Waipuna

Halswell-Hornby-Riccarton Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipuna/Halswell-Hornby-Riccarton Community Board will be held on:

 

Date:                                    Tuesday 15 September 2020

Time:                                   4pm

Venue:                                 Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Andrei Moore

Helen Broughton

Jimmy Chen

Catherine Chu

Gamal Fouda

Anne Galloway

Debbie Mora

Mark Peters

 

 

9 September 2020

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         4.        Public Forum / Te Huinga Whānui................................................................ 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         6.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

Staff Reports

A          7.        Hornby Centre Concept Design.................................................................. 13

C          8.        Waterloo Road - Proposed No Stopping Restrictions..................................... 55

C          9.        Proposed Road Names - 637 Main South Road.............................................. 61

C          10.      Halswell Domain - application for sportsfield lighting upgrade by Halswell Rugby League Football Club................................................................................ 65

C          11.      Halswell Domain - Halswell Rugby League Football Club lease...................... 113

C          12.      Waipuna/Halswell-Hornby-Riccarton Community Board Discretionary Response Fund - Halswell Hall Incorporated............................................................. 145

C          13.      Waipuna/Halswell-Hornby-Riccarton Community Board Area Report - September 2020..................................................................................................... 149

 

B         14.      Elected Members’ Information Exchange / Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................ 163

C          15.      Resolution to Exclude the Public.............................................................. 164  

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waipuna/Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 1 September 2020  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Halswell School

Students from Halswell School, will address the Board regarding traffic issues around their school.

.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

Unconfirmed

 

 

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                    Tuesday 1 September 2020

Time:                                   4.02pm

Venue:                                 Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Andrei Moore

Helen Broughton

Jimmy Chen

Catherine Chu

Gamal Fouda

Anne Galloway

Debbie Mora

Mark Peters

 

 

 

1 September 2020

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved HHRB/2020/00071

That the apology received from Anne Galloway for lateness, be accepted.

Andrei Moore/Mark Peters                                                                                                                                     Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2020/00072

That the minutes of the Waipuna/Halswell-Hornby-Riccarton Community Board meeting held on Tuesday, 18 August 2020 be confirmed.

Mark Peters/Mike Mora                                                                                                                                           Carried

 

Anne Galloway arrived at 4.08pm

4.   Public Forum / Te Huinga Whānui

Part B

 

4.2         Westmorland Residents Association

             Lindsay Richards addressed the Board on behalf of the Westmorland Residents               Association regarding local concerns about traffic in the vicinity of the intersection of Penruddock Rise and Cashmere Road.

Mr Richards noted that Penruddock Rise is the sole access road to Westmorland and that increasing development is adding traffic to the corridor and causing congestion. Mr Richards considers that an upgrade of the intersection is justified.

             After questions from members, the Chairperson thanked Lindsay Richards for his presentation, on behalf of the Westmorland Residents Association.                     

 

 

4.1      Templeton Residents Association

Joelene Eagar addressed the Board on behalf of the Templeton Residents Association and thanked the Board and local Community Governance staff for their support.

The Association had its Annual General Meeting recently and was pleased with the turnout at the meeting, with lots of support from the community and new people wanting to be part of the Residents Association and bringing new ideas.

Ms Eagar also gave an update on the Roydon Quarry, advising that there were three appeals including one from the applicant Fulton Hogan. The Templeton Residents Association is a party to the Fulton Hogan’s appeal and recently made an initial appearance before Environment Court.          

After questions from members, the Chairperson thanked Joelene Eagar for her presentation, on behalf of the Templeton Residents Association.              

 

4.3      Yaldhurst Hall

Michelle Clark addressed the Board on behalf of the Yaldhurst Rural Residents Association regarding the Yaldhurst Memorial Hall. 

Ms Clark said members of the Association have met with Council staff regarding possible discrepancies on the hall’s level of compliance with building standards.  An engineer acting on behalf of the association is to engage with building consents staff on the compliance level.

After questions from members, the Chairperson thanked Ms Clark for her presentation, on behalf of the Westmorland Residents Association                    

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Proposed Road Names - 44 Carrs Road

 

Community Board Resolved HHRB/2020/00073 (Original Officer Recommendation accepted without change)

Part C

That the Waipuna/Halswell-Hornby-Riccarton Community Board approves the following new road name for:

1.         44 Carrs Road (RMA/2019/2970):

a.         Lotus Place

Debbie Mora/Mark Peters                                                                                                                                      Carried

 

 

8.   Rich Terrace, Wigram - Proposed No Stopping Restrictions

 

Community Board Resolved HHRB/2020/00074 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna/Halswell-Hornby-Riccarton Community Board:

1.         Approves that the stopping of vehicles be prohibited at any time on the south west side of The Runway commencing at its intersection with Rich Terrace and extending in a south westerly direction for a distance of 22 metres.

2.         Approves that the stopping of vehicles be prohibited at any time on the south east side of The Runway commencing at its intersection with Rich Terrace and extending in a north easterly direction for a distance of 18 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the north west side of Rich Terrace commencing at its intersection with The Runway and extending in a south easterly direction for a distance of 66 metres.

4.         Approves that the stopping of vehicles be prohibited at any time on the north east side of Rich Terrace commencing at its intersection with The Runway and extending in a south easterly direction for a distance of 18 metres.

5.         Approves that the stopping of vehicles be prohibited at any time on the northern side of Rich Terrace commencing at a point 38 metres south east of its intersection with The Runway and extending in an easterly direction for a distance of 15 metres.

6.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in the resolutions above.

7.         Approves that resolutions 1-5 take effect when road markings that evidence the restrictions are in place.

Jimmy Chen /Debbie Mora                                                                                                                                    Carried

 

 

9.   Te Pihopa Way, Aidanfield - Proposed No Stopping Restrictions

 

Community Board Resolved HHRB/2020/00075 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna/Halswell-Hornby-Riccarton Community Board:

1.         Approves that the stopping of vehicles be prohibited at any time on the north side of Meeking Place commencing at its intersection with Te Pihopa Way and extending in a north easterly direction for a distance of 17 metres.

2.         Approves that the stopping of vehicles be prohibited at any time on the south side of Meeking Place commencing at its intersection with Te Pihopa Way and extending in a north easterly direction for a distance of 11 metres.

3.         Approves that the stopping of vehicles be prohibited at any time on the west side of Te Pihopa Way commencing at a point 8 metres south of its intersection with Meeking Place and extending in a north westerly direction for a distance of 28 metres.

4.         Approves that the stopping of vehicles be prohibited at any time on the east side of Te Pihopa Way commencing at a point 15 metres south of its intersection with Meeking Place and extending in a north westerly direction for a distance of 36 metres.

5.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in the resolutions above.

6.         Approves that resolutions 1-4 take effect when road markings that evidence the restrictions, are in place.

Jimmy Chen/Helen Broughton                                                                                                                            Carried

 

 

10. Eaglesome Avenue, Aidanfield - Proposed No Stopping Restrictions

 

Community Board Resolved HHRB/2020/00076 (Original Officer Recommendations accepted without change)

Part C

That the Waipuna/Halswell-Hornby-Riccarton Community Board:

1.         Approves that the stopping of vehicles be prohibited at any time on the north west side of Eaglesome Avenue commencing at a point 36 metres south west of its intersection with Te Pihopa Way and extending in a north easterly direction for a distance of 47 metres.

2.         Approves that the stopping of vehicles be prohibited at any time on the south east side of Eaglesome Way commencing at its intersection with Te Pihopa Way and extending in a south westerly direction for a distance of 28 metres.

3.         Approves that the stopping of vehicles be prohibited at any time on the north east side of Eaglesome Way commencing at its intersection with Te Pihopa Way and extending in a north easterly direction for a distance of 14 metres.

4.         Approves that the stopping of vehicles be prohibited at any time on the north west side of Te Pihopa Way commencing at its intersection with Eaglesome Avenue and extending in a south easterly direction for a distance of 13 metres.

5.         Approves that the stopping of vehicles be prohibited at any time on the south west side of Te Pihopa Way commencing at its intersection with Eaglesome Avenue and extending in a south easterly direction for a distance of 11 metres.

6.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in the resolutions above.

7.         Approves that resolutions 1-5 take effect when road markings that evidence the restrictions are in place.

Mike Mora/Mark Peters                                                                                                                                           Carried

 

 

11. Elected Members’ Information Exchange / Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on the following:

·    Infrastructure design standards for roading in subdivisons needs to take visibility sight lines into account.

