Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa Papanui-Innes Community Board will be held on:

 

Date:                                    Wednesday 18 May 2022

Time:                                    9.30am

Venue:                                 Held via Audio/Visual Link

Under the current provisions of the Covid-19 Protection Framework (the Traffic Alert system) meeting attendance is only possible via an Audio/Visual link or by viewing a live stream (https://www.youtube.com/channel/UCuRzshsY8rjDJYUymoYeQtA) of the meeting. 

Please request access details from Mark.Saunders@ccc.govt.nz for the Audio/Visual link

 

 

Membership

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

 

 

12 May 2022

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Papanui-Innes

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa Papanui-Innes Community Board

18 May 2022

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa Papanui-Innes Community Board

18 May 2022

 

Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Karakia Tīmatanga........................................................................................ 5 

C         1.        Apologies Ngā Whakapāha............................................................. 5

B         2.        Declarations of Interest Ngā Whakapuaki Aronga............................. 5

C         3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua........... 5

B         4.        Public Forum Te Huinga Whānui..................................................... 5

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga.................. 5

B         6.        Presentation of Petitions Ngā Pākikitanga...................................... 5

B         7.        Correspondence.................................................................. 17

Papanui-Innes Community Board Submissions Committee

C         8.        Papanui-Innes Community Board Submissions Committee Minutes - 6 May 2022............................................................ 27

Staff Reports

C         9.        Waipapa Papanui-Innes Community Service Awards 2022....... 33

C         10.     Waipapa Papanui-Innes Community Board Area Report - May 2022................................................................................... 41

 

B         11.     Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi...................................................................... 70

C         12.     Resolution to Exclude the Public........................................... 71

 

 


Waipapa Papanui-Innes Community Board

18 May 2022

 

 

Karakia Tīmatanga

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 29 April 2022  be confirmed (refer page 6).

4.   Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Cultivate Christchurch

Harry Baitz will speak on behalf of Cultivate Christchurch regarding Cultivate’s Red Zone Project.

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

6.   Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.


Waipapa Papanui-Innes Community Board

18 May 2022

Unconfirmed

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 29 April 2022

Time:                                    9.33am

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

 

 

 

 

 

 

 

 

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

Secretarial Note: This meeting was held via audio/visual link on the Zoom platform due to New Zealand being at the orange setting of the Covid-19 Protection Framework (the Traffic Alert system) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The Chairperson advised that the meeting was being publicly livestreamed and opened the meeting.

 

Karakia Tīmatanga: Emma Norrish  

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Pauline Cotter moved that apologies for early departure received from Mike Davidson and Simon Britten be accepted. The motion was seconded by Emma Norrish and when put to the meeting was carried unanimously.

 

Secretarial Note: The meeting finished in time that Simon Britten was able to remain for its entirety. As indicated below, Mike Davidson left the meeting after Item 8 was dealt with.

 

Community Board Resolved PICB/2022/00027

That the apologies for early departure received from Mike Davidson and Simon Britten be accepted.

Pauline Cotter/Emma Twaddell                                                                                           Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

The Chairperson asked members to confirm that the minutes of the previous Board meeting held on 18 March 2022 were a true and accurate record of the meeting. No issues concerning the accuracy of the minutes were raised. Pauline Cotter moved that the minutes be confirmed. The motion was seconded by Simon Britten and when put to the vote was carried unanimously.

Community Board Resolved PICB/2022/00028

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 18 March 2022 be confirmed.

Pauline Cotter/Simon Britten                                                                                                Carried

 

4.   Public Forum Te Huinga Whānui

Part B

4.1

Delta Community Support Trust

Mike Stanley spoke on behalf of the Delta Community Support Trust (‘Delta’) regarding their services, what pressures they have faced and changes they have made in the present climate, and what they envisage going forward.

Mr Stanley noted that he is the new General Manager at the Delta and highlighted what they do in the community:

·   Delta has been around in the North Avon area for over 25 years.

·   Three divisions: Evergreen Club, Community Development Services and Friendship Link.

·   Evergreen Club programme for over 65 year olds: providing activities, outings, exercise classes, socialising, and support to ensure they are healthy and safe.

·   Friendship Link to support young adults and adults with intellectual and physical disabilities.

·   Community Development Services: food bank gone from around 1,300 to 3,200 food panels with a growing need; Delta Inn for people to come in have a meal for a nominal charge on Fridays, to build community and receive advice if they wish on budgeting, etc.

·   Refugee support: playgroup for young mothers, and other forms of support (seeking refugees’ input what support is most useful).

·   Breaking down social isolation, promoting inclusion, and building sense of community.

The Chairperson thanked Mr Stanley for his presentation.

