Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 18 February 2022

Time:                                    9.31am

Venue:                                 Held by Audio/Visual Link

 

 

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

 

 

 

 

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Papanui-Innes

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa Papanui-Innes Community Board

18 February 2022

 

Part A           Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

Secretarial Note: This meeting was held via audio/visual link on the Zoom platform due to New Zealand being at the red setting of the Covid-19 Protection Framework (the Traffic Alert system) on the date the meeting was scheduled. These minutes provide a written summary of the meeting proceedings.

 

The Chairperson opened the meeting and notified members that the meeting was being publicly livestreamed.

 

Karakia Tīmatanga: Emma Norrish

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

There were no apologies.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

The Chairperson asked members to confirm that the minutes of the previous Board meeting held on 3 December 2021 were a true and accurate record of the meeting. No issues or matters concerning the accuracy of the minutes were raised. Simon Britten moved that the minutes be confirmed. The motion was seconded by Mike Davidson and when put to the vote was carried unanimously.

Community Board Resolved PICB/2022/00001

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 3 December 2021 be confirmed.

Simon Britten/Mike Davidson                                                                                                Carried

 

Pauline Cotter joined the meeting at 9.34am.

4.   Public Forum Te Huinga Whānui

Part B

4.1

Surface Flooding Langdons Road and Sisson Drive Intersection

 

Vicki Bain, Manager, and Renee Heigold, Assistant Manager, presented within the Public Forum on behalf of Kiwi Property Northlands Mall regarding surface flooding at the Langdons Road/Sisson Drive Intersection and increased traffic flow in the Northlands Mall area.

4.1.1    Surface Flooding

Ms Bain discussed the flooding that their tenant, Espresso Car Wash, was affected by with water coming into their courtyard area; the first notification from them coming 3 August 2021 to Mall Management. The Mall established the issue was the Council’s stormwater system being blocked, which was notified to the Council via the website portal.

The Mall received further notifications of issue from the tenant 14 September, 5 October and 15 December 2021, Ms Bain indicated, without update from the Council. The tenant advised after 15 December the issue had led to a period of closure and needing to operate with staff working within the surface flooding in gumboots.

Ms Bain advised she escalated the issue with the Council’s service centre, who escalated it to the technical team. Further issue arose again on 19 January 2022, and it was not until 14 February 2022 that Ms Bain says she received an email to say the issue had been fixed, being six months after the first notification to the Council.

Ms Bain requested the relevant Council department receive their feedback about the issue with six months lack of feedback on the progress of the issue before it was fixed while it was affecting their tenant’s business. She noted it is important to get feedback so they know what is going on.

The Board concurred with Ms Bain’s request that the feedback on lack of communication to the stage of fixing the surface flooding for their tenant be passed on to relevant staff.

4.1.2    Increased Traffic on Langdons Road

Ms Bain discussed the increase, and backing up, of traffic on Langdons Road following the development of NorthLink. Ms Bain noted the evidence of the traffic flow issues prominent during recent construction works at Papanui High School. It was evident that a stop-go traffic management plan was needed.

Ms Bain sought assurance that creators of traffic management consents in the Council do some research to ensure this issue does not recur going forward.

Ms Bain also queried whether the NorthLink developers were required as part of their consent to monitor traffic flow along Langdons Road against a relevant level of service measure and if not, why not? If it was a requirement, Ms Bain inquired of the resulting statistics, whether they confirm an issue, and the Council’s strategy for alleviating the traffic flow issues along Langdons Road.

The Board requested that it be passed on to staff that there needs to more communication between those preparing traffic management plans and the businesses affected.

After questions from members, the Chairperson thanked Ms Bain for her presentation.

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1      Dudley Street Starling Issues - Nick and Becca Hughes

Nick and Becca Hughes presented a deputation to the Board about the issues with the large number of birds (starlings) roosting in the trees in Dudley Street (referenced in section 3.5.4 of Item 12, Waipapa Papanui-Innes Community Board Area Report – February 2022).

Mr Hughes shared the attached PowerPoint presentation with the Board.

Mr Hughes introduced himself as having a young family resident in Dudley Street for around four years, who enjoy the area and enjoy the trees on the street, and who are looking for a constructive solution around the issue of excessive droppings from the starlings that roost in the trees.

