Briefing – Council

Draft Annual Plan 2022-23

Notes

 

 

Date:                                    Wednesday 25 May 2022

Time:                                   9.36am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Jimmy Chen

Councillor Catherine Chu

Councillor Melanie Coker

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor Celeste Donovan – via audiovisual link

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Phil Mauger

Councillor Jake McLellan

Councillor Tim Scandrett

Councillor Sara Templeton

 

 

 

 

 

 

 

Principal Advisor

Dawn Baxendale

Chief Executive

Tel: 941 6996

 

 

www.ccc.govt.nz

 

Please Note:

This forum has no decision making powers and is purely for the purpose of information sharing.

 


Briefing - Council

25 May 2022

 

 

1.   Apologies Ngā Whakapāha  

Apologies for lateness were received from Councillors Catherine Chu and James Gough.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

 

3.   Draft Annual Plan 2022-23

 

Secretarial Note: This forum had no decision-making powers and was purely for the purpose of information sharing. The briefing was livestreamed and is available to view at the following link: https://councillive.ccc.govt.nz/video/10958

1.1          The purpose of the briefing was to provide Councillors with the opportunity to discuss and provide guidance in an open setting on the preparation for the final Annual Plan 2022-23, currently in draft form.

1.2          Council Officers spoke to the Power Point (Attachment A), seeking feedback and guidance from the Council on matters to inform the preparation of the final Annual Plan (draft).

1.3          Guidance only was provided to assist Officers with preparing the final Annual Plan and no decisions were made. The decision to adopt the final Annual Plan and standalone consultations will be made on 21 June 2022.

Community consultation and residents’ survey

1.4          Officers commenced with a presentation on the thematic analysis of submissions and a high level overview of the themes raised in submissions and during hearings.

1.5          A subsequent error was identified around the number of submissions for the  Milns/Sparks/Sutherlands Intersection. The original reported number of 55 submissions should read 90. This has been amended in an updated version of the thematic analysis (Attachment B).

Financial parameters

1.6          Officers provided an update on inflation, interest rates, rating growth, risks and operation changes since the draft Annual Plan.

Guidance provided on operational changes following submissions

1.7          Councillors provided guidance on items raised through submissions in regards to operational changes. The Power Point presentation provides further information on each item, including proposals that were not supported.

1.8          The following guidance was provided on proposals supported for inclusion in preparing the final Annual Plan (draft):

1.8.1     Governors Bay Jetty - providing $815,0000 of capital funds.

·           Recommended by Officers and supported by Council.

 

1.8.2     Akaroa Museum - providing $10,000 in operational funds

·           Recommended by Officers and supported by the Council.

1.8.3     Library book hold fees  - removal of the $3 hold fee.

·           Not recommended by Officers.

·           The Council requested Officers to investigate the possibility of reducing the hold fee to $2. Officers also advised a remission may be available for rural areas.

1.8.4     Waterways Quality and Compliance - additional resource of $500,000 for education and enforcement activities.

·           Not recommended by Officers.

·           The Council requested for Officers to provide advice on whether $250, 000 could be made available for education and enforcement. Officers advised that $250,000 would fund one officer and education initiatives including collateral and ongoing workshops. This was supported by the Council.

1.8.5     Edgeware Pool- proposed capital grant for Edgeware Pool.

·           Recommended by Officers noting there was nothing in submissions that would recommend a change to the draft Annual Plan.

·           Supported by the Council.

1.9          Guidance provided on the capital programme

1.9.1     Officers provided an update regarding the capital programme including changes since the draft Annual Plan and delivery scenarios for each delivery unit, as noted  below.

1.9.2     Officers provided recommendations and sought guidance from the Council on the overall budget for financial year 2023 for each delivery unit and on Community Board and submitters feedback. Further details on each item can be found in the Power Point presentation.

Transport, solid waste and resource recovery

·           Officers recommended, no change to financial year (FY) 23 draft Annual Plan budget of $159.0m. + $5.5m for Halswell Road extension FY 24 and + $1.8m for Barrys Bay Landfill remediation FY 24.

·           Officers’ recommendations supported by the Council.

Three Waters

·           Officers recommended no change to the FY23 draft Annual Plan budget of $190.1m.

·           The Council required further information before providing guidance on this matter.

Communities and Citizens

·           Officers recommended a re-phase budget of the Performing Arts Precinct (currently $16.3m reduce to $13.9m (-$2.4m) and to retain the balance of the draft Annual Plan at $40m. Officers recommended a FY23 budget of $53.9m.

·           Officers’ recommendations supported by the Council.

Parks, Heritage and Coastal Environment

·           Officers recommended a decrease of the FY23 draft annual plan by $3.6m (defer $4.5m and add $0.5m for Takapūneke and $0.4m for Coronation Reserve). Officers recommended a FY23 budget of $36.5m.

·           Officers’ recommendations supported by the Council.

Digital, Facilities and Other

·           Officers recommended to retain the balance of the draft annual plan at $45.3m.

·           Officers’ recommendations supported by the Council.

Other requests from Councillors

·           Central City Shuttle proposal – The Mayor agreed to write to Environment Canterbury for further discussions on the central city shuttle proposal (including Waka Kotahi, Christchurch NZ and the Central City Business Association).

·           Flood Protection at Le Bons Bay – The Council requested for Officers to ensure ongoing discussions with Environment Canterbury occur and to provide updates to the submitters on this matter.

·           Takapūneke Reserve – The Council requested for a potential resolution to be included regarding a comprehensive joint approach/report with the Rūnanga for making this a National Reserve.

·           Tree Canopy – There was a request for further information to be provided regarding a mechanism for property owners to protect trees on their property.

1.10       Standalone consultations  - Alongside the draft Annual Plan, the Council also consulted on the proposals listed below which were considered as part of this process.

1.11       Officers provided an overview of each consultation process, key themes raised in submissions and advice on the issues raised. Further information is provided in the Power Point presentation.

1.12       Officers provided a recommendation on how to proceed with each consultations and sought guidance from the Council. As noted above no decisions were made, the final decision on each proposal will be made on 21 June 2022.

1.12.1 Vacant central city land A new general rate differential and remission

·           Officers recommended to proceed as proposed but with an additional remission covering consenting delays.

·           Officer recommendations were supported by the Council.

1.12.2 Maori Freehold land remission policy

·           Officers recommended to proceed as proposed, with some changes to wording pending further discussions with mana whenua.

·           Officers’ recommendations were supported by the Council.

1.12.3 Waste minimisation rate opt out

·           Officers recommended to proceed as proposed, and to include an interim arrangement to allow financial opt out from the red bin kerbside collection and disposal of costs (approximately $83 (incl GST) for each unit in a multi-unit residential development that opts out).

·            Officers’ recommendations were supported by the Council.

1.12.4 Extending kerbside collection in Wairewa

·           Officers recommended proceeding with the proposal, and to include a service provided to the road end in Okuti Valley, and provide bin clips in Bridlings Flat.

·           Officers’ recommendations were supported by the Council.

1.12.5 Other rating policies changes to the Revenue and Financing Policy and Rates Remission Policy

·           Officers recommended to proceed with the proposed changes to the two Policies, and potentially include a minor additional change relating to the existing remissions of excess water rates.

·           Officers requested a further briefing on the excess water rates remission.

1.13       The Council requested information on the process for tracking actions leading into the development of the Annual Plan. A brief overview of the process was presented (Attachment C).

 

 

Attachments

a       Officer Power Point Presentation

b      Updated Thematic Analysis

c      Tracking of Actions Presentation  

 

 

 

Meeting concluded at 3pm.