Waikura

Linwood-Central-Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waikura/Linwood-Central-Heathcote Community Board will be held on:

 

Date:                                    Wednesday 18 March 2020

Time:                                   9am

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sally Buck

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Michelle Lomax

Jake McLellan

Jackie Simons

Sara Templeton

 

 

12 March 2020

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Linwood-Central-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga............................................................................................ 4 

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         4.        Public Forum / Te Huinga Whānui................................................................ 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         6.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

Staff Reports

A          7.        17 Hills Road - Land for Road Widening....................................................... 13

A          8.        Outcome of Property Review Process - 1 Carlyle Street Street........................ 19

A          9.        Outcome of Property Review Process - 113 Huxley Street.............................. 39

C          10.      Waikura/Linwood-Central-Heathcote Community Board's 2019/20 Youth Development Fund Applications - Abel van Bruchem, Samantha Price, Hosea Te Momo and Marian College......................................................................... 59

C          11.      Linwood-Central-Heathcote Community Board 2019/20 Discretionary Response Fund Application - FitClub @ The Hub......................................................... 65

Linwood-Central-Heathcote Community Board Submissions Committee

B         12.      Linwood-Central-Heathcote Community Board Submissions Committee Minutes - 19 February 2020......................................................................................... 69

 

B         13.      Elected Members’ Information Exchange.................................................... 73

C          14.      Resolution to Exclude the Public................................................................ 74

Karakia Whakamutunga

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

Mihi/Karakia Timatanga 

1.   Apologies / Ngā Whakapāha  

Apologies were received from Alexandra Davids, Sally Buck and Tim Lindley.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waikura/Linwood-Central-Heathcote Community Board meeting held on Monday, 2 March 2020  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

Unconfirmed

 

 

Waikura

Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                    Monday 2 March 2020

Time:                                   3:30pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Deputy Chairperson

Members

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Michelle Lomax

Jake McLellan

Jackie Simons

Sara Templeton

 

 

 

2 March 2020

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Linwood-Central-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: 

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved LCHB/2020/00015

That an apology for absence from Sally Buck and an apology for lateness from Sara Templeton be accepted.

Jake McLellan/Jackie Simons                                                                                                                              Carried

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved LCHB/2020/00016

That the minutes of the Waikura/Linwood-Central-Heathcote Community Board meeting held on Friday, 21 February 2020 be confirmed.

Darrell Latham/Jake McLellan                                                                                                                             Carried

4.   Public Forum / Te Huinga Whānui

Part B

4.1      Woodham Park Aviary

Colleen Philip, local resident, presented to the Board on the current state and issues with the historical bird aviary within Woodham Park.

 

Following questions the Chairperson, on behalf of the Board, thanked Ms Philip for her attendance.

 

The Board agreed to seek staff advice on the Woodham Park Aviary deteriorating state of maintenance and what options and actions could be undertaken in partnership with the community to improve the Woodham Park aviary.

Attachments

a       Woodham Park & Aviary photos   

 

4.2      Manchester Street Proposed Green Space

Sandra Barrett, local resident, addressed the Board on what she sees as a  lack of greenspace for residents north of Bealey Avenue to Edgeware Road in close vicinity of Manchester Street.   Ms Barrett identified a vacant site on Manchester Street that she believed would be suitable for community use.

 

Following questions the Chairperson, on behalf of the Board, thanked Ms Barrett for her attendance.

 

The Board agreed to seek staff advice on the possibility of the Council purchasing land to increase greenspace north of Bealey Avenue to Edgeware Road in close vicinity of Manchester Street.

The Board agreed to seek staff advice on Neighbourhood Parks – Urban Fund and its use.

 

4.3      Sumner Village Green

Charlie Hudson, on behalf of the Sumner Village Green, sought the Board’s support to have Council funding brought forward to enable the Sumner Skatepark and the Village Green project works be completed together.

 

Following questions the Chairperson, on behalf of the Board, thanked Ms Hudson for her attendance.

 

Attachments

a       Sumner Village Green map   

 

4.4      Rocks on Clifton Beach

Pat McIntosh, representing the Redcliffs Residents’ Association,  spoke to the Board on the remaining rocks on Clifton Beach post-Coastal Pathway works.

 

Alisdair Hutchison, local resident, spoke to the Board spoke to the Board on the remaining rocks on Clifton Beach post-Coastal Pathway works.

 

Following questions the Chairperson, on behalf of the Board, thanked Ms McIntosh and Mr Hutchison for their presentations.

 

The Board agreed to request staff advice on the possibility of Ms McIntosh and Mr Hutchison being invited to attend the Council’s meeting with Environment Canterbury on the Clifton Bay rocks post Coastal Pathway works.

Attachments

a       Redcliffs Residents' Association Presentation - Rocks on Clifton Beach 

b      Redcliffs Residents’ Association – Environment Canterbury Meeting Notes – November 2019 

c      Redcliffs Residents’ Association – Rocks on Western End of Clifton Beach 

d      Redcliffs Residents’ Association – Spoil on Clifton Beach, November 2019 

e       Alisdair Hutchinson – Clifton Beach information   

 

Sara Templeton joined the meeting at 4:18pm.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Interim Bus Stop - 41 Buckleys Road

 

Community Board Resolved LCHB/2020/00017 Original Staff Recommendations accepted without change.