Mr Hughes expressed significant health concerns around the state the street and properties get into for around six months of the year as a result of the excessive droppings from the starlings. He noted the issues extend to smell from the droppings, noise from the number of starlings, cleanliness/hygiene, and mess resulting on properties, footpaths and vehicles.

Mr Hughes noted that he does not advocate tree removal and acknowledges the work of the Council’s arborists on trimming the trees.

Mr Hughes discussed being handed around various parts of the Council with limited response, noting an email stating that a contractor has looked at the issue and advised that there is nothing the Council is able to do. He also noted limited evidence of tickets submitted on the issue for Council action being progressed or addressed.

Mr Hughes indicated wishing to work with the Council toward both immediate and longer term solutions to the issue. He tabled a list of questions to the Board (refer last slide of attached PowerPoint Presentation), asserting that the issue of bird droppings on council property is the Council’s problem.

A Board member questioned Mr Hughes in regard to, if the Council did bring in a maintenance programme for Dudley Street, how often in his opinion would the street require cleaning. Mr Hughes suggested fortnightly would be required in the short term.

A Board member asked Mr and Mrs Hughes if they had contacted Environment Canterbury in regard to the issue as possibly falling within their remit. Mr Hughes confirmed that they had not to this point.

The Chairperson thanked Mr and Mrs Hughes for their presentation, indicating that the Board would be following the issue up with staff and will keep them informed, and noting that the issue had been raised by the Board at the last Council meeting, which met with assurance the issue would be looked into.

Attachments

a      PowerPoint Presentation from Nick Hughes for Deputation on Dudley Street (Excessive Bird Droppings from Starlings Roosting in Trees)  

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

 7.  Correspondence

 

 

The Chairperson noted the correspondence from Juliana Venning within the Correspondence Report (relating to St Albans Park and other matters) attached to these minutes, which was separately circulated to the Board ahead of the meeting (relating to the Graham Condon Recreation and Sport Centre).

 

Staff noted that the issue raised relating to the Graham Condon Recreation and Sport Centre has been referred to relevant Sport and Recreation staff, who are dealing with the matter.

 

Pauline Cotter moved that the information in the Correspondence Report, and the further attached email correspondence, from Juliana Venning be received. The motion was seconded by Ali Jones and when put to the meeting was carried unanimously.

 

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.         Receive the information in the Correspondence Report dated 18 February 2022.

 

Community Board Resolved PICB/2022/00002

Part B

That the Waipapa Papanui-Innes Community Board:

1.         Receive the information in the Correspondence Report dated 18 February 2022.

Pauline Cotter/Ali Jones                                                                                                           Carried

 

7.1      Further Correspondence from Juliana Venning

Community Board Resolved PICB/2022/00003

That the Waipapa Papanui-Innes Community Board:

1.         Receive the further email correspondence from Juliana Venning regarding Graham Condon Recreation and Sport Centre (Attachment A).

Pauline Cotter/Ali Jones                                                                                                                                   Carried

Attachments

a      Email correspondence from Juliana Venning regarding Graham Condon Recreation and Sport Centre  

 

 

8.   Kidsfirst Kindergarten at MacFarlane Park - Ground Lease

 

 

The Board took the report on the Ground Lease for the Kidsfirst Kindergarten at MacFarlane Park as read. There were no questions.

Emma Norrish moved that the officer recommendations be adopted. The motion was seconded by Pauline Cotter and when put to the meeting was carried unanimously.

 

Community Board Resolved PICB/2022/00004 (Original Officer Recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.         Grant a ground lease to Canterbury Westland Kindergarten Association Incorporated (Kidsfirst MacFarlane Park) over the land located at 17 Acheson Avenue for a period of 33 years at an annual rental of $404.44 plus GST with three-yearly rent reviews in accordance with section 61(2A) of the Reserves Act 1977.

2.         Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

Emma Norrish/Pauline Cotter                                                                                                 Carried

 

 

9.   Owen Mitchell Park sports field lighting upgrade

 

The Board received from staff at the meeting information regarding the concerns of the resident closest to the Owen Mitchell park lighting application:

·        14m poles are too tall

·        9pm shut off is too late for the practices to finish

·        club are not good neighbours and have previously damaged fences and gate

·        club electrical supply box is too close and suspect not compliant

·        old poles have been left on the ground in the park.