·    The Board will be briefed on proposals for speed limit changes and various restrictions across the Wigram Skies area.

·    Local concern remains regarding an odour in the vicinity of Ishwar Ganda Boulevard, Halswell.

·    Westmorland/Cashmere Road traffic issues is ongoing.

·    Pot holes in the Denton Rugby Club carpark have been raised with the Council via customer service requests.

·    Concern regarding a metal structure attached to the grandstand in Denton Park.

·    Representatives of the Greater Hornby Residents Association are meeting with a Council Arborist regarding trees on Kyle Park.

·    The Waka Trail.

·    Concerns at Wycola Courts Social Hosing Complex are to be reported to the Ōtautahi Community Housing Trust.

·    Yaldhurst Village - work to fill in areas previously identified for stormwater detention and retention is continuing.

·    Hornby Toy library.

·    Some members who attended the Templeton Residents Association Annual General Meeting, acknowledged the association’s contribution to the community and the work of local staff with the group.

·    New Hornby Centre project is progressing.

·    In response to the effects of COVID-19 on local communities the Council has agreed to provide additional Strengthening Community funding for each Community Board.

·    Concern regarding lack of regulation of the use of fireworks, particularly on the Port Hills.

·    Public consultation is underway on proposed amendments to the Christchurch Central Recovery Plan to manage noise from the Canterbury Multi-Use Arena.

·    The Ōtautahi Community Housing Trust is continuing to install heat pumps in its houses where required as part of its Warm and Dry Initiative .

 

   

Meeting concluded at 4.55pm.

 

CONFIRMED THIS 15TH DAY OF SEPTEMBER 2020.

 

Mike Mora

Chairperson

   


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

7.     Hornby Centre Concept Design

Reference / Te Tohutoro:

20/387056

Report of / Te Pou Matua:

Peter MacGibbon, Project Manager
Peter.MacGibbon@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

 

 

1.   Executive Summary / Te Whakarāpopoto Matua

1.1       The purpose of this report is to seek the Waipuna/Halswell-Hornby-Riccarton Community Board’s recommendation that the Council approve the concept design, and cost estimate for the Hornby Library, Customer Services, and South West Leisure Centre (the ‘Hornby Centre’). 

1.2       This report is in response to the Council resolution CNCL/2019/00205, item 5 of 12 September 2019.

5.      Report to the Council through the Waipuna/Halswell-Hornby-Riccarton Community Board with the concept design and updated cost estimate for approval.

1.3       A second report will go directly to the Council on the 8th October 2020 to seek its approval of the Hornby Centre procurement plan.

1.4       The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by reviewing the criteria in the Policy considering

1.4.1   The decision to set aside funds for the establishment of the Hornby Centre was subject to public consideration in the 2018-2028 Long Term Plan and 2019/20 annual plan processes.

1.4.2   The establishment of the Hornby Centre supports levels of service in the 2019/2020 Annual Plan. 

 

2.   Officer Recommendations / Ngā Tūtohu

That the Waipuna/Halswell-Hornby-Riccarton Community Board recommends that the Council:

1.         approves the Hornby Library, Customer Services, and South West Leisure Centre concept design attached to this report.

2.         agrees to publicly release public excluded attachment C, the concept design cost estimate, once all construction contracts are complete.

 

3.   Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1       The recommendations in this report will allow the project to progress through to completion of the design and allow tender documentation to be prepared. 

3.2       The design team with input from the Libraries & Information Unit, the Customer Services Unit, the Recreation, Sports & Events Unit, and the Facilities Team developed the concept design.  In addition, the team consulted organisations representing specific user groups such as schools and the disability sector.

3.3       A second report will go directly to the Council on the 8th October 2020 to seek its approval of the Hornby Centre procurement plan and release of the tender documents.

 

4.   Alternative Options Considered / Ētahi atu Kōwhiringa

4.1       To not approve the concept plan at this time.

4.1.1   Disadvantages include:

·     The programme and delivery date for the Hornby Centre would be delayed.

·     A delay in programme could result in a drop in community confidence regarding the project and result in a moderate reputational risk.

5.   Detail / Te Whakamahuki

5.1       The concept design report from Warren and Mahoney is in Attachment A.  It includes the components shown in Attachment B, approved by the Council in its 12 September 2019 resolution CNCL/2019/00205.

5.2       The cost estimate from Rawlinsons is in the publically excluded Attachment C.  The cost estimate is within the LTP budget of $35,768,685.

5.3       The cost estimate excludes development contributions, traffic improvements on Waterloo Road, heat recovery from the adjacent cool store, and the hydrotherapy pool and associated building space.

5.4       Development Contributions are required to be paid at the completion of the project in FY23 and have been estimated at $1.8M. It should be noted that the payment of Development Contributions on the project has no impact on Council’s overall rates position, it just ensures that the right funding source for the infrastructure utilised by the asset. A budget line separate from the overall project budget for Development Contributions will be included for consideration during the upcoming Long Term Plan process.

5.5       The Transport Asset Planning Team are considering improvements to pedestrian facilities across Waterloo Road and the Waterloo Road/Smarts Road intersection.

5.6       The project team has analysed the value of connecting the centre to the cool store to the south of the site.  This would allow the Hornby Centre to use excess heat from the cool store to provide heating.  This is not currently in the project scope but could achieve operational cost savings of up to $56,000 per year with an estimated payback period of less than 8 years.  The project team will continue to explore this opportunity and funding mechanisms.

5.7       The concept design shows the location where a Hydrotherapy Pool could be added if funding became available for this.  The Hydrotherapy Pool is currently not in the project scope.

5.8       The Greater Hornby Residents Association and Hornby Rotary are coordinating a community fund raising effort to provide for inclusion of a hydrotherapy pool in the facility, possibly at a later date.

5.9       Based on feedback from Taiora:QEII, a multipurpose room is included to assist with programmes, events, and schools and groups use of the pools.

5.10    During the development of the concept design alterations have been made to improve the Centres operation and remain within budget.  Primarily these include minor internal layout changes and changing the portal frame material from timber to steel.

5.11    The concept design allows for the soft landfill ground conditions through the use of piles to the gravels below.  Use of the depressed area of the site will minimise disturbance of contaminated material.  Bulk filling in the carpark area provides an additional protective layer of gravel over the landfill. 

5.12    The concept design was informed by discussions with community groups including the adjacent schools and accessibility groups for feedback on specific issues or areas. 

5.13    To maximise value for money and in response to changes in the market over the last 12 months the procurement process has changed from Design & Build to a Traditional process where Council completes the design. 

5.14    The decision affects the following wards/Community Board areas:

5.14.1 Waipuna/Halswell-Hornby-Riccarton Community Board

6.   Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1       Staff considered five of the Strategic Framework Community Outcomes that are directly aligned to the proposed facility and are using these as key drivers for the project.  These Community Outcomes are:

·    Strong sense of community

·    Active participation in civic life

·    Safe and healthy communities

·    Celebration of our identity through arts, culture, heritage, sport and recreation

·    Valuing the voices of all cultures and ages (including children)

6.2       Further, the following Strategic Priorities are particularly relevant:

·    Enabling active and connected communities to own their future

·    Accelerating the momentum  the city needs

·    Ensuring rates are affordable and sustainable

·    Meeting the challenge of climate change through every means available

6.3       This report supports the Council's Long Term Plan (2018 - 2028):

6.3.1   Activity: Recreation, Sport, Community Arts & Events

·     Level of Service: 7.0.7 Deliver a high level of satisfaction with the range and quality of facilities. - At least 80% satisfaction with the range and quality of facilities (5.6 on a 7 point scale using CERM international benchmark) Activity: Recreation, Sport, Community Arts & Events

·    Level of Service: 7.0.2.2 Provide well utilised facility based recreational and sporting programmes and activities. - The number of participants using multipurpose recreation and sport centres, outdoor pools and stadia at least 4.32 million. 

6.3.2   Activity: Libraries - Level of Service: 3.1.2.5 Maintain visits per capita of national average or better, per annum, for level 1 New Zealand public libraries.

6.3.3   Activity: Citizen and Customer Services - Level of Service: 2.6.1 7- 13 walk in customer service hubs.  Number, locations and hours to be determined by population growth and demand.