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approves the installation of a bus stop at 41 Buckleys Road to address safety and accessibility concerns as follows:

1.         That any parking resolutions pertaining to parking and stopping made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in 2 and 3 below are revoked.

2.         Under Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Buckleys Road referred to on Attachment A and as shown by broken yellow lines identified as ‘no stopping’ on the drawing TG136510, dated 03/02/2020 (refer Attachment A of the report on the meeting agenda).

3.         Under Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Buckleys Road referred to a A1 and as identified as ‘Bus Stop’ on the attached drawing TG136510, dated 03/02/2020 (refer to attachment A of  the report on the meeting agenda).), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

4.         That these resolutions take effect when the parking and stopping devices that evidence the restriction are in place.

5.         That these resolutions remain in place until the construction of the Linwood Passenger Transport Hub project is completed.

Sara Templeton/Michelle Lomax                                                                                                                        Carried

 

 

Michelle Lomax left the meeting at 04:30 p.m.

Michelle Lomax returned to the meeting at 04:31 p.m.

 

8.   Waikura/Linwood-Central-Heathcote Community Board Area Report -  March 2020

 

Officer Recommendations / Ngā Tūtohu 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for March 2020.

2.         Receive and note the information reported to the Board on:

a.         Hereford Street Playground.

b.         Linwood Avenue School Slipway.

3.         Agree to convene the Board’s Submissions Committee to formulate the Board submission to the Council’s Draft 2020-21 Annual Plan.

4.         Consider items for inclusion in the Board’s March 2020 Newsletter and the Board Report to the Council’s 9 April 2020 meeting.

 

Community Board Resolved LCHB/2020/00018

Part B

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Receives the Waikura/Linwood-Central-Heathcote Community Board Area Report for March 2020.

2.         Receives and notes the information reported to the Board on:

a.         Hereford Street Playground.

b.         Linwood Avenue School Slipway.

3.         Requests staff to arrange site visit for the Board and  the principal, Linwood Avenue School to view the Linwood Avenue School slipway.

4.         Agrees to convene the Board’s Submissions Committee to formulate the Board’s submission to the Council’s Draft 2020-21 Annual Plan.

5.         Confirms the following items for inclusion the Board’s newsletter and the Board report to Council:

             a.  Kids’ Hub.

             b.  Bromley Fair.

             c.   Edible and Sustainable Gardens Awards.

             d.  Have your say event at Eastgate.

             e.   Greater Linwood Forum visit to Roimata Food Commons.

Darrell Latham/Jackie Simons                                                                                                                            Carried

 

 

9.   Elected Members’ Information Exchange

Part B

The following information was exchanged at the meeting.

·    The Board noted that the Linwood Village Streetscape work has been deferred in the Council’s 2020-21 Draft Annual Plan.

·    The Board discussed reporting back from minutes.

·    The Board enquired on the timeline for the Phillipstown Hub.

·    Redcliffs School road work signage.

·    15 March memorial day.

·    The recent opening of the Avon Loop Project between Barbadoes Street and Fitzgerald Avenue bridges.

 

9.1      Sumner Surf Club

The Board discussed instances of the Coastal Pathway being “blocked off” by signage when the Sumner Surf Club has a function.

 

The Board agreed to request staff to discuss with the Sumner Surf Club the blocking of the Coastal Pathway during functions being held at the  Surf Club with the outcome of the discussion to be advised to the Board.

Attachments

a       Photos at Sumner Surf Club   

 

9.2      Commercial Advertising Signage on Council owned land

The Board discussed the issues of commercial advertising signage on berms and the timing allowable for signage to be removed after companies have been notified that removal is required.

 

The Board agreed to request staff to monitor and be proactive in removing commercial advertising signage on Council-owned land.

 

9.4      Lyttelton Wastewater Project

The Board understood that the Heathcote River pipe pull was successful on 28 February

 

The Board requested an update on the Heathcote River/Ferry Road pipe pull.

 

9.5      Headstones

The Board discussed the recent media stories on families/whanau wishing to repair their family headstones.

 

The Board requested staff advice on repair grave headstones by whanau/families.

 

10  Resolution to Exclude the Public

 

Community Board Resolved LCHB/2020/00019

Part C

That at 5:21pm the resolution to exclude the public set out on pages 30 to 31 of the agenda be adopted.

Yani Johanson/Jackie Simons                                                                                                                               Carried

 

The public were re-admitted to the meeting at 5:22pm.

  Meeting concluded at 5:22pm.

 

CONFIRMED THIS 18TH DAY OF MARCH 2020

Sally Buck

Chairperson

   


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

7.     17 Hills Road - Land for Road Widening

Reference / Te Tohutoro:

20/123171

Report of:

Stuart McLeod Property Consultant stuart.mcleod@ccc.govt.nz

General Manager:

David Adamson General Manager City Services david.adamson@ccc.govt.nz

 

 

1.   Executive Summary / Te Whakarāpopoto Matua

1.1       The purpose of this report is to obtain Council approval to transfer ownership of its 1/3 share in the land situated at 17b & c Hills Road Christchurch to the owners of Flats 2 & 3 DP 38813, noting that some matters touched on in this report can and will be addressed with existing staff delegations.

