Akaroa Museum Advisory Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Akaroa Museum Advisory Committee will be held on:

 

Date:                                    Wednesday 25 May 2022

Time:                                   2.30pm

Venue:                                 Via Audio/Visual Link

Under the current provisions of the Covid-19 Protection Framework (the Traffic Alert system) meeting attendance is only possible via an Audio/Visual link. 

 

                                                               Please request access details from liz.carter@ccc.govt.nz for the Audio/Visual link.

 

 

 

Membership

Chairperson

Members

Nigel Harrison - Banks Peninsula Community Board Representative

Jamie Stewart - Banks Peninsula Community Board Representative

Sue Craw - Friends of the Museum (FOAM)

Pam Richardson - Community Representative

Linda Sunderland - Friends of the Museum (FOAM)

Jymal Morgan - Onuku Rūnanga

 

 

11 May 2022

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Akaroa Museum Advisory Committee

25 May 2022

 

AKAROA MUSEUM ADVISORY COMMITTEE

 

terms of reference

 

2 December 2019

 

1.      Name of Committee

 

             The Committee will be known as the “Akaroa Museum Advisory Committee”.

 

2.      Status of Committee

 

             The Committee will be a committee of the Banks Peninsula Community Board.

 

3.      Purpose of Committee

            

The purpose of the Committee is to provide advice to the Community Board on the strategic issues facing the Museum and the matters arising from them.

 

4.     Responsibilities

           

            Responsibilities of the Committee are:

 

                To provide advice on the Museum’s aims, objectives and policies and its role in the community.

 

                To provide a local link with the Museum’s stakeholders including Friends of the Akaroa Museum, local Rūnanga and the wider community.

 

                To assist in obtaining local support and financial resources necessary to achieve the Museum’s aims.

 

5.      Composition of Committee

 

                 The two Akaroa subdivision members of the Banks Peninsula Community Board

 

                 Two representatives from the Friends of Akaroa Museum¹

 

                 One community representative ²

 

                 One representative from Ōnuku Rūnanga

 

             ¹   The Friends of Akaroa Museum representatives to be appointed by that group.

                   ²   The position of community representative will be publicly advertised, seeking expressions of interest.

   

            In addition, a liaison member should be appointed from each of the Wairewa and Koukourārata Rūnanga, to attend meetings when matters of significance to their rohe (district) are being discussed.         

 

            The Community Board will appoint the Chairman of the Committee.

 

6.     Term of Committee

 

            The Committee will be discharged three months from the coming into office of the members of the community board, elected or appointed at, or following each triennial general election.

 

7.     Administration

           

            The Committee shall meet quarterly, or as required, and report to the Banks Peninsula Community Board following each Committee meeting.

           

            A schedule of quarterly Committee meetings will be adopted annually.

            

             As a committee of the Community Board the Committee shall be bound by the various Acts and Regulations governing the operation of a Local Authority and shall also be subject to the Council’s Standing Orders.

               

             The Akaroa Museum Advisory Committee will be assisted by the Museum Director and Community Board support staff.

 

8.     Remuneration of Committee Members

           

            Committee members will not be eligible to claim the Council’s approved allowances for attendance at meetings.

 

 

 

 


Akaroa Museum Advisory Committee

25 May 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies Ngā Whakapāha.......................................................................... 6

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 6

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 6

B         4.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 6

Staff Reports

C          5.        Akaroa Museum Director's Update............................................................. 13

B         6.        Friends of Akaroa Museum (FOAM) - Presidents Update................................. 19

B         7.        Committee Members’ Exchange of Information............................................ 22

 


Akaroa Museum Advisory Committee

25 May 2022

 

 

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 23 February 2022  be confirmed (refer page 7).

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.


Akaroa Museum Advisory Committee

25 May 2022

Unconfirmed

 

 

Akaroa Museum Advisory Committee

Open Minutes

 

 

Date:                                    Wednesday 23 February 2022

Time:                                   2.35pm

Venue:                                 Via Audio Visual Link

 

 

Present

Chairperson

Members

Nigel Harrison - Banks Peninsula Community Board Representative

Jamie Stewart - Banks Peninsula Community Board Representative

Linda Sunderland - Friends of the Museum (FOAM)

Pam Richardson - Community Representative

Jymal Morgan - Onuku Rūnanga

 

 

 

 

 

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved AMA/2022/00001

That the apology for absence received from Sue Craw, be accepted.

Pam Richardson/Linda Sunderland                                                                                                                  Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved AMA/2022/00002

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 23 June 2021 be confirmed.

Jymal Morgan/Nigel Harrison                                                                                                                              Carried

 

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

 

5.   Akaroa Museum Director's Update

 

The Director spoke on the matters raised in her written report:

·    Visitors

Visitor numbers have decreased drastically because of Covid.

·    Operating under Covid Restrictions

How the Museum is operating under current Covid restrictions.

