Multicultural Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Multicultural Committee will be held on:

 

Date:                                    Monday 9 December 2019

Time:                                   9.30am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Jimmy Chen

Councillor Catherine Chu

Councillor James Daniels

Councillor Anne Galloway

Councillor Yani Johanson

 

 

2 December 2019

 

 

 

Principal Advisor

Gary Watson

Manager Community Partnerships and Planning

Tel: 941 8285

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Multicultural Committee

09 December 2019

 


Multicultural Subcommittee - Terms of Reference / Ngā Ārahina Mahinga

 

Chair

Councillor Chen

Deputy Chair

Councillor Chu

Membership

Councillor Daniels

Councillor Anne Galloway

Councillor Johanson

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Bimonthly

Reports To

Council

 

Area of Focus

The Multicultural Committee considers and reports to Council on the following matters:

·                Overseeing the implementation of the Christchurch Multicultural Strategy – Our Future together, including the establishment of the Multicultural Advisory Group (MAG) and working together on the implementation plan to achieve the goals:

o      The Christchurch City Council is an inclusive and diverse organisation which reflects, understands and responds to the diversity of individuals and communities it serves.

o      All communities have equitable access to Council services and resources.

o      All residents are able to participate in Council decision-making.

o      Christchurch is a city of cultural vibrancy, diversity, inclusion and connection.

·                Working in partnership with the existing mandated community networks/forums to promote the goals of the Christchurch Multicultural Strategy. These include:

o      The Multicultural Council

o      INFORM Network

o      CLING (Community Languages and Information Network Group)

o      Multicultural Strategy Implementation Committee

o      Canterbury Interfaith Society

o      Other peak groups that represent the interests of many.

·                Engaging with a range of ethnic communities who live, work, visit and/or study in Greater Christchurch to ensure that everyone has a voice in Council decision making.

 

            

 

 


Multicultural Committee

09 December 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies / Ngā Whakapāha........................................................................ 5

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 5

B         3.        Public Forum / Te Huinga Whānui................................................................ 5

B         4.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 5

B         5.        Presentation by Mandated Group – Rewi Alley Academy................................. 5

Staff Reports

C          6.        Translation Facility on the Christchurch City Council Website.......................... 7

B         7.        Multicultural Strategy Update..................................................................... 9

C          8.        Multicutural Advisory Group..................................................................... 13

C          9.        Resolution to Exclude the Public................................................................ 18  

 

 


Multicultural Committee

09 December 2019

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.  It is intended that the public forum session will be held at approximately 9.30am.

4.   Deputations by Appointment / Ngā Huinga Whakaritenga

There were no deputations by appointment at the time the agenda was prepared.

5.   Mandated Groups  

5.1

Rewi Alley Academy Update

Sarah Walters and Michelle Tewkesbury of the Rewi Alley Academy will provide an update on the Academy’s activities and its future plans and activities. 

.

 


Multicultural Committee

09 December 2019

 

 

6.     Translation Facility on the Christchurch City Council Website

Reference / Te Tohutoro:

19/1368863

Presenter(s) / Te kaipāhō:

Diane Keenan, Manager of Public Information and Participation

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       This report updates the Multicultural Committee on the implementation of a new translation service that is being made available on the Council’s website ccc.govt.nz.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       The Council’s Multicultural Strategy has a requirement for all communities to have equitable access to Council services and resources. It also says that all residents must be able to participate in Council decision making.

2.2       Responding to this, and supported by feedback received through the Annual Plan process, Council staff have been working to establish a translation service on our website.

2.3       This service has now been tested and is ready for implementation.  We would like the support of the Multicultural Committee as part of the implementation and communication of this new service. 

2.4       The translation service functionality will assist speakers and readers of other languages.   Translation is provided for the most frequently spoken languages in Christchurch (as identified by the Multicultural Strategy and feedback from our community leaders). These are Māori, simplified Chinese, French, Samoan, German, Japanese, Korean, Spanish, Tagalog, Dutch, Hindi, Arabic, Farsi, Dari and New Zealand Sign Language.

2.5       The languages are also represented on the home page of the Council website so users can quickly visit the translation services page.

