Minutes of Sustainability and Community Resilience Committee

Sustainability and Community Resilience Committee

30 March 2022

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Given by Councillor Galloway.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Committee Resolved SACRC/2022/00006

That the apologies received from The Mayor for lateness be accepted.

Councillor Templeton/Councillor Chen Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Councillor Templeton declared an interest in Officer Recommendation 2 in Item 11.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved SACRC/2022/00007

That the minutes of the Sustainability and Community Resilience Committee meeting held on Wednesday, 2 February 2022 be confirmed.

Councillor Scandrett/Deputy Mayor Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Sustainable Coastlines

Emma Hunter presented her MSc research on the "Quantification and Characterisation of Pre-Production Pellet Pollution in the Avon-Heathcote Estuary/Ihutai, Aotearoa-New Zealand" to raise awareness of this issue and encourage discussion around solutions. In addition, Emma introduced the work that she is doing with Sustainable Coastlines.

Attachments

a 4.1 Emma Hunter - Presentation ⇨

4.2

Historic Places Canterbury

Mark Gerrard spoke on behalf of Historic Places Trust Canterbury regarding the Council’s Heritage Strategy. Mr Gerrard gave feedback on the Trust’s concerns with the Council’s application of the strategy, especially in regards to adopting a whole life of carbon cycle when costing buildings and demolitions.

The Committee requested that Mr Gerrard be sent a copy of the report regarding the demolition of Centennial Hall.

Attachments

a 4.2 Mark Gerrard - Presentation ⇨

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Te Tira Kāhikuhiku - December 2021, February 2022 and March 2022 Minutes

Committee Comment

1. The Committee requested an update with a table of all leases and licences of Red Zone land currently held, when they expire, and what the proposal is going forward for renewal rollovers and how this fits in with Council policy. This applies to Council owned land and land that will soon be owned by Council.

Committee Resolved SACRC/2022/00008

That the Sustainability and Community Resilience Committee receives the Minutes from Te Tira Kāhikuhiku meetings held on the follow dates

· 9 December 2021

· 22 February 2022

· 15 March 2022

Councillor Cotter/Councillor Coker Carried

The Mayor joined the meeting at 10.00am during consideration of Item 10.

10. Christ's College FENZ Access Easement In Botanic Gardens

Committee Resolved Officer Recommendations accepted without change SACRC/2022/00009

Part C

That the Sustainability and Community Resilience Committee, acting under the delegated authority of the Christchurch City Council:

1. Approve pursuant to Section 48 of the Reserves Act 1977, the granting of a pedestrian Right of Way easement with restricted access for only Fire and Emergency New Zealand (FENZ) purposes, to Christ’s College Canterbury over that part of the Local Purpose (Botanic Garden) Reserve known as the Botanic Gardens (Part Reserve 25 in Record of Title 668229) shown as hashed blue area on the plan below at paragraph 5.5, subject to:

a. The acknowledgement that a public notice is not required in this instance.

b. A recommendation that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of an easement referred to in (1) above.

c. All necessary statutory consents under, but not limited to, the Resource Management Act and Building Control Act being obtained by Christ’s College.

d. Christ’s College meet their own and Council’s costs associated with the creation and execution of this easement.

2. Authorises the Property Consultancy Manager, should the easement be granted with the consent of the Chief Executive, to conclude negotiations with Christ’s College and to finalise the documentation required to implement the easement.

Councillor Mauger/Councillor Scandrett Carried

8. Community Facilities update report
	Committee Comment 1. In discussing the Representation Review and changes to the Community Board structure, the Committee requested a briefing outlining the plan for the transition of the spaces that are being used, staffing and transitioning various community groups across to new Community Boards.
	Committee Resolved Officer Recommendation accepted without change SACRC/2022/00010 Part C That the Sustainability and Community Resilience Committee: 1. Receive the information in the Community Facilities update report. Councillor Davidson/Councillor Coker Carried
	Attachments a Community Facilities Update ⇨

