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Finance and
Performance Committee
28 April 2022
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Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia Tīmatanga: Given by
Deputy Mayor Turner.
The agenda was dealt with in the following
order.
1. Apologies Ngā Whakapāha
Part C
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Committee Resolved FPCO/2022/00015
That the apologies received from Councillor
Keown for absence and Councillor MacDonald for partial absence be accepted.
That the apology from Mayor Dalziel for a late arrival and Councillor Gough
for a possible early departure be accepted.
Deputy Mayor/Councillor Davidson Carried
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2. Declarations of Interest Ngā
Whakapuaki Aronga
The Mayor, Deputy Mayor Turner and Councillors Gough and
Templeton declared an interest item 13. Council-controlled organisations
– Draft Statements of Intent for 2022/23 in relation to Christchurch City
Holdings Limited.
Councillor Chen declared an interest item 13.
Council-controlled organisations – Draft Statements of Intent for 2022/23
in relation to the Riccarton Bush Trust.
Councillors Gough, Mauger and MacDonald declared an
interest item 13. Council-controlled organisations – Draft Statements of
Intent for 2022/23 in relation to Civic Buildings Ltd.
Deputy Mayor Turner declared an interest in item 13.
Council-controlled organisations – Draft Statements of Intent for 2022/23
in relation to Rod Donald Trust.
The Mayor,
Deputy Mayor Turner, Councillors Gough and Templeton declared an interest in
item 14. Christchurch City Holdings Ltd – Draft Statements of Intent
2022/23.
Councillor
Scandrett decalred an interest in item 15. Venues Otautahi.
Deputy Mayor
Turner and Councillor Davidson declared an interest in item 16. ChristchurchNZ
Holdings Ltd – Draft Statement of Intent for 2022/23.
Councillor
Mauger declared an interest in item 22. Organics Processing Plant.
A minutes
silence was observed in recognition of Workers Memorial Day.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
Part C
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26. Resolution
to Include Supplementary Reports
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Committee Resolved FPCO/2022/00017
That the
reports be received and considered at the Finance and Performance Committee
meeting on Thursday, 28 April 2022.
Open Items
22. Organics
Processing Options
Deputy Mayor/Councillor Scandrett Carried
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4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga
Whakaritenga
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5.1 Dr
Tracey McLellan, MP for Banks Peninsula
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In relation to item 7 Christchurch
Wastewater Treatment Plant Recovery Update and item 22. Organics Processing
Options.
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5.2 Michael
Williams
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In relation to item 7
Christchurch Wastewater Treatment Plant Recovery Update and item 22. Organics
Processing Options. A written copy of Mr Williams presentation was
pre-circulated (copy attached).
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Attachments
a Michael
Williams presentation ⇨
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5.3 Nicole
Marshall
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In relation to item 7 Christchurch
Wastewater Treatment Plant Recovery Update and item 22. Organics Processing Options.
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5.4 Bruce
King
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In relation to item 7 Christchurch
Wastewater Treatment Plant Recovery Update and item 22. Organics Processing
Options.
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5.5 Geoffrey
King
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In relation to item 7 Christchurch
Wastewater Treatment Plant Recovery Update and item 22. Organics Processing
Options.
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5.6 Don
Gould
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In relation to item 7
Christchurch Wastewater Treatment Plant Recovery Update. Mr Gould spoke to
his presentation (attached.)
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Attachments
a Don
Gould presentation ⇨
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5.7 Vicki
Walker
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In relation to item 7
Christchurch Wastewater Treatment Plant Recovery Update and item 22. Organics
Processing Options.
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Councillor left the
meeting at10.32am and returned at 10.36am during Item 5.
The meeting adjourned at 10.52am and
resumed at 11.10am.
6. Presentation of Petitions Ngā
Pākikitanga
Part B
There was no presentation of petitions.
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7. Christchurch Wastewater Treatment Plant Recovery
Update
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Committee Comment
1.
Staff spoke to their presentation (attached).
2.
The Committee asked staff to make the results
of the air quality monitoring available to elected members once it has been
received.
3.
The Committee noted the impact of the odour on
residents and requested advice from staff and what support could be provided.
The Committee also requested fortnightly progress updates on progress
with Waste Water Treatment Plant recovery.