Policy Consistency / Te Whai Kaupapa here

6.4       The decision is consistent with Council’s Plans and Policies.  The decision supports the 2018-2028 Long Term Plan, the Aquatic Facilities Plan, the Libraries Facilities Plan, and the Citizen Hub Strategy.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

6.5       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.6       The Hornby Centre site location encourages active and clean modes of transport due to its proximity to residential and commercials areas, and its proximity to three bus routes.  In addition, options to alter a bus route to directly pass the Hornby Centre and to extend the South Express cycleway to the Centre are being considered.

6.7       The project team has analysed the value of connecting the centre to the cool store to the south of the site, as noted in paragraph 5.7.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.8       A group of accessibility organisation representatives and individuals is advising the design team on accessibility issues, in addition to the design teams own consultant.

6.9       Customers with physical disabilities will have full access to the Centre with enhanced accessible vehicle parking, level accesses, appropriate change facilities, and ramps to all pools.  Customers with other disabilities will be assisted through appropriate wayfinding and operational staffing.

7.   Resource Implications / Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1       Cost to Implement - Total project budget $35,768,685

7.2       Maintenance/Ongoing costs – The facility is projected to require $4.1m of maintenance/operating costs per annum, partially offset by $1.3m of projected revenue per annum.  This creates a net operating cost to Council of $2.8m.

7.3       Funding Source – The funding requirements of the project are to be met via borrowing and annual rates.  These requirements have been allowed for within the 2018 LTP and current Council borrowing/rates projections.

Other / He mea anō

7.4       Staff time from various units of Council and other relevant agencies will be required through the design and construction.

8.   Legal Implications / Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1       The Council has wide power under the Local Government Act 2002 to promote the social, economic, environmental and cultural well-being of communities in the city.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2       There is no legal context, issue or implication relevant to this decision.

8.3       This report has been reviewed and approved by the Legal Services Unit

9.   Risk Management Implications / Ngā Hīraunga Tūraru

9.1       A delay in approval of the concept design could negatively affect the project programme and result in a moderate reputational risk.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Hornby Centre Concept Design

18

b

Hornby Centre Council Approved Component Schedule

53

c  

Hornby Centre Concept Design Estimate - Confidential

 

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

<enter document name>

<enter location/hyperlink>

<enter document name>

<enter location/hyperlink>

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Peter MacGibbon - Project Manager

Approved By

Nigel Cox - Head of Recreation, Sports & Events

Mary Richardson - General Manager Citizens & Community

  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

8.     Waterloo Road - Proposed No Stopping Restrictions

Reference / Te Tohutoro:

20/891841

Report of / Te Pou Matua:

Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
Barry Hayes, Traffic Engineer, barry.hayes@ccc.govt.nz

General Manager / Pouwhakarae:

David Adamson, General Manager City Services, david.adamson@ccc.govt.nz

 

1.   Executive Summary / Te Whakarāpopoto Matua

1.1       The purpose of this report is for the Waipuna/Halswell-Hornby-Riccarton Community Board to consider options to improve visibility at the pedestrian crossing on Waterloo Road, east of Smarts Road.  This report has been written in response to a request from a school staff member to investigate safety concerns relating to parked vehicles obstructing visibility to pedestrians crossing Waterloo Road outside Hornby High School.

1.2       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3       The community engagement and consultation outlined in this report reflects the assessment.

1.4       The recommended option is to Install No Stopping restrictions in accordance with Attachment A. 

1.5       The length of No Stopping Lines in this option provides the required forward clearance to the pedestrian crossing, in accordance with the NZ Transport Agency’s Pedestrian Design Guide.  It also provides the Minimum Gap Sight Distance to the east, for vehicles exiting Smarts Road at the Waterloo Road / Smarts Road intersection. 

2.   Officer Recommendations / Ngā Tūtohu

That the Waipuna/Halswell-Hornby-Riccarton Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Waterloo Road, commencing at its intersection with Smarts Road and extending east for a distance of 31 metres.

2.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1 above.

3.         Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3.   Reasons for Report Recommendations / Ngā Take mō te Whakatau

Context

3.1       Safety concerns have been identified at the pedestrian refuge island on Waterloo Road, east of Smarts Road. Parked vehicles restrict visibility to pedestrians and obstruct access to the footpath.

3.2       The pedestrian refuge island is located outside Hornby High School and is a popular crossing point for students.  No Stopping Restrictions are already installed on the north side of this crossing, however currently no restrictions are in place on the south side. An aerial photograph from 2012 shows that the yellow restrictions were in place in 2012, however they do not appear in subsequent images or records. This is suspected to be due to sealing works that occurred since and the restrictions were not replaced afterwards.  There are no records that show that the restrictions were purposely revoked.

3.3       Due to the time that has passed since these markings were in place we are treating this as a new request in accordance with our operational guidelines.

3.4       Options within this report have been assessed against relevant industry design standards including the sight distance requirements of Council’s Infrastructure Design Standard and the NZ Transport Agency’s Pedestrian Design Guide and Manual of Traffic Signs and Markings with respect to road marking in advance of a pedestrian crossing.

Effects upon the pedestrian crossing

3.5       This crossing does not currently meet minimum design standards which require No Stopping Lines to be installed a minimum distance of 15 metres in advance of a pedestrian refuge crossing, to ensure pedestrians about to cross can be seen by approaching drivers. 

3.6       By implementing the noted recommendations the risk of a crash will be reduced, by improving sightlines to/from pedestrians and providing a clear path for them to complete their crossing.  It would also ensure this crossing meets current design standards. 

Effects upon the Smarts Road intersection

3.7       At present, drivers at the limit line of Smarts Road who intend to turn out have poor visibility to their right. Parked vehicles block this sight line and drivers are unable to determine safe gaps in the westbound traffic flow on Waterloo Road. This would be especially dangerous for westbound cyclists.

3.8       The preferred option increases the sight distance towards the east along Waterloo Road for vehicles turning out of Smarts Road.  The length of No Stopping in this option provides the necessary Minimum Gap Sight Distance; this ensure that a driver entering the intersection from Smarts Road has sufficient visibility of approaching traffic, to safely complete the desired turn.

3.9       In conclusion, the recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4.   Alternative Options Considered / Ētahi atu Kōwhiringa

Maintain the status quo.

4.1       The advantages of this option include:

4.1.1   Retains four parking spaces.

4.2       The disadvantages of the option include:

4.2.1   Blocks the path of pedestrians using the crossing;

4.2.2   Does not meet minimum standards with respect to achieving the intervisibility between drivers and a pedestrian, especially children using the crossing;

4.2.3   Does not meet Minimum Gap Sight Distance standards for visibility at an intersection;

4.2.4   Does not support the desired Community outcome to improve accessibility and safety for pedestrians (and all road users) in this location; and

4.2.5   Does not address the community’s concern about the safety of students crossing in this location.

5.   Detail / Te Whakamahuki

5.1       The pedestrian refuge island is located outside Hornby High School.  No Stopping Restrictions are installed on the north side of this crossing, however, no restrictions are in place on the south side. This results in parked vehicles obstructing access and impeding visibility to/from pedestrians.

5.2       Waterloo Road and Smarts Road form a Give Way Controlled ‘T’ Intersection, with priority given to Waterloo Road.  In addition to improving pedestrian safety, the proposed No stopping Restrictions improve visibility for vehicles exiting Smarts Road at this intersection.

5.3       There is generally a high parking demand in this location due to the close proximity to Hornby High School and nearby business activity. 

5.4       A search of the NZ Transport Agency’s Crash Analysis System did not identify any reported crashes associated with this crossing or the intersection of Smarts Road and Waterloo Road in the last five years. 

5.5       Approval is required by the Waipuna / Halswell Hornby-Riccarton Community Board.

5.6       If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the Contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.7       Affected property owners and tenants were advised of the recommended option by letter.

5.8       One submission was received which objected to the proposal.  This was from the owner of 193 Waterloo Road which accommodates three businesses at units 193A-C that are located to the south of the crossing.  The owner was concerned that removing 4 parking spaces would adversely affect their business operations and that parents or students would park on their property. The submitter claimed that this occurred previously.

5.9       The Team Leader Parking Compliance supports the preferred option.

5.10    Staff evaluated the concerns of the property owner. The existing properties include large sealed areas in front of their properties. Whilst some space may be required for turning goods vehicles, it is apparent that there are considerable opportunities for their staff and visitors to park on site throughout the day. In terms of the risk of parents or students parking here, this is no different from any other businesses and it would be expected that they clearly state that the area is private by means of signing.