 

 

4.2      Jennifer Dalziel – 10 Shirley Road / Public Toilets

Jennifer Dalziel spoke regarding the proposal for toilets at 10 Shirley Road, and her concern that there is a history of things being put at 10 Shirley Road, thought to be good ideas, but becoming detrimental to the site, e.g. ping pong table and wayfinder trail signboard, which both, she suggested, detract from the site.

Ms Dalziel had audited the public toilets in the area to demonstrate the issue for proposing toilets for 10 Shirley Road, visiting the MacFarlane Park toilets, St Albans Park toilets, and the MacFarlane Park Community Gardens toilets on Jebson Street. Running through the attached photos, she highlighted issues of graffiti, litter, vandalism, and maintenance and signage deficiencies. 

Ms Dalziel noted her fellow resident, Don Gould, also undertook a night visit and observed that most of the toilets were not locked, and none of the lights were working. Ms Dalziel noted that though the MacFarlane Park Community Gardens toilets were the most pleasant, a leaking drinking fountain was noted there, and though some issues had been addressed through Snap, Send, Solve, the fix for the lights at St Albans Park resulted in the lights going constantly.

Ms Dalziel concluded her point that though it may seem a good idea to put a toilet on 10 Shirley Road, it invites the issues observed in her visit to the other toilets discussed, suggesting it may not be a good idea in the long run.

The Chairperson thanked Ms Dalziel for her presentation.

 

Attachments

a      Jennifer Dalziel's Photos for Public Forum Presentation  

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Papanui-Innes Community Board Submissions Committee Minutes – 4 April 2022

 

The Chairperson asked members to confirm that the minutes of the Submissions Committee meeting held on 4 April 2022 were a true and accurate record of the meeting. No issues concerning the accuracy of the minutes were raised. Simon Britten moved that the minutes be confirmed. The motion was seconded by Emma Norrish and when put to the vote was carried unanimously.

 

Community Board Resolved PICB/2022/00029

That the Waipapa Papanui-Innes Community Board receives and confirms the Minutes from the Papanui-Innes Community Board Submissions Committee meeting held 4 April 2022.

Simon Britten/Emma Norrish                                                                                                  Carried

 

8.   Marshland Turners Safety Improvements

 

Board Consideration

The Board took the report as read, and the Traffic Engineer addressed questions on the report from the Board:

·      The report came about from the speed limit reduction where staff were asked to investigate further interventions for intersection improvements. This follows on from Ouruhia School and community feedback from that project highlighting near misses and people feeling uneasy turning right.

·      There was not funding at the time to investigate, but there is now fortunately funding to address safety improvements.

·      The question of whether to have yellow lines on both sides of the road, to have certainty of that space on the west side of the road, was asked. The Traffic Engineer’s advice was that there have been no issues identified with vehicles parking there. The Board accepted that advice on the basis of noting that staff will monitor the point of any parking on the western side and come back to the Board if necessary to add relevant restrictions.

·      It was clarified that the risk rating/safety improvement was assessed in terms of Marshland Road as an entire corridor, rather in terms of the specific isolated intersection.

On the basis of adding a further note that staff will monitor parking on the west side of Marshland Road opposite the intersection with Turners Road, Pauline Cotter moved that the officer recommendations be adopted. The motion was seconded by Mike Davidson and when put to the meeting was carried unanimously.

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.         Approves the Right Turn Bay scheme design for the section of Marshland Road and Turners Road as shown on Attachment A including all road markings, signage, kerb alignment and road surface treatments.

2.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the east side of Marshland Road commencing at its intersection with Turners and extending in a northerly direction for a distance of 48 metres.

3.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the east side of Marshland Road commencing at its intersection with Turners Road and extending in a southerly direction for a distance of 26 metres.

4.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north side of Turners Road commencing at its intersection with Marshland Road and extending in a north easterly direction for a distance of 36 metres.

5.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Turners Road commencing at its intersection with Marshland Road and extending in a north easterly direction for a distance of 12 metres.

6.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-5 above.

7.         Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

 

Community Board Resolved PICB/2022/00030

Part C

That the Waipapa Papanui-Innes Community Board:

1.         Approves the Right Turn Bay scheme design for the section of Marshland Road and Turners Road as shown on Attachment A to the report including all road markings, signage, kerb alignment and road surface treatments.

2.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the east side of Marshland Road commencing at its intersection with Turners and extending in a northerly direction for a distance of 48 metres.

3.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the east side of Marshland Road commencing at its intersection with Turners Road and extending in a southerly direction for a distance of 26 metres.

4.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north side of Turners Road commencing at its intersection with Marshland Road and extending in a north easterly direction for a distance of 36 metres.

5.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Turners Road commencing at its intersection with Marshland Road and extending in a north easterly direction for a distance of 12 metres.

6.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-5 above.

7.         Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

8.        Notes that staff will monitor parking on the west side of Marshland Road opposite the intersection with Turners Road.

Pauline Cotter/Mike Davidson                                                                                                Carried

 

Mike Davidson left the meeting at 10.10am at the conclusion of Item 8.