1.2       This report is staff generated and is necessary because there is no staff delegation to dispose of land or an interest in land.

1.3       The decisions in this report are of low significance.  The level of significance was determined following completion of the assessment matrix. The decision itself has little impact on the community.

 

2.   Officer Recommendations / Ngā Tūtohu

That the Waikura/Linwood-Central-Heathcote Community Board recommends to Council to:

1.         Agree in principal to the issuing of fee simple titles for Lots 1, 2 and 3 as shown on RPS1619 (subject to survey) and to Lot 4 RPS1619 vesting as road.

2.         Transfer its 1/3 share in Lots 2 and 3 RPS1619 to the owners of Flats 2 and 3 DP 38813.

3.         Delegate to the Manager Property Consultancy the authority to take all necessary steps to negotiate, agree and enter into all necessary documentation on behalf of the Council, as they shall consider necessary or desirable to give effect to the above resolutions and the issue of fee simple titles as described in this report and as shown on RPS1619 (subject to survey).

4.         Delegate to the Manager Property Consultancy the authority to take all necessary steps as he may consider appropriate to dispose of Lot 1 RPS 1619 on the best terms considered available as supported by valuation advice, and in consideration of other factors including marketing and market dynamics, including that if the minimum price is not achievable by tender then the property may be sold by private treaty.

 

3.   Reason for Report Recommendations

3.1       When undertaking a subdivision to issue fee simple titles in the name of the individual flat owners it is necessary to transfer shares amongst themselves so each lot on the subdivision can be held in the desired ownership.

3.1.1   It is a practical solution when alterations required to a “Flat Plan” are so extensive to require a new Flat Plan.

3.1.2   It provides an incentive for the other owners because fee simple titles could be viewed as being superior to cross lease titles.

3.1.3   Impediments to road construction are removed once the land designated for road is wholly in Council ownership.

 

4.   Alternative Options Considered

4.1       Prepare a new Flat Plan – This is the only other option worthy of consideration and would involve surrender of the Councils “Flat lease” but would still require Council ownership of Sections 1 and 4 and a fee simple title issued.

4.1.1   There are no advantages with this option. 

4.2       Disadvantages are

4.2.1   Council would still be required to acquire the other owners’ shares in Lot 4 before it can be formed as road.

4.2.2   The ownership of the land that was previously Flat 1 (and not required for road) would still need to be resolved i.e. it cannot be a cross lease title as the building has been removed.

4.2.3   Council would still be required to “sell” its share in the Lots 2 and 3 to correct the Flat Plan ownership.

4.2.4   The other owners have indicated this is not their preferred option.

5.   Detail

5.1       Portions of Hills Road are subject to road designations, this particular property is held in Cross Lease titles commonly known or referred to as Flats.  

 

 

5.2       Council want to declare Lot 4 RPS1619 as road but before it can do so it must acquire the shares of the other Cross Lease Title owners, there are existing staff delegations to acquire land.

 

5.3       Cross lease ownership gives each owner a share in all of the land, in this case a 1/3 share each in 981m², shared use of common areas (i.e. driveways), exclusive use of the Flat and areas of land associated with each flat, see below.

 

5.4       Prior to the earthquakes the owner of Flat 1 requested the Council to purchase his Flat due to his inability to sell the property on the open market,  the road designation went through the front portion of the dwelling (Flat 1).

5.5       Council completed the purchase prior to the earthquakes and although negotiations with the owners of Flats 2 and 3 to acquire their shares had been protracted the sequence of earthquakes only served to delay negotiations further until their insurance claims had been clarified and resolved.

5.6       The owners of Flats 2 and 3 are now in a position to advance matters and have agreed to sell their shares in the “Council land” on the proviso that they are left with standard “fee simple” titles. This is a practical solution because of the demolition of Flat 1.

5.7       This involves both the sale and purchase of shares in the land by all parties to each other, surrender of existing leases for the Flats and granting of new easements for access and services.

5.8       Council will be left with two parcels of land (Lots 1 & 4) totalling 454m² and the owners of Flats 2 & 3 (to be Lots 2 & 3) will have 223 m² & 304m² respectively.

 

5.9       Compensation is payable to the owners of Flats 2 & 3 because of the loss of land and injurious affection from the road being closer to the Flats. Compensation payable has been independently agreed between the respective valuers and is disclosed in the public excluded attachments to this report. 

5.10    Staff delegations can be used to acquire shares from the other owners and grant any easements required by the subdivision.

5.11    There is no staff delegation to sell land, (even a share in land), a resolution from the Council is necessary.

5.12    Whilst the works are not programmed for several years Council have the opportunity to consolidate the ownership structure to enable it to build the road when it wants.

5.13    The decisions in this report affect the following wards/Community Board areas:

5.13.1 Central Electoral Ward, Linwood-Central-Heathcote Community Board

6.   Policy Framework Implications

Strategic Alignment

6.1       Maintain journey reliability on strategic routes.

6.2       This report supports the Council's Long Term Plan (2018 - 2028):

6.2.1   Activity: Traffic Safety and Efficiency

·     Level of Service: 10.0.1 Maintain journey reliability on strategic routes. - Peak 25m. Day 15m. Night 10m.