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Officer
Recommendations Ngā Tūtohu
That the Finance and Performance
Committee:
1. Receives the information in this update
2. Notes that regular communications will be implemented to ensure residents
in the local area and across the city are aware of all efforts being
undertaken to expedite the removal process and reduce the effects of the
odours.
3. Notes that an update on the details of
the insurance claim will be reported to the Insurance sub-committee
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Committee Resolved FPCO/2022/00018
Part C
That the Finance and Performance
Committee:
1. Receives the information in this update
2. Notes that regular communications will be implemented to ensure residents
in the local area and across the city are aware of all efforts being
undertaken to expedite the removal process and reduce the effects of the
odours.
3. Notes that an update on the details of
the insurance claim will be reported to the Insurance sub-committee
4. Request
staff:
a.
Provide advice on ways
that support could be provided for affected residents
b.
Report fortnightly to
the Council or the Finance and Performance Committee on progress with Waste
Water Treatment Plant recovery
Mayor/Councillor Galloway Carried
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Attachments
a Staff
Presentation Waste Water Treatment Plant Update ⇨
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The Mayor joined the meeting at 11.11am,
and Councillors Donovan and Johanson joined the meeting at 11.13am during
item 7.
Having previously noting a conflict of
interest Councillor Mauger left the meeting for all of item 22 and returned
after the lunch adjournment.
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22. Organics Processing Options
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Committee Comment
1.
The Committee requested staff bring back, in one month, the full net cost to Council and
implications of immediately closing the plant.
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Officer Recommendations Ngā
Tūtohu
That the Finance and Performance
Committee resolves to:
1. Agree in principle the relocation of the Organics Processing
Facility to an alternative site
2. Request staff to:
(a) approach
the market for options for location, partnerships, joint ventures, commercial
opportunities, and
(b) report
to Council on short listed relocation options with a comparison to
redevelopment of the current site by end February 2023.
3. Support the continued operation at the Metro Place site with the
current process controls to manage and mitigate odour until an alternative
facility, or redevelopment of the current site, is operational.
4. Agree that, should it be necessary to meet the interim capex needs
of the existing facility, staff are able to utilise part of the current
capital budget for the new facility. Any capital expenditure will be
confined to meeting compliance requirements and any decision to use the capex
will be made by GM Infrastructure Planning & Regulatory Services in
consultation with the Chair and Deputy Chair of the Finance & Performance
Committee.
5. Agree that the redacted information can be released when the Chief
Executive is satisfied that there are no longer grounds under LGOMIA for
withholding the information.
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Committee Resolved FPCO/2022/00019
Part C
That the Finance and Performance
Committee resolves to:
1. Agree in principle the relocation of the Organics Processing
Facility to an alternative site
2. Request staff to:
(a) approach
the market for options for location, partnerships, joint ventures, commercial
opportunities, and
(b) report
to Council on short listed relocation options with a comparison to
redevelopment of the current site by end February 2023.
3. Support the continued operation at the Metro Place site with the
current process controls to manage and mitigate odour until an alternative
facility, or redevelopment of the current site, is operational.
4. Agree that, should it be necessary to meet the interim capex needs
of the existing facility, staff are able to utilise part of the current
capital budget for the new facility. Any capital expenditure will be
confined to meeting compliance requirements and any decision to use the capex
will be made by GM Infrastructure Planning & Regulatory Services in
consultation with the Chair and Deputy Chair of the Finance & Performance
Committee, in the event that the Committee does not exist, in consultation
with the Mayor and Deputy Mayor.
5. Agree that the redacted information can be released when the Chief
Executive is satisfied that there are no longer grounds under LGOMIA for
withholding the information.
6. Request
staff bring back in one month the full net cost to Council and implications of
immediately closing the plant.
7.
Note that Council is working with central
government and Local MPs on shared outcomes regarding recycling.
Councillor Cotter/Councillor
Johanson Carried
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The meeting adjourned at 1.12pm at the
conclusion of Item 22 and resumed at 2.18pm.
Councillor Gough did not return to the
meeting after the break.
Councillor Chu returned to the meeting via
audio/visual link.
Councillor McLellan returned to the
meeting at 2.22pm and Mayor Dalziel return at 2.25pm during item 15.
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15. Venues Ōtautahi draft Statement of Intent 2022/23
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Committee Resolved FPCO/2022/00020 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receives Venues Ōtautahi’s
draft Statement of Intent for 2022/23.
