Waipuna

Halswell-Hornby-Riccarton Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipuna Halswell-Hornby-Riccarton Community Board will be held on:

 

Date:                                    Tuesday 3 May 2022

Time:                                    5pm

Venue:                                 Held by Audio/Visual Link

 

Under the current provisions of the Covid-19 Protection Framework (the Traffic Alert system) meeting attendance is only possible via an Audio/Visual link or by viewing a live stream (https://www.youtube.com/channel/UCQN_yNuZzfRhDJ2scAEjCvA) of the meeting. 

 

Please request access details from emma.pavey@ccc.govt.nz for the Audio/Visual link.

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Jimmy Chen

Catherine Chu

Gamal Fouda

Anne Galloway

Andrei Moore

Debbie Mora

Mark Peters

 

 

27 April 2022

 

 

 

 

 

Emma Pavey

Manager Community Governance, Halswell-Hornby-Riccarton

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C         1.        Apologies Ngā Whakapāha............................................................. 4

B         2.        Declarations of Interest Ngā Whakapuaki Aronga............................. 4

C         3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua........... 4

B         4.        Public Forum Te Huinga Whānui..................................................... 4

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga.................. 4

B         6.        Presentation of Petitions Ngā Pākikitanga...................................... 4

B         7.        Correspondence.................................................................. 17

Staff Reports

C         8.        Hearings Panel Report - Halswell Domain Miniature Railway & Pond - New Lease................................................................ 29

C         9.        Halswell Quarry Songpa Gu Garden....................................... 35

C         10.     Proposed Road Names - 316 Kennedys Bush Road.................. 43

C         11.     Orion Easement South Express Cycleway.............................. 47

C         12.     Waipuna Halswell-Hornby-Riccarton 2021/22 Discretionary Response Fund Applications - Avonhead Playcentre, Halswell Hall Incorporated, Chinese Joyful Club and Hornby Good Companions Club................................................................ 61

 

B         13.     Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi...................................................................... 68

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 12 April 2022  be confirmed (refer page 5).

4.   Public Forum Te Huinga Whānui

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

The public forum will be held at 5pm.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

6.   Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

Unconfirmed

 

 

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                    Tuesday 12 April 2022

Time:                                    5.03pm

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Jimmy Chen

Catherine Chu

Gamal Fouda

Anne Galloway

Andrei Moore

Debbie Mora

Mark Peters

 

 

 

 

 

 

 

 

 

Emma Pavey

Manager Community Governance, Halswell-Hornby-Riccarton

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

Secretarial Note: It is noted that this meeting was held via audio/visual link on the Zoom platform due to the country being under COVID-19 Protection Framework (the Traffic Alert System Red) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The Chairperson opened the meeting and notified members that the meeting was being publicly livestreamed on YouTube and that the recording would be kept online for future viewing.

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

The Chairperson called for apologies. An apology was received from Catherine Chu for a possible early departure and from Gamal Fouda for late arrival and an early departure.

The Chairperson moved that the apologies be accepted. The motion was seconded by Mark Peters. Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

Community Board Resolved HHRB/2022/00026

That the apologies received from Catherine Chu for a possible early departure, and from Gamal Fouda for a late arrival and early departure, be accepted.

Mike Mora/Mark Peters                                                                                                            Carried

 

Jimmy Chen joined the meeting at 5.06pm during Item 2 Declarations of Interest.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

 

The Chairperson called for any declarations of interest. Mike Mora and Jimmy Chen declared an interest in Item 11 Waipuna Halswell-Hornby-Riccarton 2021/22 Discretionary Response Fund Applications - Riccarton Bush Trust and they took no part in the Board’s discussion or voting on this matter.

 

 

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

The Chairperson asked members to confirm that the minutes of the previous Board meeting on 29 March 2022 were a true and correct record of the meeting.  No issues or questions concerning the accuracy of the minutes were raised. The Chairperson called for a mover and seconder to confirm the minutes.

Mark Peters moved that the minutes be confirmed. The motion was seconded by Helen Broughton.

Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00027

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 29 March 2022 be confirmed.

Mark Peters/Helen Broughton                                                                                              Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

4.1

Songpa-gu Korean Garden Project - Halswell Quarry Park

Simon Oe spoke, on behalf of the Christchurch Songpa-gu Sister City Committee, regarding the landscaping proposal at the Songpa-gu Korean Garden, Halswell Quarry Park, to install a traditional Korean pavilion as well as update the garden. A report seeking approval from the Community Board for this work will be presented at an upcoming meeting.

Mr Oe advised that the Committee and the Christchurch Korean Society commenced work on the project in 2020.  The project acknowledges Korean War Veterans and recognises the sixtieth anniversary of diplomatic relations between New Zealand and the Republic of Korea.

Mr Oe presented the landscape plan that has been designed with input from Landscape students from Lincoln University. The planting will incorporate significant Korean plant species. The pavilion has been constructed in the Republic of Korea and is currently in transit to New Zealand.

Mr Oe explained that the project had received $104,000 of funding towards its $110,491 budget from a variety of sources.

The Committee plans to unveil the pavilion and gardens on Saturday 4 June 2022 and Mr Oe extended an invitation to Board Members to attend.

In response to a question from a member, Mr Oe advised that there are thought to be approximately 100 Korean War Veterans from Christchurch with about 10 still living. Mr Oe confirmed that the pavilion will be the first traditional Korean pavilion in New Zealand.

Following questions from members, the Chairperson thanked Mr Oe for his presentation.

 

Attachments

a      Christchurch Songpa-gu Sister City Committee - Public Forum Presentation   

 

 

4.2      Brodie Street - Traffic Safety Concerns in the vicinity of Villa Maria College, Upper Riccarton

Mike Baugh, Villa Maria College Deputy Principal, and Maggie Cahill, Villa Maria College Head Girl, addressed the Board, regarding traffic safety concerns in the vicinity of Villa Maria College.

 

Ms Cahill outlined students' concerns regarding parking on Brodie Street that narrows accessibility and visibility of the road, particularly at  the beginning and end of the school day creating safety issues for pedestrians and motorists.  She also identified that there is an issue with the speed of some vehicles along the section of straight road.

Ms Cahill said that students have suggested that a pedestrian crossing be put in on Brodie Street either just outside or near to the college gate onto Brodie Street. Alternatively, consideration could be given to a reduction of the current speed limit to 30 kilometres per hour at peak times on the section of Brodie Street between numbers 1 to 33. They would like to see a review of speed signage in the vicinity of the school to provide clarity on the applicable speed limit.

Mr Baugh confirmed that the College supports the proposals put forward by the students which focus on Brodie Street.  In addition, he advised that the College would like to see a reduced speed of 40 kilometres per hour with appropriate signage along Peer Street from the Yaldhurst Road corner, north past the college entrance as two lanes of traffic merge to one lane near to the college driveway and the college considers the reduced speed will lessen the potential for accidents as vehicles access the college entrance.