 

Staff advised they had photographed the electrical box and referred the query to the duty planner, who reviewed and confirmed that it was compliant. In regard to the old poles on the park, the club advised staff that if the application is approved they will take the old poles away as well as any old equipment. Staff advised the club also undertook to remind the coaches not to allow players to kick balls at the fences as that is the likely cause of the damage noted.

Staff noted that the club has improved the application with adding deflectors to direct light spill away from properties.

In response to a Board member’s question, it was confirmed that no other objecting feedback had been received.

Board Comment

The Chairperson noted that this is a project that the Board has supported with a grant. A Board member questioned the information about the cost being borne by the Club, where the Club had received funding from the Board. Staff advised that fact had not been conveyed to them in discussion with the Club.

The Board addressed the point by noting the grant toward the project from the Board. (A Board member asked the amount granted, which was confirmed later in the meeting during the presentation of the Community Board Area Report by staff as being $8,000.)

On the basis of noting the grant toward the project from the Board as adjusting the information in the report, Ali Jones moved that the officer recommendations be adopted. The motion was seconded by Simon Britten and when put to the meeting was carried unanimously.

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.                 Approve the application by Papanui Redwood Association Football Club Incorporated to remove existing lights (three 8m poles) and in the same place install new lighting (three 14.7m poles) on Owen Mitchell Park, as indicated in 5.1 of the report. Subject to:

a.                 The applicant obtaining any necessary resource consents, and building consents, at its cost, before commencing installation of the lighting system upon the park.

b.                The applicant being required to deposit scaled as-built plans, as per the Council’s Infrastructure Design Standards, within two months of the work being completed.

c.                 The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

d.                The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

2.                 The approval and use of the lighting being subject to the following conditions:

a.                 The sports field lights are to be used on weekdays, Monday to Thursday only, between 7.30am and 9.00pm. Usage to begin no more than one month prior to the date daylight saving finishes. Usage to end within one month after the date daylight saving begins.

b.                If the sports fields are not in use, the lights will be turned off.

3.                 This approval lapsing if the development is not completed within two years of the approval date.

 

Community Board Resolved PICB/2022/00005

Part C

That the Waipapa Papanui-Innes Community Board:

1.            Approve the application by Papanui Redwood Association Football Club Incorporated to remove existing lights (three 8m poles) and in the same place install new lighting (three 14.7m poles) on Owen Mitchell Park, as indicated in 5.1 of the report. Subject to:

a.                 The applicant obtaining any necessary resource consents, and building consents, at its cost, before commencing installation of the lighting system upon the park.

b.                The applicant being required to deposit scaled as-built plans, as per the Council’s Infrastructure Design Standards, within two months of the work being completed.

c.                 The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

d.                The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

2.                 Agree the approval and use of the lighting being subject to the following conditions:

a.                 The sports field lights are to be used on weekdays, Monday to Thursday only, between 7.30am and 9.00pm. Usage to begin no more than one month prior to the date daylight saving finishes. Usage to end within one month after the date daylight saving begins.

b.                If the sports fields are not in use, the lights will be turned off.

3.                 Agree this approval lapsing if the development is not completed within two years of the approval date.

4.                 Note the grant toward the project from the Board.

Ali Jones/Simon Britten                                                                                                            Carried

 

10. Richmond Road Renewals - Dudley Street, Nicholls Street and Stapletons Road

 

Board Consideration

The Project Manager was in attendance and spoke to the report, presenting the attached slides.

A Board member had queries about the priority that had been assigned to the Stapletons Road section, noting discussion about making it part of the Board’s Annual Plan bid.

A Board member asked why it is not possible to retain all the trees in Nicholls Street, with staff advising about the excavation works for the infrastructure and the footpath alignment likely to cause damage to tree roots affecting the assessment. The Board member expressed their concern for the trees, suggesting pausing the matter to enable an urgent site visit given concern for the trees.

The Board member was also concerned that if the trees do get removed they are not being replaced at anywhere near the rate they should.

The Board member extended their concern to Stapletons Road (in both cases seeking a site visit to identify trees affected in case they might be considered when seen to warrant a change to the design), but was satisfied with the proposal with respect to Dudley Street.

Another Board member, noting the prospect of a change to the design may result, was not supportive of laying the report on the table in any respect without knowing the cost and time implications of prospective changes.

