Waimāero

Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waimāero/Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                    Monday 9 December 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Bridget Williams

Linda Chen

James Gough

Aaron Keown

Sam MacDonald

Jason Middlemiss

Shirish Paranjape

Mike Wall

 

 

3 December 2019

 

 

 

 

 

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies / Ngā Whakapāha......................................................................... 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga.......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua.......................... 4

B         4.        Public Forum / Te Huinga Whānui................................................................. 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga................................. 4

B         6.        Presentation of Petitions / Ngā Pākikitanga................................................... 4

Staff Reports

C          7.        Memorial Avenue Proposed :  U-Turn Restrictions at Ron Guthrey Road and Peter Leeming Road.......................................................................................... 15

C          8.        336 Clyde Road  - Relocation of an existing bus stop and proposed markings...... 21

C          9.        Jeffreys Reserve Suction Tank Replacement Tree Removals........................... 31

C          10.      Fendalton-Waimairi-Harewood 2019-20 Youth Development Fund Applications - Courtney Godinet, Riley Thompson, Riccarton High School............................ 57

C          11.      Waimāero/Fendalton-Waimairi-Harewood Community Board - Governance Arrangements 2020................................................................................... 63

C          12.      Waimāero/Fendalton-Waimairi-Harewood Community Board Recess Committee 2019-20.......................................................................................................... 67

B         13.      Waimāero/Fendalton-Waimairi-Harewood Community Board Area Report - December 2019....................................................................................................... 69

 

B         14.      Elected Members’ Information Exchange..................................................... 77 

 

 


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waimāero/Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 18 November 2019  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

Unconfirmed

 

 

Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                    Monday 18 November 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Bridget Williams

Linda Chen

James Gough

Aaron Keown

Sam MacDonald

Jason Middlemiss

Mike Wall

 

 

18 November 2019

 

 

 

 

 

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved FWHB/2019/00084

That the apology received for absence from Shirish Paranjape,  be accepted.

David Cartwright/Sam MacDonald                                                                                                                  Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2019/00085

That the minutes of the Waimāero/Fendalton-Waimairi-Harewood Community Board Inaugural meeting held on Monday 4 November 2019, be confirmed.

David Cartwright/Bridget Williams                                                                                                                  Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

4.1

Bishopdale Park Trees

Bruce McEachen and Jamie Robinson addressed the Board on behalf of the Bishopdale Tennis Club seeking,  under the lease agreement, the removal of two trees on Bishopdale Park adjacent to the Bishopdale Tennis Club.

Mr McEachen and Ms Robinson raised with the Board the issues of tree roots affecting the waste water infrastructure and the Club’s inability to install a root barrier due to the tree’s proximity to the Club's building and the potential degradation of the court surfaces from sticky flowers.

The Club also requested the removal of three trees in the adjacent car park that shade the tennis courts during winter.

After questions from members, the Chairperson thanked  Bruce McEachen and Jamie Robinson for their presentation.

      The Waimāero/Fendalton-Waimairi-Harewood Community Board decided to refer the matter to staff for investigation, including the feasibility of potential removals being carried out when the upgrade of the Bishopdale Skate Park is undertaken, and provide a report back to the Board.

 

Attachments

a       Bishopdale Tennis Club Presentation   

 

4.2

Keep Christchurch Beautiful

Linda Keall addressed the Board on behalf of Keep Christchurch Beautiful, and provided an update on the group’s aims and activities including the School Environment Programme and the Clean Up events. 

The Chairperson thanked Ms Keall for her presentation.

Attachments

a       Keep Christchurch Beautiful Presentation   

 

4.3

Phillip Glubb

Phillip Glubb decided to not address the Board at this time.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

5.1

5 Memorial Avenue - Off Licence Application

Ashley Seaford, a local resident, addressed the Board regarding the recent application for a  new Off-Licence at 5 Memorial Avenue.

Mr Seaford raised a number of concerns including the potential increase in alcohol related harm, and its proposed proximity to a family takeaway and the university area.

Following questions from Board members, the Chairperson thanked Ashley Seaford for his deputation.

Item 12 of these minutes details the Board's decision on this matter.

 

5.2

5 Memorial Avenue - Off Licence Application

Isobel Anderson, a local resident, addressed the Board regarding the recent application for a  new Off-Licence at 5 Memorial Avenue. 

Ms Anderson expressed a number of concerns including its proposed location along a shared residential driveway and being located within the Riccarton-Ilam Alcohol Restriction area.