Mr Baugh also advised that the college would like to see additional school signage and a reduced speed of 40 kilometres per hour on Yaldhurst Road between Brodie Street and Peer Street intersections adjacent to the school boundary. Many students walk along this stretch of road, and there have been occasions where students have attempted to cross four lanes of traffic currently travelling at or an excess of 50 kilometres per hour.

Mr Baugh also asked that parking spaces on both sides of Brodie Street be clearly demarcated to avoid parking too close to resident driveways or to the college entrance and exits.

In response to questions from members, it was confirmed that there are currently traffic calming devices on Brodie Street and that current school signage does not include electronic signs. The school has not yet engaged with Council staff regarding its concerns but would welcome the opportunity to do so.  It was also clarified that the school does not provide onsite parking for students.

Following questions from members, the Chairperson thanked Mr Baugh and Maggie Cahill for their presentation.

Attachments

a      Villa Maria College - Public Forum Presentation   

 

Gamal Fouda joined the meeting at 5.26 pm.

 

4.3      Brodie Street - Traffic Safety Concerns in the vicinity of Villa Maria College, Upper Riccarton

Barrie Greenwood, local resident, addressed the Board regarding traffic safety concerns on Brodie Street, Upper Riccarton.

 

Mr Greenwood advised that he and other residents in Brodie Street support the proposals put forward by Villa Maria College, particularly the pedestrian crossing, to address concerns about the safety of students.

 

Mr Greenwood outlined that near the rear entrance to the New World supermarket on Brodie Street, there is a speed hump allowing only one-way traffic and that at peak times, particularly school pick up times, queued vehicles extend to this part of the street.  He has spoken with other residents at this end of Brodie Street who would like to see the College's request for a reduced speed limit to be extended to this speed hump. 

 

Mr Greenwood advised that Brodie Street is very congested with cars parked on both sides of the street, especially between Villa Grove Retirement Village and the speed hump near the New World Supermarket.  In addition many residences are now occupied with multiple tenants that have limited or no off street parking.  This has meant that cars are parked in this area on both sides of the street for much of the day and night, not just during school hours and term time.

 

Mr Greenwood asked if consideration would be given to the maintenance of the existing all day parking on the east side of Brodie Street, with the current parking restrictions during school time on the west side being reviewed to address the high levels of parking on the street throughout the day.

 

In addition Mr Greenwood would like to see demarcation of parking spaces to discourage vehicles parking too close to driveways that affects the visibility of those entering and exiting residences and regular monitoring by parking wardens.

 

In response to a question from a member, Mr Greenwood advised that over the last five years Brodie Street had seemed to become a through way from Yaldhurst Road and development of the area has increased the density of population in the area.

 

Following questions from members, the Chairperson thanked Mr Greenwood for his presentation.

 

Members discussed the presentations regarding traffic safety and parking concerns in the vicinity of Villa Maria College and agreed to request that staff engage with the College, residents and the Ilam Upper Riccarton Residents’ Association, and provide advice on the traffic safety and parking matters raised.

 

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

Requests that staff engage with Villa Maria College, residents and the Ilam Upper Riccarton Residents’ Association and provide advice on traffic safety and parking on streets in the vicinity of Villa Maria College on Brodie Street, including but not limited to:

a.    The provision of a pedestrian crossing facility in the vicinity of 5-15 Brodie Street,

b.    A reduction of the speed limit on Brodie Street.

c.    A reduction of the speed limit on Peer Street.

d.    A review of parking restrictions and the demarcation of parking spaces on Brodie Street (parking ticks).

e.    Safe travel to and from Villa Maria College.

Attachments

a      Barrie Greenwood - Public Forum Presentation   

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Proposed Road Names - 163B Halswell Junction Road

 

Board Consideration

 

The Chairperson called for a mover and seconder. Debbie Mora moved the officer's recommendations. The motion was seconded by Andrei Moore.

 

Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00028 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves the following new road and lane names for 163B Halswell Junction Road (RMA/2021/4247).

a.        Road 1 - Wexford Crescent

b.        Road 2 - Cork Street

c.         Lane 1 - Half Pint Lane

d.        Lane 2 - Ayrshire Lane

Debbie Mora/Andrei Moore                                                                                                      Carried

 

 

 

8.   Suva Street Tree Removal as part of deep-dish channel replacement

 

Board Consideration

 

The Project Manager Transport and Waste Management was in attendance and clarified that the trees to be removed will in terms on the Council's Tree Policy be replaced with two trees for every one removed, planted as practicable to the location of the removed trees.

The Chairperson called for a mover and seconder. Gamal Fouda moved the officer's recommendations. The motion was seconded by Debbie Mora.

Following invitation from the Chairperson there was no further debate on the item, and the motion was put to the vote and was declared carried, with Anne Galloway and Jimmy Chen abstaining from voting.

 

Community Board Resolved HHRB/2022/00029 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves the removal of the seven trees along Suva Street as shown in Attachment A to the officer’s report on the meeting agenda.

2.         Approves two P10 parking restriction carparks on southern side of Suva Street outside commercial property (52 Middleton Road) as shown in Attachment A to the officer’s report on the meeting agenda.

Gamal Fouda/Debbie Mora                                                                                                      Carried

Jimmy Chen and Anne Galloway abstentions were noted.

 

 

9.   Avenger Crescent  -Ten Minute Time Restricted Parking -

 

Board Consideration

 

The Area Traffic Engineer was in attendance and spoke to the report, pointing out that the proposed restrictions were sought by a local café owner.  There is heavy parking on the street and there is some off street parking.  Truck drivers are regular customers of the café but off street parking is not suitable for trucks.

The restriction is sought to provide parking to access the café and nearby businesses. The Traffic Engineer confirmed consultation had been done with nearby property owners and residents and there was no opposition to the proposal.

The Chairperson called for a mover and seconder. Mark Peters moved the officer's recommendations. The motion was seconded by Debbie Mora.

Following invitation from the Chairperson there was no further debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00030 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that parking of vehicles on the north eastern side of Avenger Crescent commencing at a point 105 metres south west of its intersection with Morse Road and extending in a south easterly direction for a distance of 17 metres (as indicated in Attachment A to the report on the meeting agenda), be restricted to a maximum duration of 10 minutes at all times.

2.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3.         Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Mark Peters/Debbie Mora                                                                                                         Carried

 

 

Gamal Fouda left the meeting at 6.14pm.

10. Jones Road/Dawsons Road intersection - Stop Control

 

Board Consideration

The Area Traffic Engineer was in attendance and spoke to the report and following a question from a Board member clarified that consultation was undertaken with Environment Canterbury, New Zealand Police, Fire and Emergency New Zealand and St John New Zealand.  They did not raise any concerns about the proposal.  No further community consultation has been undertaken as there are no businesses or residential properties in the immediate vicinity of the intersection within the Christchurch City Council boundaries.  He noted that the Templeton Residents' Association had been consulted regarding the nearby intersection improvements proposed within the Selwyn District.

The Chairperson voiced some concern about the design of the intersection improvements in the Selwyn District but acknowledged that this was beyond the jurisdiction of the Board.