Pauline Cotter moved officer recommendations 1-5, relating to Dudley Street (Slater Street to Stapletons Road), and that the report lay on the table in respect of officer recommendations 6-15, relating to the renewals for Nicholls Street (North Avon Road to Dudley Street) and Stapletons Road (Shirley Road to Warden Street), pending a site visit with urgency with staff (arborists and designers) to be undertaken for those streets.

The motion was seconded by Simon Britten, debated by the members, and when put to the vote was declared carried, with Ali Jones recording her vote against the resolution to lay officer recommendations 6-15 on the table, indicating her support for advancing all the officer recommendations at this time.

Secretarial Note: References to attachments in the recommendations/resolutions below refer to the attachments to the report for this item in the meeting agenda.

 

Officer Recommendations Ngā Tūtohu

Dudley Street – Slater Street to Stapletons Road:

That the Waipapa Papanui-Innes Community Board:

1.        Approves the scheme design for the section of Dudley Street between Slater Street and Stapletons Road as shown on Attachment A including all road markings, signage, kerb alignment and road surface treatments.

2.        Approves that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Dudley Street as indicated in the drawing TP357201 Issue 1, 07/12/2021, and attached to this report as Attachment A.

3.        Approves that under Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Stop control be placed against Dudley Street at its intersection with Slater Street, as indicated in the drawing TP357201 Issue 1, 07/12/2021, and attached to this report as Attachment A.

4.        Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

5.        Approves that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

Nicholls Street – North Avon Road to Dudley Street

That the Waipapa Papanui-Innes Community Board:

6.        Approves the scheme design for the section of Nicholls Street between North Avon Road and Dudley Street Road as shown on Attachment B including all road markings, signage, kerb alignment and road surface treatments.

7.        Approves that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Nicholls Street as indicated in the drawing TP357601 Issue 1, 07/12/2021, and attached to this report as Attachment B.

8.        Approves that under Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against Nicholls Street at its intersection with North Avon Road, as indicated in the drawing TP357601 Issue 1, 07/12/2021, and attached to this report as Attachment B.

9.        Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

10.      Approves that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

Stapletons Road – Shirley Road to Warden Street

That the Waipapa Papanui-Innes Community Board:

11.      Approves the scheme design for the section of Stapletons Road between Shirley Road and the Warden Street as shown on Attachment C including all road markings, signage, kerb alignment and road surface treatments.

12.      Approves that under Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Stapletons Road, as indicated in the drawing TP357501 Issue 1, 07/12/2021, and attached to this report as Attachment C.

13.      Approves that under Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against Stapleton Road at its intersection with Shirley Road, as indicated in the drawing TP357501 Issue 1, 07/12/2021, and attached to this report as Attachment C.

14.      Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

15.      Approves that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

 

Community Board Resolved PICB/2022/00006

Part C

Dudley Street – Slater Street to Stapletons Road:

That the Waipapa Papanui-Innes Community Board:

1.        Approves the scheme design for the section of Dudley Street between Slater Street and Stapletons Road as shown on Attachment A including all road markings, signage, kerb alignment and road surface treatments.

2.        Approves that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Dudley Street as indicated in the drawing TP357201 Issue 1, 07/12/2021, and attached to this report as Attachment A.

3.        Approves that under Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Stop control be placed against Dudley Street at its intersection with Slater Street, as indicated in the drawing TP357201 Issue 1, 07/12/2021, and attached to this report as Attachment A.

4.        Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

5.        Approves that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

Nicholls Street (North Avon Rd to Dudley St) and Stapletons Road (Shirley Rd to Warden St)

6.        Lays the report on the table in respect of Nicholls Street – North Avon Road to Dudley Street, and Stapletons Road – Shirley Road to Warden Street (staff recommendations 6-15), pending a site visit with urgency with staff (arborists and designers) to be undertaken for those streets.

Pauline Cotter/Mike Davidson                                                                                                Carried

Ali Jones requested that her vote against resolution 6 only be recorded.

 

Attachments

a      Richmond Road Renewals - Project Manager's Slides  

 

 

11. Langdons Road Proposed Pedestrian Refuges

 

Board Consideration

The Traffic Engineer was in attendance and spoke to the report on the proposed pedestrian refuges.

A Board member asked whether the proposal despite the remark at section 6.5 of the report that it does not have any significant effect upon carbon emissions and Climate Change, could be said to some effect upon emissions and Climate Change as contributing toward safe modes of transport. Staff accepted that may be the case, though advised the standard of assessment is in terms of having a ‘significant’ effect, which could not be claimed in this case.