 

9.   Proposed Road Names - 20 Mills Road

 

Board Consideration

The Board took the report on the Proposed Road Names at 20 Mills Road, Marshland, as read.

The Manager Resource Consents briefly explained the road naming relating to Polish settlers, and addressed a question whether there would be a plaque to recognise the names and their history, advising that there would not, as not typical, but pointing to the database of the history associated with road names maintained by the libraries, which is due to be updated.

Pauline Cotter moved that the officer recommendations be adopted. The motion was seconded by Ali Jones and when put to the meeting was carried unanimously.

 

 

 

Community Board Resolved PICB/2022/00031 (Original Officer recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.         Approves the following new road and lane names for 20 Mills Road, (RMA/2022/330 - Oakbridge Stage 2).

a.        Road 1 - Cartvale Drive

b.        Lane 1 - Gingko Lane

Pauline Cotter/Ali Jones                                                                                                           Carried

 

 

10. Waipapa Papanui-Innes Community Board Area Report - April 2022

 

Board Consideration

The Board took the Area Report as read.

The Community Development Advisors for the Board area were available for questions, and advised that the Sheldon Park toilets have been repaired with the work complete. 

The Chairperson noted in relation to the Edible and Sustainable Garden Awards that three of those awards had been delivered in person by the Chairperson, Deputy and another Board member, at Belfast, MacFarlane Park, and the Packe Street Park and Community Garden.

It was noted that the St Albans Skate Jam was scheduled for 30 April, around the completion of the Skate Park.

Progress with addressing cleaning maintenance for Dudley Street in respect of the starling issue during roosting was acknowledged, noting a memo is to come from the Office of the Chief Executive on the issue.

A question was asked regarding the customer request tickets and if there was a facility for the transport tickets to be broken down further in light of transport issues in the area. The Chairperson asked staff to follow up, and also advise whether Covid-related circumstances explained the increased time for tickets.

Pauline Cotter moved that the Area Report be received and that the requests discussed as detailed below be resolved. The motion was seconded by Emma Norrish and when put to the meeting was carried unanimously.

 

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.         Receive the Waipapa Papanui-Innes Community Board Area Report for April 2022.

 

Community Board Resolved PICB/2022/00032

Part B

That the Waipapa Papanui-Innes Community Board:

1.         Receive the Waipapa Papanui-Innes Community Board Area Report for April 2022.

Pauline Cotter/Emma Norrish                                                                                                 Carried

 


 

 

10.1  10 Shirley Road / Public Toilets

Board Consideration cont.

Staff noted that the Community Development Activator for the Shirley Village Project had engaged with Shirley Road Central regarding the activation of 10 Shirley Road and the youth audit. The Board requested that staff, including the Manager Parks Planning and Asset Management, also meet with Shirley Road Central on site at 10 Shirley Road to advance that engagement.

The Board referencing the public toilet audit undertaken by residents, Jennifer Dalziel and Don Gould, as detailed in Ms Dalziel’s public forum presentation at the start of the meeting, requested that the issues highlighted with the public toilets in the ward (specifically at MacFarlane Park, St Albans Park, and the MacFarlane Park Community Gardens on Jebson Street) be addressed urgently, and information be provided on the standard level of service (maintenance schedule).

Community Board Resolved PICB/2022/00033

2.        Requests that staff meet with Shirley Road Central regarding 10 Shirley Road.

3.        Requests that staff urgently address the maintenance of public toilets highlighted in the public forum presentation from Jennifer Dalziel in the ward, and provide information on the standard level of service of maintenance and signage (specifically lack of signage at St Albans Park).

Pauline Cotter/Emma Norrish                                                                                               Carried

 

10.2  Edgeware Road Flooding

Board Consideration cont.

Concern was expressed that there was not a timeframe around reporting on the Edgeware Road surface flooding going into winter, and the Board agreed this should be requested.

Community Board Resolved PICB/2022/00034

4.         Requests that staff provide the Board with a timeframe around reporting on Edgeware Road Flooding.

Pauline Cotter/Emma Norrish                                                                                               Carried

 

10.3  Northern Corridor Speed

Board Consideration cont.

Subsequent to a recent briefing to the Board referenced in the Area Report as the ‘Update on DEMP and CNC’ where Waka Kotahi provided average speed data collected from the Christchurch Northern Corridor (CNC), it was requested that there be follow up on the re-run of the data to provide median speeds to more fully inform the Board in this matter.

Community Board Resolved PICB/2022/00035

5.         Requests that staff follow up median speed data from Waka Kotahi regarding the Northern Corridor.

Pauline Cotter/Emma Norrish                                                                                               Carried

 

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on the following matters of interest:

 

11.1   Westminster Street Demolition Site

Noting a gum tree to be removed from 276/8 Westminster Street as part of the demolition works, a site visit with the Council Arborist was requested.