Cancellations from about half of the school groups that had been booked.

Events have been cancelled

·    Exhibitions

Current exhibition will be changed over at Easter

 

·    Collections

Staff are working to ensure compliance with changes to firearms legislation.

·    Annual Plan

Funding proposed to be cut from the Museum budget has been restored in the Draft Annual Plan.

Ask people who were supportive of the Museum over the funding to make submissions to the Annual Plan to support its retention.

·    Looking forward

Staff are considering a second exhibition on Takapūneke, working with Ōnuku Rūnanga.

·    Facilities

Savings of about one third have been made in the Facilities budget using a locally based contractor.

·    Events

Antiques Fair still planned at this stage for ANZAC weekend.

 

Committee Resolved AMA/2022/00003

Officer Recommendation accepted without change

Part C

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the Museum Director’s  Report

Pam Richardson/Linda Sunderland                                                                                                                  Carried

 

 

6.   Friends of Akaroa Museum (FOAM) - Presidents Update

 

President Linda Sunderland spoke to her report:

·    Introduction

Linda introduced herself as the newly elected President of the Friends of Akaroa Museum, replacing David Miller after his exemplary nine years as President.

·    Advocacy

FOAM had been advocating strongly for the proposed cuts to the Museum budget to be reinstated. She thanked all those who had helped to bring this about.

·    Activities and Events

Many events have had to be cancelled, resulting in a loss of fundraising.  A Covid Policy is being developed to assist with events.

·    FOAM Projects

Paving for Posterity – able to still continue.

Headstone Project – still going ahead.

Oral History – a Privacy Policy has been drafted to use in conjunction with this project.  Data is going to be transferred to Turanga Library.

·    Other Works

Both Covid and Privacy Policies are in draft and being reviewed.

 

 

Committee Resolved AMA/2022/00004

Officer Recommendation accepted without change

Part B

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the report of the President of the Friends of Akaroa Museum dated 23 February 2022

Jymal Morgan/Pam Richardson                                                                                                                          Carried

 

7.   Committee Members’ Exchange of Information

Part B

Funding – Annual Plan

Members were pleased that the funding proposed to be cut from the Akaroa Museum budget had been reinstated, but noted that moving forward the Museum had to plan for funding to continue.  Staff reported there is $20k in next year’s budget for capital expenditure.

Takapūneke

Suggested that the Museum could do more about the Takapūneke story including sharing it on the Museum website and linking to other websites.  All work would need to be done in consultation with Ōnuku Rūnanga.

Ōnuku Rūnanga Taonga

A project is working to record all of the taonga found in the takiwā of Ōnuku Rūnanga.  Report will be coming through at the end of the year.

Oral Histories

Members checked to see if two local men had been included in the oral history project.  It was reported that a special project would be carried out to record peoples’ stories of the recent rainstorm event.

It was noted that “histories” may not be the appropriate name for this project as the recordings were peoples’ perspective or memories, not always history per se.

 

 

 

Meeting concluded at 3.14pm.

 

CONFIRMED THIS 25th DAY OF MAY 2022

 

Nigel Harrison

Chairperson

 

 


Akaroa Museum Advisory Committee

25 May 2022

 

 

5.     Akaroa Museum Director's Update

Reference / Te Tohutoro:

22/579292

Report of / Te Pou Matua:

Lynda Wallace - Director 
lynda.wallace@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson - GM Citizens & Community

mary.richardson@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is to update the Akaroa Museum Advisory Committee on the recent activity at Akaroa Museum.

 

2.   Officer Recommendations Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the Museum Director’s Report

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Akaroa Museum Director's Update

15

b

Akaroa Museum comparison of visitor numbers, 2020-22

17

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Lynda Wallace - Museum Director – Akaroa

Approved By

Blair Jackson - Director Art Gallery

Mary Richardson - General Manager Citizens & Community

  


Akaroa Museum Advisory Committee

25 May 2022

 



Akaroa Museum Advisory Committee

25 May 2022

 


Akaroa Museum Advisory Committee

25 May 2022

 

 

6.     Friends of Akaroa Museum (FOAM) - Presidents Update

Reference / Te Tohutoro:

22/598571

Report of / Te Pou Matua:

Linda Sunderland, President, Friends of Akaroa Museum

General Manager / Pouwhakarae:

Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Linda Sunderland

The purpose of this report (attached) is to update the Committee on the activities and events of the Friends of Akaroa Museum.

 

2.   Officer Recommendations / Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the report from the President of the Friends of Akaroa Museum

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Friends of Akaroa Museum Report May 2022

20

 

 


Akaroa Museum Advisory Committee

25 May 2022

 


 


Akaroa Museum Advisory Committee

25 May 2022

 

 

7.      Committee Members’ Exchange of Information

 

This item provides an opportunity for Committee Members to update each other on recent events and/or issues of relevance and interest to the Committee.