Akaroa Museum Advisory Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Akaroa Museum Advisory Committee will be held on:

 

Date:                                    Wednesday 23 February 2022

Time:                                   2.30pm

Venue:                                 Via Audio Visual Link

https://us02web.zoom.us/j/6498101367

 

 

 

Membership

Chairperson

Members

Nigel Harrison - Banks Peninsula Community Board Representative

Jamie Stewart - Banks Peninsula Community Board Representative

Sue Craw - Friends of the Museum (FOAM)

Linda Sunderland - Friends of the Museum (FOAM)

Pam Richardson - Community Representative

Jymal Morgan - Onuku Rūnanga

 

 

 

10 February 2022

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Akaroa Museum Advisory Committee

23 February 2022

 

AKAROA MUSEUM ADVISORY COMMITTEE

 

terms of reference

 

2 December 2019

 

1.      Name of Committee

 

             The Committee will be known as the “Akaroa Museum Advisory Committee”.

 

2.      Status of Committee

 

             The Committee will be a committee of the Banks Peninsula Community Board.

 

3.      Purpose of Committee

            

The purpose of the Committee is to provide advice to the Community Board on the strategic issues facing the Museum and the matters arising from them.

 

4.     Responsibilities

           

            Responsibilities of the Committee are:

 

                To provide advice on the Museum’s aims, objectives and policies and its role in the community.

 

                To provide a local link with the Museum’s stakeholders including Friends of the Akaroa Museum, local Rūnanga and the wider community.

 

                To assist in obtaining local support and financial resources necessary to achieve the Museum’s aims.

 

5.      Composition of Committee

 

                 The two Akaroa subdivision members of the Banks Peninsula Community Board

 

                 Two representatives from the Friends of Akaroa Museum¹

 

                 One community representative ²

 

                 One representative from Ōnuku Rūnanga

 

             ¹   The Friends of Akaroa Museum representatives to be appointed by that group.

                   ²   The position of community representative will be publicly advertised, seeking expressions of interest.

   

            In addition, a liaison member should be appointed from each of the Wairewa and Koukourārata Rūnanga, to attend meetings when matters of significance to their rohe (district) are being discussed.         

 

            The Community Board will appoint the Chairman of the Committee.

 

6.     Term of Committee

 

            The Committee will be discharged three months from the coming into office of the members of the community board, elected or appointed at, or following each triennial general election.

 

7.     Administration

           

            The Committee shall meet quarterly, or as required, and report to the Banks Peninsula Community Board following each Committee meeting.

           

            A schedule of quarterly Committee meetings will be adopted annually.

            

             As a committee of the Community Board the Committee shall be bound by the various Acts and Regulations governing the operation of a Local Authority and shall also be subject to the Council’s Standing Orders.

               

             The Akaroa Museum Advisory Committee will be assisted by the Museum Director and Community Board support staff.

 

8.     Remuneration of Committee Members

           

            Committee members will not be eligible to claim the Council’s approved allowances for attendance at meetings.

 

 

 

 


Akaroa Museum Advisory Committee

23 February 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies Ngā Whakapāha.......................................................................... 6

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 6

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 6

B         4.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 6

Staff Reports

C          5.        Akaroa Museum Director's Update............................................................. 11

B         6.        Friends of Akaroa Museum (FOAM) - Presidents Update................................. 15

B         7.        Committee Members’ Exchange of Information............................................ 18

 


Akaroa Museum Advisory Committee

23 February 2022

 

 

1.   Apologies Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 23 June 2021  be confirmed (refer page 7).

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.


Akaroa Museum Advisory Committee

23 February 2022

Unconfirmed

 

 

Akaroa Museum Advisory Committee

Open Minutes

 

 

Date:                                    Wednesday 23 June 2021

Time:                                   2.30pm

Venue:                                 Akaroa Boardroom
78 Rue Lavaud, Akaroa

 

 

Present

Chairperson

Members

Nigel Harrison - Banks Peninsula Community Board Representative

Sue Craw - Friends of the Museum (FOAM)

David Miller - Friends of the Museum (FOAM)

Jymal Morgan - Ōnuku Rūnanga – via Zoom

 

 

 

 

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

 

Introduction

Jymal Morgan, the new representative of the Ōnuku Rūnanga, was introduced to Committee members.