The need for community input for the site was also discussed, as was the possibility of not draining it, but rather naturalising it as a wetland. Bearing in mind the objective to open up the Park behind for CPTED reasons, it was requested that the Board receive information on what is planned for the site, with all these issues in mind.

 

11.2   Factory Road Traffic Issues

Follow up was sought on communication with a resident around their concern with traffic volume, and size, frequency and speed of trucks, traversing Factory Road and shaking houses. There was also suggestion of damage to the road, such as potholing.

 

11.3   Courtenay Street

Noted that Courtenay Street residents are looking for contact from the Council on what is happening with the street.

 

11.4   Springfield Road

An accident/near miss was reported at the corner of Springfield Road and St Albans Road involving a person in a wheelchair, with suggestion that there are no safe crossing spots on Springfield Road.

A pedestrian refuge at that intersection was noted though. Also, it was observed that Springfield Road would not be a boundary issue with the neighbouring Board following the boundary adjustments subsequent to the upcoming election.

 

11.5   Cranford Street/Berwick Street Corner

A safety concern for the corner was noted in terms of having the two lanes going into Cranford Street where it was suggested left turning cars generally end up half way over the second lane because of the lack of space for the intersection. It was queried what might be done for the issue, whether it be going down to a single lane as a suggestion.

The Board considered this matter could be brought up the next time there is a briefing on the DEMP.

 

11.6   Innes Road Accident

Reference was made to information sought in respect  of an Innes Road accident. However, the Board noted the updated reporting in the media, which members could share between themselves; thus the Board thus saw no purpose from that reporting in pursuing the matter further. It was indicated that updated reporting in relation to the outcome of the matter was that it is going no further.

 

11.7   Belfast Community Network

Follow up was sought from staff in respect of how the Network is doing further to the presentation earlier in the year from the Network outlining the challenges they are facing in that community.

The Board considered that it write to local MP, Matt Doocey, in relation to providing resources for stressed out volunteers in this challenging time of Covid. The Chairperson agreed to progress that, and also agreed to send the letter to all local MPs.

Staff noted some funding came from the Board to support the Network following their presentation.

 

11.8   Derelict House in Francis Avenue

Follow up was sought in respect of a derelict house in Francis Avenue that attracts complaints from neighbours.

 

11.9   Palm Drive

Update was sought in respect of issues raised by residents in relation to Palm Drive.

 

11.10 Covered Bus Shelter for outside BP on Cranford Street

Follow up was sought on a covered bus shelter for Cranford Street in the region of the BP Service Station that that community have been asking for.

 

11.11 Rutland Street Speed Limit

It was queried why Rutland Street is not being reduced to 40km/h in the Papanui speed reduction programme; it being suggested that with the cycle lane coming down there this should be revisited.

 

11.12 Fireworks

Concern was shared in relation to the fireworks going on around the community (the six shots) that  this was associated with communicating nefarious drug-related activity.

 

11.13 Enforcement for Parking on Clearway on St Albans Road outside Doctors Rooms

It was requested that Enforcement staff check for parking in the clearway on St Albans Road outside the Doctors Rooms, which was suggested to always have cars parked on it in the mornings when it is supposed to be a clearway.

 

Meeting concluded at 10.47am.

 

CONFIRMED THIS 18th DAY OF MAY 2022

Emma Norrish

Chairperson


Waipapa Papanui-Innes Community Board

18 May 2022

 

 

7.     Correspondence

Reference / Te Tohutoro:

22/545773

Report of / Te Pou Matua:

Mark Saunders – Kaitohutohu Hāpori – Community Board Advisor Mark.Saunders@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson – General Manager Citizens and Community
Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Tegan Hofmeyer

Report on Positive Youth Grant November 2021

Clint Marston

Heavy electric buses travelling down Flockton Street causing houses to shake

Grace Leckie

Traffic speed change proposal for Kāinga

 

2.   Officer Recommendations Ngā Tūtohu

That the Papanui-Innes Community Board:

1.         Receives the correspondence from Tegan Hofmeyer reporting on Spirit of Adventure - Year 10 Trophy Voyage.

2.         Receives the correspondence from Clint Marston regarding the buses travelling on Flockton Street.

3.         Receives the correspondence from Grace Leckie regarding traffic speed change proposal for Kāinga.

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

YDF Report from Tegan Hofmeyer re Spirit of Adventure - Year 10 Trophy Voyage 9 November 2021

18

b

Email correspondence from Clint Marston re heavy electric buses travelling down Flockton Street causing houses to shake - 7 May 2022

25

c

Email correpondence from Grace Leckie re Traffic Speed Change Proposal for Kāinga

26

 

 


Waipapa Papanui-Innes Community Board

18 May 2022

 








Waipapa Papanui-Innes Community Board

18 May 2022

 


Waipapa Papanui-Innes Community Board

18 May 2022

 


Waipapa Papanui-Innes Community Board

18 May 2022

 

 

8.     Papanui-Innes Community Board Submissions Committee Minutes - 6 May 2022

Reference / Te Tohutoro:

22/589560

Report of / Te Pou Matua:

Mark Saunders – Kaitohutohu Hāpori – Community Board Advisor Mark.Saunders@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson – General Manager Citizens and Community
Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

The Papanui-Innes Community Board Submissions Committee held a meeting on 6 May 2022 and is circulating the Minutes recorded to the Waipapa Papanui-Innes Community Board for confirmation.

