Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                    Tuesday 18 February 2020

Time:                                   8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Stewart-Ward

 

 

12 February 2020

 

 

 

 

 

Emma Pavey

Manager Community Governance, Spreydon-Cashmere

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

 

 


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         4.        Public Forum / Te Huinga Whānui................................................................ 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         6.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

Staff Reports

C          7.        Marylands Place - Proposed No Stopping Restrictions................................... 11

 

B         8.        Elected Members’ Information Exchange.................................................... 19 

 

 


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 4 February 2020  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

Unconfirmed

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                    Tuesday 4 February 2020

Time:                                   5.05pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

 

 

 

4 February 2020

 

 

 

 

 

Emma Pavey

Manager Community Governance, Spreydon-Cashmere

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved SCCB/2020/00001

That the apologies from Callum Stewart-Ward for absence and Tim Scandrett for early departure from be accepted.

 

Lee Sampson/Melanie Coker                                                                                                                                Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

 

Melanie Coker declared an interest in Item 7 - Waihoro/Spreydon-Cashmere 2019/20 Youth Achievement and Development Scheme and took no part in the Board’s discussion or voting on this item.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCCB/2020/00002

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 3 December 2019 be confirmed.

Tim Scandrett/Lee Sampson                                                                                                                                Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

4.1      William Hanlon - Under 21 New Zealand Korfball Championships in China 2019

Part B

Youth Achievement and Development Scheme grant recipient, William Hanlon, addressed the Board regarding his participation in the Under 21 New Zealand Korfball Championships in China in May/June 2019.  William presented a series of photographs and information about his trip, advising that the New Zealand team had placed fourth in the Asia /Oceania championships and qualified to take part in the world championship to be held in Taiwan.

After questions from members, the Chairperson thanked William for his presentation.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Waihoro/Spreydon-Cashmere 2019/20 Youth Achievement and Development Scheme

 

Community Board Resolved SCCB/2020/00003  (Original staff recommendations accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $100 from its 2019/20 Youth Achievement and Development Scheme to Isabella Zinzan-Dickie towards participation in the Get2Go Finals, Great Barrier Island, 8-13 December 2019.

2.         Approves a grant of $100 from its 2019/20 Youth Achievement and Development Scheme to Maria Gladys Laurie towards participation in the Get2Go Finals, Great Barrier Island, 8-13 December 2019.

3.         Approves a grant of $150 from its 2019/20 Youth Achievement and Development Scheme to Josh Andrew Burgess towards participation in the New Zealand Under 18 Touch Team Finals, Newcastle Australia, 21-27 January 2020.

Tim Scandrett/Lee Sampson                                                                                                                                Carried

 

8.   Waihoro Spreydon-Cashmere 2019/20 Youth Achievement and Development Scheme: Kate Rich

 

Community Board Resolved SCCB/2020/00004 (Original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board \:

1.         Approves a grant of $500 from its 2019/20 Youth Achievement and Development Fund to Kate Louise Rich towards her trip, as a member of the Under 19 New Zealand Korfball Squad, to the Netherlands for the European Korfball Championship in April 2020. 

Melanie Coker/Keir Leslie                                                                                                                                      Carried

 

9.   Waihoro/Spreydon-Cashmere 2019-20 Discretionary Response Fund - Opawaho/Heathcote River Network

 

Community Board Resolved SCCB/2020/00005 (Original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $5,600 from its 2019/20 Discretionary Response Fund to Ōpāwaho Heathcote River Network Incorporated towards the wages and promotion costs of the network operations.

Lee Sampson/Keir Leslie                                                                                                                                        Carried

 

10. Waihoro/Spreydon-Cashmere Community Board Area Report - February 2020

 

Staff Recommendations / Ngā Tūtohu 

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for February 2020.

2.         Agrees the matters to be included in its report to the Council.

3.         Agrees any matters that it would like to suggest as articles for the Council’s Newline and/ or the next Community Board Newsletter.

 

Community Board Resolved SCCB/2020/00006

Part B

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for February 2020.