Policy Consistency

6.3       The decision is consistent with Council’s Plans and Policies.

6.3.1   Christchurch Transport Strategic Plan 2012 – 2042

6.3.2   Streets Roads and Pavements Policies

Impact on Mana Whenua

6.4       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations

6.5       There are no climate change considerations relevant to the sale of the Councils share in the land, notwithstanding that there is a Cycle Lane and Bus Lane on the road and although not yet designed a widened road could provide for improved cycle lanes/paths and bus priority lanes which could reduce the number of individual vehicle movements.

Accessibility Considerations

6.6       There are no accessibility considerations relevant to the sale of the Councils share in the land. Road and footpath design criteria will consider accessibility including impact on physical disability, wheel chair users, those with visual impairment, intellectual/learning disabilities and the deaf community.

7.   Resource Implications

Capex/Opex

7.1       Cost to Implement – Staff time, legal costs, survey costs and compensation payable under the Public Works Act 1981 are expected to be no more than $60,000

7.2       Maintenance/Ongoing costs – Not applicable to the sale

7.3       Funding Source – CPMS ID 165 Subdivisions (Transport Infrastructure)

8.   Legal Implications

Statutory power to undertake proposals in the report

8.1       There is no staff delegation to sell land, (even a share in land), a resolution from the Council is necessary.

8.2       The Legal Servicies Unit (LSU) have prepared all legal documents signed by each of the owners can Council. LSU will undertake the necessary processes to register the changes in ownership at Land Information New Zealand

Other Legal Implications

8.1       There is no legal context, issue or implication relevant to this decision  

8.2       This report has not been reviewed and approved by the Legal Services Unit

9.   Risk Management Implications

9.1       There are no significant risks identified in the conversion of the titles to fee simple titles. There is a small risk that resource consent is not obtained for the subdivision that would result in a return to the discarded option of amending the flat plan. This would still require Council to resolve ownership issues and obtain full ownership of the land required for road and its balance land.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a  

304/5018 Valuers agreement Flat 2 (Under Separate Cover) - Confidential

 

b  

304/4191 Valuers Agreement Flat 3 (Under Separate Cover) - Confidential

 

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

 

 

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

8.     Outcome of Property Review Process - 1 Carlyle Street Street

Reference / Te Tohutoro:

20/182058

Report of:

Stuart McLeod, Property Consultant

General Manager:

Leonie Rae General Manager Corporate Services

 

 

1.   Executive Summary / Te Whakarāpopoto Matua

1.1       The purpose of this report is to provide the Board with the outcome of fulfilment of the resolutions contained in CNCL/2018/00146 (see Attachment A) with regard to the property at 1 Carlyle Street.

1.2       This report has been written to fulfil the resolutions of CNCL/2018/00146.

1.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by utilising the significance and engagement assessment worksheet, taking into consideration (amongst other things) the number of people affected and/or with an interest, the level of community interest already apparent for the issue, possible environmental, social and cultural impacts, possible costs/risks to the Council, ratepayers and wider community of carrying out the decision, and whether the impact of the decision can be reversed.   

 

2.   Officer Recommendations / Ngā Tūtohu

That the Waikura/Linwood-Central-Heathcote Community Board, noting that there is no alternative public use, recommend to the Council that it:

1.         Declares 1 Carlyle Street surplus.

2.         Grants delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process of the property in accordance with Council’s normal practices and policies.

b.         Conclude the sale of the property on the best terms considered available taking account of the current open market conditions.

c.         Do all things necessary and make decisions at his sole discretion that are necessary to give effect to this resolution.

 

3.   Reason for Report Recommendations

3.1       To fulfil the requirements of the previous resolution.

 

4.   Alternative Options Considered

4.1       None. As there is no use for the property it is surplus and should therefore be sold.

5.   Detail

1 Carlyle Street – description

5.1       The property is bare land and is a neighbourhood park, although underutilised. The location of 1 Carlyle Street and view from the street is shown below.

 

Background to the Disposal Process

5.2       When a property is no longer required for the purpose for which it was originally held it is prudent for Council to make a conscious decision to determine the future use of that property.  Holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk for example:

5.2.1   Reputational for not proactively and prudently managing and utilising property assets.

5.2.2   Being reactively driven by unilateral unsolicited proposals to outcomes. 

5.2.3   Legislative non-compliance e.g. not dealing with offer back obligations (section 40 of the Public works Act) appropriately.

5.2.4   Not meeting the principles of the Local Government Act.

5.2.5   Inappropriate uses developing e.g. vandalism, unsanctioned occupations.

5.2.6   Poor maintenance and compliance.

5.3       Holding property without an agreed reason, purpose or use also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

5.4       In general terms the Council only holds land that is:

5.4.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.4.2   Held for strategic purposes e.g. project; and

5.4.3   Held pending a future use decision i.e. under review in terms of future use. 

5.5       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

5.6       This “Property Review Process” requires community boards to consider a list of properties in their ward that are no longer being utilised for the original intended purpose for which they were purchased and in doing so make future use decisions by categorising them as follows:

·   Held - Recommending on whether any of the properties should be retained for a strategic purpose.

·   Sold - Recommending on whether any of the properties should be declared surplus for disposal.

