Multicultural Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Multicultural Committee will be held on:

 

Date:                                    Friday 4 March 2022

Time:                                   1pm

Venue:                                 Via audio-video link

Under the current provisions of the Covid-19 Protection Framework (the Traffic Alert system), attendance will be available by an audio-video link. Please request access details from liz.ryley@ccc.govt.nz. Attendance capacity may be limited.

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Catherine Chu

Councillor Yani Johanson

Councillor Sam MacDonald

 

 

21 February 2022

 

 

 

Principal Advisor

Claire Appleby-Phillips

Manager Community Partnerships and Planning

Tel: 941 5408

 

Liz Ryley

Committee and Hearings Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Multicultural Committee

04 March 2022

 

Multicultural committee - Terms of Reference Ngā Ārahina Mahinga

 

Chair

Councillor Chen

Deputy Chair

Councillor Galloway

Membership

Councillor Chu

Councillor Johanson

Councillor MacDonald

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Bimonthly

Reports To

Council

 

Area of Focus

The Multicultural Committee considers and reports to Council on the following matters:

·                Overseeing the implementation of the Christchurch Multicultural Strategy – Our Future together, including the establishment of the Multicultural Advisory Group (MAG) and working together on the implementation plan to achieve the goals:

o      The Christchurch City Council is an inclusive and diverse organisation which reflects, understands and responds to the diversity of individuals and communities it serves.

o      All communities have equitable access to Council services and resources.

o      All residents are able to participate in Council decision-making.

o      Christchurch is a city of cultural vibrancy, diversity, inclusion and connection.

·                Working in partnership with the existing mandated community networks/forums to promote the goals of the Christchurch Multicultural Strategy. These include:

o      The Multicultural Council

o      INFORM Network

o      CLING (Community Languages and Information Network Group)

o      Multicultural Strategy Implementation Committee

o      Canterbury Interfaith Society

o                Other peak groups that represent the interests of many.

·                Engaging with a range of ethnic communities who live, work, visit and/or study in Greater Christchurch to ensure that everyone has a voice in Council decision making.

 

 

            

 

 


Multicultural Committee

04 March 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies Ngā Whakapāha.......................................................................... 2

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 2

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 2

B         4.        Public Forum Te Huinga Tūmatanui............................................................. 2

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 2

B         6.        Updates from Mandated Groups Ngā Kōrero nā Ngā Rōpū-tuku-mana............... 2

Reports

B         7.        Treaty Relationships Team Update Report.................................................... 2

B         8.        Improving Diversity and Representation in our Research................................ 2

B         9.        Multicultural Strategy Implementation - Update........................................... 2

 


Multicultural Committee

04 March 2022

 

 

1.   Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Multicultural Committee meeting held on Wednesday, 3 November 2021  be confirmed (refer page 2).

4.   Public Forum Te Huinga Tūmatanui

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process. It is intended that the public forum session will be held at approximately 1pm.

 

4.1

Halswell Residents’ Association

David Hawke will speak on behalf of the Halswell Residents’ Association regarding the Mataī heritage project.

 

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

There were no deputations by appointment at the time the agenda was prepared.

 

6.   Updates from Mandated Groups Ngā Kōrero nā Ngā Rōpū-tuku-mana

There were no updates to be presented at the meeting.


Multicultural Committee

04 March 2022

Unconfirmed

 

 

Multicultural Committee

Open Minutes

 

 

Date:                                    Wednesday 3 November 2021

Time:                                   9.33am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Jimmy Chen

Councillor Catherine Chu

Councillor Anne Galloway

Councillor Sam MacDonald

 

 

 

 

 

 

Principal Advisor

Gary Watson

Manager Community Partnerships and Planning

Tel: 941 8285

 

Liz Ryley

Committee and Hearings Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved MCSC/2021/00017

That the apologies received from Councillor Yani Johanson for absence, and Councillor Anne Galloway for lateness, be accepted.

Councillor MacDonald/Councillor Chu                                                                                                             Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved MCSC/2021/00018

That the minutes of the Multicultural Committee meeting held on Wednesday, 4 August 2021 be confirmed.

Councillor Chu/Councillor MacDonald                                                                                                             Carried

 

Councillor Galloway joined the meeting at 9.39am during the Public Forum.

