Waipapa

Papanui-Innes Community Board Submissions Committee

Open Minutes

 

 

Date:                                    Monday 4 April 2022

Time:                                    9.39am

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Ali Jones

 

 

 

 

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Papanui-Innes

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa Papanui-Innes Community Board Submissions Committee

04 April 2022

 

Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

Secretarial Note: This meeting was held via audio/visual link on the Zoom platform due to New Zealand being at the red setting of the Covid-19 Protection Framework (the Traffic Alert system) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha  

There were no apologies received.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

 

2A. Suspension of Standing Orders

 

Ali Jones moved that the relevant Standing Orders be suspended to enable informal discussion to consider making a submission on behalf of the Board to the Council on the Draft Annual Plan 2022‑2023, and on any other of the concurrent consultations referenced in Agenda Item 3 that the Committee may wish to. The motion was seconded by Simon Britten and when put to the vote was carried unanimously.

 

Committee Resolved PCBSC/2022/00001

That pursuant to Standing Order 3.5 (Temporarily Suspension of Standing Orders), the following Standing Orders be suspended to enable informal discussion regarding Agenda Item 3:

17.5  Members may speak only once

18.1  General procedure for speaking and moving motions.

Ali Jones/Simon Britten                                                                                                            Carried

 

3.   Draft Annual Plan 2022/23 and Concurrent Consultations

Committee Consideration

The Committee took the report as read, and noting its delegated authority to lodge submissions on behalf of the Waipapa Papanui-Innes Community Board, considered that it would make a submission on behalf of the Board in respect of the Council’s Draft Annual Plan 2022/23, and on the concurrent consultation regarding ‘Opting out of kerbside collection and targeted rate’, but did not think it should submit on the other two concurrent consultations noted.

The Committee discussed and developed the contents of the Board submissions framed around the questions asked in the consultations. The Committee discussed its feedback on the proposed average rates increase in terms of acknowledging the tough economic times the pandemic has created, prioritising essential items/services over nice-to-haves, and spending smarter to acknowledge that these are not BAU times. The Committee supported rates impacts not higher than those signalled in the LTP to balance relieving the burden on ratepayers with prioritising items included in the LTP  that should be delivered as important to a safe and functional community.

In this regard, the Committee discussed proposed changes to spending, noting its particular support for the key projects listed out in its submission on the Draft Annual Plan, especially those relating to safety issues and delivering on transport/cycleway improvements the community has been held up and hindered on.

The Committee discussed differing perspectives on the Edgeware Pool grant, ultimately including it as supported based on the majority view, with the concern at the quantum of spending balanced by consideration of the significant housing intensification in the St Albans area, and the great amenity of such a community asset. The Committee considered the support, including the in-kind support, the community group should receive. The Committee also considered the broader advantages of such a local facility in terms of such matters as reduced emissions resulting from diminished travel to more distant facilities, and the relevant contribution to the Council’s climate change target.

The Committee reflected on the online tool that informs the public around the budget increases, noting that the increase in grants tagged within the online tool to Innes as the primary ward included the Pukeko Centre, which is in fact in another ward, revealing the limitations on the tool in sometimes tagging to the ward line items with budgets shared by other wards.

Similarly the Committee discussed the limited detail within the online tool around what exactly the budgets for projects covered and reasons for deferrals, though acknowledged that Board Chairs had previously been broadly briefed on supply chain issues, deliverability and inflation in the current environment of the pandemic.

 The Committee had no feedback on proposed changes to Revenue and Financing and Rates Remission policies or to fees and charges.

In terms of the capital programme, the Committee discussed submitting that the Board supports keeping the focus of the LTP around prioritising the road and footpath programme, and reiterating this is not a time for BAU and the Council should be prioritising essential items/services in order to keep their own costs down and to relieve the burden on ratepayers.

The Committee then considered that submission be made on behalf of the Board in relation to the consultation on ‘Opting out of kerbside collection and targeted rate’ that would support the proposed changes, noting that with increasing intensification there is a need for practical alternatives to large kerbside clusters of individual units’ bins. The Committee also discussed including that the Board considers that where alternative arrangements are made, monitoring is required to ensure adherence to waste minimisation management plans.

The Committee finally considered that the Board would signal their wish to speak to the Hearings Panel in respect of the submissions and, prior to voting on the approval of them, Emma Norrish moved that the Standing Orders set aside at the start of the meeting be resumed. That motion was seconded by Simon Britten and when put to the vote was carried unanimously.

