that the Board explicitly supported the other heritage elements in their submission on the Draft Heritage Plan Change.

 

Community Board Resolved PICB/2022/00041

That the Waipapa Papanui-Innes Community Board receives and confirms the Minutes from the Papanui-Innes Community Board Submissions Committee meeting held 6 May 2022.

Emma Norrish/Simon Britten                                                                                    Carried

 

9.   Waipapa Papanui-Innes Community Service Awards 2022

 

Board Consideration

The Board took the report on the Waipapa Papanui-Innes Community Service Awards as read.

It was agreed that the awards would be presented on site in the recipients’ spaces, recognising them in front of their peers where that was welcomed.

Mike Davidson moved that the officer recommendation to confer Community Service Awards on all 22 of the nominees be adopted, noting they (and their nominators) would all then be advised in writing of the decision. The motion was seconded by Emma Twaddell and when put to the meeting was carried unanimously.

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.          Confer Community Service Awards on the nominees listed on the Summary of Nominations 2022 (separately circulated).

2.          Recommend that all successful nominees be advised in writing of the decision.  In addition, the nominators of the successful nominees to also be advised in writing of the decision.

3.        Recommend that if there are any unsuccessful nominees, that the relevant nominators be advised of this decision and the reasons for the decision.

 

Community Board Resolved PICB/2022/00042

Part C

That the Waipapa Papanui-Innes Community Board:

1.          Confers Community Service Awards on all the nominees listed on the Summary of Nominations 2022 (separately circulated).

2.          Notes that all successful nominees will be advised in writing of the decision.  In addition, the nominators of the successful nominees will also be advised in writing of the decision.

Mike Davidson/Emma Twaddell                                                                             Carried

 

 

 

10. Waipapa Papanui-Innes Community Board Area Report - May 2022

 

Board Consideration

The Board took the Area Report as read.

Monthly action reporting the Board has visibility of was referenced in respect of whether actions from the 29 April 2022 Board meeting could be added. Update on the action from that meeting relating to maintenance of public toilets in particular was requested.  Update was also requested on an action arising from an earlier date relating to investigation of measures to prevent delivery vehicles stopping on the cycleway on Rutland Street opposite the shops and provision for a loading zone to be made elsewhere.

It was noted that the Board was to be briefed after the meeting on a further break down of speed data requested from Waka Kotahi relating to the Christchurch Northern Corridor, and on a query made about traffic light phasing for Westminster Street at its intersection with Cranford Street.

The alcohol licence applications reproduced in the Area Report as having been notified for premises within the Board area were discussed. The application by Gift Genie (2022) Limited was queried, and it was noted that it is for remote sales. And it was requested the Board be kept informed in respect of the application by Pari International Limited related to proposed premises at 565 Barbadoes Street, noting that it would be open to the local residents’ association approaching the Board if it wished to in respect of the application.

The Board noted that the application for an new Off-Licence by Liquorsea Limited in respect of proposed premises at 1 Radcliffe Road was heading to a hearing, but with no approach having been made to the Board by any member of the public in regard to it, did not see basis for seeking leave to appear.

The Board thanked staff for the work helping resolve the retention of a Eucalyptus and a Palm tree at the demolition site on Westminster Street as a good result.

Referencing further update provided to the Board since its last meeting regarding investigations underway towards an options report around Edgeware Road flooding outside Edgeware Village, further clarity was requested on going to market for a kerb replacement assessment, seeking understanding what it would look like, where it would be, and what the reason for it would be.

The Chairperson noted in relation to Spring Grove residents’ issues that she would be attending a public meeting, particularly in relation to the rail crossing, which transport staff would also be attending to speak to.

Mike Davidson moved that the Area Report be received and that the requests discussed as detailed below be resolved. The motion was seconded by Emma Twaddell and when put to the meeting was carried unanimously.

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.              Receive the Waipapa Papanui-Innes Community Board Area Report for May 2022.

 

 

Community Board Resolved PICB/2022/00043

Part B

That the Waipapa Papanui-Innes Community Board:

1.          Receive the Waipapa Papanui-Innes Community Board Area Report for May 2022.

Mike Davidson/Emma Twaddell                                                                             Carried

 

 

 

10.1  Working with Papanui Youth Development Trust to investigate Disability Playgrounds

Board Consideration cont.

In reference to the forum the Board held with Papanui Youth Development Trust (PYDT), it was considered that a good point was raised around looking at options and need in respect of disability playgrounds in the Papanui area, and the Board requested staff investigate this and work with PYDT in this regard (as a starting point, potentially developing into talking to the disability groups).

