Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                    Tuesday 3 December 2019

Time:                                   5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Stewart-Ward

 

 

27 November 2019

 

 

 

 

 

Emma Pavey

Community Recreation Advisor

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         4.        Public Forum / Te Huinga Whānui................................................................ 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         6.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

Staff Reports

C          7.        Access to Public Transport - Relocation and Marking Of An Existing Bus Stop to 82 Wilsons Road South.................................................................................. 13

C          8.        Relocation of an existing bus stop beside 30 Lincoln Road to 24/26 Lincoln Road 25

C          9.        Canterbury Rugby League Incorporated - Deed of Surrender of Rugby League Park............................................................................................................. 35

C          10.      New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative........................................................................................ 43

C          11.      Waihoro/ Spreydon-Cashmere Community Board - Representation on Outside Organisations for 2019-2022...................................................................... 49

C          12.      Waihoro Spreydon Cashmere Community Board Recess Committee 2019-20.... 53

C          13.      Waihoro/Spreydon Cashmere Community Board Governance arrangements and 2020 Meeting Schedule............................................................................. 55

 

B         14.      Elected Members’ Information Exchange.................................................... 58 

 

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 19 November 2019  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

Unconfirmed

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                    Tuesday 19 November 2019

Time:                                   5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Stewart-Ward

 

 

19 November 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Decision

There were no apologies.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCCB/2019/00100

That the minutes of the Waihoro/Spreydon-Cashmere Community Board Inaugural meeting held on Wednesday, 6 November 2019 be confirmed.

Lee Sampson/Tim Scandrett                                                                                                                                Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

4.1      Latters Spur Track

Part B

Helen Tait, local resident, addressed the Board on Latters Spur Walking Track (Longhurst Terrace to Victoria Park Dog Exercise Area).  Ms Tait expressed concern that the track is overgrown with weeds and grass that make it difficult to access.  

On behalf of the Board the Chairperson, , thanked Ms Tait for her presentation.

 

The Board requested staff advice on the maintenance schedule that applies to the Latters Spur Walking Track.

 

Attachments

a       Latters Spur Track  

 

 

 

4.2      Nina Noble - Youth Achievement and Development Fund

Part B

Nina Noble presented to update the Board on the New Zealand Schools Brass Band, for which she received a grant from the Board’s Youth Achievement and Development Scheme fund.

Ms Noble expressed appreciation for the grant and told the Board about her experience with the band and her plans for the future.

On behalf of the Board, the Chairperson thanked Ms Noble for her presentation.

 

4.3      Huntsbury Community Centre

Part B

Mr David Drayton updated the Board on the Huntsbury Community Centre.  He said that planned earthquake strengthening of the centre  has been carried out. Further work that has been identified as being required

 is scheduled to commence before Christmas, with a target for completion before the first school erm 2020 commences so as to avoid disruption to the centre’s hirers.

On behalf of the Board, the Chairperson thanked Mr Drayton for his update.

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Waihoro/Spreydon-Cashmere 2019-20 Youth Achievement and Development Scheme

 

Board Consideration

The Board noted the overall cost of participation in the Space Camp and agreed that in light of this a grant in excess of that recommended would be appropriate.

 

Staff Recommendation/ Ngā Tūtohu

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Approve a grant of $400 from its 2019-20 Youth Achievement and Development Scheme to Jessica Holly Cowie towards participation in Space Camp 2020 in Alabama, U.S.A.,  3-21 April 2020.

 

Community Board Resolved SCCB/2019/00101

Part C

That the Waihoro/Spreydon-Cashmere Community Board :

1.         Approves a grant of $500 from its 2019-20 Youth Achievement and Development Scheme to Jessica Holly Cowie towards participation in Space Camp 2020 in Alabama, U.S.A.,  3-21 April 2020.

Karolin Potter/Tim Scandrett                                                                                                                               Carried

 

8.   Waihoro/Spreydon-Cashmere 2019/20 Youth Achievement and Development Scheme

 

Community Board Resolved SCCB/2019/00102 (Original staff recommendations accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $150 from its 2019/20 Youth Achievement and Development Scheme to Alexander Percival Braun towards participation in the Get2Go Finals on Great Barrier Island from 8 to 13 December 2019.

2.         Approves a grant of $150 from its 2019/20 Youth Achievement and Development Scheme to Levi Franks (to be paid to directly to Cashmere Croquet Club Incorporated) towards participation the New Zealand Golf Croquet Nationals in Manukau 6 – 8 December 2019.

3.         Approves a grant of $150 from its 2019/20 Youth Achievement and Development Scheme to Joshua Winter (to be paid to directly to Cashmere Croquet Club Incorporated) towards participation in the New Zealand Golf Croquet Nationals in Manukau, 6 – 8 December 2019.

4.         Approves a grant of $150 from its 2019/20 Youth Achievement and Development Scheme to Flynn Moses-Jones (to be paid to directly to Cashmere Croquet Club Incorporated) towards participation in the New Zealand Golf Croquet Nationals in Manukau, 6 – 8 December 2019.

Keir Leslie/Callum Stewart-Ward                                                                                                                       Carried

 

9.   Waihoro/Spreydon-Cashmere 2019/20 Discretionary Response Fund - Southern United Hockey

 

Community Board Resolved SCCB/2019/00103 ( Original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $1,500 from its 2019/20 Discretionary Response Fund to Southern United Hockey towards the Development and Equipment Project.

Melanie Coker/Lee Sampson                                                                                                                                Carried

 

 

 

 

 

10. Waihoro/Spreydon-Cashmere 2019/20 Discretionary Response Fund - Huntsbury Community Centre Incorporated

 

Community Board Resolved SCCB/2019/00104 (Original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $2,000 from its 2019/20 Discretionary Response Fund to Huntsbury Community Centre Incorporated towards the Huntsbury 100 project.

Lee Sampson/Callum Stewart-Ward                                                                                                                 Carried

 

11. Waihoro/Spreydon-Cashmere 2019/20 Discretionary Response Fund

 

Community Board Resolved SCCB/2019/00105 ( Original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $5,500 from its 2019/20 Discretionary Response Fund to Rowley Resource Centre Inc. towards the Promotional Project.

Callum Stewart-Ward/Melanie Coker                                                                                                               Carried

 

12. New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

 

 

 

The Board decided to lay the report on the table to be considered by the Board at its meeting on 3 December 2019.

 

 

13. Waihoro/Spreydon-Cashmere Community Board Area Report - November  2019

 

Staff Recommendations / Ngā Tūtohu 

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receive the Waihoro/Spreydon-Cashmere Community Board Area Report for November 2019.