2.6       The development work has been completed by staff in-house. Funding for the translation of the webpage by the Department of Internal Affairs was provided from funding in the Public Information and Participation Unit’s budget for increasing public participation in Council processes.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Multicultural Committee:

1.         Receive the information in this report and support the communication and implementation of the Council’s new translation service on the Council website.

 

4.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

 

4.1       Following feedback received through the Annual Plan process, we have been working to establish a translation services webpage on our website.

4.2       We have now completed this work and the page will be going live shortly on our website, translated into the most frequently spoken languages in Christchurch, as per our Multicultural Strategy and feedback from community leaders.  These are Māori, simplified Chinese, French, Samoan, German, Japanese, Korean, Spanish, Tagalog, Dutch, Hindi, Arabic, Farsi and Dari.  The page provides non-English speakers with different options for translating our information – including online translators, mobile apps or interpreters.

4.3       As local government, we have responsibility to ensure our information and consultations are as accessible as possible to a wide range of residents. Having our translation services page available in various languages provides an easier way for non-English speaking communities to choose how to best connect with us.

4.4       As part of our investigation, we explored several options when looking at translating Council information, including installing a translation widget. This would translate any of our webpages into the user’s preferred selected language. However, Google no longer provides new access to their website translator as they encourage people to use browsers that translate information directly.

4.5       Some of our non-English speakers can already translate our webpages using In Browser, however this automatic translation may not be 100 per cent accurate and PDF documents do not translate along with some tables. As a result, we decided to create a page promoting our existing language translation services. The languages are also represented on the home page of the Council website so users can quickly visit the translation services page.

4.6       The webpage is part of wider work we are doing under our Multicultural Strategy to make our languages and services more accessible to a wider range of residents. We are also continuing to increase our use of Te Reo at Council facilities and across our signage and communication, recognising the special partnership with our Māori community.  

Decision Making Authority / Te Mana Whakatau

4.7       Multicultural Committee

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Diane Keenan - Head of Public Information and Participation

Approved By

Brendan Anstiss - General Manager Strategy and Transformation

  


Multicultural Committee

09 December 2019

 

 

7.     Multicultural Strategy Update

Reference / Te Tohutoro:

19/1293052

Presenter(s) / Te kaipāhō:

Gary Watson, Principal Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this information report is to update the Multicultural Committee on the background and activities related to the implementation of the Multicultural Strategy and the Council’s response to the Mosque shootings on 15 March 2019.

2.   Executive Summary / Te Whakarāpopoto Matua

Multicultural Strategy Update

2.1       The Multicultural Strategy was launched in 2017 and more recently, the Multicultural Strategy Implementation Plan was endorsed at the Council meeting of 24 September 2019. This Implementation Plan sets out a range of activities that Council and the wider community will undertake to achieve the stated Strategy goals that:

·      The Christchurch City Council is an inclusive and diverse organisation, which reflects, understands and responds to the diversity of individuals and communities it serves.

·      All communities have equitable access to Council services and resources.

·      All residents are able to participate in Council decision-making.

·      Christchurch is a city of cultural vibrancy, diversity, inclusion and connection.

2.2       A wide range of activities have been undertaken or completed since the launch of the Strategy.  Council commits to completing an annual diversity and inclusion report and much of the achievements of the past year are included in this. The draft report has been completed and is currently with the design team and is expected to be finalised by mid-December.

15 March Mosque attacks update

2.3       Council staff continue to facilitate a regular network meeting entitled INFORM (Interagency Network for Refugees and Migrants).  This network, previously called the Refugee and Migrant Forum has been active in the city, in one form or another since 1991. During this time, Council and a range of other agencies have held the role of facilitator.

2.4       After the mosque attacks of 15 March, Council facilitated weekly INFORM meetings at the Christchurch Netball Centre to ensure a joined up approach to the response and recovery. The meetings have now gone back to their usual six-weekly cycle. Multicultural Committee members will be invited to attend these meetings. Dates for 2020 are still being finalised. The last INFORM network meeting for 2019 was held on 5 December.

