Finance and Performance Committee

Open Minutes

 

 

Date:                                    Thursday 24 February 2022

Time:                                   9.02am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Deputy Mayor Andrew Turner

Councillor Sam MacDonald

Mayor Lianne Dalziel

Councillor Jimmy Chen

Councillor Catherine Chu -  via audio/visual link

Councillor Melanie Coker

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor Celeste Donovan

Councillor Anne Galloway

Councillor James Gough -  via audio/visual link

Councillor Yani Johanson -  via audio/visual link

Councillor Aaron Keown

Councillor Phil Mauger

Councillor Jake McLellan -  via audio/visual link

Councillor Tim Scandrett

Councillor Sara Templeton

 

 

 

 

 

 

Principal Advisor

Leah Scales

Acting General Manager - Resources / CFO

Tel: 941 8999

Principal Advisor

Dawn Baxendale

Chief Executive

Tel: 941 6996

 

David Corlett

Committee and Hearings Advisor

941 5421

david.corlett@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Finance and Performance Committee

24 February 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

Karakia Tīmatanga: Deputy Mayor Turner     

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved FPCO/2022/00001

That the apologies received from Mayor Lianne Dalziel  for lateness be accepted.

Deputy Mayor/Councillor MacDonald                                                                                                               Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

Councillor Scandrett declared an interest in Item 16 relating to Venues Ōtautahi.

The Mayor and Deputy Mayor Turner noted they are Trustees on the Board of the Christchurch Foundation (Item 18).

The Mayor, Deputy Mayor Turner and Councillors Gough and Templeton are directors on the Board of Christchurch City Holdings Limited (Item15 and Public Excluded Items 21 and 22)

 

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved FPCO/2022/00002

That the minutes of the Finance and Performance Committee meeting held on Wednesday, 15 December 2021 be confirmed.

Deputy Mayor/Councillor MacDonald                                                                                                               Carried

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

5.1      Presentation from Helen Broughton

Part B

Helen Broughton spoke in relation to Item 14 Resource Management Reform – Draft Submission on MfE Consultation.

Attachments

a       Presentation Helen Broughton  

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

 

Councillor Keown joined the meeting at 9.08am during Item 7.

Councillor Chu joined the meeting at 9.08am (via audio visual link) during Item 7.

 

7.   Vertical Capital Delivery Elected Member Updates

 

Committee Resolved FPCO/2022/00003 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee: Officer Recommendation

1.         Receives the information within the Elected Members Updates of the Vertical Capital Delivery:

a.         Parakiore Metro Sports Facility.

b.         Performing Arts Precinct.

c.         Hornby Library, Service Centre and South West Leisure Centre.

d.         The Square and Surrounds.

e.         Old Municipal Chambers (OMC).

Deputy Mayor/Councillor Cotter                                                                                                                         Carried

 

 

Councillor McLellan joined the meeting (via audio/visual link) at 9.30am during Item 8.

8.   Parakiore - Accessibility Design Features

 

After staff presented on this item, and subsequent discussion by the Committee,  this item was adjourned to allow staff to prepare wording for an alternative recommendation.  Discussion on this item resumed at the end of the meeting (see below). 

 

 

Mayor Lianne Dalziel joined the meeting at 9.48am during Item 9.

9.   Parakiore Hydroslide Accessibility

 

Committee Resolved FPCO/2022/00004 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee note that:

1.         Ōtākaro have advised that a project delay caused by design changes at this stage of the project would result in significant financial penalties. It is recommended that any design change to include a lift should be implemented after practical completion of the project.

2.         Council staff will work in partnership with the disability sector to complete an independent risk assessment that informs operational practices and determines the demand for an accessible hydroslide to inform funding in the 2024-34 Long Term Plan.

3.         The hydroslides at Parakiore will be operated in accordance with manufacture and supplier guidelines unless an independent risk assessment determines it is safe to operate outside these guidelines.

The division was declared carried by 14 votes to 3 votes the voting being as follows:

For:                          Deputy Mayor Turner, Councillor MacDonald, Mayor Dalziel, Councillor Chen, Councillor Chu, Councillor Coker, Councillor Cotter, Councillor Davidson, Councillor Donovan, Councillor Galloway, Councillor Gough, Councillor McLellan, Councillor Scandrett and Councillor Templeton

Against:                 Councillor Johanson, Councillor Keown and Councillor Mauger

Councillor Cotter/Councillor Chen                                                                                                                     Carried

 

 

 

10. Key Performance Results January 2022

 

Committee Comment

1.              Staff are to meet with the Chair and Deputy Chair to discuss the presentation of material.

2.              Staff to bring back information on those LGOIMA requests that could not be met.

 

Committee Resolved FPCO/2022/00005 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Receives the information provided in the Key Performance Results for January 2022.

Deputy Mayor/Councillor MacDonald                                                                                                               Carried

 

 

11. Capital Project Performance Report - December 2021

 

Committee Comment

1.              Staff to provide information on how the Council is tracking on the external funding spend, and funding for the provision of information to the Transition Team.

2.              Staff to provide updated information on Rapanui –Shag Rock (Section 3) Cycleway.

3.              Staff to provide information on the process for communicating with residents on projects such as those on page 332 of the staff report (56181- Mains Renewal).

4.              Staff to provide information on charging of residents who may not have visibility of their water meter readings.