2.         Agrees the matters to be included in its report to Council.

3.         Agrees any matters that it would like suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter.

4.         Agrees to hold an end of year network function on 11 December 2019 with all costs being met from the Board’s Communicating with Communities Fund.

5.         Agrees to hold a workshop to consider the Local Government New Zealand Reinvigorating Local Democracy Discussion Paper and to formulate any comment it wishes towards the preparation of the Council’s on the paper.

 

Community Board Resolved SCCB/2019/00106

Part B

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for November 2019.

2.         Agrees the following  matters  be included in its report to Council:

             - Edible and Sustainable Awards.

             - Addington Heritage App.

             - Irish Feis 2019.

             - Junior Hoops 2019.

             - Cracroft 50 Years Jazz.

3.         Agrees to  suggest the following  matters as articles for the Council’s Newsline and /or the next Community Board Newsletter:

             - Edible and Sustainable Awards.

             - Addington Heritage App.

             - Irish Feis 2019.

             - Junior Hoops 2019.

             - Cracroft 50 Years Jazz.

4.         Agrees to hold an end of year network function on 11 December 2019 with all costs being met from the Board’s Communicating with Communities Fund.

5.         Delegates to the Community Board Chairperson and /or Deputy Chairperson to, in consultation with Board members, formulate comment on the Local Government New Zealand Reinvigorating Local Democracy Discussion Paper for consideration for inclusion in a Council submission on the paper.

6.         The Board requests further staff advice on the reduced speed limits an on the streets in key activity centres in Papanui, in relation to the speed limits on Athelstan Street.

Tim Scandrett/Melanie Coker                                                                                                                              Carried

 

 

14. Elected Members’ Information Exchange

Part B

Board members shared the following information:

·    The  Cashmere Residents’ Association recently held an Annual General Meeting.

·    Local residents are expressing ongoing concern about the safety of Dyers Pass/Hackthorne Roads and Cashmere/Worsleys /Hoon Hay Roads  intersections.

·    Pest Free Banks Peninsula – strategy aims to have pest free by  2050.

·    A Light Party was held at Hoon Hay Presbyterian Church and provided good family entertainment.

·    The  local electorate member of parliament is organising a community meeting on Thursday 28 November, on how to keep the community safe in response to a recent crime spree in Hoon Hay.

·    Addington Fair is to be held on 23 November 2019.

 

14.1   Manuka Cottage

Part B

The Waihoro/Spreydon-Cashmere Community Board expressed its concern over the delay of the commencement of the building of the new Manuka Cottage facility, and requested an urgent staff briefing before the end of the 2019.

 

 

 

Meeting concluded at 7.13pm.

 

CONFIRMED THIS 3RD DAY OF DECEMBER 2019

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

7.     Access to Public Transport - Relocation and Marking Of An Existing Bus Stop to 82 Wilsons Road South

Reference:

19/1188187

Presenter(s):

Brenda O’Donoghue, Passenger Transport Engineer
Serena Chia, Graduate Transport Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider the relocation and marking of an existing bus stop beside 82-84 Wilsons Road South.

2.   Executive Summary

2.1       This report is staff generated in response to a recent customer enquiry about issues concerning the accessibility of the existing unmarked bus stop.

2.2       As part of this report, staff propose to relocate and mark the bus stop at this location. The position of the existing bus stop does not meet best practice for inclusive access. The front section of the bus stop is located across a property driveway and has no kerb provision to reduce the height of a person’s step or the angle of the mobility ramp between the bus and the footpath. This makes travelling by public transport particularly difficult for people with limited mobility.

2.3       The recommendations in this report support better usage of the space by buses and improve accessibility for people using the bus stop.

 

3.   Staff Recommendations 

That the Waihoro/Spreydon-Cashmere Community Board resolve to approve Option 1:

1.         Under Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Wilsons Road South referred to as A1 and as shown by broken yellow lines identified as ‘No Stopping’ on the attached drawing TG135616, dated 07/10/2019 (refer Attachment A of the agenda staff report).

2.         Under Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Wilsons Road South referred to as A1 and identified as ‘Bus Stop’ on the attached drawing TG135616 dated 07/10/2019 (refer Attachment A of the agenda staff report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in recommendations 1-2 above are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the agenda staff report are in place.

 

4.   Key points

4.1       There are accessibility and operational issues associated with the existing unmarked bus stop beside 82-84 Wilsons Road. The operational issue being that busses may not be able to make a stop parallel to the kerb due to parked vehicles in close proximity to the bus stop. The accessibility issue being that the boarding area of the bus stop coincides with the location of properties driveway. This has a negative impact on inclusive access, as it increases the step height or ramp gradient for people boarding or exiting the bus. A large step height between the footpath and the bus floor can make access to opportunities by public transport restrictive for people with disabilities. As such, it is best practice to locate the front door or the bus stop away from a driveway, to a location beside a raised kerb. Option 1 addresses the existing bus stop accessibility and operational issue as it relocate the bus stop to a location where there is a raised kerb, and the bus stop is marked.

4.2       The recommendations in this report are consistent with the anticipated outcomes of the Service Plan for Public Transport Infrastructure in the Council’s Long Term Plan (2018 - 2028)

4.3       The following feasible options have been considered:

·     Option 1 – Relocate and mark the existing bus stop to 82 Wilsons Road South (preferred option, refer to Attachment A).

·     Option 2 – Do nothing, the bus stop is not relocated and remains unmarked.

4.4       Option Summary - Advantages and Disadvantages (Preferred Option)

4.4.1   The advantages of this option include:

·     There is kerb height provision, thereby reducing the step height for customers and improves accessibility of the bus stop.

·     Adherence to the recommended bus stop length improves passenger accessibility and network operation, as buses have sufficient space to straighten and stop parallel to the kerb, and

·     Prevent other vehicles parking in close proximity to the existing bus stop sign, ensuring the space is left clear for buses to use unimpeded.

4.4.2   The disadvantages of this option include:

·     Reallocation of on-street parking. Note, the existing bus stop is designated by a sign only, meaning that parking within six metres either side of the bus stop sign is not permitted, unless the vehicle is a bus.

5.   Context/Background

Overview of the existing bus stop

5.1       The existing bus stop is located across three driveways. The bus stop is unmarked, with the bus stop sign attached to the existing utility pole (refer to Figure 1).

Figure 1: Existing bus stop beside 82-84 Wilsons Road South

5.2       The bus stop is serviced by the number 17 bus service, which typically operates at a 30 minute scheduled frequency on weekdays and at a 60 minute scheduled frequency on weekends.