A Board member suggested work needing to be done on the resource consenting for large developments with traffic impacts, such as NorthLink, noting the value in proactively assessing the impacts at the early consenting stage.

Some Board members discussed the ongoing need to continue addressing the traffic and safety issues on Langdons Road.

Emma Norrish moved that the officer recommendations be adopted. The motion was seconded by Simon Britten, debated, and when put to the meeting was carried unanimously.

Secretarial Note: References to attachments in the resolutions below refer to the attachments to the report for this Item in the meeting agenda.

 

Community Board Resolved PICB/2022/00007 (Original Officer Recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.         Approves that two central pedestrian refuge islands be constructed on Langdons Road along with all associated road markings in accordance with Attachment A and B.

2.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south east side of Langdons Road commencing at a point 94 metres south east from its intersection with Ellery Street and extending in a south easterly direction for a distance of 67 metres, as shown on Attachment A.

3.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north east side of Langdons Road commencing at a point 248 metres south east of its intersection with Morrison Avenue and extending in a south easterly direction for a distance of 75 metres, as shown on Attachment B.

4.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south east side of Langdons Road commencing at its intersection with Sails Street and extending in a south easterly direction for a distance of 80 metres, as shown on Attachment B.

5.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 2-4 above.

6.         Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

Emma Norrish/Simon Britten                                                                                                  Carried

 

 

 

12. Waipapa Papanui-Innes Community Board Area Report - February 2022

 

Board Consideration

The Board took the Community Board Area Report as read, and heard from Board staff.

A Board member (referring to section 3.1 of the report) queried the indicated timeline regarding the Downstream Effect Management Plan (DEMP), and it was confirmed that the indication that it will “come back to the Board early next year” refers to coming back to what is now early this year.

Board members discussed updating social media in respect ‘Summer with your neighbours’ and the Community Service Awards information.

Secretarial Note: The Board’s consideration of matters reported in its Area Report that led to further requests and a noting provision being resolved is detailed further below, categorised by subject.

The Deputy Chairperson thanked staff for the updates to the presentation of the Hybris Report attached to the report.

Emma Norrish moved that the Community Board Area Report be received, and that the further requests and noting provision considered by the Board in its discussion of the report be resolved. The motion was seconded by Pauline Cotter and when put to the meeting was carried unanimously.

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.         Receive the Waipapa Papanui-Innes Community Board Area Report for February 2022.

 

Community Board Resolved PICB/2022/00008

Part B

That the Waipapa Papanui-Innes Community Board:

1.                 Receive the Waipapa Papanui-Innes Community Board Area Report for February 2022.

Emma Norrish/Pauline Cotter                                                                                                 Carried

 

12.1   Graham Condon Facilities - Future Heating Options

Board Consideration cont.

 

A Board member asked for further information around the Council investigating an alternative heat source for the Graham Condon facilities (referring to section 3.4.1 of the Area Report), with the existing pellet burner nearing its end of life, specifically wishing to know which alternative is being favoured, with a preference for a ‘green as possible’ option. The Chairperson asked that staff note the request for further information on this matter; the Board member being interested in understanding the thinking going into the options.

 

Community Board Resolved PICB/2022/00009

That the Waipapa Papanui-Innes Community Board:

2.                 Request further information on the Graham Condon pellet burner.

Emma Norrish/Pauline Cotter                                                                                               Carried

 

12.2   Dudley Street Starling Issues

Board Consideration cont.

Regarding section 3.5.4 of the Area Report relating to Dudley Street, a Board member asked that staff work on a bespoke maintenance programme for the issue with the starlings, asking staff to determine what would be required. The Board member also suggested working with researchers on environmentally friendly ways of moving the birds on. Another member alluded to known ways of deterring birds roosting, suggesting assessment of cost-effective options to avoid need for ongoing maintenance. The members agreed to the need for short term maintenance as longer term options are assessed.

Board members also wished that Environment Canterbury be contacted to determine their role in respect of the issue with the starlings, with some discussion of what that might be.

The Board agreed that there should be a staff response to the questions in Mr Hughes’ deputation to the meeting, particularly to provide a staff response to the question around there being a public health issue.

A Board member was concerned at the process that lead to the residents feeling the need to progress the issue with the starlings through the media, seeking a review of what took place in council systems that led to that, the results of which should be provided to the Board, especially focusing on the Council process. Another Board member wished to keep this as a live item to be discussed again at the next Board meeting.

