Hearings Panel

Request to Build Changing Rooms

in North Hagley Park

AGENDA

 

 

Notice of Meeting:

A Hearings Panel meeting will be held on:

 

Date:                                    Thursday 18 February 2021

Time:                                   10am

Venue:                                 Committee Room 2, Level 2, Civic Offices, 53 Hereford Street, Christchurch

 

 

Panel

Members

Councillor Sam MacDonald

Councillor Phil Mauger

Sunita Gautam – Linwood—Central-Heathcote Community Board Member

 

 

5 February 2021

 

 

 

 

 

Liz Ryley

Committee and Hearings Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Hearings Panel

18 February 2021

 

 


Hearings Panel

18 February 2021

 

TABLE OF CONTENTS

 

1.        Apologies / Ngā Whakapāha................................................................................ 4  

2.        Election of a Chairperson / Te Whakatū Poumua.................................................... 4

3.        Declarations of Interest / Ngā Whakapuaki Aronga................................................. 4 

Staff Reports

4.        North Hagley Changing Rooms............................................................................ 5   

5.        Hearing of Submissions / Ngā Tāpaetanga........................................................... 26

6.        Consideration and Deliberation / Ngā Whaiwhakaaro me Ngā Taukume o Ngā Kōrero 26

7.        Hearings Panel Recommendations / Ngā Tūtohu o Te Tira Tauaki........................... 26

 

 

 


Hearings Panel

18 February 2021

 

 

1.   Apologies / Ngā Whakapāha

At the close of the agenda no apologies had been received.

2.   Election of a Chairperson / Te Whakatū Poumua

         At the start of the meeting a Chairperson will be elected.

3.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

  


Hearings Panel

18 February 2021

 

 

4.     North Hagley Changing Rooms

Reference / Te Tohutoro:

21/112805

Report of / Te Pou Matua:

Derek Roozen, Senior Network Planner Parks, derek.roozen@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

 

 

1.   Purpose of the Report / Te Pūtake Pūrongo

1.1       This report is a summary of all submissions (Attachment A) received from the consultation on the proposed new changing rooms building on the part of North Hagley Park (“the Park”) that is leased to the North Hagley Community, Sports & Recreation Trust Board (“the Trust”).

1.2       The decisions in this report are of low to medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by consideration of (1) the importance of Hagley Park to the city in terms of its heritage landscape value and access by the public for recreation, (2) the proposed addition of a new building on the Park, and (3) the potential to address the current lack of changing room facilities in the Park.

1.3       The community engagement and consultation undertaken reflects this assessment.

2.   Staff Recommendation / Ngā Tūtohu

1.         That the North Hagley Changing Rooms Hearings Panel:

a.         Receives and considers the submissions as contained and commented on in Attachment A.

b.         Recommends to the Council to consent to a variation to the existing deed of lease held by the North Hagley Community, Sports & Recreation Trust Board to, in accordance with clause 6.1 of the lease, accommodate the proposed changing rooms building illustrated in Attachment C and located in North Hagley Park, as shown on the plan in Attachment D.

3.   Background / Te Horopaki

3.1       The Trust, which includes membership by representatives of three clubs (Christchurch High School Old Boy’s Rugby Football Club (“HSOB”), Christchurch Pétanque Club and United Croquet Club) using the Park for sport and recreation purposes, holds a ground lease for the area of the Park containing the proposed site for the proposed building.

3.2       It has for some time been identified, including by HSOB, that there is a need for a changing room, shower and toilet facility for sports teams using the nearby playing fields.  Also, the Council’s events team has not been able to plan use of this part of the Park for events due to the lack of such facilities.

3.3       To meet this need, the Trust has proposed to fund and erect a changing rooms building on the part of the Park that it has a ground lease over.  It will own and maintain the building and use it for its own purposes.  It will also make it available for use by community sports and recreation users of the sports field area, and for events, at the time such activities are happening on the Park.  The proposed facility, containing changing rooms, showers and toilets, will meet gender and disabled persons’ needs.

3.4       The proposed building and location will comply with recreation reserve, management plan and district plan requirements.

3.5       Even though the lease provides for a variation to allow the proposed building to be erected on the proposed site the requirement is that both the variation and the building need to be consented to by both the Council and the Minister of Conservation.  The power of the Minister to give consent is delegated to the Council’s Chief Executive.  Refer to Attachment B for detail of the applicable part of the lease (Clause 6.1).

3.6       The proposed building is illustrated in Attachment C and the proposed location shown on the plan in Attachment D.