4.   Public Forum Te Huinga Tūmatanui

Christchurch Multicultural Council - Dr Surinder Tandon updated the Committee about the activities of the Multicultural Council. This included promotion of the COVID-19 vaccination campaign, and about the COVID-19 related immigration policies and the Multicultural Council’s support for migrant workers in New Zealand. He wished everyone happy Diwali.

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

 

6.   Updates from Mandated Groups Ngā Kōrero nā Ngā Rōpū-tuku-mana

Part B

There were no updates from mandated groups.

 

7.   Multicultural Advisory Group (MAG) Minutes - 16 September 2021

 

Committee Comment

An update was provided by Gary Watson on behalf of MAG about the MAG meeting held on 16 September 2021. The group had received updates on the Central City Safety App, and the EasyRead programme that will translate the Multicultural Strategy into simple language and vocabulary for ease of understanding.

In response to a query discussion was held about the ability for Councillors to attend MAG meetings as observers to show their support and hear about their issues. Staff will check this matter with MAG members.

 

Committee Resolved MCSC/2021/00019

Part C

That the Multicultural Committee:

1.         Receive the Notes from the Multicultural Advisory Group meeting held on 16 September 2021.

 

2.         Request staff to discuss with MAG, attendance by Councillors as observers at the MAG meetings.

Councillor Galloway/Councillor Chen                                                                                                               Carried

 

8.   Update by Ministry of Social Development - Connected

 

Committee Comment

1.         Denise Wiggins and Atama Moore presented about Connected, an all-of-government service led by the Ministry of Social Development, to help New Zealanders connect to a wide range of employment, education and training supports. Connected works with a raft of support agencies to provide advice, and has representatives available in Linwood, Papanui, Hornby and Rangiora.

2.         Historic events include Youth Expos, Public Sector events, Careers Expos, and Business Support Seminars.

3.         Denise and Atama responded to queries of clarification about their Hornby location on Shands Road, and how Connected is advertised via posters, email and various other networks.

4.         Information will be shared through the INFORM network to the wider ethnic communities, and all Community Boards will be offered a presentation by the Connected team.

 

Committee Resolved MCSC/2021/00020

Part C

That the Multicultural Committee:

1.         Receive the update from the Ministry of Social Development about the service, Connected.

Councillor Chu/Councillor Galloway                                                                                                                 Carried

 

 

An adjournment was taken from 10.25 to 10.34am.

 

9.   Update by CCC Māori Services, Libraries & Information Unit

 

Committee Comment

1.         Staff members of the CCC Māori Services, Libraries and Information Unit provided the Committee with a presentation (see Minutes Attachment) on some of their library services, public programmes and events, and other initiatives since February 2021.

2.         The team is comprised of specialist roles including Māori Library specialists, a Multicultural Liaison co-ordinator, and a Library based Pasifika Outreach role.

3.         Staff will work with the Libraries & Information Unit staff to arrange for the Committee to receive regular updates from the Unit on their activities.

 

Committee Resolved MCSC/2021/00021

Part C

That the Multicultural Committee:

1.            Receive the update by CCC Māori Services, Libraries and Information Unit.

Councillor Chu/Councillor Galloway                                                                                                             Carried

 

Attachments

a       CCC Presentation - Maori Services, Libraries & Information Unit  

 

 

10. Multicultural Strategy Implementation - Update

 

Committee Comment

1.         Gary Watson provided an update about the progress of the Multicultural Strategy Implementation Plan actions and outcomes, as noted in Attachment A of Agenda Item 10.

2.         An invitation to the next meeting will be extended to the Council’s Treaty Relations team.

 

Committee Resolved MCSC/2021/00022

Part C

That the Multicultural Committee:

1.         Receive the information in the Multicultural Strategy Implementation Report.

Councillor Chen/Councillor Chu                                                                                                                         Carried

 

 

 


 

 

Meeting concluded at 11.23am.

 

CONFIRMED THIS 4TH DAY OF MARCH 2022

 

Councillor Jimmy Chen

Chairperson


Multicultural Committee

04 March 2022

 

 

7.     Treaty Relationships Team Update Report

Reference Te Tohutoro:

22/147474

Report of Te Pou Matua:

Shayne Te Aika, Principal Advisor Treaty Relationships – shayne.teaika@ccc.govt.nz

General Manager Pouwhakarae:

Dawn Baxendale, Chief Executive – dawn.baxendale@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is for the Multicultural Committee to receive an update by Christchurch City Council’s Treaty Relationships team (Attachment A), to provide a broader understanding of the Treaty team and mana whenua relationship.