The Chairperson called for a mover and seconder. Jimmy Chen moved the officer's recommendations. The motion was seconded by Mark Peters.

Following invitation from the Chairperson there was no further debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00031 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, and s334 of the Local Government Act 1974, that at the new T-intersection formed as a result of road layout changes, a STOP Control be placed against Jones Road (east approach) at its intersection with Dawsons Road, as shown in Attachment A to the report on the meeting agenda.

2.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw at the existing intersection.

3.         Approves that these resolutions take effect when signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Jimmy Chen/Mark Peters                                                                                                         Carried

 

 

11. Waipuna Halswell-Hornby-Riccarton 2021/22 Discretionary Response Fund Applications - Riccarton Bush Trust and Enrich Community Chaplaincy Trust

 

Board Consideration

The Chairperson Mike Mora and Jimmy Chen declared an interest and took no part in the discussion or voting on the Riccarton Bush Trust application.

Deputy Chairperson Helen Broughton assumed the Chair for consideration of Item 11 - Waipuna Halswell-Hornby-Riccarton 2021/22 Discretionary Response Fund Applications.

The meeting Chairperson called for a mover and seconder for the proposal of a grant to Riccarton Bush Trust. Debbie Mora moved the officer's recommendation. The motion was seconded by Mark Peters.

 

Following invitation from the Meeting Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

 

Community Board Resolved HHRB/2022/00032 (Original Officer Recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves a grant of $5,400 from its 2021/22 Discretionary Response Fund to Riccarton Bush Trust towards the pump and bore liner replacement.

Debbie Mora/Mark Peters                                                                                                         Carried

 

Board Consideration

 

The Meeting Chairperson called for a mover and seconder for the proposal of a grant to Enrich Community Chaplaincy Trust. Mark Peters moved the officer's recommendation. The motion was seconded by Jimmy Chen.

 

Following invitation from the Meeting Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00033 (Original Officer Recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves a grant of $4,888 from its 2021/22 Discretionary Response Fund to Enrich Community Chaplaincy Trust towards property tree maintenance.

Mark Peters/Jimmy Chen                                                                                                         Carried

 

Mike Mora returned to the Chair.

 

 

 

12. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - April 2022

 

Board Consideration

Community Governance Staff in attendance spoke to the report and answered questions.

 

The Community Governance Manager clarified that updated Board Profiles would be provided following the upcoming change of ward boundaries as part of the latest Representation Review.

 

The Chairperson moved the officer's recommendation. The motion was seconded by Anne Galloway.

 

Following invitation from the Chairperson there was no further debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00034 (Original Officer Recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for April 2022.

Mike Mora/Anne Galloway                                                                                                       Carried

 

Catherine Chu left the meeting at 6.27pm.

 

Gamal Fouda returned to the meeting at 6.40pm during Elected Members’ Information Exchange.

 

13. Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

·    There is local interest in the rehabilitation of the former Sockburn Service Centre site, including plans for fencing, bright lighting of the stream and beautification.

·    The Hornby Community Care Centre Trust has expressed interest in the future use of the Hornby Library building once the library moves to the new Hornby Centre and notes concern regarding people frequenting the unlocked carpark at night.

·    The Richmond Avenue safety report is still awaited and concern has been expressed by residents regarding unanswered questions and proposals for future improvements.

·    Waka Kotahi New Zealand Transport Agency has been contacted regarding the possibility of a meeting about disputed directional signage on Halswell Junction Road.

·    The Huritini Student Council met recently and discussed traffic safety concerns in Halswell and Wigram that relate mainly to driver behaviour requiring follow up by New Zealand Police.

·    It was noted that livestreaming of Community Board meetings is proposed to continue following resumption of in-person Board meetings.

·    There has been local support for the advancement of improvements of the Milns, Sutherlands, and Sparks Roads intersection.

·    The Kai @ Ngā Puna Wai event is resuming on Thursday 14 April 2022.

·    A community meeting is being organised regarding engagement related to Ngā Puna Wai and the new Netsal Facility.

·    Security cameras are being installed at Halswell Quarry carpark.

·    Halswell Domain Miniature Railway and Pond Lease Hearing Report is planned to be presented to the Community Board at a meeting in the near future.

·    Concerns about the pedestrian safety for children travelling between Country Palms and Halswell School are to be investigated by staff.

·    There was discussion about which matters are appropriate to be raised as part of Elected Members' Information Exchange.

·    There is ongoing concerns about noise in Riccarton that have been attributed to student activity. It was noted that protocols were discussed with the university some time ago and there may need to be further engagement on this.

·    It was noted that consultation on the Draft Annual Plan 2022/3 closes on Monday 18 April 2022. It was noted that without drop-in sessions community members may have found it harder to make a submission. The Board's submission is currently being finalised.

·    Consultation is currently underway on the Draft Housing and the Business Choice Plan Change. The Board's Submission Committee will be convened to consider making a submission on behalf on the Board.

Chairperson Mike Mora left the meeting at 6.59pm. Deputy Chairperson Helen Broughton assumed the Chair.

·    There is concern that parking issues on Totara Street, Riccarton previously raised have not been addressed.

Chairperson Mike Mora re-joined the meeting and returned to the Chair at 7.02pm.

 

·    It was clarified that investigation into the effectiveness of the speed review recently undertaken in Wigram Skies is underway and is expected to consider pedestrian safety in the vicinity of Kilmarnock Enterprises on Lodestar Avenue.

 

13.1   South Express Cycleway Update

Members discussed the changes to intersection layout in the vicinity of Jones and Dawsons Roads and the effects this may have on cyclists. It was agreed to seek staff advice on cycle movement through the new road layout.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.       Requests staff advice on movement through the new road layout and the efficiency and safety of cycle movement subsequent to the changed road layout on Jones and Dawsons Roads, Templeton.

 

13.2   Waterloo and Gilberthorpes Roads intersection improvement

The Board discussed concern about the safety of the Waterloo and Gilberthorpes Road intersection and noted that staff are investigating possible improvements.  It was noted that it is now some time since an update was provided and members agreed to seek an update.

 

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.       Requests staff provide an early update on investigation into the safety of the Waterloo and Gilberthorpes Roads intersection and any proposal for improvements to be made.

 

 

Anne Galloway left the meeting at 6.48pm.

 

 

Meeting concluded at 7.06pm.

 

CONFIRMED THIS 3RD DAY OF MAY 2022

 

Mike Mora

Chairperson


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

7.     Correspondence

Reference / Te Tohutoro:

22/509317

Report of / Te Pou Matua:

Faye Collins, Community Board Advisor, faye.collins@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Adrienne Shaw and Alan McDowell,

local residents

Parking issues on Totora Street, Fendalton

David and Christine Saunders,

local residents

Parking issues on Totora Street, Fendalton

 

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Receives the correspondence from Adrienne Shaw and Alan McDowell, local residents, in relation to parking issues on Totora Street, Fendalton.

2.         Receives the correspondence from David and Christine Saunders, local residents, in relation to parking issues on Totora Street, Fendalton.