5.11    Furthermore, whilst 4 spaces would be removed, the merits of maintaining the safety of young pedestrians crossing here on a regular basis are considered to be a greater priority. In addition, the risks to drivers turning out of Smarts Road, including staff and visitors to the affected businesses would also be considered more advantageous compared to the loss of 4 parking spaces.

5.12    This is principally, a safety proposal, reducing the length of proposed parking restrictions to allow for some parking in this location or parking at certain times of the day was not considered appropriate.  This would not achieve the intended safety outcome for pedestrians as it would not address the risk for those wanting to cross outside of these times, nor would it achieve Minimum Gap Sight distance at the intersection.

5.13    The ‘do nothing’ option is inconsistent with community requests to improve safety at the pedestrian crossing.

6.   Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1       Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2       The recommendations in this report are also consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)  

Policy Consistency / Te Whai Kaupapa here

6.3       The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

6.4       The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.5       This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.6       This proposal improves accessibility for pedestrians/drivers/cyclists, by providing a safer means of accessing the pedestrian crossing and exiting the intersection.

7.   Resource Implications / Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1       Cost to Implement – Approximately $200.

7.2       Maintenance/Ongoing costs – Minimal and included within existing maintenance contract.

7.3       Funding Source – Traffic Operations Signs and Markings budget.

8.   Legal Implications / Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3       The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4       There is a legal context, issue or implication relevant to this decision 

8.5       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9.   Risk Management Implications / Ngā Hīraunga Tūraru

9.1       None identified.

Attachments

No.

Title

Page

a

Waterloo Road: Proposed No Stopping Restrictions

60

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Toni Dakers - Traffic Engineer

Barry Hayes - Traffic Engineer

Approved By

Stephen Wright - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

9.     Proposed Road Names - 637 Main South Road

Reference / Te Tohutoro:

20/994916

Report of:

Paul Lowe, Principal Advisor Resource Consents, Paul.Lowe@ccc.govt.nz

General Manager:

Leonie Rae, Consenting & Compliance 
Leonie.Rae@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waipuna/Halswell-Hornby-Riccarton Community Board to approve the proposed road names at 637 Main South Road in Hornby.

1.2       This report is staff generated resulting from a naming request received from the subdivision developer.

2.   Officer Recommendations / Ngā Tūtohu

That the Waipuna/Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the following new road names for 637 Main South Road (RMA/2020/1200):

a.         Mānia Road

b.         Aruhe Road

c.         Pākihi Road

3.   Background / Te Horopaki

Introduction / Te Whakatkinga

3.1       Road naming requests have been submitted by Eliot Sinclair and Partners Limited, on behalf of Ngai Tahu Properties Ltd, for the subdivision of 637 Main South Road (RMA/2020/1200).  A preferred name has been put forward by the developer for each road.

3.2       The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3       The recommended road names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993 and are considered to be consistent with this policy except as outlined below.

3.4       The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.5       Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6       Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7       The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.8       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9       The level of significance was determined by the number of people affected and/or with an interest.

3.10    Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.11    The proposed names are shown in Attachment A.

3.12    The preferred names for the roads are as follows:

3.13    Mānia Road, Aruhe Road and Pākihi Road.

3.14    The location of the intended Ngāi Tahu Property Ltd development at Shands Road is within the claim area of Hapakuku Kairua, and on soils and aggregate formed by a former flow of the Waimakariri River as is arced around the link to the course now occupied by the Huritini/Halswell River. This river trail has intermittent evidence of the use of the river course as a trail and for mahinga kai, predominantly in the form of nohoanga and food refuses. This locality is also positioned within a west portion of formerly vast expanse of open plains dominated by native grasses and ferns that bordered the western most portion of environs that became west Christchurch. The evidence denoting former open plains dominated by fern and native grasslands appears on the earliest European survey maps of the mid-19th century. To acknowledge the resources and environs once utilised by Māori ancestors, use of the Māori names for features such as Ferns/Aruhe, grasses/Mānia and plain-lands/Pākihi (also the verb for ‘digging fernroot’) is the most appropriate.

3.15    Under the Roads and Right-of-Way Naming Policy it would be normal to expect several options to be put forward each with their own explanation. However only one set of names are proposed here. These road names have been provided by Mahaanui Kurataiao Ltd as being gifted by the Rūnanga for the development. To align with treaty principles alternative names have not been sought.

Attachments

No.

Title

Page

a

RMA/2020/1200 - Road Naming Plan - 637 Main South Road

63

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

10.   Halswell Domain - application for sportsfield lighting upgrade by Halswell Rugby League Football Club

Reference / Te Tohutoro:

20/1014010

Report of / Te Pou Matua:

Joanne Walton, Policy Advisor, joanne.walton@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community

 

 

1.   Purpose of the Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waipuna/Halswell-Hornby-Riccarton Community Board to consider approval of an application by Halswell Rugby League Football Club Incorporated (the Club) to upgrade sports field lighting on Halswell Domain. This report has been written following an application by the Club for the upgrade.

1.2       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by the low level of city wide interest and the likely impact on those people affected. This is not considered a significant decision in relation to land or water as it replaces existing lighting on land modified for sports fields.

 

2.   Officer Recommendations / Ngā Tūtohu

That the Waipuna/Halswell-Hornby-Riccarton Community Board approve the application by Halswell Rugby League Football Club Incorporated to upgrade their sports field lighting on Halswell Domain, as shown in Attachments A, B, C and D to the agenda report, subject to:

1.         The applicant obtaining any necessary resource consents and building consents, at its cost, before commencing installation of the lighting system on the park.

2.         The applicant being required to deposit scaled as-built plans, as per the Council’s Infrastructure Design Standards, within two months of work being completed.

3.         The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

4.         The applicant being responsible for the removal of the existing lighting.

5.         The applicant being responsible for the reinstatement of the sportsgrounds turf to the satisfaction of the Parks Unit, during both removal of the existing lighting, and the installation of the new lighting.

6.         The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

7.         The lighting is to be used on Monday to Friday between 5.30-8.00pm from 1st February to 31st August each year, and is to be turned off when the fields are not in use.

8.         This approval lapsing if the development is not completed within two years of the approval date.

 

3.   Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1       The approval of the lighting application is recommended for the following reasons:

3.1.1   The facilitation of wider training opportunities in safer conditions for players.

3.1.2   The requirement for the applicant to obtain the necessary resource consent prior to construction which will address potential visual amenity and other environmental effects of the proposed lighting.

3.1.3   The majority of community views and preferences indicate support for the proposed lighting upgrade.

 

4.   Alternative Options Considered / Ētahi atu Kōwhiringa

4.1       The alternative option considered by staff was to maintain the status quo and not upgrade the sports field lighting. This option was discounted due to the aging condition and poor illumination of the existing lighting, and resulting safety issues.

5.   Detail / Te Whakamahuki

5.1       The Halswell Rugby League Football Club own three buildings and twelve sports field lighting poles on Halswell Domain. An application for a new lease to facilitate the rebuild of the Club’s earthquake damaged pavilion is currently in progress.

5.2       The Club also wish to replace the existing sports field lighting on both their allocated playing fields as it is no longer fit for purpose or for safe play.

5.3       The existing 12 lighting poles would be removed and replaced with 8 new poles with new improved lighting technology as follows:

5.3.1   Four new 18 metre high lighting poles will replace the 8 existing poles (verified as between 12.10 and 13.65 metres in height) on the No.1 playing field behind the proposed new pavilion site.

5.3.2   Four new 14 metre high lighting poles will replace the 4 existing poles (verified as between 14.80 to 15.05 metres in height) on the No.2 playing field closest to Halswell Road.

5.3.3   The relative positions and heights of both existing and proposed new lighting poles are illustrated in Attachment A. This plan was received as part of the resource consent application (RMA/2020/1182) and was not available when the public information leaflet was prepared. Further information on the lighting design and illumination levels is contained in Attachments B, C and D.

5.4       The lighting would be used during training Monday to Friday between 5.30-8.00pm from 1st February to 31st August each year.

