Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                    Tuesday 4 August 2020

Time:                                   5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Stewart-Ward

 

 

 

 

 

 

 

 

Emma Pavey

Manager Community Governance, Spreydon-Cashmere

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

 


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Waiata

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         4.        Public Forum / Te Huinga Whānui................................................................ 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         6.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

C          7.        Correspondence...................................................................................... 11

Staff Reports

C          8.        Dyers Pass Road Safety Improvements Tree Removals.................................. 13

B         9.        Elected Members’ Information Exchange / Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................. 18 

 

 

 


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

 

Waiata

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 21 July 2020  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Huntsbury Community Association Trust

The Huntsbury Community Association Trust will speak regarding the proposed repairs to the Huntsbury Community Centre building.

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

Unconfirmed

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                    Tuesday 21 July 2020

Time:                                   8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Keir Leslie

Callum Stewart-Ward

 

 

 

 

 

 

 

 

 

Emma Pavey

Manager Community Governance, Spreydon-Cashmere

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Waiata: The Board sang a waiata to open the meeting.  

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved SCCB/2020/00035

That the apologies received from Tim Scandrett and Melanie Coker be accepted.

Keir Leslie/Lee Sampson                                                                                                                                        Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCCB/2020/00036

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 7 July 2020 be confirmed.

Lee Sampson/Callum Stewart-Ward                                                                                                                 Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

4.1

Cashmere Stream and Port Hills Working Group

Tami Woods, Zone Facilitator of Environment Canterbury,  and Phil Clearwater, Environment Canterbury Councillor, spoke about the Cashmere Stream and Port Hills Working Group and the Christchurch West Melton Zone Committee.

They explained the structure and objectives of the Working Group, to which the Board has recently appointed a representative. They also acknowledged the Board's goals around improving water quality.

They invited the Board's feedback on whether it would like to nominate a representative to the Zone Committee, if the Terms of Reference were updated to permit this. The Board noted it would first like to hold a roundtable discussion with members of the community and local organisations on improving water quality in the Board area.

After questions from members, the Chairperson thanked Ms Woods and Councillor Clearwater for their presentation.

Part B

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Request that staff arrange a roundtable discussion involving members of the community and local organisations on improving water quality in the Board area.

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Briefings

 

Kate Russell, Manager Parks Programmes and Partnerships, and Sally Airey, Education Coordinator, of Christchurch City Council, presented to the Board on the community-led pilot programme Healthy Opāwaho. The project is based on the collaborative community education model , which is a framework to support young people and local communities to work together to restore, protect and grow their unique conservation opportunities.

Schools currently represented on the student leadership team include Cashmere and Hillmorton High Schools, Beckenham Te Kura o Pūroto, Our Lady of Assumption and Te Ara Koropiko West Spreydon School. The pilot project will cease in August 2020, pending additional funding.

The Board acknowledged the project's invaluable impact on empowering young people to bring about concrete, meaningful improvements to water quality.

The Board expressed a high interest in the project going forward and following suggestions for funding options and questions from members, the Chairperson thanked Ms Russell and Ms Airey for their presentation.

 

Community Board Resolved SCCB/2020/00037

Original staff recommendation accepted without change.

Part B

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Notes the information supplied during the Briefings.

Karolin Potter/Keir Leslie                                                                                                                                       Carried

 

Attachments

a       Healthy Opāwaho Programme   

 

8.   Waihoro/Spreydon-Cashmere Community Board Area Report - July 2020

 

Officer Recommendations / Ngā Tūtohu

 

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receive the Waihoro/Spreydon-Cashmere Community Board Area Report for July 2020.

2.         Agree the matters to be included in its report to Council.

3.         Agree which matters it would like to suggest as articles for the Council’s Newsline and /or the next Community Board newsletter.

4.         Note that the $4,000 allocated from the Board’s 2019-20 Discretionary Response Fund for the Summer with your Neighbours 2020-21 project has been returned to the 2019-20 Discretionary Response Fund to be carried forward into the 2020-21 financial year Discretionary Response Fund.

5.         Alter Resolution SCCB/2020/00027 to read:

Approve a grant of $4,000 from its 2020-21 Discretionary Response Fund toward the Summer with your Neighbours 2020-21 project.

 

 

Community Board Resolved SCCB/2020/00038

Part B

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receive the Waihoro/Spreydon-Cashmere Community Board Area Report for July 2020.

2.         Agree that water quality matters be included in its report to Council.

3.         Agree that it would like to suggest the Healthy Opāwaho project and the Cashmere Stream and Port Hills Working Group as articles for the Council’s Newsline and /or the next Community Board newsletter.

4.         Note that the $4,000 allocated from the Board’s 2019-20 Discretionary Response Fund for the Summer with your Neighbours 2020-21 project has been returned to the 2019-20 Discretionary Response Fund to be carried forward into the 2020-21 financial year Discretionary Response Fund.

