Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro Spreydon-Cashmere Community Board will be held on:

 

Date:                                    Tuesday 1 March 2022

Time:                                   5pm

Venue:                                 Held by Audio/Visual Link

 

                                               Under the current provisions of the Covid-19 Protection Framework (the Traffic Alert system), meeting attendance is only possible via an audio/visual link or by viewing a livestream of the meeting (https://www.youtube.com/channel/UCGweLMco4E1iIUpXZ7voUgA).  Please request access details from Amy.Hart@ccc.govt.nz for the audio/visual link.

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Ward

 

 

 

 

 

 

 

 

Jo Wells

Manager Community Governance, Spreydon-Cashmere

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro Spreydon-Cashmere Community Board

01 March 2022

 

 


Waihoro Spreydon-Cashmere Community Board

01 March 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Karakia Tīmatanga................................................................................................... 4

C          1.        Apologies Ngā Whakapāha.......................................................................... 4

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 4

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 4

B         4.        Public Forum Te Huinga Whānui.................................................................. 4

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 4

B         6.        Presentation of Petitions Ngā Pākikitanga.................................................... 4

Staff Reports

B         7.        Erosion and Sediment Control Monitoring and Enforcement.......................... 13

 

B         8.        Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................. 15

Karakia Whakamutunga

 


Waihoro Spreydon-Cashmere Community Board

01 March 2022

 

 

Karakia Tīmatanga

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waihoro Spreydon-Cashmere Community Board meeting held on Wednesday, 16 February 2022  be confirmed (refer page 5).

4.   Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Mt Vernon Park – Vehicle Break-Ins

Alan McDonald will speak on behalf of the Port Hills Park Trust regarding vehicle break-ins at the Mt Vernon Park car park.

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

 

6.   Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.


Waihoro Spreydon-Cashmere Community Board

01 March 2022

Unconfirmed

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                    Wednesday 16 February 2022

Time:                                   8am

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Ward

 

 

 

 

 

 

 

 

 

Jo Wells

Manager Community Governance, Spreydon-Cashmere

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

Post Meeting Note:

It is noted that this meeting was held via audio/visual link on the Zoom platform due to the country being under COVID-19 Protection Framework (the Traffic Alert System Red) on the date the meeting was scheduled. The meeting was also livestreamed and recorded on the Board’s YouTube channel (https://www.youtube.com/channel/UCGweLMco4E1iIUpXZ7voUgA). These minutes provide a written summary of the meeting proceedings.

 

Karakia Tīmatanga: Karolin Potter.  

 

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

There were no apologies.

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

Lee Sampson declared an interest in Item 7 – Hearings Panel Report on Cashmere Tennis Club Lease Application and Tim Scandrett declared an interest in Item 8 – Park Hills Park Trust Board.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCCB/2022/00004

That the minutes of the Waihoro Spreydon-Cashmere Community Board meeting held on Tuesday, 1 February 2022 be confirmed with the following amendment to Item 9.2 – Elected Members’ Information Exchange – Vehicle Break-Ins:

The Waihoro Spreydon-Cashmere Community Board agreed to request that staff arrange again request an urgent briefing with the Police and Community Patrol about safety issues in the Board area, including ongoing vehicle break-ins at the Rapaki Track, Mt Vernon Park and Victoria Park car parks.

Lee Sampson/Callum Ward                                                                                                                                  Carried

 

4.   Public Forum Te Huinga Whānui

Part B

4.1

Graeme Dingle Foundation

Anne Hindson, Business Development Manager – Canterbury Region of the Graeme Dingle Foundation, spoke about the Foundation’s activities in the Board area, including Kiwi Can.

Kiwi Can is a life skills and values programme that is delivered to the whole school (Years 1-8) by trained Kiwi Can leaders, who are also role models for the children. Ms Hindson noted that the programme is delivered both during and outside curriculum time. For example, Kiwi Can operates outside curriculum time at lunchtime and before and after school.

Ms Hindson noted that Kiwi Can costs about $220 per child per year, and the school contributes about ten percent of this cost. The Foundation raises the rest of the funds from grants and corporate sponsors.

Ms Hindson noted that Kiwi Can operates in Addington School and started in Rowley School this term. She invited the Board to visit the programme in one of the schools.