Deputy Mayor/Councillor Chen Carried
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An adjournment was held taken from 240pm to
3.00pm during item 15.
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Election of a Chair
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Committee Resolved FPCO/2022/00021
It was resolved on the motion of
Councillor Davidson, seconded by Councillor Cotter that Councillor
Scandrett be appointed Chairperson for items 14, 16 and item 13 in relation
to the Rod Donald Trust.
Councillor
Davidson/Councillor Cotter Carried
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Councillor Coker
left the meeting at 3.09pm and returned at 3.12pm during item 14.
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14. Christchurch City Holdings Ltd - Draft
Statements of Intent 2022/23
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Committee Resolved FPCO/2022/00022 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Notes the draft Statements of Intent for 2022/23 for Christchurch
City Holdings Ltd and its subsidiaries;
2. Notes that Christchurch City Holdings Ltd’s business
planning process for 2022/23 and subsequent years will end in May 2022 and
its forecast dividend to the Council for the Statement of Intent’s
three year period will be advised in time for inclusion in the Annual Plan
for 2022/23; and
3. Agrees to provide the following feedback on Christchurch City
Holdings Ltd’s draft Statement of Intent for 2022/23:
a) Acknowledges
the work that Christchurch City Holdings have done to reflect requests by
Council in their Letter of Expectations for 2022/23.
b) That
requests Christchurch City Holdings Ltd to continue to work with Council
staff on the review of its dividend policy for inclusion in its final
Statement of Intent for 2022/23, as requested in the Letter of Expectations
for 2022/23; and
c) Acknowledges the
recommendations of the CCHL Strategic review coming to the new Council in
November.
Councillor Scandrett/Councillor
Cotter Carried
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16. ChristchurchNZ
Holdings Ltd - Draft Statement of Intent for 2022/23
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Committee Resolved FPCO/2022/00023 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receives the draft Statement of Intent for ChristchurchNZ Holdings
Limited for 2022/23.
2. Approves the following:
a. Capitalisation of CNZ via amalgamation of DCL as at 1 July 2022.
b. The CNZ Urban Development Prioritisation Framework
c. The CNZ/CCC Value Sharing Agreement
Councillor Scandrett/Councillor
Templeton Carried
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Attachments
a Item
16 Christchurch NZ ⇨
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Deputy Mayor Turner resumed Chair for Item 13
in relation to resolutions 2 and 3.
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13. Council-controlled organisations - Draft Statements of Intent
for 2022/23
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Committee Resolved FPCO/2022/00024 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1.
Receives Rod Donald
Banks Peninsula Trust’s draft Statement of Intent for 2022/23;
Councillor Davidson/Councillor
Cotter Carried
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Committee Resolved FPCO/2022/00025 Officer Recommendation
accepted without change
That the Finance and Performance
Committee:
2.
Receives Civic
Building Ltd’s draft Statement of Intent for 2022/23;
Deputy Mayor/Councillor
Scandrett Carried
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Committee Resolved FPCO/2022/00026 Officer Recommendation
accepted without change
That the Finance and Performance Committee:
3.
Receives Central
Plains Water Trust’s draft Statement of Intent for 2022/23.
Councillor Scandrett/Councillor
McLellan Carried
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20. Te Kaha Project Delivery Ltd - Draft
Statement of Intent for 2022/23 and Quarter 2 Performance Report for period
ending 31 December 2021
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Committee Resolved FPCO/2022/00027 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receives Te Kaha Project Delivery Ltd’s draft Statement of
Intent for 2022/23; and
2. Receives Te Kaha Project Delivery
Ltd’s Quarter 2 Performance Report for the period ending 31 December
2021.
Deputy Mayor/Councillor Chen Carried
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21. Te Kaha Project - Elected Member Update
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Committee Resolved FPCO/2022/00028 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receive the information in the Te Kaha Project Elected Members
Update Report.
Deputy Mayor/Councillor Mauger Carried
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17. Local Government Funding Agency - Draft Statement of Intent
2022/23 and Shareholder Presentation
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Committee Comment
1.
Mark Butcher the Chief Executive spoke to his
presentation (attached).
