Waipuna

Halswell-Hornby-Riccarton Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipuna Halswell-Hornby-Riccarton Community Board will be held on:

 

Date:                                    Tuesday 29 March 2022

Time:                                    5pm

Venue:                                 Held by Audio/Visual Link

 

          Under the current provisions of the Covid-19 Protection Framework (the Traffic Alert system) meeting attendance is only possible via an Audio/Visual link or by viewing a live stream (https://www.youtube.com/channel/UCQN_yNuZzfRhDJ2scAEjCvA) of the meeting. 

 

Please request access details from emma.pavey@ccc.govt.nz for the Audio/Visual link.

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Jimmy Chen

Catherine Chu

Gamal Fouda

Anne Galloway

Andrei Moore

Debbie Mora

Mark Peters

 

 

23 March 2022

 

 

 

 

 

Emma Pavey

Manager Community Governance, Halswell-Hornby-Riccarton

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

 


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C         1.        Apologies Ngā Whakapāha............................................................. 4

B         2.        Declarations of Interest Ngā Whakapuaki Aronga............................. 4

C         3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua........... 4

B         4.        Public Forum Te Huinga Whānui..................................................... 4

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga.................. 4

B         6.        Presentation of Petitions Ngā Pākikitanga...................................... 4

B         7.        Correspondence.................................................................. 13

Staff Reports

C         8.        Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2021-22 Applications - Hornby High School and Brackenridge Services Limited..................... 17

 

B         9.        Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi...................................................................... 22

 


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

 

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 15 March 2022  be confirmed (refer page 5).

4.   Public Forum Te Huinga Whānui

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

The public forum will be held at 5pm.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

6.   Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

Unconfirmed

 

 

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                    Tuesday 15 March 2022

Time:                                    5.02pm

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Jimmy Chen

Catherine Chu

Anne Galloway

Andrei Moore

Debbie Mora

Mark Peters

 

 

 

 

 

 

 

 

 

Emma Pavey

Manager Community Governance, Halswell-Hornby-Riccarton

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

 

Secretarial Note: It is noted that this meeting was held via audio/visual link on the Zoom platform due to the country being under COVID-19 Protection Framework (the Traffic Alert System Red) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The Chairperson opened the meeting and notified members that the meeting was being publicly livestreamed on YouTube and that the recording would be kept online for future viewing.

 

The Chairperson acknowledeged the third anniversary of the March 15 Terrorist Attacks in Christchurch and called for a minute silence in rememberance.

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

The Chairperson called for apologies. An apology was received from Helen Broughton for a possible early departure and from Gamal Fouda for lateness.

The Chairperson moved that the apologies be accepted. The motion was seconded by Mark Peters. Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00018

That the apologies received from Helen Broughton for a possible early departure, and from Gamal Fouda for lateness, be accepted.

Mike Mora/Mark Peters                                                                                                            Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

The Chairperson called for any declarations of interest. No declarations were recorded.

 

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

The Chairperson asked members to confirm that the minutes of the previous Board meeting on 1 March 2022 were a true and correct record of the meeting. No issues or questions concerning the accuracy of the minutes were raised. The Chairperson called for a mover and seconder to confirm the minutes.

 

Mark Peters moved that the minutes be confirmed. The motion was seconded by Helen Broughton.

Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00019

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 1 March 2022 be confirmed.

Mark Peters/Helen Broughton                                                                                              Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

 

4.1      Gilberthorpes Road and Parker Street Intersection Traffic Report

Marc Duff, Chairperson Greater Hornby Residents' Association, addressed the Board regarding an independent traffic report regarding the Gilberthorpes Road and Parker Street intersection that has been requested.

Mr Duff acknowledged the current live streaming of Community Board meetings, noting it enabled greater public participation and engagement at a time when people are unable to attend meetings in person. He expressed concern however that the results of a local survey undertaken by the Association, indicates that 60 percent of participants are unaware that meetings are being livestreamed, and suggested that there could be wider publicity of this.

Mr Duff noted that an independent traffic report requested, regarding the Gilberthorpes Road and Parker Street intersection is to be presented to the Community Board before it is provided to the community. Following a meeting with staff, it was the Association's understanding that the report would come back to the community and it would like to receive this as the same time as the Board.

It was noted by members that this report was requested some time ago and the Board looks forward to its receipt.

The meeting Chairperson thanked Marc Duff for his presentation.

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

 

 

 

 

7.   Correspondence

 

Board Consideration

 

It was noted that staff will investigate the matters raised in the correspondence from the Greater Hornby Residents' Association, in relation to weed control in the Greater Hornby Area and proposed restricted parking on Gilberthorpes Road, Hornby.

 

The Chairperson moved the officer's recommendation. The motion was seconded by Mark Peters.

 

Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

 

Community Board Resolved HHRB/2022/00020 (Original Officer Recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Receives the information from the Greater Hornby Residents' Association in the Correspondence Report in relation to weed control in the Greater Hornby Area.