Community Board Resolved PICB/2022/00010

That the Waipapa Papanui-Innes Community Board:

3.                 Request that staff urgently undertake a bespoke maintenance programme for Dudley Street.

4.                 Request that staff investigate options for a long term solution to the problems the Dudley Street birds are causing.

5.                 Request that staff contact Environment Canterbury in regard their possible responsibilities in respect of the public health issue with the Dudley Street birds.

6.                 Request a staff response to the points raised in the deputation on the birds.

7.                 Note the frustration of the Dudley Street residents and ask that a review of what that has taken place in regard the Council process be returned to the Board.

Emma Norrish/Pauline Cotter                                                                                               Carried

 

12.3   Surface Flooding on Edgeware Road

Board Consideration cont.

Further to a memorandum sent to the Board last December regarding surface flooding along Edgeware Road (referenced in section 4.2 of the Area Report), a Board member mentioned having discussion with David Timbs of Peter Timbs Butchery, which is affected by the flooding. The Board member considered this also raised concern with Council process.

The Board member confirmed the flooding Mr Timbs experienced was 40cm as evidenced by a water mark in the shop. The Board member felt there was a dismissal of this being a Council issue, and that it has been pushed onto the business. The Board member wishes to look at the level and angle and build of the drainage and channel outside the shop, it seeming there is not enough depth and gradient that could be corrected (referencing attached photographs she had circulated to other members). The Board member sought advice on how the matter could be fixed.

The Board agreed to call for more information on that particular piece of Edgeware Road, seeking a briefing. The Board member wanted precise information to come to the briefing on the levels, and agreed to provide her specific questions after the meeting in writing to be forwarded to the staff to give the briefing to inform them what is wanted for it.

The Board member indicated that the business had made insurance claims in the matter, with indication the insurer would be seeking to recoup from the Council. They also advised that there are 70 staff who work in the broader butchery operation and lose work every time the shop needs to shut due to the flooding.

Community Board Resolved PICB/2022/00011

That the Waipapa Papanui-Innes Community Board:

8.                 Request further information within a briefing from staff on the section of Edgeware Road outside Peter Timbs butchery (noting further information to be provided by Ali Jones).

Emma Norrish/Pauline Cotter                                                                                                                         Carried

Attachments

a      Member's photographs regarding drainage outside Peter Timbs Butchers  

 

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on the following matters of interest:

 

13.1   Dudley Creek Plantings Maintenance Schedule

The Chairperson requested information on the maintenance schedule for the plantings along Dudley Creek on Stapletons Road, indicating issues with it not being maintained, and the residents needing to contribute to the maintenance. The residents are willing to contribute to the maintenance and want a direct liaison with the Council to have the weeds taken away.*

The Chairperson requested advice on the reason that section has not been kept up to standard. Another member noted she had also requested it through the Office of the Chief Executive, and also noted that it was indicated it would receive attention in the road renewal process, but it does need a regular schedule.

* Amendment made at the Waipapa Papanui-Innes Community Board’s meeting on 18 March 2022 under Item 3 – Confirmation of Previous Minutes.

 

13.2   Roadworks - Jacobs and Gosset Streets

A Board member asked for an update on her request for information about two sets of roadworks off Westminster Street, Jacobs Street and Gosset Street, noting frustration with lack of information around the halting of the works, though with indication some works are now progressing.

 

 

13.3   St Albans Park

A Board member wished to address the bin problem at St Albans Park, with one bin overflowing every time.

The Board member also wanted information on whether security cameras would be advisable as Ms Venning keeps requesting (referring to the correspondence in Item 7), especially with the skate park being expanded.

Additionally, the Board member noted calls for the fence around the toddlers’ playground to be reinstated, noting that the residents do want it back, and indicating the safety risk to the toddlers.

The Board member suggested St Albans Park is the most popular and well used park in the city, noting it is very busy, one bin is not enough, and reinstating the fence around the toddlers’ playground is urgent.

The Chairperson agreed the way forward with St Albans Park should be a site visit with Parks staff to get some understanding of the issues and explanation from staff on their reasoning, requesting that this be arranged.

 

 

Meeting concluded at 11.19am.

 

CONFIRMED THIS 18th DAY OF MARCH 2022

 

Emma Norrish

Chairperson