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Committee Resolved FPCO/2022/00029 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Notes the Local Government Funding Agency’s draft Statement
of Intent for 2022/23; and
2. Notes the investor presentation to be conducted by Mr Mark
Butcher, Chief Executive of the Local Government Funding Agency at the
Finance and Performance Committee’s meeting.
Deputy Mayor/Councillor Cotter Carried
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Attachments
a Local
Government Funding Agency ⇨
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8. Key Performance Results March 2022
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Committee Comment
1.
The Committee requested staff to clarify why
two percentage figures were given in LTP21.9.1.
2.
The Committee requested a briefing from staff
on excess water charges.
3.
The Committee requested the Research results
from NIWA on LED lighting when available.
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Committee Resolved FPCO/2022/00030 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receives the information provided in the Key Performance Results
for March 2022.
Deputy Mayor/Councillor Cotter Carried
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9. Financial Performance Report - March 2022
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Committee Comment
1.
The Committee requested an update on the carry
forward of the EV grants that were referenced in paragraph 15 on page 64 of
the staff report.
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Committee Resolved FPCO/2022/00031 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receives the information in the Financial Performance Report for
March 2022.
2. Notes the likely breach of the Funding
risk policy limit from April to September 2022 and the staff advice
supporting it.
Deputy Mayor/Councillor Chen Carried
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10. Capital Programme Performance Report - March 2022
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Committee Comment
1.
The Committee requested an update on when will
start on the section of the South Express between Templeton and Eastland to
Hornby.
2.
The Committee requested an update on budget
issues relating to the Halswell Junction Road Extension project.
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Committee Resolved FPCO/2022/00032 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receive the information in the Capital Programme Performance
Report – March 2022
Deputy Mayor/Councillor Templeton Carried
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11. Vertical Capital Delivery : Bi-Monthly Update
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Committee Comment
1.
The Committee requested that the Diamond
Harbour Wharf plan be circulated.
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Committee Resolved FPCO/2022/00033 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Receive the information in the Vertical Capital Delivery :
Bi-Monthly Update Report.
Councillor Cotter/Councillor
Davidson Carried
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12. Delegations and Visibility of Budget Changes in the Capital Programme
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Committee Resolved FPCO/2022/00034 Officer Recommendation
accepted without change
Part C
That the Finance and Performance
Committee:
1. Approve major project budget changes, over $5m, in the programmes of
Three Waters, Transport, Parks, Digital, Recreation, Sports and Events, and
Vertical Capital, following ELT endorsement.
2. Approve budget changes over $500,000, between standalone capital
projects in the Community and Major Facility delivery programme agreed in the
LTP.
3. Receive a regular quarterly briefing on project budget changes
between $250,000 and $5m, approved by ELT.
4. Recommend these delegations be reviewed
and adjusted in 12 months’ time, if required.
Deputy Mayor/Councillor Cotter Carried
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18. Annual Plan 2022/23 - proposed timeline and process for adopting
the final Annual Plan
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Committee Resolved FPCO/2022/00035 Officer Recommendation accepted without
change
Part C
That the Finance and Performance
Committee:
1. Receive the information in the Annual Plan 2022/23 –
proposed timeline and process for adopting the final Annual Plan Report
2. Confirm the content and designated status (Elected Member
Information Only, or public briefing) for briefings of 17-25 May 2022
3. Advise any other changes to the proposed
timeline to conclude the Annual Plan 2022/23.
Councillor Scandrett/Councillor
Cotter Carried
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19. Overdue General and Rates Debtors at 31 March 2022 (Greater than
$20,000 and 90 days)
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Committee Resolved FPCO/2022/00036 Officer Recommendation accepted without
change
Part C
That the Finance and Performance
Committee:
1. Receives the Overdue General and Rates Debtors (Greater than
$20,000 and 90 days) report.
2. Notes the action being taken to recover the overdue amounts.
3. Resolves that a redacted copy of the
report can be released after the Committee has received the report but the
names of the individuals and organisations will remain confidential.
Councillor Cotter/Councillor
Scandrett Carried
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The public were re-admitted to the meeting
at 5.16pm.
Karakia Whakamutunga:
Given by Deputy Mayor Turner.
Meeting
concluded at 5.16pm.
CONFIRMED THIS 26th DAY
OF MAY 2022.
Deputy Mayor Andrew Turner
Chairperson