2.         Receives the information from the Greater Hornby Residents' Association in the Correspondence Report in relation to proposed restricted parking on Gilberthorpes Road, Hornby.

Mike Mora/Mark Peters                                                                                                              Carried

 

8.   Proposed Road Names - 42 Gammack Drive

 

Board Consideration

 

The Chairperson called for a mover and seconder. Debbie Mora moved the officer's recommendation. The motion was seconded by Andrei Moore.

 

Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00021 (Original Officer Recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves the following new road names for 42 Gammack Drive (RMA/2021/3650):

a.        Road 1 - Blackhill Place

b.        Road 2 - Peak Lane

c.         Road 3 - Arrowsmith Drive

Debbie Mora/Andrei Moore                                                                                                      Carried

 

9.   Waipuna Halswell-Hornby-Riccarton Community Board Area Report - March 2022

 

Board Consideration

The Community Board Adviser and Community Governance Manager spoke to the report and responded to questions from members.

In response to a question from a member, staff advised that the proposed disposal of buildings at 151 and 153 Gilberthorpes Road was consulted on last year as part of the Council's Long Term Plan 2021-31 consultation. It was noted that 57 properties were included in the draft plan for disposal across the city and submissions on proposals were invited. Criteria adopted by the Council in 2020 was applied in the assessment of the disposals.

A member noted that at the North Halswell Subdivision Area joint Board briefing in October 2021, a request had been made to staff regarding making information on resource consents applications available to the public. Staff advised that this request is currently being implemented.

There was discussion on the local engagement proposed to be carried out regarding traffic and parking management at Netsal's New Indoor Court Facility at Nga Puna Wai and it was noted that that engagement with the local community is currently planned via a letter drop, inviting residents to an information session.

Members discussed the inclusion of the hydrotherapy pool in the Hornby Centre project, noting that community fundraising is to be undertaken to reimburse the Council a portion of the costs and details about fundraising and donation opportunities are available online. The efforts of Council staff in the inclusion of the hydrotherapy pool into the Hornby Centre project was acknowledged.

There was acknowledgment of the initiative of local organisations to set up 0800 H0RNBY Need a Buddy system to support those affected by Covid-19. A member noted that as well as responding to calls for assistance there may be a need for vulnerable members to be contacted and offered support if needed.

The Chairperson called for a mover and seconder. Jimmy Chen moved the officer's recommendation. The motion was seconded by Mark Peters.

Following invitation from the Chairperson there was no debate on the item, and the motion was put to the vote and was declared carried.

 

Community Board Resolved HHRB/2022/00022 (Original Officer Recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for March 2022.

Jimmy Chen/Mark Peters                                                                                                         Carried

 

 

 

 

 

10. Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

·    It was noted that there is local concern at the proposed disposal of the property at 151 and 153 Gilberthorpes Road as it is considered there may be an ongoing community use for the premises. The proposal for the disposal, consulted on as part of the Council's Long Term Plan 2021-31, seems to be have been overlooked by some groups who would like to see whether the decision can be revisited.

·    There is ongoing concern regarding the Waka Kotahi New Zealand Transport Agency directional signage on Halswell Road. It was noted that the Board has previously sought a meeting of interested parties to seek resolution and would still like to see this go ahead.

·    It was noted that signage of Ishwar Ganda Park has not yet been installed.

·    It was noted that Covid-19 is having extensive effects in the community.

·    There was discussion on the most appropriate form of presentation of Community Pride Garden Awards under the current Covid-19 Alert Levels which could involve members of the Christchurch Beautifying Association. It was noted that there is interest in Board members delivering certificates to recipients in person where it is safe to do so.

·    Members noted that consultation on the Council's Draft Annual Plan 2022-23 is currently underway with a closing date for submissions being 18 April 2022. A Board workshop is planned to be followed by a Submissions Committee meeting to prepare a Board submission. It was suggested that consideration could be given to livestreaming where there is an opportunity to provide residents with additional information on the plan.

·    There are concerns locally regarding security in the Halswell Quarry carpark and it was noted that a request has previously been made for staff advice on this and a response is still awaited.

·    A member advised that there was a recent presentation of Halswell heritage items at the Halswell Hall Annual General Meeting. A repository for these items is being sought so that they are preserved.

·    Work is currently underway to increase public awareness of the Ngā Puna Wai facility as a facility available for community use.

·    A member advised that support for vulnerable people affected by the Covid-19 pandemic is being provided by the Student Volunteer Army and Youth Council.

·    There was acknowledgement of the Community Safety video produced by the Waimāero Fendalton-Waimairi-Harewood Community Board and the Board was commended for its production.

·    It was noted Summer with your Neighbours events provide a good mechanism for communities to get together in the current environment.

·    Members discussed the value of meeting regularly with Waka Kotahi NZTA to discuss matters of mutual interest.

·    The recent painting of the Branston Park basketball court was acknowledged and the upcoming renewal of the playground was noted.

·    It was suggested that renewal of Seton and Kyle Streets could be discussed as part of the Board's consideration of its draft Annual Plan 2022-23 submission.