5.3       Recent passenger boarding numbers indicate about five passengers use the bus stop beside 82-84 Wilsons Road South to board a bus per day. This is an ‘outbound’ bus stop. The term ‘outbound’ in public transport refers to the direction of travel, generally towards (‘inbound’) or away from (‘outbound’) a key activity centre (e.g. Central City). Bus patronage data in Christchurch is collected when people board a bus, not when the person leaves (alights) the bus. The paired inbound bus stop to the outbound bus stop beside 82-84 Wilsons Road South, has an average daily patronage of about 10 passengers per day. Staff estimate the total patronage (boarding and alighting) of the outbound bus stop to be about 15 passengers per day.

5.4       The bus stop is used to only pick-up and drop-off passengers.  It is not a timing point bus stop.

5.5       The existing location of the bus stop is inconsistent with best practice design. The front of the bus stop coincides with a driveway, providing no kerb height, hence no reduced step height for people boarding and exiting the bus. 

Strategic Alignment

5.6       Transport is the city’s largest contributor to greenhouse gas emissions. Making public transport more efficient, reliable, inclusive and attractive to use are important measures help achieve the Council’s greenhouse gas emissions targets for Christchurch.

5.7       All recommendations in this report supports the Council's Long Term Plan (2018 - 2028):

5.7.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.12 Reduce the number of customer service requests relating to quality and cleanliness of public transport infrastructure facilities. - < 288

5.8       The Council’s strategic framework is a key consideration in guiding the recommendations in this report.  The provision of bus stops allows our communities access to public transport which in turn allows the Council to achieve:

·   Strong communities,

·   Liveable city,

·   Healthy environment, and

·   Prosperous economy.

5.9       The recommendations in this report help to achieve the desired community outcome of a well-connected and accessible city through improved opportunities to access and use public transport.

5.10    All recommendations in this report align with the Christchurch Suburban Parking Policy (2019), which provides a framework to address parking related issues and the management of competing demands for public space within the city’s suburban areas.  As indicated in Table 1, Policy One of the Suburban Parking Policy prioritises the provision of bus stops ahead of residential, short stay and commuter parking. 

 

Priority

Commercial Areas

Residential Areas

Other Areas

1st

Safety

Safety

Safety

2nd

Movement and amenity

Movement and amenity

Movement and amenity

3rd

Mobility parking

Mobility parking

Mobility parking

4th

Bus stops/ cycle parks/ bike corrals/ shared parking (bike share or car share)/ micro mobility (e.g. scooters)

Bus stops

Bus stops/cycle parks/ bike corrals/shared parking (bike share or car share)/ micro mobility (e.g. scooters)

5th

Taxi ranks (special passenger vehicle stands)

Residents parking

Short stay parking

6th

Loading zones

Cycle parks/ bike corrals/ shared parking (bike share or car share)/ micro mobility (e.g. scooters)

Residents parking

7th

Short stay parking

Short stay parking

Commuter parking

8th

Residents parking

Commuter parking

 

9th

Commuter parking

 

 

Table 1:  Policy 1, Suburban Parking Policy, prioritisation of road space

Decision Making Authority

5.11    Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides the Council with the authority to install parking restrictions by resolution.

5.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

5.14    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.15    The level of significance was determined by assessing the number of properties affected by the proposed option.

5.16    The community engagement outlined in this report reflect the assessment.

 

6.   Options Analysis

Options Considered

6.1       The following options were considered and are assessed in this report:

·   Option 1 – Relocate and mark the existing bus stop to 82 Wilsons Road South (preferred option, refer to Attachment A).

·   Option 2 – Do nothing, the bus stop is not relocated and remains unmarked.

Options Descriptions

6.2       Preferred Option: Option 1 – Relocate and mark the existing bus stop to 82 Wilsons Road South

6.2.1   Option Description: The relocated bus stop will be moved about 17 metres southeast from the existing bus stop location, as shown in Figure 2 and in accordance with Attachment A.

Figure 2: Option 1 – Bus stop relocation and line markings to 82 Wilsons Road South


 

6.2.2   Option Advantages

·     There is kerb height provision, thereby reducing the step height for customers and improves accessibility of the bus stop.

·     Adherence to the recommended bus stop length improves passenger accessibility and network operation, as buses have sufficient space to straighten and stop parallel to the kerb, and

·     Prevent other vehicles parking in close proximity to the existing bus stop sign, ensuring the space is left clear for buses to use unimpeded.

6.2.3   Option Disadvantages

·     Reallocation of on-street parking. Note, the existing bus stop is designated by a sign only, meaning that parking within six metres either side of the bus stop sign is not permitted, unless the vehicle is a bus.

6.3       Option Two - Do nothing, bus stop not relocated and remains unmarked.

6.3.1   Option Advantages

·     No reallocation of on-street parking.

6.3.2   Option Disadvantages

·     The existing bus stop is unmarked, with the boarding area of the bus stop located over a driveway. This negatively impacts inclusive access and operational functionality of the bus stop.

·     As vehicles are legally permitted to park up to six metres from the bus stop sign, this means the space between the driveways cannot be considered as a given for buses to come to a halt.

Analysis Criteria

6.4       All new bus stops are planned and implemented in accordance with the Christchurch City Bus Stop Guidelines (2009) and the Christchurch City Council’s Construction Standard Specifications (2018).

Options Considerations

6.5       Option 1 in this report is consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028).

6.6       Option 2, the “Do Nothing” option is inconsistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028):

6.6.1   Inconsistency – This option does not support improved user satisfaction of public transport facilities and the accessibility of the bus stop for customers.

6.6.2   Reason for inconsistency – Leaving the bus stop unmarked is inconsistent with the Council’s Construction Standard Specifications (2018). Unmarked bus stops can negatively impact passenger accessibility and operational efficiency.

6.6.3   Amendment necessary – Relocate and install bus stop line markings as per Option 1 of this report.

7.   Community Views and Preferences

7.1       For the proposed bus stop relocation and line markings, letters and the consultation plan were sent to affected property owners and occupants. The letters outlined the improvements that the Council is proposing to do at the existing bus stop, which includes the line markings and relocation of the existing bus stop. The consultation covered the following properties:

·   84 Wilsons Road South

·   82 Wilsons Road South (three units)

·   80 Wilsons Road South (two units)

7.2       In total, three submissions were received. All three were in favour of the relocation and marking of the existing bus stop to 82 Wilsons Road South (Option 1 of this report).

8.   Legal Implications

8.1       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework.

9.   Risks

9.1       Should the Community Board proceed with the ‘Do Nothing’ option, the existing bus stop will not be relocated and will remain unmarked. The bus stop will be located across property driveways where there is not kerb height provision. This will not improve the level of service for passengers using the bus stop and the inclusive access issues raised by the customer. The obstacle of boarding and alighting the bus will continue. This risk can be mitigated by approving Option 1.