15 March – Remembrance event

2.5       Council, in partnership with the Department of Prime Minster and Cabinet, Office for Ethnic Communities and the Department of Internal Affairs are working with affected families to ensure their views and aspirations are taken into consideration for next year’s 15 March remembrance event. Many of the families of the Shaheed have provided feedback into the tone and structure of the day. Further consultation with the wider community will be undertaken to ensure broad input.

 

Community Activation Fund

2.6       Council has partnered with the Ministry of Social Development (Wellington) to administer a $200,000 Community Activation Fund on their behalf. The Community Activation Fund provides support for small community initiatives that improve community safety, participation, inclusion, and connection for communities affected in any way by the Christchurch terror attacks. Since its launch in September, twenty projects have received funding with another six awaiting decision.

2.7       Staff from the Christchurch City Council, Ministry of Social Development and Office of Ethnic Communities with strong networks and community knowledge meet fortnightly to consider the applications with a view to a quick decision and payment turnaround.

Our Future Together

2.8       Immediately after 15 March, Council’s Communications team formed an interagency working group to produce a regular community newsletter entitled Our Future Together.  Seventeen editions of Our Future Together have been produced and continue to provide timely advice and information to the Muslim community, support agencies and the broader community. The popular newsletter will continue to be produced and is taking more of a role in promoting activities and community information in the recovery rather than response phase.

Tributes

2.9       Following the successful Tributes of Aroha exhibition held on 13 -15 September at the Christchurch Art Gallery, a group from the Muslim community are working alongside the Canterbury Museum to assist in choosing a range of tributes for its permanent collection. Some of the tributes have been distributed to the community and a significant amount of the paper and cards has been given to the Seeds of Love group to pulp for their community initiative. The tributes are currently stored at the Hagley Sports Centre and will be transferred to the Distribution Centre, where the future of the all remaining tributes will be sorted and saved sensitively.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Multicultural Committee:

1.         Receive the Multicultural Strategy Update report.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Claire Phillips - Principal Community Partnerships & Planning Advisor

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

  


Multicultural Committee

09 December 2019

 

 

8.     Multicutural Advisory Group

Reference / Te Tohutoro:

19/1339845

Presenter(s) / Te kaipāhō:

Gary Watson - Principal Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Multicultural Committee to appoint members to the Multicultural Advisory Group.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       The Multicultural Strategy commits to the establishment of an external Multicultural Advisory Group (MAG). The Terms of Reference for this group were approved at the Council meeting of 24 September 2019.

2.2       MAG meetings will be held every six to eight weeks from early 2020.  The dates and times are yet to be confirmed, but will coincide with the Multicultural Committee reporting cycles.

2.3       Nominations for the MAG opened on 1 October and closed 10 November 2019. Over 50 expressions of interest were received resulting in 38 nominations representing a wide range of ethnic, cultural and faith backgrounds.

2.4       Staff facilitated a workshop with the Multicultural Committee on 25 November 2019 to consider and shortlist the nominations in preparation for today’s appointment process. The supporting information of all nominees and the shortlist is attached to this report and will be discussed in the Public Excluded component of the Committee meeting to protect privacy of the nominees.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Multicultural Committee:

1.         Consider, select and appoint 15 members to the inaugural Multicultural Advisory Group from the 38 nominations received.

2.         Agree that the names of the successful candidates be released following confirmation by the Committee, and after all successful and unsuccessful candidates have been advised of the Committee’s decision.

4.   Context/Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

4.1       The Multicultural Strategy- Our Future Together is a partnership with Council, Ngāi Tahu and all of Christchurch’s diverse communities. Launched in 2017, the Strategy commits to four goals:

4.1.1   The Council builds and maintains relationships with all communities and their organisations.

4.1.2   All communities have equitable access to Council services and resources.

4.1.3   All residents are able to participate in council decision making.

4.1.4   Ōtautahi /Christchurch is a city of cultural vibrancy, diversity, inclusion and connection.


 

4.2       Purpose of the MAG

4.2.1   To bring impartial, informed advice to the Council to facilitate participation and consultation on issues related to multicultural communities.