 

 

Committee Resolved FPCO/2022/00006 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Receive the information in the Capital Project Performance Report, 3 Waters Delivery Enhancements, Covid-19 Impacts on Delivery, Watchlist Report, External Funded Report, and the Delivery Complete FY22 report to 31 December 2021 report

Deputy Mayor/Councillor Chen                                                                                                                           Carried

 

 

12. Corporate Finance Report - December 2021

 

Committee Resolved FPCO/2022/00007 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Receives the information in the Corporate Finance Report for December 2021.

Deputy Mayor/Councillor Templeton                                                                                                               Carried

 

Councillor Cotter left the meeting at 10.42am and returned at 10.45am during Item 13.

13. Te Kaha CMUA Elected Member Update

 

Committee Resolved FPCO/2022/00008 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Receive the information in the Te Kaha CMUA Elected Member Update report

Deputy Mayor/Councillor MacDonald                                                                                                               Carried

 

 

14. Resource Management Reform - Draft submission on MfE consultation document

 

Committee Comment

1.              Staff provided an updated draft

2.              An updated draft submission was tabled by staff (attached below)

3.              Staff to remove reference to non-complying uses.

 

Committee Recommendation Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Approve the draft Council submission to the Ministry for the Environment, on their Our Future Resource Management System discussion document.  (Attachment A)

    

Deputy Mayor/Councillor Davidson                                                                                                       Carried/Lost

 

Attachments

a       Draft Submission  

 

An adjournment was taken from 11am to 11.15am during the consideration of Item 14.

The following members returned to the meeting during Item 14:

Mayor Lianne Dalziel at 11.17am

Councillor Galloway at 11.18am

 

 

Councillor McDonald took the Chair  for at 11.23am for Items 15 and 19.

Councillor Donovan returned to the meeting at 11.26am.

 

15. Christchurch City Holdings Ltd - Quarter 2 2021/22 Traffic Lights Report

 

Committee Resolved FPCO/2022/00009 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Receives Christchurch City Holdings Ltd’s Quarter 2, 2021/22 Traffic Lights report.

Councillor MacDonald/Councillor Chen                                                                                                          Carried

 

 

19. Resolution to Exclude the Public

 

Committee Resolved FPCO/2022/00010

Part C

That Jeremy Smith, Paul Munro and Toni Rowell of  Christchurch City Holdings Ltd remain after the public have been excluded for Item 21, and that Jeremy Smith also remains for Item 22 of the public excluded agenda, as they have knowledge that is relevant to those items and will assist the Council. 

AND

That at 11.30am the resolution to exclude the public set out on pages 485 and 486 of the agenda be adopted.

 

Councillor MacDonald/Councillor Scandrett                                                                                                   Carried

 

The open meeting resumed with Deputy Mayor Turner in the Chair for Items 16 and 17 at 12.02pm.

 

16. Venues Ōtautahi - Draft Letter of Expectations for 2022/23

 

Committee Resolved FPCO/2022/00011 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Approves the draft Letter of Expectations for Venues Ōtautahi for 2022/23.

Councillor Chen/Councillor Coker                                                                                                                     Carried

 

 

17. Civic Financial Services - Statement of Intent 2022

 

Committee Resolved FPCO/2022/00012 Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Notes Civic Financial Services’ Statement of Intent for 2022;

2.         Requests that Council staff contact the Chief Executive of Civic Financial Services to seek an early timeslot in his schedule of in-person visits to shareholders in early 2022.

Deputy Mayor/Councillor Davidson                                                                                                                   Carried

 

Councillor McDonald took the Chair for Item 18 at 12.06pm.

 

18. Christchurch Foundation - Annual Report for year ended 30 June 2021 and Half Year Report for six months ended 31 December 2021

 

Committee Resolved FPCO/2022/00013Officer Recommendation accepted without change

Part C

That the Finance and Performance Committee:

1.         Receives the Christchurch Foundation’s Annual Report 2020/21 and Half Year Report for the period 1 July to 31 December 2021.

Councillor Davidson/Councillor Mauger                                                                                                          Carried

 

Deputy Mayor Turner took the Chair for the resumption of Item 8 at 12.08pm.

 

8.   Parakiore - Accessibility Design Features

 

Committee Comment

1.              The Committee noted that the Accessibility Regulatory Working Group should hold a meeting to look at the accessibility features contained in the staff report.

2.              The Committee also advised that the Council should receive a briefing on Changing Places to help inform decisions making. 

 

Officer Recommendations Ngā Tūtohu

That the Finance and Performance Committee:

1.              Receive the information in the Parakiore- Accessibility Design Features Report

 

 

Committee Resolved FPCO/2022/00014

Part C

That the Finance and Performance Committee:

1.         Receive the information in the Parakiore- Accessibility Design Features Report

2.         Refer the report to the Accessibility Regulatory Working Group for a workshop to which all Councillors will be invited.

3.         Request an urgent briefing to the full Council by Changing Places and Council staff to inform the decision to implement or not implement Changing Places at Parakiore.

Councillor Keown/Councillor MacDonald                                                                                                       Carried

 

 

 

 

 

 

 

 

 

Karakia Whakamutunga: Deputy Mayor Turner     

 

Meeting concluded at 12.10pm.

 

CONFIRMED THIS 24th DAY OF MARCH 2022

 

 

 

Deputy Mayor Andrew Turner

Chairperson