2.   Recommendation to Waipapa Papanui-Innes Community Board

That the Waipapa Papanui-Innes Community Board receives and confirms the Minutes from the Papanui-Innes Community Board Submissions Committee meeting held 6 May 2022.

 

Attachments Ngā Tāpirihanga

No.

Title

Page

A

Minutes Papanui-Innes Community Board Submissions Committee - 6 May 2022

28

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Mark Saunders - Community Board Advisor

  


Waipapa Papanui-Innes Community Board

18 May 2022

 






Waipapa Papanui-Innes Community Board

18 May 2022

 

 

9.     Waipapa Papanui-Innes Community Service Awards 2022

Reference / Te Tohutoro:

22/372378

Report of / Te Pou Matua:

Trevor Cattermole – Community Development Advisor
 Papanui-Innes
Trevor.Cattermole@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson – General Manager Citizens and Community
Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

1.1      The purpose of this report is to present the 2022 Community Service Award nominations to the Waipapa Papanui-Innes Community Board for consideration.

2.   Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.         Confer Community Service Awards on the nominees listed on the Summary of Nominations 2022 (separately circulated).

2.         Recommend that all successful nominees be advised in writing of the decision.  In addition, the nominators of the successful nominees to also be advised in writing of the decision.

3.         Recommend that if there are any unsuccessful nominees, that the relevant nominators be advised of this decision and the reasons for the decision.

 

3.   Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1      The Christchurch City Council created the Community Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

3.2      Every two years the Waipapa Papanui-Innes Community Board considers nominations for Community Service Awards, which recognise voluntary efforts that benefit local communities. The last Awards were held in 2019 and were scheduled for the 2021 financial year, however due to the pandemic restrictions in place at that time the Board decided to defer the awards to 2022.

3.3      Local community groups, including residents’ associations, were sent information seeking nominations for Community Service Awards for 2022.  The awards scheme has also been promoted via Council media releases, the Council's social media networking avenues and the Waipapa Papanui-Innes Community Board’s Facebook page.

Nature of Service and Eligibility

3.4      The service undertaken should be of a voluntary nature. A paid employee may be eligible where the work undertaken is beyond the scope of that person's normal job description and the nominee has spent some of their own non-work time in the activity. In such a case, one of the nominators should be an employer of the nominee, who states that the nominee's work/activity went beyond the requirements of routine work by providing a supporting letter to that effect.  Please find the Guidelines/Nomination information (refer Attachment A).

3.5      People will be eligible for a Community Service Award in the area/suburb that they do the work in.  If the work is for an organisation that covers more than two community board areas, then the nomination shall be considered in the community board area that the nominee does the majority of their voluntary work.

3.6      Service recognised may include work in the areas of youth, older persons, education, cultural, church, recreation, sport and community service sectors.

3.7      Individuals shall be eligible to receive only one Community Service Award for the same voluntary work.

3.8      Nominations can be forwarded to this Board from another Community Board if they deem that the nomination is more suitably considered by this Board.  Details of such nominations may be received as late applications for consideration. Bearing this in mind the Board may wish to put in place measures to meet this contingency. These nominations could be considered by the Board Chair and Deputy Chair.

Strategic Alignment/ Te Rautaki Tīaroaro

3.9      Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities.

Decision Making Authority / Te Mana Whakatau

3.10    Community Boards have delegated authority from the Council to make final decisions on the Community Service Awards for their respective wards.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.11    The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.12    The level of significance was determined by the number of people affected and/or with an interest.

3.13    Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.14    A matrix detailing the nominations received for consideration is circulated separately as Attachment B. Twenty-two (22) nominations were received.

3.15    Staff are recommending that all the nominations received for a Community Service Award be accepted and the Waipapa Papanui-Innes Community Board resolve to confer awards on those listed in the matrix (circulated separately).

3.16    The Waipapa Papanui-Innes Community Board allocated $2,000 from its 2021-2022 Discretionary Response Fund for the costs associated with these awards. In respect of the pandemic restrictions at the time of initiating the award process, the Board decided to deliver the certificates by hand this year, preferably to the recipient’s place of work/volunteering in lieu of the usual function.