5.5       The lighting poles do not come under the Club’s lease as is current standard practice.

Community Views and Preferences / Ngā mariu ā-Hāpori

Public Consultation / Te Tukanga Kōrerorero

5.6       Public consultation on the lighting proposal commenced on 21 March 2020 and closed on 26 April 2020, with 23 submissions received. A public information leaflet that included both the proposed new lease for the buildings and the proposed lighting upgrade (Refer to Attachment E) was delivered to 226 households in the immediate vicinity of Halswell Domain, along with 187 absentee owners and other identified stakeholders. The proposal was also advertised on the Council’s ‘Have your Say’ website.

5.7       A public drop-in information session was planned for 2 April 2020 but was cancelled due to the Covid-19 Level 4 lockdown.  

5.8       The public information leaflet was sent to Mahaanui Kurataiao Ltd but no feedback was received.

5.9       Of the 23 submissions received, 19 have indicated their support for the lighting upgrade, with 2 submitters expressing reservations, and 2 submitters opposed. (Refer to Attachment F.)

5.10    The decision affects the following wards/Community Board areas:

5.10.1 Waipuna/Halswell-Hornby-Riccarton Community Board.

         Summary of Submissions / Ngā Tāpaetanga

5.11    Of the 19 submissions that indicated support for the proposed lighting upgrade, 18 have provided additional comments, mostly in relation to support for the Club’s activities in the community, and the need for improved lighting for safe training and play.

5.12    Two submitters have expressed reservations about the proposed lighting upgrade, with one seeking to have public consultation on any future increase in the number of lighting towers or in hours of use. The second has not provided any further reasons.

5.13    Two submitters have expressed opposition to the proposed lighting upgrade, with the first providing extensive analysis and comment on the issues. The second has stated their agreement with this, adding that the effect of the glare and extra light directed toward their property from the new lights on the No.1 field is not acceptable, and that these lights will be visually intrusive by being above the existing tree line.

5.14    The key issues identified by the first submitter in opposition to the proposed lighting upgrade may be summarised as follows (refer to Attachment F for full text and illustrations):

5.14.1 The proposed new pavilion building is supported in terms of its design and being an asset to the Club and community, and the merging of the leases is a practical option, but the new building cannot be supported if it is considered in isolation from the sports field lighting upgrade.

5.14.2 That due to the increased visual impacts of the lighting upgrade, the lighting should be linked and assessed on the same basis as the new pavilion building.

5.14.3 Generally in support of the proposed new lighting poles on the No.2 field, as they are no higher than the existing poles, and will be mostly screened by existing trees, but opposed to the proposed 18 metre height poles on the No.1 field due to significant height increase, and visual intrusion, compared to existing poles.

5.14.4 Has provided an extensive analysis of non-compliances of the proposed lighting with the Christchurch District Plan with respect to height, light spill and glare, and provision of 3D-Visualisations, and undertaken own height measurements on site.

5.14.5 That the Community Board may be obligated to take into account the requirements of the Christchurch District Plan with regard to the maximum height restriction for new pole structures of 8 metres in this zone. 

5.14.6 That as part of the consideration of the lease, the Christchurch District Plan non-compliance matter needs to be addressed by an appropriate and qualified assessment of the environmental effects (an AEE) of the proposed lighting as required by the Resource Management Act 1991.

5.14.7 That consultation documents have not accurately represented the height of the proposed lighting structures, and appears ambiguous and contradictory, and do not present an accurate representation to the public.

5.14.8 That there is a lack of accuracy in the public consultation documents that has the potential to be ambiguous and open to different interpretations by members of the public.

5.14.9 That little consideration has been given to potential negative visual effects that could result from new poles that are 14 and 18 metres in height.

5.14.10 That the submitter was unable to attend a public meeting, or access adequate further information, during consultation period due to Covid-19 restrictions.

         Staff responses to submission points

5.15    The delegation for approval of any installation of, or changes to, sports field lighting, including changes to the hours of use, lies with the Community Boards, therefore further public consultation and a formal report to the Waipuna/Halswell-Hornby-Riccarton Community Board would be required.

5.16    Staff acknowledge the difficulties in the public consultation process with the cancellation of the public drop-in information session, and in staff accessing Council systems from home to provide additional information as requested, due to Covid-19 Level 4 restrictions. All efforts were made by staff to provide this information as available, and representatives of the Club allowed the submitter to contact them directly.

5.17    The level of information provided in the public consultation leaflet, including that on the lighting upgrade (Refer to Attachment E), is consistent with a project of this type and scale.

5.18    A full Assessment of Environmental Effects (AEE), as required for a resource consent application under the Resource Management Act 1991, is not required for a sports field lighting approval by the Council as the owner of the land under either the Reserves Act 1977 or the Local Government Act 2002.

5.19    The Community Boards do not have the delegation to determine Christchurch District Plan or Resource Management Act 1991 matters, nor are required to do so in considering approval from the Council as the owner of the land for a lighting application.

5.20    All sports field lighting installations on parks are approved with a condition that all required resource consents, building consents, and other regulatory consents, must be obtained by the applicant prior to commencing works on site.

5.21    The Council’s Environmental Health Team have confirmed that the proposed lighting is fully compliant with the Christchurch District Plan with respect to light spill and glare when the lights are operated at 100% brightness.

5.22    The heights of the proposed new lighting poles do not comply with the maximum building height limit of 8 metres for land zoned as Open Space Community Parks in the Christchurch District Plan therefore a resource consent will be required for this.

5.23    The sports field lighting upgrade has now been included in the resource consent application (RMA/2020/1182) submitted by the Club for the proposed new pavilion building.

5.24    An Assessment of Environmental Effects (AEE) for the proposed lighting upgrade, including effects on visual amenity due to the height of the lights, will be required as part of this application. The Council’s Survey Team have verified the correct heights of the existing Club-owned poles on both fields, along with the Council-owned carpark lighting poles, and this plan (Refer to Attachment G) has been provided to the Council’s Resource Consents Unit to assist in their assessment of this resource consent application.

5.25    The effects on visual amenity, and any other environmental effects, of the lighting, will be considered under the resource consent application process, rather than the process for approval from the Council as landowner.

6.   Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1       This report supports Community Outcomes – Resilient communities:

6.1.1   Strategic priorities – Enabling active and connected communities to own their future

6.2       This report supports the Council's Long Term Plan (2018 - 2028):

6.2.1   Activity: Parks & Foreshore

·     Level of Service: 6.8.5 Satisfaction with the range and quality of recreation opportunities within parks. - Resident satisfaction with range and quality of recreation facilities within Parks: >= 85%.

Policy Consistency / Te Whai Kaupapa here

6.3       The decision is consistent with Council’s Plans and Policies:

6.3.1   Halswell Domain Management Plan 1982.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

6.4       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.5       No impacts on climate change have been identified.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.6       Installation and use of upgraded lighting will facilitate the safe access and use of the playing fields by more players.

7.   Resource Implications / Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1       Cost to Implement – Not applicable. All costs are to be met by the Club.

7.2       Maintenance/Ongoing costs – Not applicable. All costs are to be met by the Club.

7.3       Funding Source – Not applicable. All costs are to be met by the Club.

Other / He mea anō

7.4       The costs of staff time in assessing the application are included in operational budgets.

8.   Legal Implications / Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1       The Delegations Register (21 July 2020), Part D – Sub-Part 1 – Community Boards states the following powers:

8.1.1   “To decide on the installation of floodlights on sports parks (whether the sports park is located on a park or a reserve”.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2       Any approval from the Council as the landowner will include a condition that all required regulatory consents are obtained prior to commencing any works on site.

8.3       A resource consent (RMA/2020/1182) for the proposed new pavilion building and the sports field lighting upgrade has been lodged by the Club and is currently in progress.

8.4       It has not yet been confirmed if a Building Consent, or Exemption from Building Consent, under the Building Act 2004 is required for the lighting poles.

8.5       This report has not been reviewed and approved by the Legal Services Unit.

9.   Risk Management Implications / Ngā Hīraunga Tūraru

9.1       There are minimal risks, if any, at this stage as the consultation process has complied with the Local Government Act 2002, and proposed lighting will be required to comply with regulatory provisions as a condition of approval.

9.2       There are minor risks that can be also mitigated within the conditions of approval such as reinstatement of turf following works.  