4.2.2   To advise the Christchurch City Council (Council) of the views, concerns and aspirations of all diverse communities.

4.2.3   To raise awareness of the aspirations, needs and concerns of these communities, within government and the community.

4.2.4   To facilitate interaction between the diverse cultural profile of all residents in Christchurch communities.

4.3       Roles and Responsibilities

4.3.1   The MAG will sit outside of the Council, providing advice and consultation only.

4.3.2   A close working and reporting relationship through the Council’s Multicultural Committee and Council’s Citizens and Community Group, The Office of the Chief Executive and the Mayor’s Office.

4.3.3   To provide the Council with direct and well evidenced advice on matters relating to culturally, linguistically and ethnically diverse communities.

4.3.4   To ensure a continued consultative approach to the implementation of the Christchurch Multicultural Strategy – Our Future Together, taking a proactive role in monitoring the Strategy outcomes.

Strategic Alignment / Te Rautaki Tīaroaro

4.4       This report supports the Council's Long Term Plan (2018 - 2028):

4.4.1   Activity: Strategic Planning and Policy

·     Level of Service: 17.0.1.2 Advice to Council on high priority policy and planning issues that affect the City. Advice is aligned with and delivers on the governance expectations as evidenced through the Council Strategic Framework. - Annual strategy and policy work programme.

Decision Making Authority / Te Mana Whakatau

4.5       The Multicultural Committee has delegated authority to appoint 15 members to its inaugural Multicultural Advisory Group as referred to in resolution CNCL/2018/00130.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

4.6       The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.7       The level of significance was determined by the number of people affected and/or with interest.

 

5.   Options Analysis / Ngā Kōwhiringa Tātari

Options Considered / Ngā Kōwhiringa Whaiwhakaaro

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   That the Multicultural Committee select and appoint 15 members from the 38 nominations received.

5.2       The following option was considered but ruled out

·   That the Multicultural Committee choose not to appoint anyone to the MAG. This was ruled out as it runs counter to the Multicultural Strategy Implementation Plan commitment to establish a MAG.

Options Descriptions / Ngā Kōwhiringa

5.3       Preferred Option: That the Multicultural Committee select and appoint 15 members from the 38 nominations received.

5.3.1   Option Advantages

·     The Inaugural meeting of the MAG can then proceed prior to Christmas with an official start at the beginning of next year.

·     Demonstrates Council’s commitment to the Implementation of the Multicultural Strategy in partnership with its respective communities.

5.3.2   Option Disadvantages

5.3.3   As there were 38 quality nominations some will miss out.

6.   Community Views and Preferences / Ngā mariu ā-Hāpori

6.1       The community has been consulted in relation to the MAG terms of reference and nominations process. The Multicultural Working Group have provided guidance in the development of the terms of reference and selection criteria.

7.   Legal Implications / Ngā Hīraunga ā-Ture

7.1       There is not a legal context, issue or implication relevant to this decision

7.2       This report has not been reviewed and approved by the Legal Services Unit

8.   Risks / Ngā tūraru

8.1       None

9.   Next Steps / Ngā mahinga ā-muri

9.1       Final appointments made at the Multicultural Committee meeting 9 December 2019.

9.2       Staff aim to inform successful and unsuccessful nominees by 13 December 2019.

9.3       An informal meet and greet between the new MAG members, Multicultural Committee and senior staff will be held in mid-December (date and time to be confirmed).

9.4       Communication plan developed by 20 December 2019.

 


Multicultural Committee

09 December 2019

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a  

Multicultural Advisory Group Shortlist of Nominees - Confidential

 

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Claire Phillips - Principal Community Partnerships & Planning Advisor

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

   

 


Multicultural Committee

09 December 2019

 

 

9.      Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Multicultural Committee

09 December 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

8

Multicultuiral Advisory Group

 

 

 

 

 

Attachment 1 - Multicultural Advisory Group Shortlist of Nominees

s7(2)(a)

Protection of Privacy of Natural Persons

Protection of personal information of the Multicultural Advisory Group nominees

Only names of successful candidates will be released following the confirmation by the Committtee, and after all successful and unsuccessful candidates have been advised. No personal information will be released.