·   Used - Deciding on which properties the Board and staff will work on over the coming months to identify as having alternative public uses for recommending to the Council for a decision.

5.7       With the above in mind, the Manager Property Consultancy held a workshop with the Linwood-Central-Heathcote Community Board to review the properties located within their ward and a report was then considered at the meeting of the Board on 20th June 2018.

5.8       At the meeting it recommended to Council, and Council resolved at its meeting of 5th July 2018 that, amongst other matters:

4.            Supports retention of the following properties subject to the conditions below:

a.         Carlyle Reserve 1 Carlyle Street

5.      Notes retention of the properties set out in resolution 4. above is conditional upon staff and the Community Board engaging in a process that identifies an alternative public use that:

a.    Can be rationalised,

b.    Satisfies a clearly identified need,

c.    Is supported by a sound and robust business case,

d.    Supports Council strategies,

e.    Has established funding in the Council’s annual and long term plans,

f.     Has an identified sponsor i.e. end asset owner (titular internal owner) / sponsor who supports retention for the alternative public use and holds an appropriate budget provision within the Long Term Plan.

 

5.9       Following further consultation with the Executive Leadership Team and the Community Governance Team, no alternative uses or users were identified and in accordance with the resolution referred to above, the property should be declared surplus and then tendered for sale on the open market.

5.10    The decision affects the following Community Board areas:

5.10.1 Linwood-Central-Heathcote.

6.   Policy Framework Implications

Strategic Alignment

6.1       This report supports the Council's Long Term Plan (2018 - 2028):

6.1.1   Activity: Facilities, Property & Planning

·     Level of Service: 13.4.10 Property advice and services that support the delivery of other Council Services. - At least 90% projects delivered to agreed timeframes per annum.

Policy Consistency

6.2       The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua

6.3       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations

6.4       None

Accessibility Considerations

6.5       N/A.

7.   Resource Implications

Capex/Opex

7.1       Cost to Implement – real estate agents fees for selling the property.

7.2       Maintenance/Ongoing costs – reduced holding costs.

7.3       Funding Source – from the sale proceeds.

8.   Legal Implications

Statutory power to undertake proposals in the report

8.1       Local Government Act 2002 and previous resolution.

Other Legal Implications

8.2       There is no legal context, issue or implication relevant to this decision

8.3       This report has not been reviewed and approved by the Legal Services Unit

9.   Risk Management Implications

9.1       The purpose of this decision is to create certainty and reduce risk.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

304/5970 attachment Council 5 July 2018 Minutes - Minutes of Council - 5 July 2018

24

b

304/5973 Property Status Report

38

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

 

 

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

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Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

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Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

9.     Outcome of Property Review Process - 113 Huxley Street

Reference / Te Tohutoro:

20/130301

Report of:

Justin Sims, Property Consultant

General Manager:

Leonie Rae

 

 

1.   Executive Summary / Te Whakarāpopoto Matua

1.1       The purpose of this report is to provide the Board with the outcome of fulfilment of the resolutions contained in CNCL/2018/00146 (copy attached) with regard to the property at 113 Huxley Street.

1.2       This report has been written to fulfil the resolutions of CNCL/2018/00146.

1.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by utilising the significance and engagement assessment worksheet, taking into consideration (amongst other things) the number of people affected and/or with an interest, the level of community interest already apparent for the issue, possible environmental, social and cultural impacts, possible costs/risks to the Council, ratepayers and wider community of carrying out the decision, and whether the impact of the decision can be reversed.   

 

2.   Officer Recommendations / Ngā Tūtohu

That the Waikura/Linwood-Central-Heathcote Community Board, noting that there is no alternative public use, recommend to Council that it to:

1.         Declare 113 Huxley St surplus.

2.         Grant delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process of the property in accordance with Council’s normal practices and policies.

b.         Conclude the sale of the property on the best terms considered available taking account of the current open market conditions.

c.         Do all things necessary and make decisions at their sole discretion that are necessary to give effect to this resolution.

 

3.   Reason for Report Recommendations

3.1       To fulfil the requirements of the previous resolution.

 

4.   Alternative Options Considered

4.1       None. As there is no use for the property it is surplus and should therefore be sold.

5.   Detail

113 Huxley Street – description

5.1       The property comprises a single storey building constructed around 1965 together with parking area to the front and play area to the rear. The property was used as a community run Early Learning Centre until the September 2012 earthquake and has been shut ever since. The property is 8% of New Building Standard (NBS) meaning it reflects an earthquake risk and needs to be strengthened before it is capable of occupation. Demolition costs have been estimated historically at $96,000 as the building contains asbestos whilst strengthening and repair works have been estimated at $250,000.

5.2       The location of 113 Huxley Street is shown on the aerial photo below.

5.3       A photo of the property as viewed from the road is below. 20150529_105618

 

Background to the Disposal Process

5.4       When a property is no longer required for the purpose for which it was originally held it is prudent for Council to make a conscious decision to determine the future use of that property.  Holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk for example:

5.4.1   Reputational for not proactively and prudently managing and utilising property assets.

5.4.2   Being reactively driven by unilateral unsolicited proposals to outcomes. 

5.4.3   Legislative non-compliance e.g. not dealing with offer back obligations (section 40 of the Public works Act) appropriately.