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Attachment A - Halswell Rugby League Football Club - Existing vs Proposed Light Plan

72

b

Attachment B - Halswell Rugby League Football Club - lighting illumination plans

73

c

Attachment C - Halswell Rugby League Football Club  - lighting specifications leaflet

74

d

Attachment D - Halswell Rugby League Football Club PerfectPlay lighting brochure

85

e

Attachment E - Halswell Rugby League Football Club - Public Information Leaflet

96

f

Attachment F - chart of submissions with attachments - Halswell Rugby League Football Club proposed lease and lighting upgrade

98

g

Attachment G - Halswell Rugby League Football Club - Flood Light Survey - Site Plan RPS3234_01

111

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

<enter document name>

<enter location/hyperlink>

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Joanne Walton - Policy Advisor

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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15 September 2020

 

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15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

11.   Halswell Domain - Halswell Rugby League Football Club lease

Reference / Te Tohutoro:

20/1018845

Report of / Te Pou Matua:

Joanne Walton, Policy Advisor, joanne.walton@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community

 

 

1.   Purpose of the Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waipuna/Halswell-Hornby-Riccarton Community Board to consider the approval of a new ground lease to the Halswell Rugby League Football Club Incorporated (the Club) for a proposed new pavilion, and existing buildings, on Halswell Domain. This report has been written following an application from the Club for the construction of a new pavilion building.

1.2       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by the low level of city wide interest and the likely impact on those people affected. This is not considered a significant decision in relation to land or water as it replaces an existing building on land modified for sports fields.

1.3       Note: The Club have also applied to install new sports field lights that are to be considered in a separate report to the Community Board.

 

2.   Officer Recommendations / Ngā Tūtohu

1.         That the Waipuna/Halswell-Hornby-Riccarton Community Board:

a.         Receive and consider the information in the report, the submissions and all other relevant information received on the proposed ground lease to Halswell Rugby League Football Club Incorporated for a changing rooms, storage and weights building, and new pavilion building on Halswell Domain.

b.         Approve the granting of a ground lease for a changing rooms, storage and weights building, and new pavilion building, subject to section 54(1)(b) of the Reserves Act 1977, to Halswell Rugby League Football Club Incorporated of part (approximately 1189 square metres) (shown in Attachment A of the agenda report) of Halswell Domain being Pt RS 40337 (RT CB646/79) for a period of 33 years broken into three terms of 11 years at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.  

c.         Subject to the approval of a new lease, approve the surrender of the two current leases, expiring 30 November 2041, to Halswell Rugby League Football Club Incorporated over part (being 190 square metres and 603 square metres respectively) of Halswell Domain being Pt RS 40337 (RT CB646/79) subject to the Reserves Act 1977.

2.         Authorise the Property Consultancy Manager to administer and conclude the terms of the lease surrender and new lease.

 

 

3.   Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1       The Club is well established on Halswell Domain, with an existing ground lease for three buildings through to 2041, and allocated playing fields.

3.2       A new combined lease for all three buildings provides the Club a longer security of tenure for the capital expenditure required and simplifies administration of the occupation.

3.3       The proposed new pavilion building is an improved design and in a more favourable location.

3.4       Overall the community views and preferences support the proposed new pavilion building and consequent new ground lease.

 

4.   Alternative Options Considered / Ētahi atu Kōwhiringa

4.1       The alternative option considered is to approve the construction of the Club’s new pavilion building in the same location as the existing earthquake damaged building.

4.2       The advantages of this option are:

4.2.1   No new lease would be required.

4.3       The disadvantages of this option are:

4.3.1   The need for the Club to revisit design plans, along with approval and consenting processes, and associated additional costs, if the new pavilion is then proposed to be built on the same site as the building to be demolished.

4.3.2   A shorter period of remaining tenure to 2041 providing less security for the level of capital expenditure required by the Club.

4.3.3   A less desirable location for the new pavilion away from the Club’s main No.1 playing field.

4.3.4   Time delays before a new pavilion building can be constructed and in use, both due to processing new approvals, and the need to demolish the existing building prior to commencing construction on the new one.

4.3.5   Clubroom facilities cannot be used during the demolition and construction period.

4.4       This alternative option was not preferred by the Club or by staff.

5.   Detail / Te Whakamahuki

Background / Te Horopaki

5.1       The Halswell Rugby League Football Club (“the Club”) currently has two separate ground leases covering three separate buildings on Halswell Domain:

5.1.1   A storage and weights building (marked C on the proposed lease plan in Attachment A) with a lease area of 190 square metres and a final lease expiry date of 30 November 2041.

5.1.2   A main clubroom building with a lease area of 564 square metres (marked D on the proposed lease plan in Attachment A) with a final lease expiry date of 30 November 2041.

5.1.3   A changing rooms building with a lease area of 139 square metres (marked B on the proposed lease plan in Attachment A) with a final lease expiry date of 30 November 2041.

5.2       The Club wish to demolish their earthquake damaged main clubroom building (shown in Attachment B) and to replace it with a new pavilion building in a different location. The proposed new building, which has a lease area of 760 square metres, will be situated next to the existing changing rooms where it will overlook the Club’s main (No.1) playing field (shown as A on the proposed lease plan in Attachment A).  The proposed building is architecturally designed with a lower profile. It is in keeping with the park environment and will be less visually intrusive from Halswell Road. Plans for the proposed new building are shown in Attachments C and D.

5.3       For administrative purposes, the Club plans to surrender both of their current leases and create one new combined lease under the Reserves Act 1977 for all three buildings for a standard term of 33 years. This will also provide a longer period of secure tenure, compared to the current final expiry date in 2041, for the level of capital investment required for the new pavilion building. The lease area is on a Recreation Reserve subject to the Reserves Act 1977.

5.4       The replacement of the sports field lighting is not part of this lease application.

Community Views and Preferences / Ngā mariu ā-Hāpori

Public Consultation / Te Tukanga Kōrerorero

5.5       Public consultation on the lease proposal commenced on 21 March 2020 and closed on 26 April 2020, with 23 submissions received. Refer to Attachment F.

5.6       A public information leaflet that included both the proposed new lease for the buildings and the proposed lighting upgrade (Refer to Attachment E) was delivered to 226 households in the immediate vicinity of Halswell Domain, along with 187 absentee owners and other identified stakeholders. The proposal was also advertised on the Council’s ‘Have your Say’ website.

5.7       A public drop-in information session was planned for 2 April 2020 but was cancelled due to the Covid-19 Level 4 lockdown.  

5.8       An advertisement for the proposed lease appeared in the public notices column of The Press newspaper on 21 March 2020.

5.9       The public information leaflet was sent to Mahaanui Kurataiao Ltd but no feedback was received.

5.10    All of the 23 submissions received are in support of the proposed new lease and pavilion building, however 2 submitters have also stated that their support for the lease is conditional upon the lease being considered in conjunction with the lighting upgrade. These 2 submitters object to the lease being granted if this consideration is not undertaken. Two submitters who wished to be heard by a Reserve Hearing Panel in support of their submission have subsequently withdrawn their request. 

5.11    The submitters have been informed that the decision on the new sports field lighting will be considered in a separate report to the Community Board. Of the 23 submissions received, 21 have indicated their support for the lighting upgrade, with 2 submitters opposed.

5.12    The decision affects the following wards/Community Board areas:

5.12.1 Waipuna/Halswell-Hornby-Riccarton Community Board.

Summary of Submissions / Ngā Tāpaetanga

5.13    Of the 21 submissions that indicated support for the proposed new lease, 19 have provided additional comments, mostly in relation to support for the Club’s sporting activities, and the need for an improved new building to replace the damaged one.

5.14    One submitter has also requested that consideration be given to the occupation of the site of the existing clubroom building by Halswell Playcentre. Staff advise that Halswell Domain is classified as a Recreation Reserve under the Reserves Act 1977 and a lease for a Playcentre activity, either in an existing building or a new facility, would not be permitted under the Act. The existing pavilion building, which has sustained substantial earthquake damage, will be demolished and the vacant site reinstated to a grassed open space. Halswell Domain experiences significant demand for public outdoor recreation space in this area of the city.

5.15    Of the two submitters indicating their opposition to the proposed lease on the basis of the proposed lighting upgrade, one (Mr Nikkel) has provided extensive analysis and comment on the issues, with the second indicating their agreement with this.

5.16    The key issues identified by Mr Nikkel in relation to the proposed lease may be summarised as follows (refer to separate submissions report for full text):

5.16.1 The proposed new pavilion building is supported in terms of its design and being an asset to the Club and community, and the merging of the leases is a practical option, but the new building cannot be supported if it is considered in isolation from the sports field lighting upgrade.