3.         Refers the correspondence to staff to investigate parking issues on Totara Street and provide advice to the Board on possible measures to address these including the imposition of parking restrictions.

 

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Adrienne Shaw and Alan McDowell Correspondence - Parking Issues on Totora Street, Fendalton

18

b

David and Christine Saunders Correspondence - Parking Issues on Totora Street, Fendalton

27

 

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 










Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

8.     Hearings Panel Report - Halswell Domain Miniature Railway & Pond - New Lease

Reference / Te Tohutoro:

22/453071

Report of / Te Pou Matua:

Councillor Anne Galloway, Hearings Panel Chairperson, anne.galloway@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

1.1      The purpose of this report is to present to the Waipuna Halswell-Hornby-Riccarton Community Board (the Board) the Hearings Panel recommendations following the consultation and hearings process on the Halswell Domain Miniature Railway and Pond new ground lease requested by the Canterbury Society of Model and Experimental Engineers Incorporated (CSMEE).

1.2      The Hearings Panel recommends the Board adopts the report with some changes as a result of the consultation and hearings process.

1.3      If the Board accepts the Hearings Panel recommendations, and approves this report, and new lease (Attachment A), the existing lease and licence plus variations for part of Halswell Domain, Recreation Reserve under the Reserves Act 1977, will be surrendered.

1.4      The Hearings Panel consisted of Councillor Anne Galloway, and Community Board Members Helen Broughton and Mike Mora. Councillor Galloway was appointed as chair.

Decision-making matters 

1.5      The Hearings Panel has no decision-making powers but, in accordance with its delegation, has considered the submissions received on the proposal and is now making recommendations to the Board.  The Board can accept or reject those recommendations as it sees fit, bearing in mind that the Local Government Act 2002 requires that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration.[1]

1.6      The Board, as the final decision-maker, should put itself in as good a position as the Hearings Panel having heard all the parties.  It can do so by considering this report, and the Council officer’s report, which contains a comprehensive summary of the written submissions, as well as information that supported the deliberations of the Panel.

2.   Hearings Panel Recommendations Ngā Tūtohu o Te Tira Taute

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Receives and considers the information in the report, the submissions, and all other relevant information received on the proposed new ground lease to Canterbury Society of Model Experimental Engineering for an extension to the existing lease area.

2.         Subject to approval of the new lease, approves the surrender of the existing lease and licence plus variations for part of Halswell Domain (refer legal description below), Recreation Reserve under the Reserves Act 1977.

3.         Approves the granting of a ground lease pursuant to section 54 of the Reserves Act 1977 over approximately 8904m2, being part of Halswell Domain (RS40337, CB646/79, Sec 2 SO494103, RT740889, Lot 81774, CB47B/42, Recreation Reserve as shown in Attachment A to the hearings Panel report), for a period of 33 years in 3 terms of 11 years, at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.

4.         Authorises the Property Consultancy Manager to conclude and administer the terms of the new lease.

5.         Supports the submitters who have requested the relocation of native plantings to the 35 square metre  planting area close by to the new loop.

6.         Approves the new lease, subject to the understanding that “tooting” of the horn on the model engine will be for safety purposes only.

7.         Requests the Council’s Transport Unit to survey the demand for additional cycle parking in the Reserve as soon as possible.

8.         Notes that the Canterbury Society of Model Experimental Engineering do not plan any more extensions to the lease area.

3.   Background / Context Te Horopaki

3.1      The background has been well documented in the Council Officer’s Report from page 5 of the agenda that is available on the Council’s website at the link:  https://christchurch.infocouncil.biz/Open/2022/04/RAHPC_20220404_AGN_7891_AT.PDF   

3.2      It provides detailed information on the matters below, which is relevant to the decisions in this report.

3.2.1   The legal description and current uses of the wider Halswell Domain.

3.2.2   The operation of CSMEE from its commencement at Halswell Domain in 2003.

3.2.3   The proposal for a rail track extension that will form a new ‘loop’.

3.2.4   Formalisation of CSMEE’s existing use of the pond and jetty, as well as encouragement of its public use at other times.

3.2.5   Removal and replanting of an area of vegetation to accommodate the new track.

3.2.6   Key lease terms, e.g. 33 year term with rent set in accordance with Council’s policy for sports clubs and community groups.

4.   Consultation Process and Submissions Te Tukanga Kōrerorero / Ngā Tāpaetanga

4.1      Public consultation on the proposed new lease took place from 16 December 2021 to 14 February 2022 on the Council website and Have Your Say page. A total of 261 submissions were received. Refer to the link at 3.1 above, page 19, for the Volumes of submissions received from submitters who wished to be heard in person, submitters who no longer wished to be heard, and submitters who did not wish to be heard.

4.2      Approximately 35 stakeholder organisations were emailed and 30 letters, including a copy of the plan, were delivered to adjacent residents and sent to absentee landowners to introduce the proposal and invite questions or feedback.

4.3      In addition, a Newsline article and social media coverage supported the consultation process, and three corflute signs advertising the consultation were erected within Halswell Domain. A public drop-in information session was held on 19 January 2022 between 4:00pm and 5:30pm.

4.4      Of the 261 submissions, 258 indicated support for the new lease proposal and three did not approve.

4.5      During the submission process seven submitters indicated they wished to be heard. Five of those submitters subsequently withdrew their wish to be heard, one submitter was unconfirmed, and one submitter on the day of the Hearing indicated they no longer wished to be heard.

4.6      Common supportive themes from the feedback included the:

4.6.1   Value in extending the rail track;

4.6.2   Structured use of the pond;

4.6.3   Suitable environment to attract all ages to this affordable activity that complements other Domain uses;

4.6.4   Value to the Halswell community, as well as to the wider Christchurch area and beyond.

4.7      Concerns raised and comments in opposition to the proposal included:

4.7.1   The need to include vegetation and planting ideas;

4.7.2   Ensuring the track extension has adequate resourcing and facilities, including public walking and cycle access to the wider Domain;

4.7.3   That the CSMEE operation is intrusive and noisy (especially the tooting from the trains);

4.7.4   The new track’s proximity to houses and the footpath with loss of amenity.

5.   The Hearing Te Hui

5.1      The Hearings Panel consisted of Councillor Anne Galloway (Chairperson), and Community Board Members Helen Broughton and Mike Mora.

5.2      The Council Officer’s report to the Hearings Panel is contained on page 5 of the agenda that is available on the Council’s website (as noted in 3.1 above), at the link:  https://christchurch.infocouncil.biz/Open/2022/04/RAHPC_20220404_AGN_7891_AT.PDF 

5.3      The Council Officer noted a correction to the report at page 13 of the agenda, the table at 4.19, fourth point, “planning” amended to read “planting”, i.e. Trust CSMEE will carry out planting improvements as promised. 

5.4      The Hearings Panel convened on Monday 4 April 2022 at 11am. As noted at 4.5 above, of the seven submitters who initially indicated they wished to be heard, five of those submitters subsequently withdrew their wish to be heard, one submitter was unconfirmed, and one submitter on the day of the Hearing indicated they no longer wished to be heard. This resulted in no submitters presenting to the Hearings Panel.