5.4.4   Not meeting the principles of the Local Government Act.

5.4.5   Inappropriate uses developing e.g. vandalism, unsanctioned occupations.

5.4.6   Poor maintenance and compliance.

5.5       Holding property without an agreed reason, purpose or use also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

5.6       In general terms the Council only holds land that is:

5.6.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.6.2   Held for strategic purposes e.g. project; and

5.6.3   Held pending a future use decision i.e. under review in terms of future use. 

5.7       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

5.8       This “Property Review Process” requires community boards to consider a list of properties in their ward that are no longer being utilised for the original intended purpose for which they were purchased and in doing so make future use decisions by categorising them as follows:

·   Held - Recommending on whether any of the properties should be retained for a strategic purpose.

·   Sold - Recommending on whether any of the properties should be declared surplus for disposal.

·   Used - Deciding on which properties the Board and staff will work on over the coming months to identify as having alternative public uses for recommending to the Council for a decision.

5.9       With the above in mind, the Manager Property Consultancy held a workshop with the Linwood-Central-Heathcote Community Board to review the properties located within their ward and a report was then considered at the meeting of the Board on 20th June 2018.

5.10    At the meeting it recommended to Council, and Council resolved at its meeting of 5th July 2018 that, amongst other matters:

4.            Supports retention of the following properties subject to the conditions below:

k.         Crèche Land Sydenham Pre-School 113 Huxley Street

5.      Notes retention of the properties set out in resolution 4. above is conditional upon staff and the Community Board engaging in a process that identifies an alternative public use that:

a.         Can be rationalised,

b.         Satisfies a clearly identified need,

c.          Is supported by a sound and robust business case,

d.         Supports Council strategies,

e.          Has established funding in the Council’s annual and long term plans,

f.           Has an identified sponsor i.e. end asset owner (titular internal owner) / sponsor who supports retention for the alternative public use and holds an appropriate budget provision within the Long Term Plan.

 

5.11    Following further consultation with the Parks team and the Community Governance Team, no alternative uses or users were identified and in accordance with the resolution referred to above, the property should be declared surplus and then tendered for sale on the open market.

5.12    The decision affects the following wards/Community Board areas:

5.12.1 Linwood-Central-Heathcote

6.   Policy Framework Implications

Strategic Alignment

6.1       This report supports the Council's Long Term Plan (2018 - 2028):

6.1.1   Activity: Facilities, Property & Planning

·     Level of Service: 13.4.10 Property advice and services that support the delivery of other Council Services. - At least 90% projects delivered to agreed timeframes per annum.

Policy Consistency

6.2       The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua

6.3       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations

6.4       None

Accessibility Considerations

6.5       N/A

7.   Resource Implications

Capex/Opex

7.1       Cost to Implement – real estate agents fees for selling the property

7.2       Maintenance/Ongoing costs – reduced holding costs

7.3       Funding Source – from the sale proceeds

8.   Legal Implications

Statutory power to undertake proposals in the report

8.1       Local Government Act 2002 and previous resolution.

Other Legal Implications

8.2       There is no legal context, issue or implication relevant to this decision

8.3       This report has not been reviewed and approved by the Legal Services Unit

9.   Risk Management Implications

9.1       The purpose of this decision is to create certainty and reduce risk.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Council Minutes  - 5th July 2018

44

 

 

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

 

 

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

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Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

10.   Waikura/Linwood-Central-Heathcote Community Board's 2019/20 Youth Development Fund Applications - Abel van Bruchem, Samantha Price, Hosea Te Momo and Marian College

Reference / Te Tohutoro:

20/170298

Report of:

Emily Toase, Community Recreation Advisor, Emily.Toase@ccc.govt.nz

General Manager:

Mary Richardson, Citizen and Community

Mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider an applications received for funding from its 2019-20 Youth Development Fund.

1.2       This report is to assist the Board to consider an applications of funding from Abel van  Bruchem, Samantha Victoria Price, Hosea Kerehi Te Momo and Marian College.

1.3       There is currently a balance of $6,350 remaining in this fund.

2.   Officer Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board resolve to:

1.         Approve a grant of $500 from its 2019/20 Youth Development Fund to Abel van Bruchem towards competing in the 2020 International Korfball Under 19 Open European Korfball Championship from the 10 to 12 of April in the Netherlands.

2.         Approve a grant of $500 from its 2019/20 Youth Development Fund to Samantha Price towards competing in the 2020 International Korfball Under 19 Open European Korfball Championship from the 10 to 12 of April in the Netherlands.

3.         Approve a grant of $500 from its 2019/20 Youth Development Fund to Hosea Te Momo towards competing in the Junior Indoor Cricket Tri-Series in Singapore from 15 to 21 April.

4.         Approve a grant of $700 from its 2019/20 Youth Development Fund to Marian College towards competing in the International Netball Festival in the Gold Coast from the 14 to 22 April 2020.

 

3.   Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       To consider funding applications received to support the development and achievements of young people living in the Waikura/Linwood-Central-Heathcote area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city, one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority / Te Mana Whakatau

1.1       Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Mana Whakatau

1.4       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

 

4.   Applicant/ Te Kaitono 1 – Abel van Bruchem

4.1       Age: 18

4.2       School: University of Canterbury

4.3       Suburb: Woolston

4.4       Event seeking support for: To complete in the 2020 International Korfball Under 19 Open European Korfball Championship from the 10 to 12 of April in Leeuwarden in the Netherlands.