A Board member indicated that they will advocate for government funding for Kiwi Can when meeting with Members of Parliament or government officials.

A Board member noted that the programme sounds excellent, but the Board has limited funding available.

A Board member noted that they understand that Addington School finds Kiwi Can valuable.

Staff noted that if the Foundation applies for Board funding towards Kiwi Can, staff will assess the application and provide a report to the Board for a decision.

The Chairperson thanked Ms Hindson for her presentation.

 

4.2      Somerfield Park

             Mary O’Connor, resident, spoke about a range of concerns she has about Somerfield Park.

             Ms O’Connor noted that a footpath in the park was recently upgraded, but she was  not previously aware that this was planned. She noted that the new path is wider, which encourages faster speeds by cyclists and reduces grassy areas. She also queried why asphalt had been used instead of a softer material that would be more pedestrian friendly. In her view, this project was not the best use of funds in the park. She would have preferred if potholes in the footpath were repaired rather than the entire footpath upgraded.

             Ms O’Connor requested that  the public toilet in the park be made more accessible and safer. She noted that the entrance gate is sometimes not locked open so a person could close it behind you and lock you in. She also noted that the hand basin is at the end of a narrow space so she does not use it for fear of being grabbed from behind. She suggested knocking down the internal walls to improve safety. She noted that the public toilet at Cashmere View Park is much safer and in better condition.

             Ms O’Connor requested that the Council replace bark in the park’s playground with soft fall material. She also noted that she does not support the recent replacement of multiple rubbish bins in the park with one big belly bin. She noted that there is no path to the new bin.

             Ms O’Connor requested that the wire rope fence around the perimeter of the park have more gaps for pedestrians. She also requested that a bush with sharp thorns at the Somerfield Street corner of the park be removed.

             A Board member noted that they have heard from other residents about new big belly bins in other parks in the Board area, and the Council is interested to hear feedback about their placement.

             Another Board member noted that they support the recent reduction in the number of rubbish bins across the city as this contributes to climate resilience. But they noted that the placement of some bins could be improved, which the Council is working on.

             A Board member asked Ms O’Connor where she would suggest the big belly bin be moved to, but she was unsure. The Board member suggested that Board members visit the park to see if they think the bin should be moved, and if so where.

             A Board member noted that the budget for public toilet upgrades is not interchangeable with that for footpath upgrades. They noted that upgrading public toilets is one of the Board’s priorities that they advocate for in the Council’s Long Term Plan. Another Board member suggested asking staff for Crime Prevention through Environmental Design reports on public toilets, and an update on the planned programme for toilet renewals in the Board area.

             A Board member suggested asking staff to investigate improving pedestrian access through the wire rope fence around the perimeter of the park.

             A Board member suggested asking staff for advice on whether future footpaths in parks can be built with some recycled material rather than only asphalt.

             A Board member suggested asking staff whether the playground could have soft fall installed. Staff replied that when the playground is renewed this will likely occur, but it is not yet due for renewal.        

             The Chairperson thanked Ms O’Connor for her presentation.

Part B

The Waihoro Spreydon-Cashmere Community Board agreed to request that staff:

1.         Investigate options to improve the safety of the Somerfield Park public toilet.

 

2.         Provide an update on the programme for toilet renewals in the Board area, including timeframes.

 

3.         Investigate improving pedestrian access through the fence around the perimeter of Somerfield Park.

 

4.         Provide advice on whether future footpaths in parks can be built with some recycled material rather than asphalt.

Attachments

a       Somerfield Park - PowerPoint Presentation  

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Reserves Act Hearings Panel Report on Cashmere Tennis Club Lease Application

 

Board Comment

Lee Sampson declared an interest in this item and took no part in the Board’s voting on it. The Board heard from the Chairperson and staff, who shared the key points from the report. Staff noted that this week Cashmere Tennis Club advised that they plan to improve drainage on one of the courts and mark two courts for pickleball, which is popular among older adults. Staff also noted that a small portion of the lease area is on legal road. Staff will prepare a memorandum about this.