It was discussed that staff might also work with PYDT around whether there is need to assist with transport to Malvern Park to use the equipment there.

Community Board Resolved PICB/2022/00044

2.          Requests staff to investigate options and need around disability playgrounds in the Papanui area, including working with Papanui Youth Development Trust.

Mike Davidson/Emma Twaddell                                                                         Carried

 

10.2  Courtenay Street Briefing

Board Consideration cont.

It was noted that information had been received about programmed resurfacing for Courtenay Street, though follow up was sought in respect of a briefing around where Courtenay Street sits within the DEMP work.

It was confirmed that Courtenay Street was resurfaced a couple of years ago, and it was included in the DEMP, so it was queried whether the resurfacing would be an effective use of resources. The Board requested that the Courtenay Street briefing come urgently prior to any work being done on Courtenay Street. It being noted that pre-earthquake, the condition of the street was such it was due to get a rebuild.

Community Board Resolved PICB/2022/00045

3.          Requests the briefing to come on Courtenay Street prior to programmed resurfacing work being completed.

Mike Davidson/Emma Twaddell                                                                         Carried

 

 

10.3  Springfield Road

Board Consideration cont.

The Springfield Road request from last meeting was discussed in regard to lack of pedestrian crossings and related safety concerns at the corner with St Albans Rutland Street;* it being identified as a dangerous spot.

It was further discussed to also consider the intersection of Springfield Road with Edgeware Road in respect of pedestrian safety (including for the visually impaired known to use the area); and to consider a safe crossing from Rehua Marae – the Board ultimately supporting the consideration to improve pedestrian safety along the whole Springfield Road corridor. It was discussed in respect of the current division of the corridor among different Boards to prepare a way forward now for decision when the boundary adjustment will bring this more into the Board area.

* Amendment made at the Waipapa Papanui-Innes Community Board’s meeting on 17 June 2022 under Item 3 – Confirmation of Previous Minutes.

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on the following matters of interest:

 

11.1    St Albans Park

 

The Board thanked staff for the work that made the St Albans Skate Park Extension opening such a success, and noted that the fencing off of the toddlers’ playground from the road is progressing, as well as replacement of a gate there to create a more secure toddlers’ play area.

It was further noted that the concrete walls are being painted, and there could be opportunity for the community to get involved in a mural for those walls if locals are interested.

 

11.2    Opening of Styx Living Laboratory Trust's New Field Centre

 

The Chairperson noted that she and a couple of other Board members attended the opening of the Styx Living Laboratory’s new Field Centre, which will be an amazing resource for the community and Trust. Noting the calibre of the guests signalled the significance of the facility.

 

11.3    Meeting with Matt Doocey MP to discuss Psychological Wellbeing Support for Community Organisations and Volunteers

 

The Chairperson noted the Board’s invitation to meet with Matt Doocey MP further to writing to him and other local MPs in relation to psychological wellbeing support for community organisations and volunteers. It was also noted that Duncan Webb MP’s Office has also acknowledged receipt of the letter that they will follow up.

 

11.4    Abandoned Shopping Trolleys

 

Further to observations from a resident of Hoani Street regarding abandoned shopping trolleys, the Chairperson proposed the Board write to the supermarkets, the Warehouse and Kmart in Northlands and North Link, requesting that they be more vigilant in the collection of their shopping trolleys, especially in the Hoani Street area. (It was noted that abandoned trolleys have also been an issue around Northcote Road).

There was awareness that Snap, Send Solve can be used to report abandoned trolleys, but it was considered that the retailers could be more proactive in their collections.

It was observed by a Board member on the weekend there were four abandoned trolleys down Hoani Street. No rubbish was observed at that time, but noting the resident’s observations extended to rubbish as well, it was acknowledged that consideration is being given to the issue by staff further to the resident’s observations.

 

11.5    Neighbourhood Trust AGM

 

It was noted that Neighbourhood Trust had their AGM on the weekend, which some Board members attended. It was noted that it was interesting to hear the extent of the Trust’s work dedicated to addressing food security, including working to establish a community garden on their site, and distributing food parcels. The Board acknowledged the Trust’s hard work in these respects.

 

 

 

 

Meeting concluded at 10.38am.

 

CONFIRMED THIS 17th DAY OF JUNE 2022

 

Emma Norrish

Chairperson