5.16.2 That due to the increased visual impacts of the lighting upgrade, the lighting should be linked and assessed on the same basis as the new pavilion building.

5.16.3 That the submitter was unable to attend a public meeting, or access adequate further information, during consultation period due to Covid-19 restrictions.

         Staff responses to submission points

5.17    Staff wish to acknowledge the submission from Mr Nikkel.

5.18    Staff acknowledge the difficulties in the public consultation process with the cancellation of the public drop-in information session, and in staff accessing Council systems from home to provide additional information as requested, due to Covid-19 Level 4 restrictions. All efforts were made by staff to provide this information as available, and representatives of the Club allowed the submitter to contact them directly.

5.19    The level of information provided in the public consultation leaflet, including that on the lighting upgrade (Refer to Attachment E), is consistent with a project of this type and scale.

5.20    The proposed new lease for the proposed new pavilion building and the existing buildings does not include the proposed new lighting poles. The two development projects can be approved and undertaken independently of each other, with the increase in height of the proposed new poles having no discernible impact on the pavilion rebuild or existing buildings or lease footprints. A separate report for land owner’s approval for the lighting upgrade will be presented to the Halswell-Hornby-Riccarton Community Board in due course.

5.21    Staff note that if the Club had opted to construct the new pavilion on the same site as the existing earthquake-damaged one, a new lease would not have been required. A formal report to the Halswell-Hornby-Riccarton Community Board for approval of a proposed new building design would have been required, but the statutory consultation process under the Reserves Act 1977 would not have been required if the lease footprint remained the same.

5.22    A full Assessment of Environmental Effects (AEE), as required for a resource consent application under the Resource Management Act 1991, is not required for a ground lease approval by the Council as the owner of the land under the Reserves Act 1977.

5.23    All leases, licences and lighting installations on parks are approved with a condition that all required resource consents, building consents, and other regulatory consents, must be obtained by the applicant prior to commencing works on site.

5.24    The proposed new pavilion building will require a resource consent to be obtained for various non-compliances with the rules of the Christchurch District Plan for land zoned Open Space Community Parks. An Assessment of Environmental Effects (AEE) for the proposal will be required from the applicant as a part of the resource consent application.

5.25    A resource consent application (RMA/2020/1182) for the proposed new pavilion building has been lodged by the Club and is currently in progress. The sports field lighting upgrade has now been included in this application.

5.26    Any resource consent application, including both the notification decision and the final consent decision, would be considered by an external Commissioner as the application site is owned by Council.   

6.   Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here Strategic Alignment /Te Rautaki Tīaroaro

6.1       This report supports Community Outcomes – Resilient communities:

6.1.1   Strategic priorities – Enabling active and connected communities to own their future

6.2       This report supports the Council's Long Term Plan (2018 - 2028):

6.2.1   Activity: Parks & Foreshore

·     Level of Service: 6.8.5 Satisfaction with the range and quality of recreation opportunities within parks. - Resident satisfaction with range and quality of recreation facilities within Parks: >= 85%.

Policy Consistency / Te Whai Kaupapa here

6.3       The decision is consistent with Council’s Plans and Policies:

6.3.1   Sports Lease Charges Policy.

6.3.2   Halswell Domain Management Plan 1982.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

6.4       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.5       No impacts on climate change have been identified.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.6       Accessibility of the proposed pavilion building design will be addressed in the building consent process.

7.   Resource Implications / Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1       Cost to Implement – Not applicable. All costs will be met by the Club.

7.2       Maintenance/Ongoing costs - Not applicable. All costs will be met by the Club.

7.3       Funding Source - Not applicable. All costs will be met by the Club.

Other / He mea anō

7.4       The cost of staff time in assessing and processing the application are included in operational budgets.

8.   Legal Implications / Ngā Hīraunga ā-Ture Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1       The Delegations Register (30 June 2020), Part D – Sub-Part 1 – Community Boards states the following powers:

8.1.1   Section 54 Reserves Act 1977 - “To grant leases of recreation reserves in accordance with this section”.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2       Building consent under the Building Act 2004, and a resource consent under the Christchurch District Plan, are required for the proposed new pavilion building.

8.3       A building consent (BCN/2019/7974) has been issued to the Club for the construction of the proposed new pavilion building.

8.4       A resource consent application (RMA/2020/1182) for the proposed new pavilion building has been lodged by the Club and is currently in progress. The sports field lighting upgrade has now been included in this application.

8.5       This report has not been reviewed and approved by the Legal Services Unit

9.   Risk Management Implications / Ngā Hīraunga Tūraru

9.1       There are minimal risks if any, at this stage as the proposed lease is compliant with the Reserves Act 1977, and the consultation process has complied with the Reserves Act 1977 and the Local Government Act 2002.

9.2       There are minor risks that can be mitigated within the terms and conditions of the lease agreement, such as the failure of the Club to maintain and develop the new building, or to demolish the old building and reinstate the vacated ground.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Attachment A - Halswell Rugby League Football Club lease plan for approval - RPS2998-03

120

b

Attachment B - Halswell Rugby League Football Club existing clubrooms building on Halswell Domain

121

c

Attachment C - Halswell Rugby League Football Club - 3D images of proposed new pavilion building

122

d

Attachment D - Halswell Rugby League Football Club - Site plan and elevations of proposed new pavilion building

126

e

Attachment E - Halswell Rugby League Football Club - Public Information Leaflet

129

f

Attachment F - chart of submissions with attachments - Halswell Rugby League Football Club proposed lease and lighting upgrade

131

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

Not applicable

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Joanne Walton - Policy Advisor

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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15 September 2020

 

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15 September 2020

 


 


 


 


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15 September 2020

 


 


 


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15 September 2020

 

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12.   Waipuna/Halswell-Hornby-Riccarton Community Board Discretionary Response Fund - Halswell Hall Incorporated

Reference / Te Tohutoro:

20/1002937

Report of / Te Pou Matua:

Karla Gunby, Community Development Adviser, karla.gunby@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waipuna/Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2020/21 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00061710

Halswell Hall Incorporated

Drafting concept plans for a collapsible stage extension

$2,875

$2,875

 

1.2       There is currently a balance of $135,696 remaining in the fund

2.   Officer Recommendations / Ngā Tūtohu

That the Waipuna/Halswell-Hornby-Riccarton Community Board:

1.         Approves a grant of $2,875 from its 2020/21 Discretionary Response Fund to Halswell Hall Incorporated towards concept plan design for a stage extension.

 

3.   Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       The Hall has an opportunity to create permanent storage and an extendable stage to make the Hall a more attractive venue to hire.

Strategic Alignment / Te Rautaki Tīaroaro

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a usable venue in the Halswell area, available at low cost to the community.

Decision Making Authority / Te Mana Whakatau

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.7       At the time of writing, the balance of the 2020/21 Discretionary Response Fund is as below.

Total Budget 2020/21

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$193,496

$57,800

$135,696

$132,821

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Halswell Hall Incorporated - Decision Matrix

147

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Karla Gunby - Community Development Advisor

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

13.   Waipuna/Halswell-Hornby-Riccarton Community Board Area Report - September 2020

Reference / Te Tohutoro:

20/981282

Report of / Te Pou Matua:

Matthew Pratt, Community Governance Manager, matthew.pratt@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Citizens and Community,
mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2.   Officer Recommendations / Ngā Tūtohu

That the Waipuna/Halswell-Hornby-Riccarton Community Board:

1.         Receive the Waipuna/Halswell-Hornby-Riccarton Community Board Area Report for September 2020.

2.         Receive the staff memorandum in response to a Petition for Road Closure on Konini Street.

 

3.   Community Support, Governance and Partnership Activity

Activity

Detail

Timeline

Strategic Alignment

Westmorland Residents' Association Security Cameras

See detailed update in 3.1.1

Ongoing

Strengthening Communities Strategy

Riccarton Expo

An expo, Riccarton on a Roll is planned to showcase activities and groups in the Riccarton area.  It will be held on Tuesday 22 September 2020 at Rārākau: Riccarton Centre.  There will be two session held; one at 10.30am to 1.30pm and the other 4.00pm to 7.00pm.

Tuesday 22 September

 

Community Service and Youth Service Awards 2020 Function

The function on Tuesday 25 August 2020 was postponed as a precautionary approach to Covid-19 (the Corona Virus).

