Christchurch City Council

Minutes

 

 

Date:                                    Thursday 12 November 2020

Time:                                   9.39am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Jimmy Chen

Councillor Catherine Chu

Councillor Melanie Coker

Councillor Pauline Cotter

Councillor James Daniels

Councillor Mike Davidson

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Phil Mauger

Councillor Jake McLellan

Councillor Tim Scandrett

 

 

 

 

12 November 2020

 

 

 

Principal Advisor

Dawn Baxendale

Chief Executive

Tel: 941 6996

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

12 November 2020

 

  

Karakia Timatanga: Given by Councillor Chen  

 

The agenda was dealt with in the following order.

 

The Mayor advised the meeting that item 36. New Loan Application from Ōtautahi Urban Guild, included in the Supplementary Agenda has been withdrawn and will not be considered at the meeting.

 

1.   Apologies / Ngā Whakapāha  

Council Resolved CNCL/2020/00121

That the apologies received from Councillor Templeton for absence and Councillor MacDonald for lateness be accepted.

Councillor Cotter/Councillor Scandrett                                                                                                           Carried

 

Councillor MacDonald joined the meeting at 9.42am during item 2.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3.   Public Participation / Te Huinga Tūmatanui

3.1   Public Forum / Te Huinga Whānui

3.1.1 Imagination Station

The Council received a presentation from Sam Butcher from the Imagination Station.

Attachments

a       Council 12 November 2020 - Public Forum Imagination Station (Sam Butcher) Presentation   

 

 

3.2   Deputations by Appointment / Ngā Huinga Whakaritenga

 

3.2.1 Cancer Society and Community and Public Health (CDHB)

The Council received a deputation, presentation and supporting documents from Amanda Dodd from the Cancer Society and Lee Tuki from Community and Public Health (CDHB) on item 21. Amendment to Smokefree Public Places Policy.

Attachments

a       Council 12 November 2020 - Deputation Cancer Society Community and Public Health (CDHB) Presentation

b      Council 12 November 2020 - Deputation Cancer Society Community and Public Health (CDHB) Supporting Documents  

 

Councillor Cotter left the meeting at 9.51am and returned at 9.52am during consideration of item 3.2.1.

 

3.2.2 Southshore Residents Association

The Council received a deputation and supporting documents from Meg Roulston and Simon Watts from the Southshore Residents Association on item 22. Southshore and South New Brighton Earthquake Legacy Project.

Attachments

a       Council 12 November 2020 - Deputation Southshore Residents Association Supporting Documents  

 

3.2.3 Duncan Webb

The Council received a deputation and presentation from Dr Duncan Webb, member of Parliament for Christchurch Central, on item 13. Cranford Street (Innes Road – Berwick Street) Improvements.

Attachments

a       Council 12 November 2020 - Deputation Duncan Webb Presentation  

 

 

Councillor Gough left the meeting at 10.18am during consideration of item 3.2.4.

 

3.2.4 Waka Kotahi NZ Transport Agency

The Council received a deputation from Michael Blyleven from Waka Kotahi NZ Transport Agency on item 13. Cranford Street (Innes Road – Berwick Street) Improvements.

 

Councillor Chu left the meeting at 10.32am during consideration of item 3.2.5.

Councillor Gough returned to the meeting at 10.34am during consideration of item 3.2.5.

 

3.2.5 Environment Canterbury

The Council received a deputation from Councillor Phil Clearwater, and Edward Wright from Environment Canterbury on item 13. Cranford Street (Innes Road – Berwick Street) Improvements.

 

Councillor Chu returned to the meeting at 10.35am during consideration of item 3.2.6.

3.2.6 Waimakariri District Council

The Council received a deputation and supporting document from Mayor Dan Gordon and Jim Palmer from Waimakariri District Council on item 13. Cranford Street (Innes Road – Berwick Street) Improvements.

Attachments

a       Council 12 November 2020 - Deputation Mayor Dan Gordon (Waimakariri District Council) Supporting Document  

 

 

Councillor Cotter left the meeting at 10.51am and returned at 10.54am during consideration of item 3.2.7.