A Board member asked if the existing lease required the club to make at least one court available for public use free of charge. Staff replied that the club makes some courts available for public use, but the community are strongly encouraged to pay. These courts are not locked and there is signage on the gate about the cost for casual use.

A Board member noted that in their view at least one of the courts should be available for public use at no charge, and two additional courts should be available for casual use at as affordable a rate as possible.

A Board member asked if the triangle of land adjacent to Crichton Terrace and Valley Road is within the lease area. The Board member noted that this is a flat area, which is rare in the hill suburb, that the community use for gatherings. Staff replied that the triangle of land is part of the lease area so the club has exclusive use of it. But this area is not fenced and in practice the club is happy for the community to use it. Another Board member suggested that staff ask for assurance from the club that it continue to make the area available for public use.

A Board member asked who is responsible for maintaining the volley wall in the triangle of land. Staff replied that the club is responsible for maintenance.

A Board member suggested that staff seek assurance from the club that their burglar alarms are dealt with in a timely manner.

 

Hearings Panel Recommendations Ngā Tūtohu o Te Tira Taute

That the Waihoro Spreydon-Cashmere Community Board:

2.1       Receive and consider the information in the report, the submissions, and all other relevant information received on the proposed new ground lease to the Cashmere Tennis Club Incorporated for their existing tennis courts, pavilion building and other supporting infrastructure.

2.2       Approve the granting of a ground lease subject to section 54(1)(b) of the Reserves Act 1977, over approximately 8175 square metres being part of Cashmere Valley Reserve (Res 5114 RT CB372/26, a Recreation Reserve under the Act) (lease plan shown in Attachment A), to Cashmere Tennis Club Incorporated for the existing 13 tennis courts, pavilion building, and associated supporting infrastructure, for a period of 33 years broken into 3 terms of 11 years, at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.

2.3       Authorise the Property Consultancy Manager to administer and conclude the terms of the new lease. 

2.4       Notes that Council staff will continue to work with the Cashmere Tennis Club on minor issues raised during consultation.

 

Community Board Resolved SCCB/2022/00005

Part C

That the Waihoro Spreydon-Cashmere Community Board:

2.1       Receives the information in the report, the submissions, and all other relevant information received on the proposed new ground lease to the Cashmere Tennis Club Incorporated for itsexisting tennis courts, pavilion building and other supporting infrastructure.

2.2       Approves the granting of a ground lease subject to section 54(1)(b) of the Reserves Act 1977, over approximately 8175 square metres being part of Cashmere Valley Reserve (Res 5114 RT CB372/26, a Recreation Reserve under the Act) (lease plan shown in Attachment A of Item 4 – Cashmere Valley Reserve – Proposed new lease to Cashmere Tennis Club in the agenda of the hearings panel on 1 November 2021), to Cashmere Tennis Club Incorporated for the existing 13 tennis courts, pavilion building, and associated supporting infrastructure, for a period of 33 years broken into 3 terms of 11 years, at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.

2.3       Authorises the Property Consultancy Manager to administer and conclude the terms of the new lease. 

2.4       Notes that Council staff will continue to work with the Cashmere Tennis Club on minor issues raised during consultation.

2.5      Requests that staff seek assurance from the Cashmere Tennis Club that it will continue to make the triangle of land adjacent to Crichton Terrace and Valley Road available for public use.

Tim Scandrett/Keir Leslie                                                                                                                                      Carried

 

 

8.   Port Hills Park Trust Board

 

Board Comment

Tim Scandrett declared an interest in this item and took no part in the Board’s discussion or voting on it.

The Board heard from staff, who shared the key points from the report.

A Board member asked what the term was for a member of the Port Hills Park Trust Board. Staff replied that the Board would consider its recommendation at the start of each Community Board term.

Lee Sampson noted that he would be happy if the Board recommended either Keir Leslie or himself.

Keir Leslie noted that he would be happy if the Board recommended Lee Sampson as Mr Sampson has an existing relationship with the Port Hills Park Trust Board.

A Board member suggested that Keir Leslie could be an alternate if Lee Sampson were unavailable for any meetings. Mr Leslie noted he was happy with this arrangement.