Ongoing

 

Halswell-Hornby-Riccarton Activities and Services Guide for Older Adults

 

 

The guide was completed in July 2020 and 3000 copies were printed.  They are available to be picked up at Service Centres and Libraries across the wards.  It is also available electronically at ccc.govt.nz/rec-and-sport/activities-for-older-adults.

If there are any omissions or mistakes please contact hhrolderadults@ccc.govt.nz and the governance team will make changes to the electronic copy.

On-going

Strengthening Communities Strategy

Riccarton Temporary Basketball Court Event

A basketball event held at the Riccarton car park opposite the Rārākau. In conjunction with New Zealand Institute of Sport, Community Development Network Trust, and Riccarton Mall. This event is aimed at young people in the Riccarton area, as well as business owners. The aim of the event is to engage with the community to understand if a temporary basketball court is wanted by the community.

Thursday 1st October

Strengthening Communities Strategy, Physical Recreation and Sport Strategy, Public Open Space Strategy, Safer Christchurch Strategy, Multi-Cultural Strategy

3.1       Community Governance Projects

3.1.1   Westmorland Security Cameras

In April 2019, Westmorland Residents’ Association (WRA) were granted $1,248 towards security cameras for the area.  A resident had offered his company’s services in setting up a smart security camera with zoom capabilities, and suggested siting it within the council’s pump station enclosure.  An additional camera was also suggested at the top of the hill, when the connection from Gosforth Way through to Worsleys Road was opened up and the intersection upgrade is finally completed at the Cashmere, Hoon Hay, Worsleys corner.

Council staff investigated the approach to use the pump house, however withdrew their consent for this based on other examples across the city and privacy issues.  The accountability for funding passed and the money had not been spent within the designated timeframe and the specific camera was not unavailable.

Currently, the WRA plan to wait until the link to Worsleys Road is opened up before Identifying locations to install security cameras.  In the meantime, the WRA are working with the Community Patrol who are communicating local issues to the Police.   The WRA has kept the Governance Team updated and are trying to find a solution to use the money allocated to them.

3.2       Community Funding Summary

3.2.1   For information, a summary is provided on the status of the Board's 2020-21 funding as at August 2020 (refer Attachment C).

3.2.2   Discretionary Response Fund – At its meeting on 14 July 2020, the Board granted $10,000 to Southern Christchurch Residents Air Protection Incorporated towards an Air Quality Expert. This application was subsequently withdrawn as funding is no longer required.

3.2.3   Youth Development Fund – under the Board’s delegated authority, the following allocations were made in August 2020:

·    $300 to Alexandra Davidson towards attending an Outward Bound Course in Anakiwa, Marlborough Sounds.

·    $100 to Malvern Scout Group on behalf of Tim Ryan towards attending an Adventure Camp in Staveley.

3.3       Participation in and Contribution to Decision Making

3.3.1   Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

·     The Chairperson and Deputy Chairperson will present the Community Board’s Board Plan to Councillors at a Long Term Plan Briefing on 15 September.

·     The presentation will include an overview of why the outcomes sought in the Board Plan are important to the community and identification of where significant outcomes in the Board’s Plan are not reflected in proposed levels of service.

3.3.2   Council Engagement and Consultation.

• Metro Sports Facility – Aquatic Sensory Experience

Consultation is open until 12 October 2020 on the Council's Metro Sports Facility, which will be the largest aquatic and indoor recreation and leisure venue in New Zealand. It will include a high-tech multi-sensory environment specially designed to cater for people of all ages and abilities to create opportunities and connections that enhance and contribute to wellbeing.

• Christchurch City Council Draft Tree Policy 2020

The Council’s Draft Tree policy is out for public consultation from 14th September to 12 October 2020.

 

3.4       Governance Advice

3.4.1   At the Community Board meeting on 4 August 2020, an address through the public forum requested an update regarding matters raised through the public forum since the start of the Board’s current term. A request was also made regarding regular reporting back of matters raised through the public forum.

3.4.2   An audit report was undertaken in response to the requests made. The audit identified that of the 37 public forums received at the time, three actions were pending. Two of these actions had been delayed as a result of the Covid Alert Level 4 lockdown.

3.4.3   Public forums are a defined period of time, at the start of the meeting, for the purpose of public input. Public forums are designed to enable members of the public to bring matters to the attention of the Community Board.

3.4.4   Under the current provisions of Standing Orders (see Standing Orders 11.4):

Following the public forum no debate or decisions will be made at the meeting on issues raised during the forum unless related to items already on the agenda.  The meeting may call for a report from staff or refer the matter to a committee or community board.

3.4.5   It is current practice that matters raised through the public forum are captured in the Minutes of the meeting and, where appropriate, addressed by staff in a timely manner. The outcomes of matters raised in the public forum and subsequently addressed by staff are reported back through the Area Report. Should a formal report be required, the report will appear as a standalone item on the agenda of a Community Board meeting.

3.4.6   Progress on matter raised at the community board that require staff action (including public forum matters) are reported to elected members on a monthly basis through an Actions Report.

3.4.7   Elected members are appointed at the start of a term to liaise with various local groups and keep them informed of progress with matters of interest to the local group. This may include progress reported through an Actions Report that was originally raised through public forum.

3.4.8   Since the start of the current term, the Community Board has been addressed forty (40) times through public forum.

3.5       Community Updates

3.5.1   Oak Development Trust has secured funding to operate a foodbank service specifically targeted at the multicultural communities in the wider Riccarton area.  The parcels will include food that is more ethnically targeted.  Approved requests will also include assistance with the issues that led to the need for the food parcel.  In addition to their current staff and volunteers from various migrant backgrounds, the Trust has established contacts with many of the multicultural communities in the wider Riccarton area.  The Trust are now working on developing a Food Secure Communities Plan.

3.5.2   The Walking Festival is normally held during the September/October school holidays.  The Festival planning committee have decided to postpone the Festival until the April 2021 school holidays (17 April to the 2nd May 2021). 

3.5.3   Hello Hornby will be held on Saturday the 13th March 2021 at Wycola Park from 12pm till 3pm.

3.5.4   Celebrate Halswell is a new Christmas themed event which will be held at Te Hapua on Saturday 12th December from 10am till 3pm. There will be a wide variety of craft activities, technology, games, and performances. This event has been developed by Halswell Community Hub, South West Baptist Church, Oakland's School, Olympia Gymnastic Sports and Christchurch City Council.

3.5.5   Christmas in the Lane is an annual event delivered by Life Church will be held on Sunday 13th December at Hansons Reserve from 11am till 2pm.

3.5.6   Spring Skate Jam is delivered by Halswell Community Hub will take place on Saturday 17th October at Halswell Domain skate park from 12pm till 3pm.

 

4.   Advice Provided to the Community Board  

4.1       Hasketts Road at Buchanans Road - safety scheme

Improvements are to be put in at the Hasketts Road/Buchanans Road intersection as part of the safety improvements programme that involves enhancing the stop control with advance signing and red surfacing, combined with various road markings. See Attachment A

4.2       Konini Street – Response to Petition for Road Closure

A staff memorandum (refer Attachment D) is provided to inform the Board in response to a petition submitted to the Waipuna/Halswell-Hornby-Riccarton Community Board at their meeting of 11 December 2018. The basis for the petition was concern that Konini Street is being used as a cut through route during busy periods between Clyde Road and Riccarton Road, in order to bypass queues at the traffic lights.

Following an assessment and consideration of alternative options, staff consider that Konini Street would not be justified to be fully or partially closed at this time as outlined in the memorandum.

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Haskett Buchanans Road Intersection Road marking improvements 1.pdf

154

b

Haskett Buchanans Road Intersection Road marking improvements 2.pdf

155

c

Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - September 2020

156

d

Staff Memorandum - Konini Street - Response to road closure petition

157

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Karla Gunby - Community Development Advisor

Marie Byrne - Community Development Advisor

Samantha Holland - Community Recreation Advisor

Faye Collins - Community Board Advisor

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Approved By

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

14.   Elected Members’ Information Exchange / Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

15.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Halswell-Hornby-Riccarton Community Board

15 September 2020

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

7.

Hornby Centre Concept Design

 

 

 

 

 

Attachment 3 - Hornby Centre Concept Design Estimate

s7(2)(h), s7(2)(i)

Commercial Activities, Conduct Negotiations

Release of the information would compromise Councils ability to negotiate with construction tenderers and effectively manage the construction contract.

31 January 2023

Completion of all contracts for the construction of the Hornby Centre.