4.5       Abel van Bruchem has been playing Korfball since 2017 and within his first year he was selected for the Under 17 New Zealand Korfball team where he represented New Zealand in the Korfball World Cup.

4.6       This year, Abel has been selected for the New Zealand Under 19 squad which involves two training sessions a week, plus training camps and a weekly game.

4.7       Abel's future goals are to achieve high marks and graduate at the University of Canterbury and to continue to play at the elite level for Korfball in the coming European Championship and other tournaments.

4.8       To fund raise for the trip Abel has two part time jobs, delivering medicine for a pharmacy and works as an assistant to the manager at events for Total Waste Solutions. Abel has also undertaken other fundraising activities including marshalling at marathons and fun runs and litter picking at events.

4.9       The following table provides a breakdown of the costs for completing in the 2020 International Korfball Under 19 Open European Korfball Championship:

EXPENSES

Cost ($)

Accommodation and food

4500

IKF Accreditation & International Squad Fees

4,834

Apparel & Gear

950

Camp costs

4,554

Insurance

1,000

Gifts for hosts / other teams

2,560

Other general costs

950

Sightseeing / cultural visits

2,000

Travel  - Flights

35,184

Travel – internal

2,500

Currency fluctuations & contingency

525

GST payable to IRD

2,118.78

                                                                                                 Total

$61,675.78

                                                                                          Total per player

$4,275

 

5.   Applicant / Te Kaitono 2 – Samantha Price

5.1       Age: 18

5.2       School: N/A

5.3       Suburb: Bromley

5.4       Event seeking support for: To complete in the 2020 International Korfball Under 19 Open European Korfball Championship from the 10 to 12 of April in Leeuwarden in the Netherlands.

5.5       Samantha has been playing Korfball for two and a half years, playing her schools team and competing in the South Island Tournament. Early 2019 Samantha was invited to train with the Under 19s new Zealand Korfball squad where she trained twice a week, played three games a week and participates in a six hour long training camp every third weekend.

5.6       Samantha hopes to continue to play and develop in korfball and to be selected for the Under 21s New Zealand squad in future.

5.7       To fund raise for the trip Samantha is using income from her part time job and has done a Glad Wrap fundraiser. She also plans to do a wine fundraiser next month.

5.8       The following table provides a breakdown of the costs for completing in the 2020 International Korfball Under 19 Open European Korfball Championship:

EXPENSES

Cost ($)

Accommodation and food

4,500

IKF Accreditation & International Squad Fees

4,834

Apparel & Gear

950

Camp costs

4,554

Insurance

1,000

Gifts for hosts / other teams

2,560

Other general costs

950

Sightseeing / cultural visits

2,000

Travel  - Flights

35,184

Travel – internal

2,500

Currency fluctuations & contingency

525

GST payable to IRD

2,118.78

                                                                                                 Total

$61,675.78

                                                                                          Total per player

$4,275

6.   Applicant / Te Kaitono 3 – Hosea Kerehi Temomo

6.1       Age: 13

6.2       School: Hillview Christian School

6.3       Suburb: Opawa

6.4       Event seeking support for: To compete in the Junior Indoor Cricket Tri-Series in Singapore from 15 to 21 April.

6.5       The Junior Indoor Cricket Tri-Series is a tour which serves as a first step towards competing in the 2021 Junior World Series in South Africa. Over eighty players have been selected to attend the tour which will be an important opportunity for individuals to test themselves and gain selection for a place in the New Zealand squad going to South Africa.

6.6       Hosea has been playing outdoor cricket since the age of five and regularly represented Canterbury in regional and national tournaments. Last year Hosea trilled for the New Zealand Under 13s Indoor Cricket Team and was selected to participate in the Junior Indoor Cricket Tri-Series.

6.7       Hosea aspires to represent New Zealand as a Black Cap in future but is also working hard to succeed at school.

6.8       As well as cricket, Hosea enjoys bodyboarding, playing rugby, volleyball and also goes to the gym.

6.9       To fundraise for the trip Hosea has planned to do a raffle, and is saving $20 a week from his part time job assisting at an after-school programme coaching cricket to young children. His parents have paid $500 up front for a deposit and he has applied to his iwi, Tainui for some funding.

6.10    The following table provides a breakdown of the costs for the Junior Indoor Cricket Tri-Series:

EXPENSES

Cost ($)

Airfare

1,500

Insurance

80

Playing uniforms

658

Accommodation

675

Transport

190

Tournament costs

200

Medical

150

Team fund

250

Player gifts

15

 

 

                                                                                                 Total

$3,718

 

7.   Applicant / Te Kaitono 4 – Marian College

7.1       Marian College are applying on behalf of twenty students who have been selected to travel to the Gold Coast to compete in the International Netball Festival from the 14 to 22 April 2020.

Seven of the students selected reside in the Waikura/Linwood-Central-Heathcote Community Board ward area.

