Road Closure Subcommittee

Open Minutes

 

 

Date:                                    Tuesday 5 April 2022

Time:                                   11.03am

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Members

Jo Daly - Council Secretary

Stephen Wright - Acting Transport Operations Manager

Cindy Sheppard - Community Board Advisor Coastal-Burwood

 

 

 

 

 

 

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Road Closure Subcommittee

05 April 2022

 

 

Secretarial Note: This meeting was held via audio/visual link on the Zoom platform due to New Zealand being at the red setting of the Covid-19 Protection Framework (the Traffic Alert system) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The Chairperson opened the meeting.

1.   Apologies Ngā Whakapāha  

There were no apologies.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

 

3.   Proposed Temporary Road Closures for Red Zone 6 Mountain Bike Challenge

 

Subcommittee Comment

The Subcommittee received an overview of the proposed temporary road closures from the Traffic Management Coordinator, Temporary Traffic Management Team. The Subcommittee was advised that this event has been held in this location previously and there have been no issues with road closures associated with the event. The Event Partnerships and Development Advisor for the event was in attendance, and provided information and responded to questions regarding the event and notification .

The Subcommittee acknowledged and considered the information provided by the event organiser on the communication and engagement undertaken on the proposed road closures.

Subcommittee members discussed with Council officers the current protest camp in the red zone land in the vicinity of the proposed road closures for this event. It was agreed that advice should be sought regarding if this has an impact on the officer recommendations for the road closures associated with the event, the event permit or traffic management plan.

Subcommittee members agreed that the meeting be adjourned until Monday 11 April at 11am to enable Council officers to seek advice required before a decision is made on the proposed road closures.

 

 

The meeting adjourned at 10.23am to reconvene on Monday 11 April 2022 at 11am via audio/visual link.


 

 

 

Road Closure Subcommittee

RECONVENED Open Minutes

 

 

Date:                                    Monday 11 April 2022

Time:                                   11.02am

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Members

Jo Daly - Council Secretary

Stephen Wright - Acting Transport Operations Manager

Cindy Sheppard - Community Board Advisor Coastal-Burwood

 

 

 

 

 

 

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 

 

 


 

 

The meeting reconvened at 11.02am.

 

3.   Proposed Temporary Road Closures for Red Zone 6 Mountain Bike Challenge

 

Subcommittee Comment

The Subcommittee acknowledged that the protest camp remains in the red zone land area in the vicinity of the proposed road closures and that this meeting has been reconvened to enable Council officers to provide advice on how this may impact upon road closures associated with the event.

The Team Leader Temporary Traffic Management and Traffic Management Coordinator were in attendance. They provided advice to the Subcommittee, and advised the event organiser is investigating an alternative location for the event as the originally applied for area may not be available due to the current protest in the red zone land area. It was acknowledged that the situation is changeable.

The Subcommittee was advised that officers recommend that the proposed road closures applied for be considered, and if to be approved include a condition that the event permit be signed and the traffic management plan finalised by the close of business on Wednesday 13 April. Staff will continue to work with the event organiser regarding options for an alternative location for the event.

Council officers responded to Subcommittee member questions, including clarification of the timeframes relating to approval of the event to enable public notification of approved road closures and finalisation of the traffic management plan. Council officers undertook to keep Subcommittee members informed regarding the event location and the approved road closures.

 

Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1.         Receive the information in the report.

2.         Authorise the approval of road closures for the Red Zone 6 Mountain Bike Challenge, proposed to be deployed from 6am to 6pm on Sunday 24 April 2022:

a.         Brooker Avenue, between Kingsbridge Drive and New Brighton Road

b.         Stour Drive, between Brooker Avenue and New Brighton Road

c.         Vivian Street, between Reginald Street and Stour Drive.

 

Subcommittee Resolved RCS/2022/00008

That the Road Closure Subcommittee:

1.              Receive the information in the report.

2.              Note the current protest camp in the red zone land area in the vicinity of the proposed road closures for this event.

3.              Authorise, subject to resolution 4. the approval of road closures for the Red Zone 6 Mountain Bike Challenge, proposed to be deployed from 6am to 6pm on Sunday 24 April 2022:

a.         Brooker Avenue, between Kingsbridge Drive and New Brighton Road

b.         Stour Drive, between Brooker Avenue and New Brighton Road

c.         Vivian Street, between Reginald Street and Stour Drive.

4.              Resolve that authorisation is subject to Council Officers confirming by close of business on Wednesday 13 April 2022 that the roads applied for are available for this event, the event permit has been signed and the traffic management plan finalised. 

Member Wright/Member Sheppard                                                                                                                   Carried

 

 

Secretarial Note: Following the meeting Council officers advised that an alternative location for the Red Zone 6 Mountain Bike Challenge has now been confirmed. The event will be held in a different area of the Red Zone that does not require temporary road closures. Event permit and traffic management plans for the new location are being formalised. The temporary road closures approved by the Subcommittee subject to conditions, are not required for the event to proceed and consequently the conditions were not met.

 

 

Meeting concluded at 11.16am.

 

CONFIRMED BY THE COUNCIL SECRETARY THIS 22ND DAY OF APRIL 2022

 

 

 

JO DALY

COUNCIL SECRETARY