10. Next Steps

10.1    Approval is required by the Waihoro/Spreydon-Cashmere Community Board.

10.2    If approved, the recommendations will be implemented within approximately six weeks from the Community Board’s decision. 

1.  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

11. Options Matrix

Issue Specific Criteria

Criteria

Option 1

Option 2

Financial Implications

Cost to Implement

$1,200 for the installation of new line markings, new post and relocation of existing sign. $750 for consultation and the preparation of this report.

$750 for the consultation and the preparation of the report.

Maintenance/Ongoing

Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

Funding Source

Traffic Operations, Capital Expenditure budget for bus stop installations, plus existing staff budgets.

Impact on Rates

No impact

Environmental Impacts

Bus stops provide access to public transport. Public transport is part of a wider transport package to support mode shift to reduce greenhouse gas emissions, reduce traffic congestion and traffic crashes.  This in in turn helps the Council provide a healthy environment and a liveable city (Council’s strategic framework).

Social & Community Impacts

This option will help to achieve the desired community outcome of a well-connected and accessible city through improved opportunities to access and use public transport.

Does not help to achieve the desired community outcome of a well-connected and accessible city as people using the bus stop will continue to face barriers to public transport and thereby access to opportunities. Accessibility impacts of the bus stop faced by the customer will continue.

Accessibility Impacts

Addresses accessibility issues of the bus stop by providing sufficient kerb height, which helps minimise the step height between the footpath and the bus. Marking the bus stop is an important step in making public transport accessible.

 

Statutory Criteria

Criteria

Option 1

Option 2

Impact on Mana Whenua

No impact

Alignment to Council Plans & Policies

This option is consistent with Council’s Plans and Policies.

This option is inconsistent with Council’s Plans and Policies.

·  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

 

Attachments

No.

Title

Page

a

Bus Stop Relocation and Markings_Option 1_82 Wilsons Road South - For Board Approval - Trim19/1357513

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Serena Chia - Graduate Transport Engineer

Brenda O'Donoghue - Passenger Transport Engineer

Approved By

Wayne Gallot - Senior Transportation Engineer

Stephen Wright - Team Leader Traffic Operations

Richard Osborne - Head of Transport

  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

8.     Relocation of an existing bus stop beside 30 Lincoln Road to 24/26 Lincoln Road

Reference:

19/1195215

Presenter(s):

Brenda O’Donoghue, Passenger Transport Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board (Community Board) to consider a proposal to relocate an existing bus stop away from the driveway of 30 Lincoln Road (Village Health medical centre).

2.   Executive Summary

2.1       This report is staff generated in response to a request to the Council for the bus stop to be relocated so that the bus stop is not obstructing the medical centre’s Lincoln Road driveway.

2.2       Following the initial request, an interim bus stop was installed on 19 September 2019 beside 24/26 Lincoln Road using the provision available under Clause 9 of the Christchurch City Council Traffic and Parking Bylaw 2017. This provision allows the interim bus stop to be in place for a period of three months from installation unless the Council, by resolution, has approved its continued use. 

 

3.   Staff Recommendations 

That the Waihoro/Spreydon-Cashmere Community Board resolve to approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Lincoln Road referred to as A1 and as shown by broken yellow lines, identified as ‘No Stopping Restriction’ on the attached drawing TG135613 Issue 1, dated 19/09/2019 (refer to Attachment A of the agenda report).

2.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Lincoln Road referred to as A1, identified as ‘Bus Stop’ on the attached drawing TG135613 Issue 1, dated 19/09/2019 (refer to Attachment A of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.


 

 

4.   Key points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Service Plan for Public Transport Infrastructure in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 – Relocate an existing bus stop to 24/26 Lincoln Road (preferred option, refer to Attachment A)

·     Option 2 – Do Nothing, the interim bus stop will be removed and the bus stop beside 30 Lincoln Road will be re-instated.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The proposed bus stop beside 24/26 Lincoln Road is not located over a driveway to any adjacent property.

·     The location of the bus stop retains good proximity catchment to the medical centre, the pedestrian crossing refuge/future signalised crossing and the surrounding residential area.

4.3.2   The disadvantages of this option include:

·     Reallocation of on-street parking to those who travel by public transport. There is sufficient on-street parking capacity in the general area for other motorists to continue to park on-street.

5.   Context/Background

5.1       The site at 30 Lincoln Road was previously a residential property but it has been redeveloped into a medical centre (Village Health). Consequently there has been an increase in vehicle movements at the properties driveways, some of these movements will be associated with emergency vehicles.

5.2       Staff considered other projects relevant to this area that would impact the location of the bus stop in question. The latest plans (at the time of writing this report) for the potential future extension to the Lincoln Road Bus Priority project were taken into consideration, in addition to the future installation of a signalised pedestrian and cycle crossing on Lincoln Road for the Nor-West Arc Major Cycle Route. The proposed location of the bus stop relevant to this report is consistent with the location identified as part of the future bus priority project.

5.3       The interim bus stop was installed in accordance with the provisions set out in Part 9 of the Council’s Traffic and Parking Bylaw 2017, which allows for temporary discontinuance of a parking place for the stopping or standing provisions for specified vehicles at that parking place. However, any sign or traffic control installed under this clause must be removed after a period of three months from installation unless the Council, by resolution, has approved its continued use.

5.4       Compliance with Part 9 of the Council’s Traffic and Parking Bylaw 2017 means that the interim bus stop can be used until 19 December 2019, after which time the stop will either have to be removed, or by resolution the permanent bus stop is approved by the respective Community Board.

5.5       It is important for the Community Board to be aware that should they proceed with the ‘Do Nothing’ option the bus stop will be re-instated to its former location beside 30 Lincoln Road and the inconveniences associated with the medical centre driveway is likely to continue.

5.6       Locating a bus stop across a commercial driveway, that is a driveway with a greater number of vehicle movements than a typical residential driveway, is not consistent with bus stop planning best practice.

5.7       Along this section of Lincoln Road the stormwater runoff collection is by way of a deep dish drainage channel. As such bridge blocks need to be installed to make the bus stop more accessible to people using the bus stop. Irrespectively lack of kerb height impacts passenger accessibility due to a greater step height or accessible ramp gradient between the level of the footpath and the level of the bus floor.

Strategic Alignment

5.8       All recommendations in this report, except for “Option 3 – Do nothing” supports the Council's Long Term Plan (2018 - 2028):

5.8.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Improve user satisfaction of public transport facilities. - >=7.3

5.9       Council’s strategic framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the community outcome of a well-connected and accessible city through improved satisfaction of public transport facilities for people who choose to undertake their commute by public transport.