1.2       The report has been written in response to a request by the Committee at its meeting on 3 November 2021 to extend an invitation to the Council’s Treaty Relationships team.

1.3       The update will cover:

1.3.1   The Treaty Relationship Team Role and Function

1.3.2   Key relationships inclusive of links to the Treaty, Ngāi Tahu and its regional Rūnanga

1.3.3   Internal engagement

1.3.4   Community engagement & relationship building

1.3.5   Future activities.

2.   Officer Recommendations Ngā Tūtohu

That the Multicultural Committee:

1.         Receive the information in the Treaty Relationships Update Report.

 

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Treaty Relationship Presentation

2

 

Additional background information may be noted in the below table:

Document Name

Location / File Link

N/A

N/A

 

 

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories Ngā Kaiwaitohu

Author

Shayne Te Aika - Principal Advisor Ngāi Tahu Relationship

Approved By

Dawn Baxendale - Chief Executive

  


Multicultural Committee

04 March 2022

 











Multicultural Committee

04 March 2022

 

 

8.     Improving Diversity and Representation in our Research

Reference Te Tohutoro:

21/1684591

Report of Te Pou Matua:

Aimee Martin, Research Analyst – aimee.martin@ccc.govt.nz;
Kath Jamieson, Team Leader, Monitoring and Research – kath.jamieson@ccc.govt.nz

General Manager Pouwhakarae:

Lynn McClelland, Assistant Chief Executive, Strategic Policy and Performance – lynn.mcclelland@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is to explore with the Committee how we might work to improve the level of engagement that hard to reach communities have with our research programme.

1.2       The Monitoring and Research Team’s primary research programme consists of three key components:

1.2.1   The Residents Survey programme, undertaken each year to measure satisfaction with a range of Council infrastructure and services.

1.2.2   The Life in Christchurch programme, which consists of 3 – 4 surveys each year on various topics and issues affecting Christchurch residents. Typically each survey focuses on one of the programmes core topic issues: central city, transport, housing, communities and neighbourhoods and arts, culture and heritage. Increasingly, the Life in Christchurch panel is also surveying topical issues of concern (e.g. Three Waters Reform, Excess Water Charge Implementation). The results from the Life in Christchurch series feed into the Community Outcomes and Strategic Framework monitoring programme and inform the development of a range of Council strategies (including the Multicultural Strategy).

1.2.3   The Big Cities Quality of Life Survey, which is undertaken every two years in conjunction with the other big cities, explores a range of quality of life issues and topics.

1.3       The focus for the last five years has been on building the Life in Christchurch programme, including a people’s panel which is used to access respondents. The series is now well established and the panel is at a level where it is proving to be a valuable tool.

1.4       While Life in Christchurch has elicited feedback from who wouldn’t typically engage with us through our more formal engagement processes, we recognise that there is more work to do to increase the diversity of those who we are hearing from. This applies to both the Life in Christchurch and the Residents Survey programmes. In particular we intend to focus on improving representation of young people and on building the ethnic diversity of our respondents to better represent our multi-cultural community.

1.5       This work will sit alongside the work currently being undertaken by the Engagement Working Group, there is the same need for diversity in our respondents rather than ‘more’ responses.

1.6       Attached to this report are some examples of approaches other councils (Auckland and Hamilton) have taken. These include some concepts and ideas that could also be successful in Christchurch.

1.7       To provide some context, we have also provided information on the current demographics of our panel and our most recent Life in Christchurch surveys.

1.8       A number of ethnic groups are under-represented in our panel. The under-represented groups largely fall into the wider Māori, Pacific Peoples and Asian ethnic groups. As a result these groups are also under-represented across our research programme.

1.9       We recognise that reaching some of our diverse ethnic communities is going to require a collaborative approach and we would like to work with both the Multicultural committee and relevant community groups and organisations to achieve this. We recognise that this will include building and improving the representation of the Life in Christchurch panel alongside looking at other strategies for engaging with some communities.

