Hearings Panel

Draft Ōtautahi Christchurch Community Strategy

MINUTES

 

 

Date:                                    Monday 31 January 2022

Time:                                   11.32am

Venue:                                 Council Chambers, Level 2, Civic Offices, 53 Hereford Street, Christchurch

 

 

Present

Members

Councillor Anne Galloway (Chair)

Councillor Yani Johanson

Councillor Jimmy Chen

Councillor Celeste Donovan

Councillor Sara Templeton

 

 

 

 

 

 

 

 

Andrew Campbell

Committee and Hearings Advisor

941 8340

Andrew.Campbell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Hearings Panel

31 January 2022

 

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

 

Hearings Panel Decision

The Panel received an apology for lateness from Councillor Templeton.

 

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

 

 

 

3.   Draft Ōtautahi Christchurch Community Strategy Hearings Report

 

The Hearings Panel convened on Monday 6 December and Monday 13 December 2021.  At this meeting Council Officers presented the Officers’ Report to the Hearings Panel. Refer to the Agenda and Minutes:

 

Agenda:

https://christchurch.infocouncil.biz/Open/2021/12/BLHP_20211206_AGN_7436_AT.PDF
Minutes and Attachments:

https://christchurch.infocouncil.biz/Open/2021/12/BLHP_20211206_MIN_7436_AT.PDF

https://christchurch.infocouncil.biz/Open/2021/12/BLHP_20211206_MAT_7436.PDF

 

4.   Volumes of Submissions

 

Refer to the Agenda link above for the volumes of submissions.

 

5.   Hearing of Submissions Ngā Tāpaetanga

 

The Hearings Panel heard from submitters who wished to speak at its meetings on Monday 6 December and Monday 13 December 2021.  Refer to the minutes and attachments links above for the list of presenters.

 

 

6.   Consideration and Deliberation Ngā Whaiwhakaaro me Ngā Taukume o Ngā Kōrero

 

Council Officers Claire Appleby Phillips, Principal Partnerships and Planning Advisor, and Sylvia Docherty, Project and Events Co-ordinator, returned to the table to respond to questions raised by the Hearings Panel.

 

Throughout the process, Panel Members referred a number of questions through to Council Officers for response.  The questions arose from the information provided by Council Officers and the written and oral submissions received.  Refer to Attachment A below.

 

The Council Officers also tabled an updated tracked changes version of the Strategy document which had been amended to include feedback from the Panel.  Refer to Attachment B below.

 

The Council Officers presented a PowerPoint presentation which provided a brief overview of the Implementation Plan that supports the Te Haumako; Te Whitingia Strengthening Communities Together Strategy.  Refer to Attachment C below.

 

 

Attachments

a       Hearings Panel Questions and Council Officer Responses

b      Community Strategy Tracked Changes Document

c      Council Officer Presentation  

 

Councillor Templeton joined the meeting at 11.41am.

 

The Hearings Panel took a recess at 1.06pm and reconvened at 1.32pm.

 

7.   Hearings Panel Recommendations Ngā Tūtohu o Te Tira Tauaki

 

Council Officer Recommendations to the Hearings Panel

 

That the Hearings Panel:

1.       Receives the staff summary of submissions and thematic analysis of submissions.

2.       Considers the results of the consultation process, and in doing so hears any submissions.

3.       After deliberations, report the outcome of the hearings process and the submissions received to the Council for a decision on the final form and adoption of the draft Ōtautahi Christchurch Community Strategy.

 

Hearings Panel Resolved BLHP/2022/00001

Part A

That the Hearings Panel:

1.       Receives the information within, attached to this report, and considers the written and oral submissions made as part of the public consultation process.

2.       Approves the revised Te Haumako; Te Whitingia Strengthening Communities Together Strategy as tabled at the meeting, including the following amendments:

a.       Amend objective 3.3 to include: empower local communities to have greater input into the development and review of Community Board plans;

b.      Amend page 9 to include the words “evidence-based” under the “Our Work Will Be” heading;

c.       Amend page 11 to include a reference to the Youth Action Plan and Memorandum of Understanding with the Christchurch Youth Council;

d.      Amend the examples under Objective 3.1 to include:

                                                               i.      Ensure local engagement processes are appropriate

1.       Utilize diverse media and ways of participation to provide equitable access.

2.       Empower communities to participate in community board processes improvements to Community Board process and through trialing and sharing of innovations.

                                                             ii.      Improve accessibility and transparency across all information channels, including community board briefings, engagement and decision making processes.

                                                           iii.      Stimulate more interest in local democracy

1.       provide more opportunities for communities to direct engage and influence local decision making;

 

3.       Encourages Community Boards  to consider the entire Strategy when developing their Community Board Plans;

4.       Refers the feedback on engagement and decision making to the Engagement Working Group; and

5.       Recommends that Strategy Impacts Information is provided to Councillors for consideration during each draft Annual or Long Term Plan for each of the Council Strategies.

Note: The full Implementation Plan with monitoring framework is currently under development, and will provide more detail around budget, actions and anticipated outcomes.

 

Note: The Community Boards’ delegation review is underway and will inform future delegations to boards, resourcing and levels of service.

 

 

Councillor Templeton/Councillor Chen                                                                                                           Carried

 

Councillor Johanson requested that his support of resolutions 1, 2a, 2b, 2c, 2d, 3, 4 and 5 be recorded and that his vote against approving the Strategy in resolution number 2 also be recorded.

 

Meeting concluded at 2.36pm.

 

CONFIRMED THIS 2ND DAY OF FEBRUARY 2022

 

 

 

 

COUNCILLOR ANNE GALLOWAY

CHAIRPERSON