5.10    Transport is the city’s largest contributor to greenhouse gas emissions. Making public transport more efficient, reliable, inclusive and attractive to use are important measures help achieve the Council’s greenhouse gas emissions targets for Christchurch.

Decision Making Authority

5.11    Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

5.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

5.14    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.15    The level of significance was determined by assessing the number of properties affected by the proposed option.

5.16    The community engagement and consultation outlined in this report reflect the assessment.

 

6.   Options Analysis

Options Considered

6.1       The following options were considered and are assessed in this report:

·   Option 1 – Relocate the an existing bus stop from 30 Lincoln Road to 24/26 Lincoln Road (preferred option, refer to Attachment A)

·   Option 2 – Do nothing, the interim bus stop will be removed and the bus stop beside 30 Lincoln Road will be re-instated.

Options Descriptions

6.2       Preferred Option: Option 1 – Relocate existing bus stop to 24/26 Lincoln Road

6.2.1   Option Description: Relocate the existing bus stop from 30 Lincoln Road to 24/26 Lincoln Road. The proposed bus stop relocation option is shown in Figure 1 and in accordance with Attachment A.

Figure 1: Proposed bus stop relocation from 30 Lincoln Road to 24/26 Lincoln Road

6.2.2   Option Advantages

·     The proposed bus stop beside 24/26 Lincoln Road is not located over a driveway to any adjacent property.

·     The location of the bus stop retains good proximity catchment to the medical centre, the pedestrian crossing refuge/future signalised crossing and the surrounding residential area.

6.2.3   Option Disadvantages

·     Reallocation of on-street parking to those who travel by public transport. There is sufficient on-street parking capacity in the general area for other motorists to continue to park on-street.


 

6.3       Option Two: Do nothing

6.3.1   Option Description: Do nothing. The interim bus stop is removed, and the bus stop is relocated back to its original location beside 30 Lincoln Road.

Figure 2: Existing bus stop location beside 30 Lincoln Road

6.3.2   Option Advantages

·     Does not reallocate on-street parking.

6.3.3   Option Disadvantages

·     Buses will continue to stop over the medical centre driveway, this disadvantage is somewhat mitigated by second driveway that provides alternative access via Domain Terrace.

Analysis Criteria

6.4       All new bus stops are planned in accordance with the Christchurch Bus Stop Guidelines (2009). 

Options Considerations

6.5       Option 1 is consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028).

6.6       The “Do Nothing” option is somewhat inconsistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028):

6.6.1   Inconsistency – The “Do Nothing” option does not support improved user satisfaction of public transport facilities. 

6.6.2   Reason for inconsistency – Locating a bus stop across a commercial driveway, that is a driveway with a greater number of vehicle movements than a typical residential driveway, is not consistent with best practice and does not support improved user satisfaction of public transport facilities.

6.7       Amendment necessary – Install bus stop as per Option 1 of this report.

7.   Community Views and Preferences

7.1       The consultation catchment area for the proposed bus stop relocation is shown in Figure 3. Letters were sent to the properties located within the catchment area and also to property owners who do not live at the address. The consultation period for the proposed relocation of the bus stop from 30 Lincoln Road to 24/26 Lincoln Road occurred from Tuesday 24 September 2019 to Tuesday 8 October 2019.

Figure 3: 30 Lincoln Road bus stop relocation, consultation catchment area

7.2       During the consultation staff received two submissions from people who live near or own properties near the proposed bus stop. Both submissions were in support of the proposal to relocate the bus stop to 24/26 Lincoln Road.

7.3       Staff would like to note that the property owner of 26 Lincoln Road did call the Council to advise that he was not happy with the proposal because of the loss of parking. At the time of the phonecall staff advised the customer to put in a submission, however no submission has been received from the property owner.

7.4       Feedback was received from two stakeholder organisations, Environment Canterbury, Go Bus Transport (operator of the Orange bus line) who are both in support of the proposal.

8.   Legal Implications

8.1       There is a legal context, issue or implication relevant to this decision.

8.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in the Decision Marking Authority section of this report.


 

9.   Risks

9.1       Should the Community Board proceed with the ‘Do nothing’ option or decide to leave the approval of the permanent bus stops to a later date, the time allowance for the interim bus stop will expire on 19 December 2020. The bus stop will then need to be re-instated back to its original location at 30 Lincoln Road. This will mean that buses will be stopping again over the medical centre’s Lincoln Road driveway.

10. Next Steps

10.1    Approval is required by the Waihoro/Spreydon-Cashmere Community Board.

10.2    If approved, the recommendations will be implemented approximately one month after the Community Board’s approval.

 

1.  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

11. Options Matrix

Issue Specific Criteria

Criteria

Option 1

Option 2 - (Do Nothing)

Financial Implications

Cost to Implement

$5,000 for the installation of traffic controls, bridge/crossing blocks over the dish channel plus $1000 for consultation and the preparation of this report.

$1000 for consultation and the preparation of this report.

Maintenance/Ongoing

Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when needed.

Funding Source

Traffic Operations, Capital Expenditure budget for bus stop installations

Impact on Rates

No impact

Environmental Impacts

Transport is the city’s largest contributor to greenhouse gas emissions. Public transport is a key provision to support mode shift, reduce greenhouse gas emissions, traffic congestion and traffic crashes. Measures that promote the use of public transport helps the Council provide a healthy environment and a liveable city, as per the Council’s strategic framework vision.

Not moving the bus stop means that there is the continued potential for a stopped bus, even if it is a temporary obstruction, could continue to cause inconvenience to the people accessing the medical centre, including emergency vehicles.  

Social & Community Impacts

This option will not be obstructing any driveways, in particular the driveway of a medical centre where keeping a clear access is important.

Accessibility Impacts

The location of the bus stop retains good proximity to the medical centre, the pedestrian crossing refuge/future signalised crossing and the surrounding residential area.

Along this section of Lincoln Road the stormwater runoff collection is by way of a deep dish drainage channel. As such bridge blocks need to be installed to make the bus stop more accessible to people using the bus. Irrespectively lack of kerb height impacts passenger accessibility due to a greater step height or accessible ramp gradient between the level of the footpath and the level of the bus floor.

 

Statutory Criteria

Criteria

Option 1

Option 2 - (Do Nothing)

Impact on Mana Whenua

No impact

Alignment to Council Plans & Policies

This option is consistent with Council’s Plans & Policies.

This option is inconsistent with Council’s Plans & Policies.

·  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

 

Attachments

No.