5.5      Issues that were raised and addressed during the Hearing and in response to the members’ questions were noted as:

5.5.1   The strong CSMEE membership and that they are an asset for the Domain.

5.5.2   This is an excellent lessee who is proactive in managing any changes to its operation, as well as being open to feedback from the public.

5.5.3   The location and frequency of the tooting trains. This occurs on three occasions for visibility when public cross the track in the wooded area; and any random location when a hazard occurs, and just one toot on the new loop. Tooting does not occur randomly or on public demand. Signage in the club informs CSMEE members there must be no random tooting.

5.5.4   In relation to an email response to a query by the Hearings Panel about the expiry date of the current lease, Council Officer’s had advised the current term expires on 1 December 2030 with a right of renewal for a further term of 11 years and final expiry on 1 December 2041. It was suggested clarifying in the conditions that there will be no more extension to the lease.

5.5.5   Consideration needs to be given to the transplanting of one cabbage tree, along with other flax and hebe eco-sourced species in a suggested 35m2 area.

5.5.6   The need to address bicycle parking as a condition. Note this has been suggested as a regular review of the cycleway and use of Domain, not the responsibility of the lessee.

5.5.7   On three occasions the CSMEE run the train later than 4pm, i.e. Saturday of Canterbury Show Weekend, and on some occasions at the daylight savings change over.

5.5.8   Exclusive use of the pond by CSMEE is Saturday and Sunday afternoons, and Thursdays. The Hearings Panel was advised that on Sundays CSMEE do allow others to use the pond with only a couple of exceptions during a mock Americas Cup race, and at towing/steering times.

5.5.9   The Hearings Panel noted that car parking is excellent, being particularly close to the activity.

6.   Consideration and Deliberation of Submissions Ngā Whaiwhakaaro o Ngā Kōrero me Ngā Taukume

6.1      The Hearings Panel considered and deliberated on all submissions received on the proposal and the Council Officer’s information provided. Key issues the Panel agreed to address in the recommendations were about:

6.1.1   The location and frequency of the tooting trains. It was noted that it would be good to clarify as a condition that tooting will only occur for safety purposes.

6.1.2   Plantings and the relocation of native plantings to the 35m2 planting area close by to the new loop.

6.1.3   The need for additional bicycle parking to be considered.

6.2      Following deliberations, the Hearings Panel agreed its recommendations to the Waipuna Halswell-Hornby-Riccarton Community Board, as noted at 2 above.

7.   Reference Documents

Document

Location

Hearings Panel Agenda

https://christchurch.infocouncil.biz/Open/2022/04/RAHPC_20220404_AGN_7891_AT.PDF

Hearings Panel Minutes

https://christchurch.infocouncil.biz/Open/2022/04/RAHPC_20220404_MIN_7891_AT.PDF

 

 

Signatories Ngā Kaiwaitohu

Author                      Liz Ryley – Committee & Hearings Advisor

Approved By           Councillor Anne Galloway - Chair of Hearings Panel

 

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

CSMEE Halswell Domain - New Lease Plan - March 2022

34

 

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

9.     Halswell Quarry Songpa Gu Garden

Reference / Te Tohutoro:

22/333503

Report of / Te Pou Matua:

Maria Adamski, Asset Engineer Buildings and Heritage (Parks), maria.adamski@ccc.govt.nz
Nigel Morritt, Ranger Project Manager, nigel.morritt@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of the Report Te Pūtake Pūrongo

1.1      The purpose of this report is to recommend to  the Waipuna Halswell-Hornby-Riccarton Community Board that it approves the updated landscape plan (shown in Attachment A) for the Songpa-gu Garden in Halswell Quarry Park and the location and construction of a jeongja (Korean pavilion) and pyeong sang (bench). 

1.2      This report has been written in response to a joint request from the Songpa-gu Sister City Committee and the Korean Society of Christchurch to install a Korean pavilion and to upgrade the existing bench in the Songpa-gu Garden at Halswell Quarry Park.

1.3      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by the low cost to Council as the Songpa-gu Sister City Committee and the Korean Society of Christchurch are raising the funding for the development of the garden and the Korean Garden Group assist to maintain the structures and garden. This benefits the wider community by displaying Korean culture along with maintaining Christchurch's Sister City relationship.

 

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves the Landscape Plan for Songpa-gu Garden in Halswell Quarry Park (shown in Attachment A to the report on the meeting agenda).

2.         Approves the location and construction of a Korean pavilion in the Songpa-gu Garden.

3.         Approves the upgrade of the pyeong sang bench.

4.         Notes that all necessary consents are to be obtained by the Songpa-gu Sister Committee.

 

 

3.   Reason for Report Recommendations Ngā Take mō te Whakatau

3.1      The updated landscape plan and proposed pavilion and bench is a community initiative and consistent with the Halswell Quarry Management Plan 2009.

3.2      There is no cost to the Council for the pavilion and bench as it is being funded by the Songpa‑gu Sister City Committee and the Korean Society of Christchurch.

3.3      Other aspects of the landscape plan can be progressively implemented within the Regional Parks development programme over the next 10 years.

 

4.   Alternative Options Considered Ētahi atu Kōwhiringa

4.1      Not approve the landscape plan, pavilion, and bench

4.1.1   Option Advantages

·     There are no advantages.

4.1.2   Option Disadvantages

·     Dissatisfaction of the Songpa-gu Sister City Committee and Korean Society of Christchurch.

·     Reduced opportunity for the community to engage with and learn about the Korean culture.

·     The Songpa-gu Sister City Committee and Korean Society of Christchurch would need to find an alternative location to install the pavilion as it has been manufactured and shipped to New Zealand.

5.   Detail Te Whakamahuki

5.1      Halswell Quarry Park provides an informal recreation area for people to visit and enjoy, and to protect and maintain the quarry heritage. Six sister city gardens are integrated into the park and were opened to the public in 2001.

5.2      Songpa-Gu, one of the 25 autonomous districts of Seoul in Korea, is located to the south-east of the capital and has a population of around 647,000. The Songpa-gu Garden provides a gathering place for the Korean community with cultural events held in the garden to introduce visitors to Korean culture.

5.3      Songpa-gu Garden’s first monument was the traditional Korean totem poles which are a symbol of friendship between our two cities. In 2009, a memorial bridge was built to commemorate the Korean War. Other existing features in the garden include a stone wall, stone lantern and stone sculptures. The local Korean community help maintain the garden for public viewing and enjoyment.

5.4      The Songpa-gu Sister City Committee and Korean Society of Christchurch are proposing to install a jeongja (pavilion) and upgrade the existing pyeong sang (bench) within the Songpa‑gu garden. The structures will be gifted to the Council to own and maintain.

The Pavilion

5.5      The jeongja is a roofed pavilion style structure that provides a sheltered resting place for visitors.

Figure 1: Example of pavilion

5.6      The inclusion of a pavilion was first proposed in the ‘Sister Cities Garden Park Proposal’ produced for Turning Point 2000 and has subsequently been taken up as a project by the Songpa-gu Sister City Committee.