Councillor Davidson left the meeting at 10.52am during consideration of item 3.2.7.

 

 

3.2.7 Lindsay Carswell

The Council received a deputation and supporting document from Lindsay Carswell on item 18. Central City Residential Programme. Supply and demand for homes in the Central City; incentives and other mechanisms.

Attachments

a       Council 12 November 2020 - Deputation Lindsay Carswell Supporting Documents  

 

4.   Presentation of Petitions / Ngā Pākikitanga

There was no presentation of petitions.

 

5.   Council Minutes - 8 October 2020

 

Council Resolved CNCL/2020/00122

That the Council confirm the Minutes from the Council meeting held 8 October 2020.

Mayor/Councillor Daniels                                                                                                                                      Carried

 

Councillor Galloway left the meeting at 11am and returned at 11.03am during consideration of item 6.

Councillor MacDonald left the meeting at 11.01am and returned at 11.04am during consideration of item 6.

 

Karolin Potter, Chairperson and Lee Sampson, Deputy Chairperson of the Waihoro/Spreydon-Cashmere Community Board joined the meeting for item 6.

 

6.   Waihoro/Spreydon-Cashmere Community Board Report to Council

 

Council Resolved CNCL/2020/00123

That the Council:

1.         Receive the Spreydon-Cashmere Community Board report for September and October 2020.

Councillor Scandrett/Councillor Coker                                                                                                            Carried

 

Councillor Davidson returned to the meeting at 11.07am during consideration of item 7.

 

Tori Peden, Chairperson of the Te Pátaka o Rákaihautú/Banks Peninsula Community Board joined the meeting for item 7.


 

 

 

7.   Te Pātaka o Rākaihautū/Banks Peninsula Community Board Report to Council

 

Council Resolved CNCL/2020/00124

That the Council:

1.         Receive the Community Board report for September and October 2020.

Deputy Mayor/Councillor Daniels                                                                                                                       Carried

 

 

Kelly Barber, Chairperson and Jo Zervos, Community Board member of the Waitai/Coastal-Burwood Community Board joined the meeting for item 8.

 

8.   Waitai/Coastal-Burwood Community Board Report to Council

 

Council Resolved CNCL/2020/00125

That the Council:

1.         Receive the Waitai/Coastal-Burwood Community Board report for October 2020.

Councillor Daniels/Councillor Mauger                                                                                                              Carried

 

David Cartwright, Chairperson of the Waimāero/Fendalton-Waimairi-Harewood Community Board joined the meeting for item 9.

 

9.   Waimāero/Fendalton-Waimairi-Harewood Community Board Report to Council

 

Council Resolved CNCL/2020/00126

That the Council:

1.         Receive the Waimāero/Fendalton-Waimairi-Harewood Community Board report for October 2020.

Councillor MacDonald/Councillor Gough                                                                                                        Carried

 

The meeting adjourned at 11.22am and reconvened at 11.39am. Councillors Gough, Keown, MacDonald and Mauger were not present at this time.

 

Councillors Gough and MacDonald returned to the meeting at 11.40am during consideration of item 10.

Councillor Keown returned to the meeting at 11.41am during consideration of item 10.

Councillor Mauger returned to the meeting at 11.42am during consideration of Item 10.

 

Mike Mora, Chairperson of the Waipuna/Halswell-Hornby-Riccarton Community Board joined the meeting for item 10.

 

10. Waipuna/Halswell-Hornby-Riccarton Community Board Report to Council

 

Council Resolved CNCL/2020/00127

That the Council:

1.         Receives the Community Board report for September/October 2020.

Councillor Chen/Councillor Galloway                                                                                                               Carried

 

Alexandra Davids, Chairperson of the Waikura/Linwood-Central-Heathcote Community Board joined the meeting for item 11.