 

Student

Age

Suburb

Anna-Naina Aileone

14

Woolston

Isabella Blyth

17

Sumner

Mailena Fasi-Fidow

17

Phillipstown

Lydia Losefo

15

Waltham

Taylor Lovell

17

Bromley

Georgina Woods

16

Mt Pleasant

Taylor Woods

16

Mt Pleasant

 

 

7.2       After 2011 Marian College spent a year sharing a site with St Bedes College before moving to Barbadoes Street as a temporary venue for the school. They currently do not have any netball courts, they instead share the two courts available at Catholic Cathedral College.

Despite the lack of facilities, Marian College Netball is focusing on developing the strength of their netball club, the largest sport at their school in terms of numbers participating. The school has around 120 players in twelve teams competing each year.

7.3       In 2019 it was decided that they would give their players an opportunity to further develop by entering into the 2020 International Netball Festival. The International Netball Festival is a prestigious tournament held annually since 2012. It aims to help develop the sport of netball by providing an opportunity for young players to participate at the top level and experience travelling overseas and living as a team. The festival includes training clinics, cultural trips and fosters volunteering coaching and mentoring programs for netballers internationally.

7.4       Marian college held trials late last year to select a squad of 20 players. Silver Fern Adrianne Hayes assisted with the selection process.

7.5       The International Netball Festival will give the players involved a chance to test their skills and train with an Australian National League team as well providing experience of living and training in an elite environment. The school hope for their players and coaches that they come back more accomplished and can act as role models to inspire other students to take up netball and lead healthy, active lifestyles.

7.6       To fundraise for the trip the group have run a number of activities including a bake and juice ice block sales at the athletics sports and swimming sport events that have taken place.

The group have also planned a jenga afternoon, silent auction and raffle sales. They are selling Marian College logoed drinks bottles and the students are doing individual fundraising through selling Fairlie Pies. They have raise $500 to date.

7.7       The following table provides a breakdown of the costs for the 2020 International Netball Festival.

EXPENSES

Cost ($)

Airfare, entry fee, accommodation, van hire, travel insurance, ferry transfers and meals

2,795

Food

160

Fuel

10

Miscellaneous costs (washing, ice, medical etc.) 

10

 

 

                                                                                                 Total

$2,975

 

Attachments

There are no appendices to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

11.   Linwood-Central-Heathcote Community Board 2019/20 Discretionary Response Fund Application - FitClub @ The Hub

Reference / Te Tohutoro:

20/223251

Report of / Te Pou Matua:

Emily Toase, Community Recreation Advisor Emily.Toase@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, Citizen and Community

Mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider an application for funding from its 2019-20 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059838

FitClub at the Hub

FitClub@ The Hub

$9,775

$4,000

 

1.2       There is currently a balance of $62,884 remaining in the fund.

2.   Officer Recommendations / Ngā Tūtohu

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Approves a grant of $4,000 from its 2019/20 Discretionary Response Fund to FitClub at the Hub towards venue hire.

 

3.   Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       FitClub at The Hub are seeking funding towards venue hire.

Strategic Alignment / Te Rautaki Tīaroaro

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities and Physical Sports and Recreation.

Decision Making Authority / Te Mana Whakatau

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.4       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.7       At the time of writing, the balance of the <enter year> Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$179,124

$172,840

$62,884

$58,884

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Waikura/Linwood-Central-Heathcote Community Board - Discretionary Fund - Decision Matrix - FitClub at the Hub

67

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Emily Toase - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

  


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

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Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

12.   Linwood-Central-Heathcote Community Board Submissions Committee Minutes - 19 February 2020

Reference / Te Tohutoro:

20/261775

Report of / Te Pou Matua:

Liz Beaven, Community Board Advisor
liz.beaven@ccc.govt.nz

General Manager / Pouwhakarae:

Mary Richardson, Citizen and Community
mary.richardson@ccc.govt.nz

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

The Linwood-Central-Heathcote Community Board Submissions Committee held a meeting on 19 February 2020 and is circulating the Minutes recorded to the Waikura/Linwood-Central-Heathcote Community Board for its information.

2.   Recommendation to Waikura/Linwood-Central-Heathcote Community Board

That the Waikura/Linwood-Central-Heathcote Community Board:

1.    Receives the Minutes from the Linwood-Central-Heathcote Community Board Submissions Committee meeting held 19 February 2020.

 

Attachments

No.

Title

Page

A

Minutes Linwood-Central-Heathcote Community Board Submissions Committee - 19 February 2020

70

 

 

 

Signatories / Ngā Kaiwaitohu

Author

Liz Beaven - Community Board Advisor

  


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

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Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

13.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waikura/Linwood-Central-Heathcote Community Board

18 March 2020

 

 

14.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Linwood-Central-Heathcote Community Board

18 March 2020

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

7

17 Hills Road - Land for Road Widening

 

 

 

 

 

Attachment 1 - 304/5018 Valuers agreement Flat 2

s7(2)(a)

Protection of Privacy of Natural Persons

The amount of compensation payable is a personal to owner of Flat 2.

24 December 2024

Deposit of the plan of subdivision

 

Attachment 2 - 304/4191 Valuers Agreement Flat 3

s7(2)(a)

Protection of Privacy of Natural Persons

The amount of compensation payable is a personal to owner of Flat 3.

24 December 2020

Deposit of the plan of subdivision