 

Officer Recommendations / Ngā Tūtohu

That the Waihoro Spreydon-Cashmere Community Board:

1.         Recommend that the Mayor appoint a Waihoro Spreydon-Cashmere Community Board member to the Port Hills Park Trust Board for the remainder of the 2019-22 term.

 

Community Board Resolved SCCB/2022/00006

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Recommends that the Mayor appoint Lee Sampson to the Port Hills Park Trust Board for the remainder of the 2019-22 term.

Keir Leslie/Melanie Coker                                                                                                                                      Carried

 

 

9.   Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members shared the following information:

·    A Board member attended the Chairpersons’ and Staff Forum.

 

·    A Board member noted that roadworks on Tennyson Street will be completed shortly.

 

·    A Board member noted that footpaths in Beckenham are being repaired, but there was no scope for roadside vegetation to be pruned. The Board member has queried this and is awaiting a response.

 

·    A Board member noted that the Port Hills Trust Board may speak to the Board at its next meeting.

 

·    A Board member noted that numerous residents have contacted them about the potential impact of Waka Kotahi’s Brougham Street project on surrounding streets.

 

·    A Board member noted that numerous residents have contacted them about Coronation Hall asking when it will be renovated. Staff suggested including an update in the Board’s next newsletter.

 

·    A Board member noted that a hearing on the Council’s Lincoln Road project is upcoming.

 

·    A Board member noted that they visited Domain Terrace with staff to discuss accessibility issues. Staff will investigate this and provide advice back to the Board.

 

·    A Board member noted that they have observed large numbers of students cycling to Cashmere and Hillmorton High Schools.

 

 

 

 

 

 

 

Karakia Whakamutunga: Karolin Potter.

 

Meeting concluded at 9.37am.

 

CONFIRMED THIS 1st DAY OF MARCH 2022.

 

Karolin Potter

Chairperson


Waihoro Spreydon-Cashmere Community Board

01 March 2022

 

 

7.     Erosion and Sediment Control Monitoring and Enforcement

Reference Te Tohutoro:

22/238765

Report of Te Pou Matua:

Clive Appleton, Healthy Waterways Implementation Lead, clive.appleton@ccc.govt.nz

General Manager Pouwhakarae:

Jane Davis, General Manager Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is to provide an update on the Council’s management of erosion and sediment from development sites. The report has been written at the Board’s request for this information.

1.2       The Council Comprehensive Stormwater Network Discharge Consent, Condition 44 requires a Sediment Discharge Management Plan (Sediment Plan) to be developed and implemented. The Sediment Plan came into operation in Dec 2020. It is primarily “to set out reasonably practicable processes and practices to be implemented to manage the discharges of stormwater from development sites into the stormwater network to mitigate adverse effects of discharges from the stormwater network on the receiving environment’s water clarity and aquatic biota.” Please view the plan here: Sediment Discharge Management Plan (Rev August 2021)

1.3       The proposed 2022 Stormwater and Land Drainage Bylaw reinforces the need for site development to have erosion sediment control plans and measures in place before and during works.

1.4       Key issues:

1.4.1   Sediment is one of the major water quality contaminants.

1.4.2   Council is taking steps to monitor and enforce sediment discharges on development sites during routine inspections.

1.4.3   There is a need for dedicated monitoring and enforcement officers, especially during storm events.

1.4.4   Educating the construction industry.

1.4.5   Liaising with Environment Canterbury enforcement officers.

1.4.6   Memo being prepared for the Three Waters and Infrastructure Committee.

1.4.7   Internal auditing of sediment and erosion monitoring and enforcement by building inspectors and resource consent team.

1.4.8   Tracking erosion and sediment complaints and Council’s actions to resolve these.

2.   Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere Community Board:

1.         Receive the information in the Erosion and Sediment Control Monitoring and Enforcement Report.

 

 

 

 

Attachments Ngā Tāpirihanga

There are no attachments to this report.

 

Additional background information may be noted in the below table:

Document Name

Location / File Link

 

 

 

 

 

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories Ngā Kaiwaitohu

Author

Clive Appleton - Healthy Waterways Programme Lead

Approved By

Helen Beaumont - Head of Three Waters

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

 


Waihoro Spreydon-Cashmere Community Board

01 March 2022

 

 

8.      Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.