Title

Page

a

Proposed bus stop relocation - 24/26 Lincoln Road - TG135613 - For Community Board Approval

34

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Patricia Su - Passenger Transport Engineer

Brenda O'Donoghue - Passenger Transport Engineer

Approved By

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

9.     Canterbury Rugby League Incorporated - Deed of Surrender of Rugby League Park

Reference / Te Tohutoro:

19/1231564

Presenter(s) / Te kaipāhō:

Kathy Jarden, Team Leader Leasing Consultancy

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       To seek the approval of Waihoro/Spreydon-Cashmere Community Board to agree to the surrender of the lease and subsequent variations between the Council and Canterbury Rugby Football League Incorporated.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       The Council entered into a lease with Canterbury Rugby Football League Incorporated (“CRL”) on 4 February 2005 over the premises known as Rugby League Park at 95 Jack Hinton Drive (the “Premises”).

2.2       With the earthquake events of 2010 and 2011 and the destruction of the AMI Stadium at Lancaster Park, the need for a temporary stadium was identified as part of recovery plans for the city.  CRL agreed by deed dated 16 January 2012 to partially surrender their lease for operation of a temporary stadium from 1 December 2011 to 18 April 2016 inclusive.  This then facilitated the development and operation of the Premises for a temporary stadium in Christchurch

2.3       CRL agreed to a further surrender of lease to 18 April 2018.

2.4       Due to the operation of the temporary stadium still required, CRL agreed to extend the partial surrender of the lease again for a period of one (1) year.  A further Deed of Surrender and Variation of Lease entered into on 25 March 2018 has a final expiry 18 April 2019.

2.5       The Deed of Surrender has expired and CRL now wishes to surrender the lease permanently as the organisation has relocated to Nga Puna Wai.

2.6       A Warrant Authorisation has been entered into between the Council and Christchurch Stadium Trust Incorporated, a charitable trust, established and appointed by the Ministry of Economic Development to facilitate the planning, development, construction, ownership, operation, maintenance and decommission of the temporary multi-purpose sporting and cultural venue, formerly named AMI Stadium and now referred to as Orange Therapy Stadium.

2.7       The Warrant expires 30 June 2021 with a right of early termination.

3.   Staff Recommendations / Ngā Tūtohu

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approve the full surrender of the Deed of Lease dated 4 February 2005 and subsequent Deeds of Surrender and Variations dated 16 January 2012 and 25 March 2018 with Canterbury Rugby Football League Incorporated over the premises known as Rugby League Park.

2.         Authorise the Manager Property Consultancy to prepare and conclude the matter upon receipt of Canterbury Rugby League’s signed and sealed Deed of Surrender.

 

4.   Context/Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

4.1       Following their relocation to Nga Puna Wai, representatives of the Canterbury Rugby League Board have contacted Council indicating their willingness to permanently surrender the lease of  Rugby League Park at Jack Hinton Drive.

4.2       This report progresses the surrender of the lease from Council’s side. 

4.3       Once the documents have been prepared they will be sent to the Canterbury Rugby League Board for their formal acceptance, signing and sealing. 

Strategic Alignment / Te Rautaki Tīaroaro

4.4       This report supports the Council's Long Term Plan (2018 - 2028):

4.4.1   Activity: Recreation, Sport, Community Arts & Events

·     Level of Service: 7.0.1.6 Provide citizens access to fit-for-purpose recreation and sporting facilities. - 13 leased recreation and sporting facilities are available for community use.

 

Decision Making Authority / Te Mana Whakatau

4.5       Community Boards have the “authority to agree to the cancellation or surrender of leases or licences of parks to other parties, and to authorise staff to sign all required documentation” Part D – Sub-Part 1  14 October 2019.

 

Previous Decisions / Ngā Whakatau o mua

4.6       The original decisions to surrender and vary the lease to CRL was granted under the delegated authority of the Manager Property Consultancy.  At the time, the authority to surrender the lease was sub-delegated to the Manager Property Consultancy by the Council:

 

4.7       The delegation register has now been updated with the appropriate delegation sitting with Community Boards as outlined in paragraph 4.3.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

4.8       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.9       The level of significance was determined by the number of people affected or with an interest being the rugby league community.  While the level is of high significance to the league fraternity, overall the significance is low city-wide.  The level of impact on those affected is low as alternate facilities at Nga Puna Wai are now in use and the Canterbury Rugby League has been allocated primary use of the sports fields.  Canterbury Rugby League has been working closely with the Council’s Recreation and Sports Services team to achieve a positive outcome.

 

 

 

5.   Options Analysis / Ngā Kōwhiringa Tātari

Options Considered / Ngā Kōwhiringa Whaiwhakaaro

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   Surrender of lease

5.2       The following option was considered but ruled out:

·   Not approving the surrender of the lease – this was not practicable as Canterbury Rugby League have taken up residence at Nga Puna Wai and no longer require the premises known as Rugby League Park in Addington.  It would be unreasonable to require CRL to continue their obligations under the lease when they have co-operated with the Council to ensure that there was grounds available sporting, music and cultural activities during the rebuild of Christchurch following the earthquake events of 2010/2011.

Options Descriptions / Ngā Kōwhiringa

5.3       Preferred Option: Lease Surrender

5.3.1   Option Description: Agree to surrender the current Deed of Lease and the Deeds of Surrender and Variation between Christchurch City Council and Canterbury Rugby League Incorporated.

5.3.2   Option Advantages

·     Releases the Council from further lease commitments with CRL such as providing a longer lease term at the end of the occupation by the Trust for use of Rugby League Park.

·     Council can consider and plan for other uses of Rugby League Park post de-construction of the temporary stadium (the facilities at Rugby League Park are currently planned to be removed following the construction of the Canterbury Multi-use Arena in 2024)

5.3.3   Option Disadvantages

·     The Council may not have a decision made post-2024 on future utilisation of the park.

·     The disadvantage to CRL is that they do not have exclusive opportunities at Nga Puna Wai Sports Hub that the lease provided at Rugby League Park.

 

Analysis Criteria / Ngā Paearu Wetekina

5.4       Financial implications – the cost in preparing the deed of surrender is minimal and met through operational budgets.

5.5       Compliance with lease terms and conditions – this is neutral

5.6       Legislative compliance – met under this option.

Options Considerations / Te Whaiwhakaarotanga

5.7       The surrender of the Deed of Lease and Deeds of Surrender and Variation releases Canterbury Rugby League from their lease obligations and tenure at Rugby League Park.

5.8       This gives the Council an opportunity to start considering long-term utilisation of Rugby League Park once the construction of the new sports stadium is completed.

6.   Community Views and Preferences / Ngā mariu ā-Hāpori

6.1       Views and preferences to surrender the lease have not been sought.  This is a business decision for Canterbury Rugby League Incorporated to convey to their players, supporters and Board of Directors.