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Community Service Awards 2022 Nomination form and guidelines

36

b  

Summary of Nominations 2022 (Under Separate Cover) - Confidential

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Lyssa Aves - Governance Support Officer

Sharon Munro - Support Officer

Trevor Cattermole - Community Development Advisor

Approved By

Matthew Pratt - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

  


Waipapa Papanui-Innes Community Board

18 May 2022

 





Waipapa Papanui-Innes Community Board

18 May 2022

 

 

10.  Waipapa Papanui-Innes Community Board Area Report - May 2022

Reference / Te Tohutoro:

22/464765

Report of / Te Pou Matua:

Matthew Pratt – Community Governance Manager Papanui-Innes
Matthew.Pratt@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson – General Manager Citizens and Community
Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2.   Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.         Receive the Waipapa Papanui-Innes Community Board Area Report for May 2022.

3.   Community Support, Governance and Partnership Activity

3.1      Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Downstream Effects Management Plan (DEMP)

A briefing update was provided to the Board on Friday 6 May 2022.

Ongoing

· Endorse and encourage a functioning and safe traffic network that supports a connected community

Summer with Your Neighbours 2021-22

 

Summer with Your Neighbours events were due to take place between November 2021 and March 2022.

In light of the Government decision to move the country into the Red traffic light setting, recipients of the subsidy have been advised that the timeframe to hold events has been extended. We will accept requests for reimbursements up until 1 June 2022.

1 June 2022

·  Resilient Communities

·  Strengthening Communities Strategy

Langdons Road Corridor

Network study requested. Work has progressed, but ultimately staff are waiting to see when the Northlink Retail Park Stage 3 will proceed, what this will look like, what roading works might result, and the scale of additional network demands generated.

Ongoing

Endorse and encourage a functioning and safe traffic network that supports a connected community

10 Shirley Road Activation

Staff are investigating options for the activation of the site further to the Board’s site visit and follow up discussion of the at Youth Audit Workshop. There will subsequently be an updated feasibility study for the site which includes options for community space. An independent service provider will be engaged to carry out the feasibility study.

Ongoing

Improve and support community facilities and amenity in the Papanui-Innes Wards.

 

3.2 Community Events

3.2.1   Walk Waitaha 2022

Walk Waitaha – an alternative to the traditional Walking Festival offering a range of self-guided walks and walking activities – ran till 15 May 2022, though relevant resources such as the Council’s Find a walk website remain in place for the public.

3.2.2   Christchurch Heritage Festival 2022

More information on the festival has now appeared at this link. Applications to run an event in the Christchurch Heritage Festival 2022 can be completed online at that link from 9 May to 12 June 2022. This year’s theme is an opportunity to explore the events that have shaped us: large and small, public and private, milestones and moments that have shaped our diverse communities here in the Ōtautahi-Christchurch District and the wider Canterbury region.

3.2.3   Other upcoming community events and festivals in the wider city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where events like the Vegan night mākete (market), the Rollickin Dog Walk, and the Kia Rite Hoea Workshop are detailed.

3.3      Community Funding Summary

3.3.1   The current balance of the 2021-2022 financial year’s Discretionary Response Fund is $6,830. There is $5,041 remaining in the Positive Youth Development Fund.

3.3.2   Applications for the 2022/23 Strengthening Communities Fund opened on 21 March 2022 and closed on 26 April 2022.

A briefing will be presented to the Board.

3.4      Participation in and Contribution to Decision Making

3.4.1   Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

·     St Albans Skate Park Upgrade Opening – 30 April 2022

A very successful celebration of the reopening of St Albans Skate Park was held on Saturday 30 April from 12-3 pm.

The Community Board Chair, Emma Norrish, welcomed everyone and gave some background about the park.  Jason Harvey undertook the ribbon-cutting duties on behalf of the  St Albans Residents Association.

The event featured the Cheap Skates Skool team and attracted over 150 skaters of varying abilities who thoroughly enjoyed the afternoon.

The Cheap Skates team provided instruction and coaching for beginner skaters, and competitions were held for under 13’s, under 15’s and open grades.  Families and friends stayed until the end of the event, supporting the skaters and encouraging them in their competition runs.

CityCare Property, which constructed the new elements at the Skate Park, were on-site to answer any questions and provide a free sausage sizzle.

Feedback from participants expressed their enthusiasm for the upgraded facility, which is now being utilised extensively by the local community.   

 

 

 

 

 

 

 

·     MacFarlane Park Basketball Court Clean up

The Shirley Village Project organised and worked with the Council Parks Team to revamp the basketball courts at MacFarlane Park.

 

 

 

 

 

 

 

 

 

 

 

A working bee was held on 26 April. Community volunteers, including some of the local teenagers helped with the painting of the posts, new backboards and lots of raking of leaves and tidying up the surrounding playground area.