 

11. Waikura/Linwood-Central-Heathcote Community Board Report to Council

 

Council Resolved CNCL/2020/00128

That the Council:

1.              Receive the Community Board report for October 2020.

2.              Support the Waikura/Linwood-Central-Heathcote Community Board advocacy to Waka Kotahi NZ Transport Agency for improved safety outcomes and risk reduction at the Ferry Road/Rutherford Street intersection.

Councillor Johanson/Councillor McLellan                                                                                                      Carried

 

Councillor MacDonald left the meeting at 12.04pm and returned at 12.06pm during consideration of item 12.

 

Emma Norrish, Chairperson and Simon Britten, Deputy Chairperson of the Waipapa/Papanui-Innes Community Board joined the meeting for item 12.

 

12. Waipapa/Papanui-Innes Community Board Report to Council

 

Council Resolved CNCL/2020/00129

That the Council:

1.         Receive the Community Board report for October 2020. 

Councillor Cotter/Councillor Davidson                                                                                                            Carried

 


 

 

Report from Halswell-Hornby-Riccarton Community Board - 3 November 2020

14. Te Hāpua Summer Pool Opening Hours

 

Council Resolved CNCL/2020/00130

The Council:

 

Noting the closure of Pioneer Pool for repairs over the summer months and the need for more local recreational activities (as a result of COVID-19), urgently seeks advice from the Chief Executive regarding:

 

1.    The following proposal for extending the operating hours for the summer months of Te Hāpua Summer Pool,

·    opening daily at 9.30am

·    closing at 8pm on Friday nights

·    early morning lane swimming only sessions, between 6.30am and 9.30am on 2 days per week (concession card holders only, $105 per session).

·    One targeted family event during the season

 

2.    The possibility of funding from Waipuna/Halswell-Hornby-Riccarton Community Board funds in the 2020-21 financial year should operational expenses not be met by the Annual Plan. 

Councillor Galloway/Councillor Chen                                                                                                               Carried

 

15. Audit and Risk Management Committee Minutes - 5 October 2020

 

Council Resolved CNCL/2020/00131

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 5 October 2020.

Councillor MacDonald/Deputy Mayor                                                                                                               Carried

 

16. Christchurch Momentum Committee Minutes - 9 October 2020

 

Council Resolved CNCL/2020/00132

That the Council receives the Minutes from the Christchurch Momentum Committee meeting held 9 October 2020.

Mayor/Councillor Gough                                                                                                                                        Carried

 


 

 

Councillor Daniels left the meeting at 12.24pm and returned at 12.28pm during consideration of item 17.

 

Report from Christchurch Momentum Committee - 9 October 2020

17. Central City Action Plan Refresh

 

The Council decision was to note the refreshed Central City Action Plan and the focus of the additional work.

 

Council Resolved CNCL/2020/00133

That the Council:

1.         Receive the information in the Action Plan evaluation report.

2.         Note the refreshed Central City Action Plan and that additional work will be focussed on the next stage action plan.

Councillor McLellan/Councillor Gough                                                                                                            Carried

 

 

Report from Christchurch Momentum Committee - 9 October 2020

18. Central City Residential Programme. Supply and demand for homes in the Central City; incentives and other mechanisms.

 

Council Resolved CNCL/2020/00134

That the Council:

1.         Consider re-orientating existing Council expenditure to provide additional resource to the Partnership Approval Service to facilitate ease of access to Council consenting and licencing processes for residential development in the central city. 

2.         Note that Chief Executive will provide advice to support the Council decision on recommendation 1.

3.         Note the delivery momentum that the Council has committed to on central city public facilities that will provide activation and accelerate demand, such as the Performing Arts Precinct, Metro Sports facility, and the Canterbury Multi-use Arena.

4.         Note that Council will continue to discuss with Central Government and its agencies (including Kāinga Ora and Ōtākaro) residential opportunities for the Central City, including application of the Progressive Home Ownership initiatives and the Residential Development Response Fund, and other partnership approaches.

5.         Notes that Council, Development Christchurch Limited and ChristchurchNZ will continue to work with private sector developers and home builders on the optimal framework settings that will promote central city living and encourage a range of high quality and affordable developments in the central city. 