7.   Legal Implications / Ngā Hīraunga ā-Ture

7.1       There is a legal context, issue or implication relevant to this decision

7.2       This report has been reviewed and approved by the Legal Services Unit

7.3       The legal consideration is the preparation of the surrender documents that is a routine matter on which the legal situation is well known and settled.

8.   Risks / Ngā tūraru

8.1       There is a risk to Council that members of the public will be unhappy that Rugby League no longer has a presence in Addington.  This could result in some short-term negative publicity.

8.2       The residual rating of the risk will be low and a matter best addressed by Canterbury Rugby League Incorporated.

9.   Next Steps / Ngā mahinga ā-muri

9.1       Preparation and execution of Deed of Surrender.

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

10. Options Matrix / Te Poukapa

Issue Specific Criteria

Criteria

Option 1 – Surrender Lease

Option 2 - <enter text>

Option 3 - <enter text>

Financial Implications

Cost to Implement

Legal fees to prepare document

 

 

Maintenance/Ongoing

Not applicable

 

 

Funding Source

Not applicable

 

 

Impact on Rates

Not applicable

 

 

Climate Change Impacts

No impact on climate change

 

 

Accessibility Impacts

No impact on accessibility; current use complies with legislation

 

 

Health & Safety Impacts

No impact

 

 

Future Generation Impacts

Impact negligible as the playing of Rugby League has transferred to new grounds being Nga Puna Wai

 

 

 

Statutory Criteria

Criteria

Option 1 – Surrender Lease

Option 2 - <enter text>

Option 3 - <enter text>

Impact on Mana Whenua

Not applicable

 

 

Alignment to Council Plans & Policies

 

 

 

Local Government Act, Property Law Act

Complies for legislation

 

 


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Nigel Cox - Head of Recreation, Sports & Events

Mary Richardson - General Manager Citizens & Community

  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

10.   New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

Reference / Te Tohutoro:

19/1300894

Presenter(s) / Te kaipāhō:

Christopher Turner-Bullock, Community Governance Manager

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       For Community Boards in Christchurch to consider making a nomination(s) to Local Government New Zealand (LGNZ) regarding a Zone 5 Representative on the New Zealand Community Boards’ Executive Committee (CBEC)

2.   Staff Recommendations / Ngā Tūtohu

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Consider joining with another Zone 5 Community Board(s) in nominating and/or seconding a candidate for election to the position of Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

2.         Should an election be required, the exercising of a Board vote be completed by the Chairperson and Deputy Chairperson on the Board’s behalf and that any such action taken, be reported back to the Board for record purposes. 

 

3.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       Christchurch Community Boards are in Zone 5 of Local Government New Zealand’s coverage area.  The incumbent Zone 5 Representative is Alexandra Davids of the Linwood-Central-Harewood Community Board.

3.2       The CBEC comprises six representatives; one from each of the six geographic zones of member authorities throughout New Zealand. It has the status of an Advisory Committee to the National Council of LGNZ.

3.3       The CBEC generally meets four times a year, usually in Wellington, and its roles are:

·   Providing advice to the National Council of LGNZ on all matters involving community boards.

·   Liaising between LGNZ and community boards to gather information on issues and matters of national interest.

·   Keeping the National Council of LGNZ informed of current and future issues of concern to community boards that may have implications for local government generally.

·   Advising on the training needs of Community Boards and their members that might be included in a national capacity building strategy.

3.4       Costs associated with CBEC’s Zone 5 meetings are met by LGNZ.

3.5       Nominations close on Friday 6 December 2019 and any election required, must be   completed by Friday 7 February 2020.

3.6       Information on the nominations process is included in Attachment A.

3.7       Should an election be called, it is proposed that the exercising of the Board’s vote be actioned by the Board Chairperson and Deputy Chairperson on behalf of the Board, with any such action taken to be reported back to the Board for record purposes.

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

45

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Faye Collins - Community Board Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

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Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

11.   Waihoro/ Spreydon-Cashmere Community Board - Representation on Outside Organisations for 2019-2022

Reference / Te Tohutoro:

19/1321811

Presenter(s) / Te kaipāhō:

Faye Collins, Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board Community Board to consider the appointment of Board representation on local outside organisations for the 2019-2022 term.

1.2       This report is staff generated to provide continuity with existing liaison representation arrangements with local community groups and organisations. 

 

2.   Staff Recommendations / Ngā Tūtohu

1.    That the Waihoro/Spreydon-Cashmere Community Board considers appointing representatives to the following outside organisations and groups for the 2019-22 term:

 

Keep Christchurch Beautiful Committee – one member

Neighbourhood Support Canterbury – one member

Summit Road Society – one member

Red Zones Transformation Land Use Co-Governance Group – one member

 

2.    Appointing representatives to act as the Board’s liaison person to the following outside organisations and committees for the 2019-22 term:

 

Residents Associations and Groups

Cashmere Residents’ Association

Cracroft Residents’ Association Inc.

Hoon Hay Community Association

Addington Neighbourhood Association

Beckenham Neighbourhood Association

Spreydon Neighbourhood Network

Somerfield Residents’ Association

Lower Cashmere Residents Group

Rowley Resource Centre

Manuka Cottage

 

Summit Road Society        

South Christchurch Community Gardens

Cashmere Residents Emergency Support Team (CREST)

Opawa/St Martins Plunket Toy Library

St Martins Volunteer Library

Spreydon Cashmere Age Friendly Steering Group

 

Community Centres:

Landsdowne Community Centre

Cracroft Community Centre (Old Stone House)

Somerfield Community Centre

Huntsbury Community Centre

Hoon Hay Community Centre

 

 

3.   Context / Background / Te Horopaki

Key Points

3.1       Each triennium, Community Boards have routinely appointed members to various local organisations to be a liaison and point of contact for those groups. This liaison role is to enable two way contact and information sharing between the member(s) appointed and the community organisation. 

3.2       At the commencement of a new term, the Board has appointed a member(s) as liaison to a group that represents and/or plays a key role in local projects and issues, is included in supporting community engagement of the same, and represents a geographic area or specific sector of the community. The projects and/or issues can be of local significance and can relate back to the Council's Long Term Plan, Annual Plan and Community Board Plan.

3.3       Consultation with the relevant community group will be required to ascertain how the group wishes to interact with any Board liaison person appointed.

In the past Community Boards have been delegated power to appoint a member to the Port Hills Park Trust Board. There is no current delegation to the board to make an appointment to that body.              

Content/Background

            

1.1       For its 2016-19 term, the Waihoro/Spreydon-Cashmere Community Board made the following appointments:

Neighbourhood Support Canterbury – Helene Mautner

Summit Road Society – Lee Sampson

That the following members be appointed to act as the Board’s liaison person to the following outside organisations and committees.