 

 

 

 

 

 

 

 

 

 

 

3.4.2   Council Engagement and Consultation.

·     University of Canterbury Dovedale Campus - 129 Waimairi Road (closes 1 June 2022)

Publicly notified resource consent is to redevelop the existing University of Canterbury Dovedale campus to a mixed educational, research and commercial operation

·     Start Work Notices (SWN)

SWN relating to the Board area have been sent to the Board throughout the month.  All Board area and city-wide start work notices can be found at this link.

3.5      Governance Advice

3.5.1   Customer Service Request Report – Hybris Report for the Papanui-Innes Wards

Refer to Attachment A for the 1 April – 30 April 2022 statistics, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

3.5.2   Site Visit to Trees at Severn Street and Westminster Street

The Community Board held a site visit to Severn Street and 276/8 Westminster Street on 2 May 2022 with Council arborists to inspect the street trees on Severn Street further to a resident’s concerns with them, and to review a gum tree intended for removal as part of the demolition works at 276/8 Westminster Street. Notes from this site visit are appended as Attachment B.

3.5.3   Public Participation in Board Meetings and Correspondence

The Board received the following at its 29 April 2022 meeting:

·     Public Forum Presentations

-      Delta Community Support Trust – Mike Stanley provided an overview of Delta’s work in the community.

-      10 Shirley Road / Public Toilets – Jennifer Dalziel provided an overview of issues with public toilets in the ward to suggest potential issues with siting toilets at 10 Shirley Road.

3.5.4   Community Open Forum

The Community Board held an open forum on 6 May 2022 via audio/visual link, at which youth and staff involved with Papanui Youth Development Trust presented to the Board. The notes from the forum can be found in Attachment C.

3.5.5   Briefings

The Board received briefings since its last meeting about the following projects/issues:

·     Update on DEMP (and presenting Memo on ‘Cranford Street Cycleway – 1.2m wide on road section of cycle lane’, which can be found at Attachment D).

·     Introduction to Community Partnership Ranger

3.5.6   Board Requests

·     Dudley Street Starling Issues – By way of update on the maintenance programme for Dudley Street as affected by starling droppings, the Board were advised it has been confirmed that the site has been added to the regular maintenance scrubbing round that includes Bishopdale Mall and New Brighton Mall.

Monitoring will accordingly be undertaken and scrubbing completed as required – staff will undertake research into the starling roosting season to ensure that work is not undertaken when not required, i.e. scrubbing will only occur when the birds are nesting there, not when they have all left for the winter.

·      Edgeware Road Flooding – A drainage assessment has been completed further to the Board’s concern in respect of surface flooding experienced at Edgeware Village owing to the St Albans Creek flood hazard, which has seen Edgeware Road outside the Village unable to drain by gravity if the creek is in flood.

The Board received an initial briefing detailing the local situation, earthquake impact, area wide Land Drainage Recovery Programme investigation, modelling, and noting the survey and drainage investigations commissioned and underway.

Staff further to the assessment completed are initiating further investigation around the feasibility of options, planning an options report, and a whiteboard session (briefing) with the Board to demonstrate the relationship of the factors involved between the street grade to the creek, kerbing, and floor levels. The timing of these steps to be advised. 

·     Palm Drive/Laguna Gardens Planter Repair – The Board’s request for an update on this repair was answered with detail of the completion of the planter repair and reception of the solution found.

·     Spring Grove resident issues – Noting the residents have invited their local MP, the Council, ECan, Kiwirail and the Police to an upcoming meeting, various updates on relevant issues have been passed through, particularly in respect of a consultant being engaged by the Council to undertake an assessment of pedestrian rail crossing options in the Belfast area, especially to consider the connectivity between the Spring Grove Subdivision and community facilities to the west of the rail corridor as well as making recommendations on the best options for improving connectivity and pedestrian safety.

·     Derelict House in Francis Ave – This property is in a very poor state of repair, unoccupied and used by squatters. The situation is currently still under investigation and officers have been engaging with concerned neighbours.  

The Environmental Health team respond to concerns relating to derelict houses and endeavour to engage with the property owner to rectify.  When applicable, issues may become actionable either under the Health Act or Building Act and are responded to with the appropriate enforcement action. Potential action may in some cases include the Council applying to the Court for an order to carry out work at the owner’s expense.

·     Courtenay Street – Road maintenance staff have advised that City Care have sprayed up surface areas programmed for repair prior to resurfacing in the next sealing season (October 2022 – March 2023).

·     Enforcement for Parking on Clearway on St Albans Road – Parking Compliance Team have increased their surveillance of the clearway.

·     St Albans Park – Toilet signage for improved identification of St Albans Park’s toilets is being arranged for installation.

·     Maintenance of Northern Line Cycleway between Langdons and Sawyers Arams Roads – Request for update on repair to surface damage caused by tree roots received advice that the Maintenance Team have this on their list for works in the next financial year. Tree root damage is a worldwide problem and the Council will be using some new technology on this section to prevent the path being damaged again. Work is anticipated to happen around September after the wet weather season, and subject to the contractor obtaining all necessary Kiwirail permits.