9. Heritage Incentive Grant Fund Applications
	Committee Comment 1. The Committee requested for officers to check if unused Council owned slate stones can be donated to heritage projects. 2. The Committee resolved to defer Officer Recommendations 1-2 regarding St Michael and All Angels Church, to the Council meeting on 7 April 2022. This is to allow officers time to investigate additional funding avenues for the project. 3. Officer Recommendations 3 – 6 were accepted without change.
	Officer Recommendations Ngā Tūtohu That the Sustainability and Community Resilience Committee: 1. Approve a grant of up to $26,288 for conservation of the west Rose Window at St Michael and All Angels Church, 243 Durham Street South, Christchurch. 2. Note that payment of the St Michael’s Church grant is subject to the applicant entering a 10 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title. 3. Approve a grant of up to $87,500 for conservation, upgrade, repair and maintenance works to St Barnabas Church Hall located at 8 Tui Street, Fendalton, Christchurch. 4. Note that payment of the St Barnabas Church Hall grant is subject to the applicant entering a 20 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title. 5. Re-approve the lapsed grant of up to $5,136 for conservation and maintenance works to the heritage building located at 23 Mandeville Street, Christchurch. 6. Approve a grant of up to $5,692 for conservation and maintenance works to Kinsey Cottage and Darkroom, Ferrymead Heritage Park, Christchurch.
	Committee Resolved SACRC/2022/00011 Part C That the Sustainability and Community Resilience Committee: 1. Defer the following Officer Recommendations to the Council meeting on 7 April 2022: Officer Recommendation 1: Approve a grant of up to $26,288 for conservation of the west Rose Window at St Michael and All Angels Church, 243 Durham Street South, Christchurch. Officer Recommendation 2: Note that payment of the St Michael’s Church grant is subject to the applicant entering a 10 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title. 2. Approve a grant of up to $87,500 for conservation, upgrade, repair and maintenance works to St Barnabas Church Hall located at 8 Tui Street, Fendalton, Christchurch. 3. Note that payment of the St Barnabas Church Hall grant is subject to the applicant entering a 20 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title. 4. Re-approve the lapsed grant of up to $5,136 for conservation and maintenance works to the heritage building located at 23 Mandeville Street, Christchurch. 5. Approve a grant of up to $5,692 for conservation and maintenance works to Kinsey Cottage and Darkroom, Ferrymead Heritage Park, Christchurch. Councillor Templeton/Councillor Davidson Carried

The Mayor left the meeting at 11.11am during consideration of item 11.

The meeting adjourned from 11.11am and reconvened at 11.16am.