·    An application for an alcohol licence at 62 Riccarton Road is to be heard on 23 March 2022 and the Board has been granted leave to speak at the hearing.

·    There is local concern about recent large student gatherings held on Ilam Fields including bottles and other items being left behind.

·    It was noted that Council staff continue to be available to speak with residents online or by phone.

·    It was noted the Yaldhurst Memorial Hall Expressions of Interest process is still underway.

·    It was noted that the Riccarton Community Patrol is currently seeking volunteers.

·    Silver birch trees on Solway Avenue are causing concern for residents related to possible health effects. This has previously been raised with staff who are investigating.

·    Park maintenance standards have been raised as a concern by a number of residents although the Board accepts that there are currently difficulties with staff availability due to Covid-19.

 

10.1   Vehicular access on Noodlum Way, Halswell

A member advised that they had undertaken a local letterbox survey of Halswell residents on local issues. Responses to the survey indicated concern at difficulty of access in Noodlum Way in particular where vehicles are parked on both sides of the road. A photograph showing cars parked in Noodlum Way was displayed.

The Board discussed concerns about the narrowness of some roads in new subdivisions that lead to investigation of parking restrictions and other measures. The Board agreed to request staff advice on the difficulty of vehicular access on Noodlum Way and any measures that can be taken to address this.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Requests staff advice on the difficulty of vehicular access on Noodlum Way, Halswell and any measures that can be put in place to address this.

Attachments

a      Elected Members' Information Exchange - Noodlum Way, Halswell photo   

 

10.2   Deep dish channels on roads in Hornby

The Board noted that a number of roads in Hornby have deep dish channels, many of which are deteriorated and in need of repair.

The Board agreed to request staff advice on replacement and or repair of deep dish channels on roads in Hornby and whether there is a programme in place for this.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Request staff advice on whether there is a programme for replacement and or repair of deep dish channels on roads in Hornby and where and how repairs are to be undertaken.

 

 

Meeting concluded at 6.16pm.

 

CONFIRMED THIS 29TH DAY OF MARCH 2022.

 

Mike Mora

Chairperson


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

 

7.     Correspondence

Reference / Te Tohutoro:

22/333137

Report of / Te Pou Matua:

Faye Collins, Community Board Advisor, faye.collins@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Greater Hornby Residents' Association

Hornby traffic issues

 

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Receives the correspondence from the Greater Hornby Residents' Association in relation to the following traffic issues in Hornby:

1.    A green turning arrow to be installed on Amyes Road traffic lights for turning right into Shands Road.

2.    Tower Street/Brynley Street access onto Main South Road and the need for hash lines.

3.    Pedestrian access between The Hub Hornby and Countdown Hornby.

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Greater Hornby Residents' Association Correspondence - Hornby traffic issues

14

 

 


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 



Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

 

8.     Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2021-22 Applications - Hornby High School and Brackenridge Services Limited

Reference / Te Tohutoro:

22/315678

Report of / Te Pou Matua:

Samantha Holland, Community Recreation Advisor, samantha.holland@ccc.govt.nz
Bailey Peterson, Community Development Advisor, bailey.peterson@ccc.govt.nz
Marie Byrne, Community Development Advisor, marie.Byrne@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community,
mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report Te Pūtake Pūrongo

1.1      The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2021-22 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00063854

Hornby Primary School

ANZAC Mural

$2,875

$2,875

00063794

Brackenridge Services Ltd

Waitaha Centre Kitchen Upgrade

$10,000

$8,500

 

1.2      There is currently a balance of $83,288 remaining in the fund.

2.   Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1.         Approves a grant of $2,875 from its 2021-22 Discretionary Response Fund to Hornby Primary School towards the ANZAC Mural.

2.         Approves a grant of $8,500 from its 2021-22 Discretionary Response Fund to Brackenridge Services Limited towards the Waitaha Centre Kitchen Upgrade.

 

3.   Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1      The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of enabling active and connected communities to own their future. It will provide for the community outcome resilient communities with a strong sense of community, safe and healthy communities, celebration of our identity through arts, culture, heritage, sport and recreation and valuing the voices of all cultures and ages (including children).

Decision Making Authority Te Mana Whakatau

3.2      The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4      The level of significance was determined by the number of people affected and/or with an interest.

3.5      Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6      At the time of writing, the balance of the 2021-22 Discretionary Response Fund is as below.

Total Budget 2021/22

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$249,866

$156,578

$83,288

$71,913

 

3.7      Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8      The attached Decision Matrices provide detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Decision Matrix: Hornby Primary School 2022-03-29

20

b

Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Decision Matrix Brackenridge Services Limited 2022-03-29

21

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Marie Byrne - Community Development Advisor

Sam Holland - Community Recreation Advisor

Bailey Peterson - Community Development Advisor

Approved By

Emma Pavey - Manager Community Governance, Halswell-Hornby-Riccarton

  


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

 


Waipuna Halswell-Hornby-Riccarton Community Board

29 March 2022

 

 

9.     Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.