This section of Cycleway is not as wide as a newly constructed Major Cycle Route; it is not possible to encroach any further into the rail corridor and it is not planned to purchase any private land on the other side of the path. A scope of works is in development to cut back existing vegetation from encroaching on the existing corridor where possible.

4.   Advice Provided to the Community Board  

4.1      Information sent to the Board:

·     Draft Suburban Regeneration Biannual Report dashboard for October 2021 – March 2022

·     National Adaption Plan. The draft plan outlines the actions the government will take over the next six years to build climate resilience, and is in response to the priority climate-related risks identified in the National Climate Change Risk Assessment, released in August 2020. Submissions are due with Ministry for the Environment by Friday 3 June 2022 and more information can be found at: https://consult.environment.govt.nz/climate/national-adaptation-plan/

4.2      Graffiti Snapshot:

·     Graffiti Snapshot April 2022 (refer Attachment E)

4.3      Memoranda sent to the Board:

·     CCC: Changes to Council, Committee and Community Board Meetings, Briefings and Hearings (circulated 22 Apr 2022)

·     SWN: Warden Street - road improvement (circulated 29 Apr 2022)

·     SWN: Marshland Road Turners Road - road safety improvements (circulated 2 May 2022)

·     SWN: Langdons Road  - pedestrian island refuges (circulated 3 May 2022)

·     SWN: Petrie Street - road reconstruction (circulated 4 May 2022)

·     CCC: Climate action campaign (circulated 4 May 2022)

·     CCC: Update on draft District Plan changes consultation (circulated 5 May 2022)

·     CCC: Update on Minute Taking Practice at Community Board Meetings (circulated 6 May 2022)

·     CCC: Bus stop improvements along route 17 and 28 (circulated 10 May 2022)

4.4      Alcohol Licence Applications Notifications in the Board area

Closing date

Applicant name

Trading name

Address

Application and licence type

Type of business

18 May 2022

Pari International Limited

Liquor Spot Edgeware

565 Barbadoes Street

Off-licence new

Off- bottle store


16 May 2022

Gift Genie (2022) Limited

Gift Genie

678 Hills road
Marshland
Christchurch

Off-licence new

Off- remote sales

16 May 2022

KYND Liquor Limited

Liquorland Redwood

340 Main North Road
Redwood
Christchurch

Off-licence renewal

Off- bottle store


4 May 2022

Nem Hospo Limited

Thinay's Eatery

1B Morrison Avenue
Papanui
Christchurch

On-licence renewal

On- restaurant class 3

 

4.5      Alcohol Licence Application in the Board area with objections to be Heard

Hearing date

Applicant name

Trading name

Address

Application and licence type

Type of business

TBC

Liquorsea Limited

Northwood Liquor Store

Shop F.03a, Northwood Supa Centa, 1 Radcliffe Road

Off-licence new

Off- bottle store

 

 

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Hybris Report April 2022

50

b

Notes of Site Visits for Trees at Severn Street and 276/8 Westminster Street - 2 May 2022

51

c

Notes of Waipapa Community Board Open Forum held 6 May 2022

61

d

Memo: Cranford Street Cycleway - 1.2m wide on road section of cycle lane

65

e

April 2022 Graffiti Snapshot

68

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Lyssa Aves - Governance Support Officer

Matthew Pratt - Manager Community Governance, Papanui-Innes

Stacey Holbrough - Community Development Advisor

Trevor Cattermole - Community Development Advisor

Helen Miles - Community Recreation Advisor

Sharon Munro - Support Officer

Approved By

Matthew Pratt - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

  


Waipapa Papanui-Innes Community Board

18 May 2022

 


Waipapa Papanui-Innes Community Board

18 May 2022

 











Waipapa Papanui-Innes Community Board

18 May 2022

 





Waipapa Papanui-Innes Community Board

18 May 2022

 




Waipapa Papanui-Innes Community Board

18 May 2022

 



Waipapa Papanui-Innes Community Board

18 May 2022

 

 

11.   Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

Karakia Whakamutunga

 


Waipapa Papanui-Innes Community Board

18 May 2022

 

 

12.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

            (a)       Shall be available to any member of the public who is present; and

            (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Papanui-Innes Community Board

18 May 2022

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

9.

Waipapa Papanui-Innes Community Service Awards 2022

 

 

 

 

 

Attachment b - Summary of Nominations 2022

s7(2)(a)

Protection of Privacy of Natural Persons

To protect the privacy of the nominees and the confidence of the nomination process.

On the confirmation of the nominations, the names of the successful nominees will be released. In other respects, the protection of the nominees' privacy will continue to restrain release subject to the review of the Community Governance Manager.