5.7      The Korean Society of Christchurch and the Korean Embassy are fundraising for the pavilion with the aim to complete the installation by 4 June 2022 for the 60th anniversary of diplomatic relations between Korea and New Zealand.

5.8      The Halswell Quarry Park Management Plan 2009 includes specific policy and criteria to direct the installation and upkeep of structures in the Sister City gardens.

5.9      The pavilion meets the criteria being the one main feature of the garden, the only one with a roof, and being within the size limit.

5.10    The proposed name of the pavilion is Canterbury Korean War Veterans' Pavilion. This is to be on the pavilion in both English and Korean.

5.11    A plaque commemorating the unveiling of the pavilion and sponsors will be located within the perimeter of the pavilion. The plaque will be bronze and A4 size which is appropriate for sponsorship acknowledgment.

5.12    Plaques naming each of the Canterbury Korean War Veterans will be located on the pavilion under the overhang of the roof.

5.13    The pavilion location on the west and slightly south side of the garden was established by members of the committee in consultation with the Halswell Quarry Park Ranger. The location is sheltered and provides views to the existing structures in the garden.

5.14    Samsung Landscape (Pavilion Company) in Korea have completed building the pavilion parts which are to be shipped from Busan to Lyttelton, Christchurch.

Figure 2: Pavilion parts wrapped ready for shipping

5.15    The bench

5.16    A pyeong sang is a traditional multi-functional bench for sitting, relaxing, preparing food, and conversing.

5.17    The existing bench is small and in poor condition.

5.18   

The Korean Society and Sister City Garden Committee propose to renew the bench with a larger one in the same location. It will be natural timber colour similar to below.

착한테이블 튼튼한 방부목 야외 평상 원목 편의점 마당 정원 가든 피크닉 베란다 마루 테라스 카페 만들기 - 티몬

Figure 3: Existing, left, and proposed replacement bench, right.

5.19    Landscape plan

5.20    Lincoln University Landscape Architecture students used the Songpa-gu Garden as a landscape project. They have prepared a landscape plan (Attachment A) that shows the location of the proposed pavilion and bench and some additional landscaping features including rocks lining the stream bounding the north of the site, a row of six cherry trees, and some modifications to plantings to allow trees to grow and form natural shapes and to improve views.

5.21    This plan is an update of the 2008 landscape plan which has largely been implemented. It was initially being developed in isolation to the pavilion project and crossed over partway through.

5.22    The plan provides the context for the proposed new structures consistent with the management plan and is designed to highlight and complement existing plantings and structures. Specific approvals may be required for some of this work in accordance with the Tree Policy and will be reported to the Community Board in due course.

5.23    All plants will be species native to the Songpa-gu region or plants that have special cultural significance. Included in the planting scheme will be the Korean flower Mugunghwa, Korea’s national flower. Cherry blossom trees tie the Korean and Japanese Gardens.

5.24    The landscape plan was presented to the Songpa-gu Sister City Committee at their meeting on the 9th March 2022 with the majority of the Committee voting in favour of the plan.

5.25    Representatives of the Korean Society of Christchurch on the Songpa-gu Sister City Committee noted that they are in favour of the landscape plan.

5.26    The wider community has not been consulted as the proposal is consistent with the existing Halswell Quarry Management Plan.

5.27    The decision affects the following wards/Community Board areas:

5.27.1 Waipuna Halswell-Hornby-Riccarton Community Board.

6.   Policy Framework Implications Ngā Hīraunga ā- Kaupapa here Strategic Alignment Te Rautaki Tīaroaro

6.1      This report supports the Council's Long Term Plan (2018 - 2028):

6.1.1   Activity: Parks and Foreshore

·     Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City’s Regional Parks. - Regional Parks   resident satisfaction >=80 %.

Policy Consistency Te Whai Kaupapa here

6.2      The decision is consistent with the policies of the Halswell Quarry Management Plan 2009 and the Republic of Korea being one of the city-wide focus partnerships as defined in the International Relations Policy Framework 2022.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3      The decision does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.4      The Songpa-gu Garden is located in a High Risk Archaeological Area and near a Māori Archaeological Site.

6.5      Mana Whenua have been consulted and responded that Accidental Discovery Protocols in place will be sufficient to protect any wāhi tapu or wāhi taonga present.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6      Materials and shipping from Korea contributes to climate change by creating a carbon footprint.

6.7      Removed trees will be replaced with two trees in the garden or wider park to offset the loss of removed trees and the carbon footprint from the production and transport of the pavilion.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8      The pavilion will be flush with the ground and accessible, however, getting to the pavilion will require traversing lawn.

6.9      Accessible car parks are available in the Halswell Quarry car parks.

7.   Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1      Cost to Implement - The Songpa-gu Sister City Committee and the Korean Society of Christchurch have undertaken fund raising to purchase, transport and install the pavilion. The estimated cost to purchase, transport, install, engineering and consents is $78,200.

7.2      The Civic and International Relations Team has provided $15,000 funding in the annual budget for Sister City Committees and their projects in the 12 months ending 30 June 2022.

7.3      The Korean Society of Christchurch has raised $22,098 from the local community. The Korean Society of Christchurch has ordered the pavilion and paid KRW17, 200,000 (NZD $20,490.00) for materials and shipping.

7.4      The Korean Embassy is contributing $32,000 towards the pavilion in recognition of 60 years of diplomatic relations between the Republic of Korea and New Zealand.

7.5      Funding from Songpa-gu City Council is to be confirmed. The Rata Foundation is contributing $20,000.

7.6      Maintenance/Ongoing costs - The pavilion will require an annual maintenance wash with low-pressure water and clearing of cobwebs and painting every 10 years. This will coincide with future anniversaries of Diplomatic Relations between the Republic of Korea and New Zealand and potentially could be further supported by the Korean Embassy.  Songpa-gu Council contributes an annual grant towards the Songpa-gu Garden that can be utilised for development and maintenance of the items in the Garden.

7.7      Maintenance of the garden is undertaken by members of the Songpa-gu Sister City Committee and wider Korean community. A garden group was formed in 2020 and undertake monthly working bees. The regular working bees ensure the garden is maintained to a high standard with park visitors enjoying the garden within the wider context of the park.

7.8      Funding Source - the Korean Society of Christchurch have guaranteed that they will raise all remaining funding required after working in partnership with the Songpa-gu Sister City Committee to fundraise and complete this project.

Other / He mea anō

7.9      There are no other considerations.

8.   Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1      The Community Board has the delegation to approve and adopt new landscape development plans for parks and to approve the location of, construction of, or alteration or addition to any structure or area on parks.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2      There is no legal context, issue or implication relevant to this decision.