11. Community Applications to the 2021/22 Capital Endowment Fund
	Committee Comment 1. Councillor Galloway provided a brief update to the Committee on the Mayors Welfare Fund. 2. Officer recommendations 1, 3 and 4 were considered together and were accepted by the Committee without change. 3. An amendment for the funding for Woolston Brass (Officer Recommendation 2) was considered and voted on separately. The amendment resolved to increase Woolston Brass’ initial funding allocation from $200,000 to $270,000 from the 2021/22 Capital Endowment Fund. The Committee then approved an additional funding allocation of $130,000 from the 2023/24 Capital Endowment Fund. (Refer to Resolutions 4 and 5)
	Officer Recommendations Ngā Tūtohu That the Sustainability and Community Resilience Committee: 1. Makes a grant of $300,000 from the 2021/22 Capital Endowment Fund to The Society of St Vincent de Paul towards construction of the Pavitt Street Social Housing Project a. Payment will be released in one instalment of $300,000 on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Reporting is to be submitted 12 monthly and upon completion of the Pavitt Street Social Housing Project. 2. Makes a grant of $200,000 from the 2021/2022 Capital Endowment Fund to Woolston Brass for Band Room. a. Payment will be released in one instalment of $200,000 on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Reporting is to be submitted 12 monthly, and upon completion of the Dampier Street rebuild. 3. Makes a grant of $200,000 from the 2021/22 Capital Endowment Fund to North Avon BMX Club for the Bexley Reserve Pumptrack construction costs. a. Funding to be released as one instalment of $200,000 on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Funding to be released as one instalment of $200,000 on receipt of evidence that the fundraising and appropriate consents are completed, approved by Unit Manager Community Support and Partnerships. 4. Makes a grant of $100,000 from the 2021/2022 Capital Endowment Fund to Canterbury Softball for upgrading the softball diamonds to artificial surfaces. a. Funding to be released in one instalment of $100,000 conditional on Community Board approval for the upgrade and on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Reporting is to be submitted 12 monthly, and upon completion of the instalment of surfaces.
	Committee Resolved SACRC/2022/00012 Part C That the Sustainability and Community Resilience Committee: 1. Makes a grant of $300,000 from the 2021/22 Capital Endowment Fund to The Society of St Vincent de Paul towards construction of the Pavitt Street Social Housing Project a. Payment will be released in one instalment of $300,000 on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Reporting is to be submitted 12 monthly and upon completion of the Pavitt Street Social Housing Project. 2. Makes a grant of $200,000 from the 2021/22 Capital Endowment Fund to North Avon BMX Club for the Bexley Reserve Pumptrack construction costs. a. Funding to be released as one instalment of $200,000 on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Funding to be released as one instalment of $200,000 on receipt of evidence that the fundraising and appropriate consents are completed, approved by Unit Manager Community Support and Partnerships. 3. Makes a grant of $100,000 from the 2021/2022 Capital Endowment Fund to Canterbury Softball for upgrading the softball diamonds to artificial surfaces. a. Funding to be released in one instalment of $100,000 conditional on Community Board approval for the upgrade and on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2023, approved by the Head of Community Support & Partnerships Unit. b. Reporting is to be submitted 12 monthly, and upon completion of the instalment of surfaces. Councillor Davidson/Councillor Coker Carried
	Committee Resolved SACRC/2022/00013 Amendment Moved by Councillor Johanson and Seconded by Councillor Cotter That the Sustainability and Community Resilience Committee: 1. 2. 3. 4. Makes a grant of $270,000 from the 2021/2022 Capital Endowment Fund to Woolston Brass for Band Room. The division was declared carried* by 13 votes to 2 votes the voting being as follows:* *For:* Councillor Coker, Deputy Mayor Turner, Councillor Chen, Councillor Chu, Councillor Cotter, Councillor Davidson, Councillor Donovan, Councillor Galloway, Councillor Johanson, Councillor Keown, Councillor Mauger, Councillor McLellan and Councillor Scandrett *Against:* Councillor Gough and Councillor MacDonald *Abstained:* Councillor Templeton Councillor Johanson/Councillor Cotter Carried
	Committee Resolved SACRC/2022/00014 Amendment Moved by Councillor Johanson and Seconded by Councillor Cotter That the Sustainability and Community Resilience Committee: 5. Makes a grant of $130,000 from 2023/24 Capital Endowment Fund to Woolston Brass for Band Room. a. Payment will be released in two instalments of $270,000 and $130,000 on receipt of evidence that satisfactory fundraising has been achieved to make the project viable no later than 30 June 2024, approved by the Head of Community Support & Partnerships Unit. b. Reporting is to be submitted 12 monthly, and upon completion of the Dampier Street rebuild. The division was declared carried* by 13 votes to 2 votes the voting being as follows:* *For:* Councillor Coker, Deputy Mayor Turner, Councillor Chen, Councillor Chu, Councillor Cotter, Councillor Davidson, Councillor Donovan, Councillor Galloway, Councillor Johanson, Councillor Keown, Councillor Mauger, Councillor McLellan and Councillor Scandrett *Against:* Councillor Gough and Councillor MacDonald *Abstained:* Councillor Templeton Councillor Johanson/Councillor Cotter Carried

Karakia Whakamutunga: Given by Councillor Galloway.

Meeting concluded at 11.44am.

CONFIRMED THIS 1^ST DAY OF JUNE 2022.

Councillor Sara Templeton

Chairperson