Mayor/Councillor Gough                                                                                                                                        Carried

 

Councillor Johanson abstained from voting on this item.

 


 

19. Multicultural Committee Minutes - 5 October 2020

 

Council Resolved CNCL/2020/00135

That the Council receives the Minutes from the Multicultural Committee meeting held 5 October 2020.

Councillor Chen/Councillor Cotter                                                                                                                     Carried

 

20. Regulatory Performance Committee Minutes - 5 October 2020

 

Council Resolved CNCL/2020/00136

That the Council receives the Minutes from the Regulatory Performance Committee meeting held 5 October 2020.

Councillor Scandrett/Councillor Cotter                                                                                                           Carried

 

Councillor Gough left the meeting at 12.47pm and returned at 12.50pm during consideration of item 21.

 

21. Amendment to Smokefree Public Places Policy

 

Council Resolved CNCL/2020/00137

That the Council:

1.         Amends the 2009 smokefree policy, making all Council designated smokefree areas also vapefree as shown in Attachment A.

2.         Requests staff (Strategic Communications Team) to develop a communications plan, to communicate smokefree and vapefree messages to the public.

3.         Notes that Council units implementing the policy will integrate smokefree and vapefree signs into their replacement, renewal and upgrading signage programme, wherever possible and appropriate.

5.         Receives the progress update on implementation of the Smokefree 2025 Action Plan (2019 to 2020) and policy (Attachment B).

Deputy Mayor/Councillor Davidson                                                                                                                   Carried

Councillors Chu, Cotter, Gough, Keown and MacDonald requested that their votes against the above resolutions be recorded.

 

Motion 4. put separately

That the Council:

4.         Requests staff investigate extending the policy to other public places including the central city pedestrian mall areas, beaches, and open carpark areas; and report back to the Sustainability and Community Resilience Committee in 2021.

Deputy Mayor/Councillor Davidson                                                                                                                          Lost

A division was called and the motion was declared lost by 7 votes to 9 votes the voting being as follows:

For:                          Deputy Mayor Turner, Councillor Chen, Councillor Coker, Councillor Davidson, Councillor Galloway, Councillor Johanson and Councillor McLellan

Against:                 Mayor Dalziel, Councillor Chu, Councillor Cotter, Councillor Daniels, Councillor Gough, Councillor Keown, Councillor MacDonald, Councillor Mauger and Councillor Scandrett

 

Council Decision

That the Council:

1.         Amends the 2009 smokefree policy, making all Council designated smokefree areas also vapefree as shown in Attachment A.

2.         Requests staff (Strategic Communications Team) to develop a communications plan, to communicate smokefree and vapefree messages to the public.

3.         Notes that Council units implementing the policy will integrate smokefree and vapefree signs into their replacement, renewal and upgrading signage programme, wherever possible and appropriate.

4.         Receives the progress update on implementation of the Smokefree 2025 Action Plan (2019 to 2020) and policy (Attachment B).

 

The meeting adjourned at 1.13pm and reconvened at 2.06pm. Councillor Gough was not present at this time.

 

22. Southshore and South New Brighton Earthquake Legacy Project

 

The Council received a presentation from staff on this item.

 

 

Council Resolved CNCL/2020/00138

That the Council approve, subject to funding being agreed in the 2021-2031 Long Term Plan, and subject to design and consenting, the construction of:

Southshore estuary edge erosion issues

1.         The unit approach to replacement or encapsulation based on the physical characteristics of the edge.

Southshore estuary edge inundation issues

2.         A new engineered bund to 11.4m RL near to the current ‘LINZ bund’ alignment.

South New Brighton estuary edge erosion issues

3.              A cobble beach with existing reno mattress as core as the preferred method of implementing a restoration of the edge, as per the Council’s previous resolution, subject also to a review of the South New Brighton Reserves Management Plan and Development Plan.