2.         Agrees that the matters to be included in its report to the Council:

·   Spreydon-Cashmere Edible and Sustainable Garden Awards.

·   Pioneer Recreation and Sports Centre.

·   Community Board End of Year Function.

·   Manuka Cottage Rebuild.

·   “Music at your Library” event.

·   Lalaga Night Market.

3.         Agrees that the following matters be suggested as articles for the Council’s Newline and/ or the next Community Board Newsletter:

·   Spreydon-Cashmere Edible and Sustainable Garden Awards.

·   Pioneer Recreation and Sports Centre.

·   Community Board End of Year Function.

·   Manuka Cottage Rebuild.

·   “Music at your Library” event.

·   Lalaga Night Market.

4.         Delegates to the Community Board Chairperson and/or Deputy Chairperson:

a.         To formulate comment on behalf of the Board on the National Policy Statement on the National Policy Statement for Indigenous Biodiversity for consideration for inclusion in the Council submission on the policy.

b.         To, in consultation with Board members, finalise and lodge a community board feedback to the Council consultation on options for management of un-hosted home share accommodation thorough District Plan Provisions.

Melanie Coker/Tim Scandrett                                                                                                                              Carried

 

 

11. Elected Members’ Information Exchange

Part B

Board Members shared information on the following :

·    Cashmere Technical Football Club is experiencing difficulties with storage of sports equipment on Centennial Park.

·    The Council’s Chief Executive Officer has undertaken a tour of the Cashmere and Spreydon wards with the ward councillors.

·    Neighbours have expressed continued concern about the odour from the laundry at the Cashmere View Retirement Village.

·    There are renewed concerns about road safety on Summit Road.

·    A community barbeque is planned for Hoon Hay residents.

·    The St Martins MENZ shed plans to move into site a former classroom that will be placed on site of the St Martins Presbyterian Church.

·    A local resident has passed on to members their concern regarding pedestrian safety at Barrington Street/Cashmere Road roundabout.

 

Tim Scandrett left the meeting at 06:31 p.m.

   

Meeting concluded at 6.39pm.

 

CONFIRMED THIS 18TH DAY OF FEBRUARY 2020

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

 

7.     Marylands Place - Proposed No Stopping Restrictions

Reference:

19/777251

Presenter(s):

Privinn Mwene –Traffic Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider approval of No Stopping restrictions on Marylands Place as shown on Attachment A

2.   Executive Summary

2.1       This report is staff generated in response to requests from local businesses who had concerns relating to road safety at the intersection of Marylands Place and Birmingham Drive.

2.2       These measures have been requested to:

·   Improve efficiency and safety at the intersection.

·   To ensure vehicles can enter and exit driveways without difficulties or being blocked.

3.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on Marylands Place as shown by broken yellow lines on drawing TG133788, issue.1 dated 14/06/2019 attached to the agenda for this meeting.

2.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in1.

3.         Approves that these resolutions take effect when road marking that evidences the restrictions described in 1. and 2. are in place (or removed in the case of revocations).

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·   Option 1 - Install No Stopping Restrictions (preferred option)

·   Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (preferred option)

4.3.1   The advantages of this option include:

·     Meets appropriate sight distance standards. 

·     Addresses community concerns over the on street parking too close to the intersection and driveway.

·     Re-enforces the Land Transport (Road User) Rule 2004 about not being able to park within 6 metres of an intersection.

4.3.2   The disadvantages of this option include:

·     Displaces on street parking to other places.

5.   Context/Background

Issue

5.1       Safety concerns have been identified/raised:

·   At the intersection of Marylands Place and Birmingham Drive due to on-street parking, close to the intersection.

·   At 6 Marylands Place due to on-street parking encroaching the 1 metre clearance from either end of the driveway.