8.3      The report has not been reviewed and approved by the Legal Services Unit.

9.   Risk Management Implications Ngā Hīraunga Tūraru

9.1      Underground Overground Archaeology have ascertained it is unlikely any archaeological material will be encountered.  The location for the pavilion is well outside the quarry buildings and Findlay's farm buildings locations and although there was a reported Māori oven within the area it was never located, and the area has since been used for farm land and subsequently converted to a wetland park.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Songpa-gu Updated Landscape Plan 2022

42

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

 

 

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Maria Adamski - Asset Engineer - Buildings and Heritage

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

  


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

10.  Proposed Road Names - 316 Kennedys Bush Road

Reference / Te Tohutoro:

22/330580

Report of / Te Pou Matua:

Paul Lowe, Manager Resource Consents,
paul.lowe@ccc.govt.nz

General Manager / Pouwhakarae:

Jane Davis, General Manager Infrastructure Planning & Regulatory Services, jane.davis@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

1.1      The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the proposed road names at 316 Kennedys Bush Road, Halswell.

1.2      The report is staff generated resulting from a naming request received from the subdivision developer.

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves the following new road name for 316 Kennedys Bush Road (RMA/2021/893).

a.        Road 1 - Kahiwi Place

 

3.   Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1      Road naming requests have been submitted by Baseline Group Ltd on behalf of the developer, for the subdivision of 316 Kennedys Bush Road (RMA/2021/893).  A preferred name and alternative names, have been put forward by the developer for each road.

3.2      The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3      The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4      The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5      Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6      Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7      The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

 

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8      The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9      The level of significance was determined by the number of people affected and/or with an interest.

3.10    Council’s Senior Advisor Treaty Relationships has been consulted and has raised no concerns with the suitability of the proposed Te Reo Māori names as set out below.

3.11    Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.12    The proposed roads are shown in Attachment A

3.13    The preferred name put forward by the applicant for Road 1: Minehan Place

3.14    Raymond Minehan (1960 - 2021) was the previous owner of the site. The Minehan’s arrived in New Zealand from Ireland in the 1800’s and settled on the West Coast. Ray was born in Westport and grew up on a high country farm in upper Canterbury. Ray was a commercial investor and property developer before going back to his roots and farming. He bought the original property in 2012 and turned the land from scrub to an operational cattle farm and planted many natives. The farm was impacted by the Port Hills fires in 2017 and the development site was sold in 2020 to the current developer. His family still own the rest of the farm.

3.15    Officers Note: Under the road naming policy personal names are discouraged (clause 13) where there is no historical connection to the locality or that name does not relate to a well-known identity. Mr Minehan had not owned the property for that long prior to selling to the developer. As such this name is not considered appropriate by Officers under the road naming policy on the basis that it is a personal name.  An alternative name has been recommended by Officers from the list below.  However, it remains open to the Community Board to use their discretion to approve ‘Minehan’ as the road name under the Policy.

Alternative Names

3.16    A number of other options are available to the Community Board noting that the preferred name is not supported by Council Officers under the road naming policy.

3.17    Kahiwi Place - Kahiwi is the Te Reo Māori word for the ridge of a hill. This reflects the topology of the location. This is the preferred name from Council Officers.

3.18    Kōmako Close - Kōmako is a Te Reo Māori word for the New Zealand bellbird. Anthornis melanura is a passerine bird endemic to New Zealand. Bellbirds are found in forests, scrub, farm shelter belts, urban parks and gardens throughout the North, South, Stewart and Auckland Islands and many offshore islands.

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

RMA/2021/893 - Proposed Plan - 316 Kennedys Bush Road

46

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Paul Lowe - Manager Resource Consents

Approved By

John Higgins - Head of Planning & Consents

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

  


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

11.  Orion Easement South Express Cycleway

Reference / Te Tohutoro:

22/373705

Report of / Te Pou Matua:

Charly Baik, Property Consultant
charly.baik@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of the Report Te Pūtake Pūrongo

1.1      The purpose of this report is to seek the Community Board’s approval to grant electricity easements (in gross) in favour of Orion over Council reserve land as part of the major South Express Cycleway project.

1.2      This report has been written at the request of the Transport team to obtain the necessary approvals and formalise the occupation of electricity easements of Orion infrastructural assets.

1.3      The lighting will improve visibility and safety within the South Express Cycleway route. Therefore staff support the granting of new electricity easements and recommend that the Board exercise its delegation for the process to proceed.

1.4      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The significance level was determined by considering the easement’s impact on residents and users of the reserve.  There is a cost associated with creating the easements by the Council.

 

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Subject to the consent of the Minister of Conservation, approves under Section 48 of the Reserves Act 1977, the granting of electricity easements in gross in favour of Orion New Zealand Limited, to convey electricity as defined in Attachment A to the staff report on the meeting agenda, over the followings Lots (applicable to reserves only):

a.        Lot 819 on Deposited Plan 530544 and comprised in Record of Title 863198 (Administered under Reserve Act 1977 by virtue of a Gazette Notice 537402.1); and

b.        Lot 820 Deposited Plan 530544 and comprised in Record of Title 863199 (Administered under Reserve Act 1977 by virtue of a Gazette Notice 537402.1); and

c.         Lot 32 on Deposited Plan 48537 and comprised in Record of Title CB29F/239 (Reserve- Recreation Reserve); and

d.        Lot 3 on Deposited Plan 52329 and comprised in Record of Title CB30K/1166 (Reserve-Recreation Reserve); and

e.        Lot 3 on Deposited Plan 301568 and comprised in Record of Title 6502 (Reserve- Local Purpose (Public Utility) Reserve); and

f.         Lot 801 on Deposited Plan 530544 and comprised in Record of Title 863183 (Reserve- Local Purpose (Utility) Reserve; and

g.        Lot 18 on Deposited Plan 441238 and comprised in Record of Title 549155 (Reserve- Local Purpose (Recreation) Reserve; and

h.        Lot 12 on Deposited Plan 1941 and comprised in Record of Title CB20A/575 (Reserve- Local Purpose (Drainage) Reserve)

2.         Notes that the Manager Property Consultancy has approved under delegation for Lot 821 on Deposited Plan 530544 and comprised in Record of Title 863200 (Fee simple); and

3.         Notes that the Manager Property Consultancy endorses the staff application obtaining approval from the Halswell-Hornby-Riccarton Community Board of the lots subject to the Reserves Act 1977 affected by the Orion easements.

4.         Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to grant the easement proposed in 1 above.

5.         Authorises the Manager Property Consultancy, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

 

3.   Reason for Report Recommendations Ngā Take mō te Whakatau

3.1      Orion are installing underground cabling at the Council’s request as part of the Major South Express Cycleway route project.

3.2      The lighting will improve safety and visibility for cyclists using the cycleway in low light conditions. The granting of an easement to Orion is a standard low-risk property right process, which is a routine Council process and, in this case, is not an exception.

3.3      The easement will provide legal access to Orion to carry out repairs and maintenance.

 

4.   Alternative Options Considered Ētahi atu Kōwhiringa

4.1      The alternative is not to create the proposed easement. 

4.2      The disadvantages of this outcome would be that:

4.2.1   Orion will not have legal access to maintain its underground assets within the Council reserve lands.

4.2.2   The presence of Orion’s infrastructure will not be identified in the relevant titles.

4.2.3   It would not reflect the best practice, which is for Council to register easements over its land.

4.2.4   This option would mean Orion has no legal access and protection of their assets, and they would likely not elect not to proceed with the underground cabling installation work, and it would result in having no lighting over the South Express Cycleway route.