South New Brighton estuary edge inundation issues

4.         A new engineered bund to 11.4m RL set 25-100m back from the estuary edge within South New Brighton Park between the Jetty near Beatty St and the southern end of the campground on Halsey St.

And that Council:

5.         Note that the total estimated cost of the recommended options is $12.5 million and that currently $10.5 million is allocated in the draft 2021-31 Long Term Plan.

Councillor Daniels/Councillor Mauger                                                                                                              Carried

 

Attachments

a       Council 12 November 2020 - item 22 Southshore and South New Brighton Earthquake Legacy Project Staff Presentation  

 

23. Future Co-Governance Entity Development  and Agile Land Use Policy for the Ōtākaro Avon River Corridor and balance of the former Residential Red Zone Land.

 

Council Resolved CNCL/2020/00139

That the Council:

1.         Agree that staff will commence a process to implement the decision taken under the Global Settlement Agreement of 23 September 2019, to establish a permanent community co-governance entity for the Residential Red Zone (RRZ).

2.         Agree that Ngāi Tūāhuriri will be invited to partner with the Council to investigate and develop options for the co-governance entity.

3.         Note that this will build upon the work undertaken with the University of Canterbury and the community in 2019, with a further governance symposium early 2021.   

4.         Approve the Policy to enable the Council to create an agile process for considering proposals for the use of the Ōtākaro Avon Corridor the former RRZ land, as per  Attachment A, noting that the policy and/or the associated decision making delegation authorities  may need amendment once the Co-Governance entity is established.

5.         Note: Council retains all its decision making powers in respect to matters of high or medium significance and/ or matters of high public interest, for periods longer than 10 years.

6.         Agree to sub delegate leasing powers to the Head of Parks  in accordance with  clause 32 of Schedule 7 of the Local Government Act 2002 to enable an agile and timely response to proposals that meet the following criteria;

·    is for land use for a period of more than six months and up to less than 10 years; and

·    does not have the effect of excluding or substantially interfering with the public’s access to the land; and

·    is not of high public interest:

7.         Agree that prior to exercising these delegations the Head of parks will:

·    Publish any proposal for feedback on the Council’s website for a minimum of 14 working days.

·    Consider whether there are any other known proposals to use the same parcel or portion of land (either from the portal, or the period of advertisement)

·    Complete a tender process if competing proposals cannot be resolved.

·    Consider recommendation from Te Tira Kāhikuhiku, Red Zone Transformative Land Use Group in respect of any proposal

·    Publish all decisions on the Council website.

a.         Specifies the leasing powers as

·    Authority to negotiate and grant leases to other parties, and to sign all required documentation.

·    Authority to negotiate and enter into variations of any such leases, and to sign all required documentation.

·    Authority to negotiate, conduct and conclude reviews of rent payable under any such leases, and to sign all required documentation.

·    Authority to give (or decline) consent as landlord to the assignment and sublease of any such leases, and to sign all required documentation.

·    Authority to negotiate and grant renewals or extensions of leases of any such leases, and to sign all required documentation.

·    Authority to negotiate and agree to the cancellation or surrender of leases of any such leases, and to sign all required documentation.

·    Authority to administer and enforce the terms and conditions of of any such leases, and to sign all required documentation

·    Authority to give (or decline) consent as landlord to any matter or request made by tenants under any such leases, and to sign all required documentation.

·    Power to engage such consultants or contractors considered necessary as part of the process to grant of any such leases.

All of the above leasing powers are subject to any specific statutory requirements, for example and without limitation, the Property Law Act 2007.

8.         Note that the effect of the above resolution retains full Council delegation in all other circumstances.

Mayor/Councillor Mauger                                                                                                                                      Carried

                                                                


 

 

24. Canterbury Multi-Use Arena - Road Stopping Consultation

 

Council Resolved CNCL/2020/00140

That the Council:

1.         Receive the information contained in the report and note the intention of Land Information New Zealand (LINZ) to stop those portions of Cashel Street and Lichfield Street for the CMUA development under the Greater Christchurch Regeneration Act 2016.