 

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved AMA/2021/00004

That the apology received from Pam Richardson be accepted.

Sue Craw/David Miller                                                                                                                                             Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved AMA/2021/00005

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday, 24 March 2021 be confirmed.

Sue Craw/David Miller                                                                                                                                             Carried

 

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.    

 

5.   Director's Update

 

Committee Resolved AMA/2021/00006

(Original Officer recommendations accepted without change)

Part C

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the Akaroa Museum Director’s Update.

David Miller/Sue Craw                                                                                                                                             Carried

 

 

6.   Friends of Akaroa Museum (FOAM) - Presidents Update

 

Committee Comments

David Miller expressed concern about the Council’s Long Term Plan process and referred to comments in his report on this issue.

 

Committee Resolved AMA/2021/00007

(Original Officer recommendations accepted without change)

Part B

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the Friends of Akaroa Museum report dated 23 June 2021

Sue Craw/Nigel Harrison                                                                                                                                        Carried

 

7.   Committee Members’ Exchange of Information

Part B

Committee members exchanged information on items of interest, including:

·    The possibility of a new film being made for showing in the Courthouse

·    Hui at Ōnuku Marae on the Takapūneke Reserve Landscape Plan – 26 June at 1.15pm

·    Te Reo Maori name for Akaroa Museum

 

7.1      Meri Robinson

Part B

Committee members expressed their appreciation for the wonderful contribution made to the Akaroa Museum Advisory Committee over many years, by Meri Robinson, as the representative of the Ōnuku Rūnanga, and asked that a letter of thanks be forwarded to Meri.

 

   

Meeting concluded at 3.18pm.

 

CONFIRMED THIS 23RD DAY OF FEBRUARY 2022

 

Nigel Harrison

Chairperson

 

 


Akaroa Museum Advisory Committee

23 February 2022

 

 

5.     Akaroa Museum Director's Update

Reference Te Tohutoro:

22/149032

Report of Te Pou Matua:

Lynda Wallace, Director, lynda.wallace@ccc.govt.nz

General Manager Pouwhakarae:

Mary Richardson, GM Citizens and Community
mary.richardson@ccc.govt.nz

 

 

1.   Brief Summary

1.1       The purpose of this report is to update the committee on the activities of Akaroa Museum.

 

2.   Officer Recommendations Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the Museum Director’s  Report

 

 

 

 

Attachments Ngā Tāpirihanga

No.

Title

Page

a

Director's Update to Akaroa Museum Advisory Committee 23 Feb 22

13

 

 

Additional background information may be noted in the below table:

Document Name

Location / File Link

 

 

 

 

 

 

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories Ngā Kaiwaitohu

Author

Lynda Wallace - Museum Director – Akaroa

Approved By

Blair Jackson - Director Art Gallery

Mary Richardson - General Manager Citizens & Community

  


Akaroa Museum Advisory Committee

23 February 2022

 



Akaroa Museum Advisory Committee

23 February 2022

 

 

6.     Friends of Akaroa Museum (FOAM) - Presidents Update

Reference / Te Tohutoro:

22/156011

Report of / Te Pou Matua:

Linda Sunderland, President, Friends of Akaroa Museum

General Manager / Pouwhakarae:

Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Linda Sunderland

The purpose of this report (attached) is to update the Committee on the activities and events of the Friends of Akaroa Museum.

 

2.   Officer Recommendations / Ngā Tūtohu

That the Akaroa Museum Advisory Committee:

1.         Receive the information in the correspondence report dated 23 February 2022

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Friends of Akaroa Museum Report - February 2022

16

 

 


Akaroa Museum Advisory Committee

23 February 2022

 


 


Akaroa Museum Advisory Committee

23 February 2022

 

 

7.      Committee Members’ Exchange of Information

 

This item provides an opportunity for Committee Members to update each other on recent events and/or issues of relevance and interest to the Committee.