4.3      There is no advantage to not granting electricity easements.

 

5.   Detail Te Whakamahuki

5.1      The Council requires Orion to install underground cabling to provide lighting so that it improves the visibility and safety of the South Express Cycleway route during low light conditions and as such.

5.2      In order for Orion to proceed as requested by the Council, they require electricity easements registered on the property titles. This allows Orion to convey electricity over the land and enable legal protection and access to their infrastructural assets, in perpetuity.

5.3      The indicative easement plan is shown in Attachment A – Easement Plan South Express Cycleway, where the underground cables will be laid. The final easement area will be subject to survey and the title instrument will be reflected accordingly.

5.4      This relates to the two sections (indicated below) of the cycleway that run through reserve land and therefore requires additional lighting rather than along legal road as with the balance of the cycleway.

 

5.5      Given Council has requested Orion to provide the necessary underground cabling for lighting purposes, all of Orion’s associated costs with this project will be met by the Council however the repair and ongoing maintenance of these cables is the responsibility of Orion.

5.6      Council will also be required to meet all of its own administrative costs, including survey and easement registration fees.

5.7      All except one Council land are classified as a reserve, and therefore the Community Board must consider and approve this electricity easement request. A secondary delegation is required to be authorised, being the Minister of Conservation’s consent under Section 48 (1) (d) of the Reserves Act. The Board has the ability to record support for the Chief Executive to exercise the delegation on half of the Minster.

5.8      The underground cabling works will commence middle of this year and be completed by no later than end of 2022.

5.9      Staff notes the Council undertook an extensive public consultation and submissions for feedback closed on 19 March 2019. The majority supported the cycleway project.

5.10    Staff recommend that the Community Board exercise its delegation and approve the granting of a new electricity easement in gross in favour of Orion New Zealand Limited in order to provide lighting for the South Express Cycleway route.

5.11    The decision affects the following wards/Community Board areas:

5.11.1 Waipuna Halswell-Hornby-Riccarton Community Board

6.   Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1      The granting of an easement to Orion over reserve land is consistent with Council Park’s policies and practices.

6.2      This report supports the Council's Long Term Plan (2018 - 2028):

6.2.1   Activity: Transport

·     Level of Service: 10.5.38 Maintain the condition of off-road and separated cycle ways - ≥75% condition rating 3 or better

Policy Consistency Te Whai Kaupapa here

6.3      The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4      There were no culturally significant overlays identified in the Christchurch City Council District Plan Property Search & SmartMap, which generally indicates it is unlikely for Mana Whenua to have an interest in the land.

6.5      Ngāi Tahu received consultation materials from the Council as part of a broader consultation with the public, which ended in March 2019.

6.6      Ngāi Tahu did not provide any feedback to Council during the extensive consultation process except to confirm they will not make any submissions.

6.7      It is unlikely the project involves harming the land or body of water as a result of undertaking this cycling project.

6.8      Therefore, this decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

 

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.9      There are no climate change factors within the easement process that Council needs to consider.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.10    The creation of new easements will not affect accessibility for the public.

7.   Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1      Cost to Implement – Staff time, survey costs and easement registration fees.

7.2      Maintenance/Ongoing costs – Ongoing cable maintenance to be met by Orion.

7.3      Funding Source – Transport unit capital project budget.

Other / He mea anō

7.4      N/A

8.   Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1      The Community Board has the delegated authority to approve easements on reserve land, refer to Council’s delegation register – Part D – Sub Part 1 – Community Boards page 89.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2      The legal consideration is the documentation required to create the new easements:                 8.2.1 Agreement to Grant Easement                                                                                                     8.2.2 Registration of Title Instrument

8.3      This report has not been reviewed and approved by the Legal Services Unit.

 

9.   Risk Management Implications Ngā Hīraunga Tūraru

9.1      There are no risks other than granting easement protection to Orion for their assets.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Easement Plan South Express Cycleway

52

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

Reserves Act 48 (1) (d)

http://www.legislation.govt.nz/act/public/1977/0066/latest/DLM444697.html

 

 

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Charly Baik - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

  


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 









Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

12.  Waipuna Halswell-Hornby-Riccarton 2021/22 Discretionary Response Fund Applications - Avonhead Playcentre, Halswell Hall Incorporated, Chinese Joyful Club and Hornby Good Companions Club

Reference / Te Tohutoro:

22/471907

Report of / Te Pou Matua:

Marie Byrne, Community Development Advisor, marie.byrne@ccc.govt.nz
Samantha Savage, Community Recreation Advisor, samantha.holland@ccc.govt.nz
Bailey Peterson, Community Development Advisor, bailey.peterson@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community,
mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

1.1      The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications for funding from its 2021/22 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00064006

Avonhead Playcentre

Upgrade of resources and equipment

$2,896

$2,896

00063926

Halswell Hall Incorporated

Replacement of DVS ducting

$2,054

$2,054

00063963

Chinese Joyful Club

Senior Group Programme

$2,040

$2,000

00064012

Hornby Good Companions Club

Bus Trips

$1,000

$1,000

 

1.2      There is currently a balance of $71,913 remaining in the fund.

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves a grant of $2,896 from its 2021/22 Discretionary Response Fund to Avonhead Playcentre towards the upgrade of resources and equipment.

2.         Approves a grant of $2,054 from its 2021/22 Discretionary Response Fund to Halswell Hall Incorporated towards the Replacement of the DVS ducting.

3.         Approves a grant of $2,000 from its 2021/22 Discretionary Response Fund to Chinese Joyful Club towards the Senior Group Programme.

4.         Approves a grant of $1,000 from its 2021/22 Discretionary Response Fund to the Hornby Good Companions Club towards the Bus Trips project.

 

3.   Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1      The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities. It will provide for the community outcome Resilient communities with a strong sense of community and safe and healthy communities, Celebration of our identity through arts, culture, sport, and recreation and valuing the voices of all cultures and ages.

Decision Making Authority Te Mana Whakatau

3.2      The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4      The level of significance was determined by the number of people affected and/or with an interest.

3.5      Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6      At the time of writing, the balance of the 2021/22 Discretionary Response Fund is as below.

Total Budget 2021/22

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$249,866

$177,953

$71,913

$63,963

 

3.7      Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8      The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Application Matrix - Avonhead Playcentre, Halswell Hall Incorporated, Chinese Joyful Club, Hornby Good Companions Club

64

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Bailey Peterson - Community Development Advisor

Sam Savage - Community Recreation Advisor

Marie Byrne - Community Development Advisor

Approved By

Emma Pavey - Manager Community Governance, Halswell-Hornby-Riccarton

  


Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 





Waipuna Halswell-Hornby-Riccarton Community Board

03 May 2022

 

 

13.   Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

 

 

 



[1] Local Government Act 2002 section 82(1)(e)