2.         Contribute any feedback on the proposed areas of road to be stopped and authorise staff to formally respond to LINZ’s letter of 17 September 2020.

3.         Once the stopped road is vested in Council, authorise staff to transfer the land titles back to LINZ, so they may be included in the super lot amalgamation process.

Councillor Keown/Councillor Mauger                                                                                                               Carried

 

25. Miscellaneous Amendments to Delegations

 

Council Resolved CNCL/2020/00141

That the Council

1.         Relying on clause 32 of Schedule 7 of the Local Government Act 2002 and for the purposes of the efficiency and effectiveness in the conduct of the Council’s business, and any other applicable statutory authority:

a.         From 1 December 2020, delegate to the Chief Executive all of its responsibilities, duties, and powers under the Privacy Act 2020, and revoke the exiting delegation under the Privacy Act 1993:

b.         Delegate to the Chief Executive authority to agree to the surrender of easements over land vested as reserve under the Reserves Act 1977, and to sign all required documentation:

c.         Notes that the Chief Executive may sub-delegate these delegations. 

Councillor MacDonald/Councillor McLellan                                                                                                   Carried

 


 

 

26. Quarterly Update on Local Government Official Information and Meetings Act 1987 (LGOIMA) Improvement Plan

 

Council Resolved CNCL/2020/00142

That the Council:

1.         Note the progress being made in the implementation of the Improvement Plan that addresses the action points and recommendation made by the Chief Ombudsman in his Christchurch City Council Local Government Official Information and Meetings Act Compliance and Practice report of November 2019.

2.         Agree that future quarterly reports to Council can be provided as memoranda that are publically released.

Councillor MacDonald/Councillor McLellan                                                                                                   Carried

 

Councillor Gough returned to the meeting at 2.44pm during consideration of item 27.

 

27. Feedback to provide consultation on the potential mandate of the Government Procurement Rules to Local Government

 

Council Resolved CNCL/2020/00143

That the Council:

1.         Approve the initial draft submission to the Ministry of Business, Innovation and Employment on the proposed ‘Extending the Government Procurement Rules to government entities in the New Zealand public sector’ consultation document. (Attachment A).

2.         Delegate the approval of the final submission to the Chief Executive and Mayor.  

Councillor Cotter/Councillor Coker                                                                                                                   Carried

 

 

28. Draft 2021 Schedule of Council Meetings

 

Council Resolved CNCL/2020/00144

That the Council:

1.              Adopt the schedule of meetings attached to this report and delegate to the Hearings and Council Support Manager, and/or the Team Leader Hearings and Committee Support (acting jointly or severely) the ability to make any changes to the schedule as necessary to meet circumstances as required.

2.              Request staff review the Multicultural Committee meeting dates.

Councillor Davidson/Deputy Mayor                                                                                                                   Carried

 

 

Report from Papanui-Innes Community Board - 16 October 2020

13. Cranford Street (Innes Road - Berwick Street) Improvements

 

Staff responded to Councillor questions on the report. The Waipapa/Papanui-Innes Board recommendation was not considered, a decision was made to leave the report to lie on the table.

 

Council Resolved CNCL/2020/00145

That the Council leave the report to lie on the table to be considered at an Extraordinary Council meeting to be held on Thursday 26 November at noon in the Council Chamber, Te Hononga Civic Offices.

Mayor/Councillor Davidson                                                                                                                                  Carried

 

 

29  Resolution to Exclude the Public

 

Council Resolved CNCL/2020/00146

That at 2.57pm the resolution to exclude the public set out on pages 384 to 386 of the agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Councillor Chu left the meeting at 2.57pm and returned at 3.07pm during the Public Excluded session.

 

The public were re-admitted to the meeting at 3.18pm

 

Karakia Whakamutunga: Delivered by Councillor Chen.

 

Meeting concluded at 3.19pm.

 

CONFIRMED THIS 10th DAY OF DECEMBER 2020

 

Mayor Lianne Dalziel

Chairperson