Thereupon Emma Norrish moved that the submissions drafted by the Committee within the meeting be approved as the Board’s submissions to the Council in these matters, with authorisation given to the Chairperson to approve any amendments prior to lodging the submissions that are considered to: improve the expression of the Board’s submissions; correct any mistake; or address any unintended omission. That motion was seconded by Simon Britten and when put to the vote was carried unanimously.

 

Staff Recommendations

That the Waipapa Papanui-Innes Community Board Submissions Committee:

1.         Notes its delegated authority to lodge submissions on behalf of the Waipapa Papanui-Innes Community Board.

2.         Considers making a submission on behalf of the Board to the Council on the Draft Annual Plan 2022/23.

3.         Notes the concurrent consultations that submissions may also optionally be made on:

a.        Opting out of kerbside collection and targeted rate.

b.        Proposal to increase rates on vacant central city land.

c.         Proposal for a new Policy on Māori freehold land.

 

Committee Resolved PCBSC/2022/00002

Resumption of Standing Orders

 

That the standing orders set aside in 2A. above, be resumed.

Emma Norrish/Simon Britten                                                                                                                          Carried

 

Committee Resolved PCBSC/2022/00003

That the Waipapa Papanui-Innes Community Board Submissions Committee:

1.         Notes its delegated authority to lodge submissions on behalf of the Waipapa Papanui‑Innes Community Board.

2.         Approves the following submission to the Council on behalf of the Waipapa Papanui‑Innes Community Board regarding the Draft Annual Plan 2022/23:

 

Question

Feedback

What do you think of our proposed average residential rates increase of 4.86% and 4.96% across all ratepayers (which is lower than the 4.97% signalled in the Long Term Plan 2021–31)?

The Waipapa Papanui-Innes Community Board thanks the Council for the opportunity to submit on the Draft Annual Plan 2022/23.

The Board notes that this is a challenging time for many ratepayers but also for Council (such as with increasing construction costs).

The Board supports the Council keeping rates impacts no higher than what was signalled in the Long Term Plan 2021–31, considering that it should be looking to keep rates increases as low as possible due to the tough economic times ratepayers are experiencing.

The Board is aware of the challenges the Council faces as a consequence of the pandemic and associated issues. This is not a time for BAU (Business As Usual) and the Council should be prioritising essential items/services in order to keep their own costs down and to relieve the burden on ratepayers.

Do you have any comments about our proposed changes to revenue, spending and borrowing?

The Board wishes to express its particular support for:

·      Bringing funding forward on Project 12692 (Belfast Park Cycle and Pedestrian Rail Crossing) – it is a big safety issue;

·      Project 67987 (Greers/Langdons Traffic Lights);

·      Project 23097 (Northern Line Tuckers to Sturrocks) being constructed as soon as possible to improve the cycleway and address safety concerns;

·      Project 23098 (Northern Line Blenheim to Restell) Harewood Road crossing being constructed as soon as possible (the Board notes its disappointment there appears to be further delay with this project);

·      Project 23101 (Nor’West Arc Stage 3) being constructed as soon as possible (the Board also request that the upgrade of Condell Ave be done at the same time as this work);

·      The three sections of the Wheels to Wings Cycleway (Projects 26611, 26612 and 26613) being implemented as soon as possible – the community has been waiting a long time for this; and

·      The capital grant of $3 million to develop a new outdoor pool in Edgeware noting the significant housing intensification in the St Albans area.

Do you have any comments about our capital programme (for example, our roads and footpaths, our water, wastewater, surface water and waterways, our facilities and our parks)?

The Board supports keeping the focus of the Long Term Plan 2021–31 around prioritising the road and footpath programme. The Board reiterates its comment that this is not a time for BAU and the Council should be prioritising essential items/services in order to keep their own costs down and to relieve the burden on ratepayers.

Do you want to speak to the Hearings Panel

Yes

 

3.         Approves the following submission to the Council on behalf of the Waipapa Papanui-Innes Community Board regarding the Opting out of kerbside collection and targeted rate:

Question

Feedback

Do you support the proposed changes?

The Board supports the proposed changes – with increasing intensification there is a need for practical alternatives to large kerbside clusters of individual units’ bins.

The Board considers that where alternative arrangements are made, monitoring is required to ensure adherence to their waste minimisation management plan.

Do you want to speak to the Hearings Panel?

Yes

 

4.         Authorises the Chairperson to approve any amendments to the submissions before they are submitted that are considered to: improve the expression of the Board’s submissions; correct any mistake; or address any unintended omission.

Emma Norrish/Simon Britten                                                                                                                          Carried

 

 

 

Meeting concluded at 10.35am.

 

CONFIRMED THIS 29th DAY OF APRIL 2022.

 

Emma Norrish

Chairperson