5.         Alter Resolution SCCB/2020/00027 to read:

Approve a grant of $4,000 from its 2020-21 Discretionary Response Fund toward the Summer with your Neighbours 2020-21 project.

Keir Leslie/Callum Stewart-Ward                                                                                                                       Carried

 

 

9.   Elected Members’ Information Exchange

Part B

Board members shared the following information:

·    Board member Lee Sampson acknowledged the potential of the Cashmere Stream and Port Hills Working Group to have a positive impact on water quality by prioritising practical improvement projects.

 

 

 

   

Meeting concluded at 9.18am.

 

CONFIRMED THIS 4TH DAY OF AUGUST 2020

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

 

7.     Correspondence

Reference / Te Tohutoro:

20/873948

Report of / Te Pou Matua:

Amy Hart, Community Board Advisor, amy.hart@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, General Manager Customer and Community, mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Sonya and Denis Hodder, Spreydon Neighbourhood Network

Bayley Place, Spreydon Beautification

 

 

2.   Officer Recommendations / Ngā Tūtohu

That the Spreydon-Cashmere Community Board:

1.         Receive the information in the correspondence report dated 04 August 2020.

 

Attachments

No.

Title

Page

a

Spreydon Neighbourhood Network Inwards Correspondence

12

 

 


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

 

8.     Dyers Pass Road Safety Improvements Tree Removals

Reference / Te Tohutoro:

20/282813

Report of / Te Pou Matua:

Peter Bawden, Senior Project Manager, Peter.Bawden@ccc.govt.nz
Laurie Gordon, Arboricultural Advisor, Laurie.Gordon@ccc.govt.nz

General Manager / Pouwhakarae:

David Adamson, GM City Services, David.Adamson@ccc.govt.nz

 

 

1.   Executive Summary / Te Whakarāpopoto Matua

1.1       This report is staff generated and relates to the implementation of the upcoming programme of road safety improvement works along Dyers Pass Road from the Hackthorne Road intersection to Governors Bay Road.

1.2       The works are to be undertaken by Council and under the NZTA Safer Network Programme, and will achieve substantial road safety benefits to the road network, with the goal being to provide safer rural roads and roadsides that contribute to network efficiency, save lives and reduce injuries.

1.3       The works will include localised excavation/trimming of the upslope to varying heights where needed to widen the road, construction of drainage channels, installation of new guardrails, construction of gabion basket walls below the road, associated earthworks and the repair of the existing guardrails where needed.

1.4       Some tree removals are expected in order to enable the works.  However, the extent of tree removals will not be possible to quantify until the works commence and the construction contractor and engineers finalise extents of excavations on the ground.

1.5       The purpose of this report is to seek approval from the Spreydon Cashmere Community Board to sub-delegate approval for the removal of healthy and structurally sound trees to the Head of Transport and the Head of Parks.

1.6       Sub-delegating approval to the Head of Transport and the Head of Parks would to allow the most efficient implementation of the works in areas where the removal of trees will be required.

1.7       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance reflects the relatively low number of healthy and structurally sound trees expected to require removal in relation to the overall existing tree cover within the affected area, and the subsequent minor impacts on the landscape and the public anticipated.

·        The project is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance reflects the high level of use and importance of the road to; commuters and recreational users.


 

 

2.   Officer Recommendations / Ngā Tūtohu

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Sub-delegate the removal of trees to the Head of Transport, under Part D – Sub-Part 1, section 334 of the Delegations Register, for the implementation of the Dyers Pass Road Safety Improvements.

2.         Sub-delegate the removal of trees to the Head of Parks, under Part D – Sub-Part 1, section 42 of the Delegations Register, for the implementation of the Dyers Pass Road Safety Improvements.

 

3.   Reason for Report Recommendations / Ngā Take mō te Whakatau

3.1       Whilst the concept design has been completed, due to site variability and the terrain it will not be possible to quantify the potential effects on trees until the contractor has carried out a detailed site survey. 

3.2       Once each site has been marked out, the affected trees will be identified and assessed.  At that time, the most efficient method of seeking delegated authority approval for the removal of trees will be via the Head of Transport or Head of Parks staff delegations.

3.3       Trees and other vegetation will be retained and protected from damage during the works wherever possible.  However to implement the works it is expected that the removal of some trees will be unavoidable.

3.4       Delegations Register:

·    The Head of Transport (for trees in road corridors) and the Head of Parks (for trees on reserves) have delegated authority to approve the removal of unhealthy and structurally unsound trees under Part B – Sub-Part 3, section 21 of the Delegations Register.

·    For the removal of trees within road corridors the Community Board has delegated authority to approve the removal of healthy and structurally sound trees under Part D – Sub-Part 1, section 344 of the Delegations Register.