3.7       The Trust has liaised with its member sport and recreation clubs and associations using the playing fields in the Park, and Trust representatives attended meetings of the Hagley Park Reference Group last year to present and discuss its proposed building plans, most recently as 15 October 2020.  The outcome from this last meeting was that the Trust’s proposed plans were well received.  A query by the Reference Group as to disability access provision was responded to with advice from the Trust members attending the meeting that such accessibility has been integrated into the building design.

3.8       On 30 November 2020 the Waikura/Linwood-Central-Heathcote Community Board considered a staff report and recommended to the Council that it agree to staff undertaking public consultation on the proposal.  This agreement was given by the Council at its meeting on 10 December 2020.

4.   Community Views and Preferences / Ngā mariu ā-Hāpori

Public Consultation / Te Tukanga Kōrerorero

4.1       Public consultation ran from 16 December 2020 to 27 January 2021.  This consultation was run concurrently with a request for written comment on the proposed redevelopment / replacement of an existing building in South Hagley Park, due to both projects having similar timeframes and identical stakeholders.

4.2       An email was sent on 16 December to all park neighbours, the Hagley Park Reference Group and relevant sports stakeholders (see Attachment E).  It references both building proposals.

4.3       This followed a 1 December 2020 Newsline story (Attachment F) and Facebook post about the proposal after the staff report to the Community Board.  This early Facebook post received 36 positive reactions and 19 comments (see Attachment G).

4.4       On Friday 22 January 2021 a follow up email (see Attachment E) and Facebook post (see Attachment G) reminded people of the consultation closing date.  This post received 40 positive reactions and 32 comments.

4.5       Further information, including on the nature and location of the proposed changing rooms building, was available online on the Council’s ‘Have Your Say’ webpage.

5.   Summary of Submissions / Ngā Tāpaetanga

5.1       Submissions were received from three groups and seven individuals.  These are provided in Attachment A along with Council officer comments.  Eight submitters were in support of the lease and two, including Te Kura Hagley Park Tennis Club Inc, were not in support or opposed.

5.2       Only one submission (in support) was received from outside of Christchurch.

5.3       Of those submissions in support, three provided general positive statements, two were in support due to there being proposed public access (during games and events) to toilets in the building, two felt the building was in keeping with the Park or was an appropriate use of Park space, and a submission from Canterbury Rugby Football Union discussed the wider benefits of the changing rooms to the sport of Rugby.

5.4       Of those not in support or opposed, one requested more information and one enquired whether the toilets would be for public use.

6.   Details / Te Whakamahuki

Decision Making Authority / Te Mana Whakatau

6.1       The Hearings Panel has the delegated authority to consider and hear all the submissions received and determine its recommendation to the Council.

Legal Implications / Ngā Hīraunga ā-Ture

6.2       The officer recommendations ensure the requirements of Clause 6.1 of the Trust are complied with.

Risks / Ngā Tūraru

6.3       A resolution to not recommend that the Council approve the proposed lease variation and the building will mean the loss of an opportunity to meet an identified community recreation facility need in the Park without the requirement for Council funding.

Next Steps / Ngā Mahinga ā-muri

6.4       Consent by the Council to the lease variation and the building itself will require to be followed up with by consent for the same by the Council’s Chief Executive exercising the power of the Minister of Conservation delegated to her.

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Attachment A - Submissions received

9

b

Attachment B - Clause 6.1 of the lease

11

c

Attachment C – Proposed building plans

12

d

Attachment D – Building location plan

16

e

Attachment E - Emails to interested and affected parties

17

f

Attachment F - Newsline story

18

g

Attachment G - Facebook posts

20

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Derek Roozen - Senior Network Planner Parks

Approved By

David Kuru - Team Leader Parks Recreation & Planning

Rupert Bool - Manager Hagley Park

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

  


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5.      Hearing of Submissions / Ngā Tāpaetanga

 

Two submitters indicated that they wished to be heard in person:

1.       Tony Smail, Canterbury Rugby Football Union (10.25am)

2.       Sam Hetherington, Te Kura Hagley Park Tennis Club (10.35am)

One submitter, Martin Meehan, Hands Off Hagley Spokesperson, who had initially indicated they wished to be heard has since withdrawn.

 

6.      Consideration and Deliberations/ Ngā Whaiwhakaaro me Ngā Taukume o Ngā Kōrero

 

At the conclusion of submitters being heard, the Hearings Panel will consider all submissions received on the proposal, and any additional information provided by submitters and Council Officers.

The Hearings Panel will then deliberate on the proposal.

 

7.      Hearings Panel Recommendations/ Ngā Tūtohu o Te Tira Tauaki

 

At the conclusion of deliberations the Hearings Panel will make a recommendation to the Council on the Request to Build Changing Rooms in North Hagley Park.