3.4       Residents Associations  and Groups

3.5       Cashmere Residents’ Association – Lee Sampson

3.6       Cracroft Residents’ Association Inc. Helene  Mautner and Lee Sampson

3.7       Hoon Hay Community Association – Melanie Coker

3.8       Addington Neighbourhood Association – Karolin Potter

3.9       Beckenham Neighbourhood Association – Lee Sampson and Helene Mautner

3.10    Murray Aynsley Residents’ Association – Lee Sampson and Helene Mautner

3.11    Spreydon Neighbourhood Network – Karolin Potter

3.12    Somerfield Residents’ Association – Lee Sampson

3.13    Linden Grove Residents Group – Karolin Potter

3.14    Lower Cashmere Residents Group – Lee Sampson and Helene Mautner

3.15    Community Cottages and other community groups

3.16    Rowley House – Melanie Coker

3.17    Manuka Cottage – Karolin Potter, Tim Scandrett and Phil Clearwater

3.18    South Christchurch Community Gardens – Helene Mautner and Phil Clearwater

3.19    Addington Net – Karolin Potter and Phil Clearwater

 

3.20    Community Centres

3.21    Landsdowne Community Centre – Karolin Potter

3.22    Cracroft Community Centre (Old Stone House) – Helene Mautner, Phil Clearwater and Lee Sampson

3.23    Somerfield Community Centre – Helene Mautner, Phil Clearwater and Lee Sampson

3.24    Huntsbury Community Centre – Lee Samson and Tim Scandrett

3.25    Opawa/St Martins Plunket Toy Library – Melanie Coker

3.26    St Martins Volunteer Library – Karolin Potter and Helene Mautner

3.27    Hoon Hay Community Centre – Melanie Coker

3.28    The Board decided not to make an appointment to the Keep Christchurch Beautiful Committee.

 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Faye Collins - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

12.   Waihoro Spreydon Cashmere Community Board Recess Committee 2019-20

Reference / Te Tohutoro:

19/1362651

Presenter(s) / Te kaipāhō:

Faye Collins, Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period followings its scheduled meeting for the year on 3 December 2019 until its next ordinary meeting on 4 February 2020.

2.   Staff Recommendations / Ngā Tūtohu

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two members available, to be authorised to exercise the delegated powers of the Waihoro/Spreydon-Cashmere Community Board for the period following its ordinary meeting on 3 December 2019 up until the Board resumes normal business on 4 February 2020.

2.         That the any such delegation exercised by the Board’s Recess Committee be reported to the Board for record purposes.

3.         Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

3.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       In previous years it has been the practice of the Board to resolve to provide delegated authority to a Recess Committee to cover the period between the Board’s last scheduled meeting of the year and its first scheduled meeting for the following year.  Last year the Board appointed a recess committee comprising the Chairperson or Deputy Chairperson and any two other members available, to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period.  It is proposed that the Board put the same arrangements in place for the 2019/20 holiday period.

 

 

 

 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Faye Collins - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

13.   Waihoro/Spreydon Cashmere Community Board Governance arrangements and 2020 Meeting Schedule

Reference / Te Tohutoro:

19/1374590

Presenter(s) / Te kaipāhō:

Faye Collins, Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1          This report is staff generated to enable the Waihoro/Spreydon-Cashmere Community Board               to consider the adoption of its governance arrangements including a schedule of ordinary                meetings through until December 2020.

1.2          The Board can review these arrangements during 2020 should it wish to do so.

2.   Staff Recommendations / Ngā Tūtohu

That the Waihoro/Spreydon-Cashmere Community Board adopts the following meeting schedule for the period February to December 2020:

Tuesday 18 February 2020 – 8:00 am 

Tuesday 3 March 2020 - 5:00 pm

Tuesday 17 March 2020 – 8:00 am 

Tuesday 7 April 2020 –5:00 pm

Tuesday 21 April 2020– 8:00 am

Tuesday 5 May 2020 – 5:00 pm

Tuesday 19 May 2020 – 8:00 am

Tuesday 2 June 2020– 5:00 pm

Tuesday 16 June 2020 – 8:00 am

Tuesday 7 July 2020 – 5:00 pm

Tuesday 21 July 2020 – 8:00 am

Tuesday 4 August 2020 – 5:00 pm

Tuesday 18 August 2020 – 8:00 am

Tuesday 1 September 2020 – 5:00 pm

Tuesday 15 September 2020 – 8:00 am

Tuesday 6 October 2020 – 5:00 pm

Tuesday 20 October 2020 - 8:00 am

Tuesday 3 November 2020 -5:00 pm

Tuesday 17 November 2020 - 8:00 am

Tuesday 1 December 2020 – 5:00 pm

 

 

3.   Context/Background

 

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

Meetings

            

3.1       The recommendation in this report, for the Board to adopt a meeting schedule through to December 2020 takes into account a number of factors:

3.2       Informal feedback from Board members

3.3       The holding of two Board meetings per month where practicable

3.4       Consideration of other commitments on the Council calendar, e.g. Council and Committee meetings, community weeks and Council recesses.

3.5       It is intended that each meeting be a full business meeting to allow all items of business to be progressed on a regular basis.  The minutes/report of each meeting will be included on the agenda of the following meeting for confirmation and then referred to the next appropriate Council meeting.

3.6       In addition to decision making Board meetings, briefings will be scheduled at the conclusion or prior to the commencement of meetings or at other times as required to provide an opportunity for Board members and staff to receive information and have informal discussion on issues where no decision is required at the time.

3.7       It is suggested that Board meetings regularly be held at 5:00 pm on the first Tuesday and 8:00 am on the third Tuesday of each calendar month with both meetings being full business meetings. This is a departure from the meeting schedule adopted by the Board for the last term under which meetings were held at 5:00pm on the first Tuesday and 8:00 am on the third Friday of each calendar month.  The adoption of the same day for both meetings will provide regularity in the spacing of meetings.  It is proposed that the alternating morning and evening meetings of the last term be retained.

 

Appointment of Committees, Subcommittees and Working Parties

 

3.8       Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee.  Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

3.9       Committees appointed by a community board are “subject in all things to the control of the local authority [or read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

3.10    Some of the rules around appointments of committees and subcommittees are:

3.11    The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

3.12    At least one member of a committee must be an elected member (not applicable to subcommittees).

3.13    An employee of the local authority cannot be a member if they are acting in the course of their employment.

3.14    The members of a committee or subcommittee may, but need not be, elected community board members.

3.15    A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

3.16    A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

3.17    The Board did not establish any committees in the 2016-19 term.         

Should a need be identified for ad hoc or standing committees this could be considered by the Board, as required. 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Faye Collins - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

   


Waihoro/Spreydon-Cashmere Community Board

03 December 2019

 

 

14.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.