1.10    Alongside looking at how to improve representation for some of our under-represented ethnic groups, we are also looking at how we improve the level of engagement young people have with our research programme. We have been working with young people to agree a multi-pronged approach that will involve:

1.10.1    Working alongside a group of young people to undertake a review of our questionnaires, identify how we could make them more relatable for young people and identify the current barriers to participation and engagement with our research programme;

1.10.2    Developing a youth panel that can sit alongside the Life in Christchurch panel, which will be used for our wider research programme but can also be used for any youth specific work.

1.11    One suggestion is that we mirror this approach with representatives from some of our most under-represented ethnic groups. This could include identifying the current barriers to participation and a review of our research programme.

1.12    We anticipate that the approach may need to vary for ethnic groups depending on what is most appropriate for each group. We also anticipate that there may be ideas and approaches that could be effective that we have not yet thought of and we are looking for guidance to this end from the Multicultural Committee and our various ethnic communities.  We have identified two options at this stage:

1.12.1 Focus groups could be used to explore a range of issues, including current barriers to participation, how relevant or culturally appropriate our surveys are for different groups, what factors motivate different groups to participate, and how we might make our surveys and research programme more accessible and relevant to different groups.

1.12.2 Different tiers of surveying with different treatments depending on the relevance of topics to various groups.

1.13    A core component of our youth panel development will focused on the youth panel representing young people in the wider Māori, Pacific Peoples and Asian ethnic communities. To achieve this we will need to use a collaborative approach, working with the appropriate organisations and individuals to increase the level of engagement and participation from a diverse group of young people.

1.14    This work is a priority for the Monitoring and Research team as improving the diversity of the respondents across our research programme will fundamentally enable the Council to better understand and respond to the needs of all of our residents and communities.

2.   Officer Recommendations Ngā Tūtohu

That the Multicultural Committee:

1.         Receive the information in this report.

2.         Provide advice and input to support the Monitoring and Research Team’s goals of improving the ethnic diversity of the Life in Christchurch panel and of identifying how best to engage with various communities in regard to our research.

3.         Support an ongoing collaborative approach to improving the ethnic diversity of respondents across the Monitoring and Research Teams research programme.

 

 

 

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Life in Christchurch Panel & Survey Demographics

2

 

 

Additional background information may be noted in the below table:

Document Name

Location / File Link

N/A

-

 

 

 

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories Ngā Kaiwaitohu

Authors

Aimee Martin - Research Analyst

Kath Jamieson - Team Leader Monitoring and Research

Approved By

Peter Ryan - Head of Performance Management

Lynn McClelland - Assistant Chief Executive Strategic Policy and Performance

  


Multicultural Committee

04 March 2022

 





Multicultural Committee

04 March 2022

 

 

9.    Multicultural Strategy Implementation - Update

Reference Te Tohutoro:

22/170480

Report of Te Pou Matua:

Claire Appleby Phillips Principal Advisor Community Planning and Partnerships - claire.applebyphillips@ccc.govt.nz

General Manager Pouwhakarae:

Mary Richardson General Manager Citizens and Community Group
mary.richardson@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is for staff to provide the Committee with a verbal update on current activities related to the ongoing implementation of the Multicultural Strategy.

2.   Officer Recommendations Ngā Tūtohu

That the Multicultural Committee:

1.         Receive the information in the verbal update.

 

3.   Multicultural Strategy implementation update

Staff will provide a verbal briefing on the following:

3.1       Proposed Multicultural Centre- Staff will discuss the proposed development of the Multicultural Community and Recreation Centre, including preliminary thinking around a possible governance/advisory function, ensuring full community participation as we proceed.

3.2       Remembrance activities for the 15 March 2022 (Islam Awareness Week and Unity Week). Following community consultations and due to current Covid restrictions, there will be no formal remembrance event this year. Instead, a range of community led activities will be occurring leading up to the 15 March and through-out the following week.

3.3       Multicultural Advisory Group- 2022 forward planning update.  A facilitated work planning session will be held with the MAG members in May 2022 to ensure quality advice continues to be provided to Council in a coordinated way throughout this time of disruption.  Elected members will also be invited to attend this meeting.

 

 

Attachments Ngā Tāpirihanga

There are no attachments for this report.

 

Additional background information may be noted in the below table:

Document Name

Location / File Link

N/A

 

 

 

 

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories Ngā Kaiwaitohu

Author

Claire Appleby-Phillips - Principal Community Partnerships & Planning Advisor

Approved By

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community