·    For the removal of trees within reserves the Community Board has delegated authority to approve the removal of healthy and structurally sound trees under Part D – Sub-Part 1, section 42 of the Delegations Register.

·    There are no limits on sub-delegating Part D – Sub-Part 1, sections 42 or 334 of the Delegations Register.

 

4.   Alternative Options Considered / Ētahi atu Kōwhiringa

4.1       The option of maintaining the current method of approvals would result in potential delays to the implementation of the works and increased project costs, as this would include returning to the Community Board multiple times for approval to remove any healthy and structurally sound trees following the contractor starting work.

5.   Detail / Te Whakamahuki

5.1       To enable the works to occur vegetation removal including trees will be required in some areas along Dyers Pass Road, both on the upslope and downslope sides.

·        The removal of vegetation will mostly be required to facilitate the widening of the road and construction of drainage channels on the upslope, and construction of new road shoulder and gabion walls on the down slope.

·        This may include the removal of trees on reserve land where boundary lines are near the existing road edge.

·        The amount of vegetation removal required will be assessed on a site by site basis, depending on the engineering designs and requirements for specific sites. The vegetation to be removed is likely to be both native and exotic species.

5.2       Due to the close proximity of the works to the existing road, it is expected that the quantity of trees to be removed will be relatively few, and the overall potential effects on the landscape will be minor.

5.3       The decision affects the following wards/Community Board areas:

5.3.1   Dyers Pass Road, Cashmere Ward.

6.   Policy Framework Implications / Ngā Hīraunga ā- Kaupapa here

Strategic Alignment /Te Rautaki Tīaroaro

6.1       This report supports the Council's Long Term Plan (2018 - 2028):

6.1.1   Activity: Roads & Footpaths

·     Level of Service: 16.0.1 Maintain roadway condition, to an appropriate national standard. - >=2%

Policy Consistency / Te Whai Kaupapa here

6.2       The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua / Ngā Whai Take Mana Whenua

6.3       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations / Ngā Whai Whakaaro mā te Āhuarangi

6.4       Works affect aged assets and contribute to updating infrastructure to current standards. Stormwater related assets in particular, are designed in accordance with current best practice which take into account potential climate change impacts.

6.5       The replacement planting of at least the same number of trees removed will occur, with the intention of re-establishing at least the existing amount of canopy cover in the long term.  The replacement of trees and other vegetation will be considered on a site by site basis.  Where it is not possible to establish replacement trees in locations where trees are removed, trees will be planted in suitable locations within the scheme area.

Accessibility Considerations / Ngā Whai Whakaaro mā te Hunga Hauā

6.6       The narrow roads in the area have no dedicated pedestrian or cycling facilities currently and steep slopes constrain space available at road level.  Improvements for cyclists will be considered and incorporated into designs as physical constraints and budget allows.

7.   Resource Implications / Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1       Cost to Implement – the cost of removing existing trees and establishing replacement trees will be included in the Dyers Pass Road projects (ID# 17208 and ID# 17211).

7.2       Maintenance/Ongoing costs – there will not be an increase in ongoing maintenance costs relating the removal and replacement of the trees.

7.3       Funding Source – NZTA Safer Network Programme and Council’s Annual Plan.

Other / He mea anō

7.4       None

8.   Legal Implications / Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1       Council has the statutory powers required to undertake the road safety improvement works including the tree removals proposed in this report.

8.2       There are no limits on sub-delegating Part D – Sub-Part 1, sections 42 or 334 of the Delegations Register.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.3       There is no legal context, issue or implication relevant to this decision.

8.4       This report has not been reviewed and approved by the Legal Services Unit

9.   Risk Management Implications / Ngā Hīraunga Tūraru

9.1       If the removal of healthy and structurally sound trees is sub-delegated by the Community Board to the Head of Transport and the Head of Parks, the increased efficiency in the approvals process for the removal of trees during the implementation of the Dyers Pass Road safety improvement projects will reduce risks to timely implementation and project costs.

·    The Head of Transport and Head of Parks currently have delegated authority to approve the removal of unhealthy and structurally unsound trees.

9.2       Wherever possible healthy and structurally sound trees will be retained and protected from damage during the works.  Where trees require removal an assessment of potential effects including reasons for the tree/s requiring removal will be provided to the Head of Transport (for road corridor trees) or the Head of Parks (for reserve trees) as part of the request for approval.

9.3       As the project progresses the Community Board will receive the assessments and will be advised regarding the approved tree removals.

 

 

Attachments / Ngā Tāpirihanga

There are no appendices to this report.

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

Not applicable

Not applicable

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Authors

Peter Bawden - Senior Project Manager

Laurie Gordon - Arboricultural Advisor

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Head of Transport

Andrew Rutledge - Head of Parks

David Adamson - General Manager City Services

   


Waihoro/Spreydon-Cashmere Community Board

04 August 2020

 

 

9.      Elected Members’ Information Exchange / Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.