Strategic Alignment

5.2       Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

5.3       The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

5.4       The recommendations in this report are also consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)  

Decision Making Authority

5.5       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

5.6       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.7       The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

5.8       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.9       The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

5.10    The community engagement and consultation outlined in this report reflect the assessment.

Context

5.11    Businesses in the area initiated the investigation.

5.12    The intersection of Birmingham Drive and Marylands Place has existing stopping restrictions on the North-East side of Marylands Place.

5.13    The North-West side has no no-stopping restrictions and vehicles park close to the intersection causing safety issues and inconveniences for vehicles trying to exit the street.

5.14    Vehicles wanting to turn left get held behind vehicles turning right. The intersection has enough width to be able to accommodate both movements but this is impeded by vehicles parking too close to the intersection.

5.15    The available space between properties no: 6 and 8 is not sufficient for a vehicle to park. This space currently has advisory marking but some vehicles still park at this location which then causes inconveniences for trucks trying to access the properties.

6.   Options Analysis

Options Considered

6.1       The following reasonably practicable options were considered and are assessed in this report:

·   Option 1 - Install No Stopping Restrictions (preferred option)

·   Option 2 - Do Nothing

6.2       No other options were considered.

Options Descriptions

6.3       Option One: Preferred Option:  Install No Stopping Restrictions

6.3.1   Option Description: Install No Stopping restrictions in accordance with Attachment A. 

6.3.2   Option Advantages

·     Re-enforces the Land Transport (Road User) Rule 2004 about not being able to park within 6 metres of an intersection.

·     Addresses community concerns over the on street parking too close to the intersection and driveway.

·     Meets appropriate sight distance standards.

·     Reduces the risk of drivers joining the road in smaller traffic gaps, which could lead to crashes.

·     The left turning vehicles can turn without being blocked by parked cars and held behind by right turning traffic.

6.3.3   Option Disadvantages

·     Displaces on street parking to other places.

6.4       Option Two: Do Nothing 

6.4.1   Option Description: Do not Install No Stopping Restrictions.

6.4.2   Option Advantages

·     Retains unrestricted parking spaces.

6.4.3   Option Disadvantages

·     Does not resolve the safety concerns at this location.

Analysis Criteria

6.5       Options within this report have been assessed by their contribution to the following issues:

·   Improving safety and efficiency at the intersection of Marylands Place and Birmingham Drive.

·   Parked vehicles obstructing the driveways.

7.   Community Views and Preferences

7.1       Affected property owners and business owners were advised of the recommended option by consultation letters on 28 June 2019 and the property owners and business owners were given two weeks to reply.

7.2       Six replies were received from the property owners/tenants. The replies were in favour of the proposal.

7.3       To date no objection have been received in regards to the proposal.

7.4       The Team Leader Parking Compliance supports the preferred option.

7.5       The do nothing option is inconsistent with community requests to improve safety at this location.

8.   Legal Implications

8.1       There is a legal context, issue or implication relevant to this decision

8.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 5.5-5.7.

9.   Next Steps

9.1       Approval is required by the Waihoro/Spreydon-Cashmere Community Board.

9.2       If approved, the recommendations will be implemented approximately four weeks after the contractor receives the request.


 


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

10. Options Matrix

Issue Specific Criteria

Criteria

Option 1 - Install No Stopping Restrictions

Option 2 – Do Nothing

Financial Implications

Cost to Implement

$128 for the installation of traffic controls (excluding TM), plus $750 for consultation and the preparation of this report

$750 for consultation and the preparation of this report

Maintenance/Ongoing

Covered under the area maintenance contract and effect will be minimal to the overall asset.

$0

Funding Source

Traffic Operations Budget.

Existing staff budgets

Impact on Rates

No impact

No impact

Intersection Safety and Efficiency

Significant Improvement as detailed in section 6.3.2

No impact

Obstruction to driveways

Eliminates the risk of obstruction to driveways

No impact

 


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

 

 

Attachments

No.

Title

Page

a

TG133788

18

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Privinn Mwene - Traffic Engineer

Approved By

Stephen Wright - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

 


Waihoro/Spreydon-Cashmere Community Board

18 February 2020

 

 

8.      Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.