Following questions from Board members, the Chairperson thanked Isobel Anderson for her deputation.

Item 12 of these minutes details the Board's decision on this matter.

 

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   251 Greers Road - Proposed Bus Passenger Shelter Installation and Bus Stop Markings

 

Staff Recommendations 

That the Waimāero/Fendalton-Waimairi-Harewood Community Board resolve to:

1.         Approve the installation of a bus passenger shelter at 251 Greers Road (in accordance with Attachment A).

2.         Approve the following bus stop parking restrictions at an existing bus stop beside Greers Road

a.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Greers Road referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping restriction’ on the attached drawing TG135606, dated 12/08/2019 (refer to Attachment A of the agenda report).

b.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Greers Road referred to as A1, identified as ‘bus stop box’ on the attached drawing TG135606, dated 12/08/2019 (refer to Attachment A of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

c.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

d.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the agenda staff report are in place.

 

Community Board Resolved FWHB/2019/00086

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the installation of a bus passenger shelter at 251 Greers Road (in accordance with Attachment A of the agenda report).

2.         Approve the following bus stop parking restrictions at an existing bus stop beside Greers Road:

a.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Greers Road referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping restriction’ on the attached drawing TG135606, dated 12/08/2019 (refer to Attachment A of the agenda report).

b.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Greers Road referred to as A1, identified as ‘bus stop box’ on the attached drawing TG135606, dated 12/08/2019 (refer to Attachment A of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

c.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

d.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the agenda staff report are in place.

3.         Request that staff arrange for the remediation of the kerb and channel at the location of the bus stop when the construction of the bus shelter is undertaken.

 

Sam MacDonald/Aaron Keown                                                                                                                          Carried

 

 

 

 

 

 

8.   Christchurch International Airport Limited Business Park - Proposed Road Names

 

Community Board Resolved FWHB/2019/00087  (Original Staff Recommendation accepted without change)

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved to approve new road names in the Christchurch International Airport Limited Business Park  as follows: 

1.         Fire Service Road Name (as shown in Attachment A of the agenda report)

a.         Firefly Place

2.         Harvard Park Road Names  (as shown in Attachment B of the agenda report)

a.         Walrus Road

b.         Wasp Road

c.         Tiger Moth Road

 

Aaron Keown/Bridget Williams                                                                                                                          Carried

 

 

 

 

9.   Waimāero/Fendalton-Waimairi-Harewood Community Board 2019-20 Discretionary Response Fund - Application - University of Canterbury Athletics Club Inc

 

Community Board Resolved FWHB/2019/00088  (Original Staff Recommendation accepted without change)

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve a grant of $1,200 from its 2019-20 Discretionary Response Fund to the University of Canterbury Athletics Club towards their Junior Athletics Programme.

 

David Cartwright/Mike Wall                                                                                                                                Carried

 

10. Waimāero/Fendalton-Waimairi-Harewood 2019-20 Youth Development Fund - Applications - Nicholas Patrick Del Rey, Lily Isabel McLeod, Isla Kate Martin-McKenzie, Caleb Riley Cottom

 

Community Board Resolved FWHB/2019/00089 (Original Staff Recommendation accepted without change)

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved to:

1.    Approve a grant of $150 from its 2019-20 Youth Development Fund to Nicholas Patrick Del Rey towards the costs of competing at the New Zealand Artistic Gymnastics Championships in Auckland, from 2 to 5 October 2019.

2.    Approve a grant of $150 from its 2019-20 Youth Development Fund to Lily Isabel McLeod towards the costs of competing at the New Zealand Artistic Gymnastics Championships in Auckland, from 2 to 5 October 2019.

3.    Approve a grant of $150 from its 2019-20 Youth Development Fund to Isla Kate Martin-McKenzie towards the costs of competing at the New Zealand Artistic Gymnastics Championships in Auckland, from 2 to 5 October 2019.

4.    Approve a grant of $90 from its 2019-20 Youth Development Fund to Caleb Riley Cottom towards the costs of competing at the National Age Groups Football Tournament in Wellington, from 11 to 15 December 2019.

James Gough/Sam MacDonald                                                                                                                          Carried

 

11. Waimāero/Fendalton-Waimairi-Harewood 2019-20 Youth Development Fund - Applications - Alyssia Jade Nicolson, Avonhead/Russley Scout Group, Dominic Joshua Knill, Emily Jane Sidaway, Memphis Miklos Vaszilyko

 

Community Board Resolved FWHB/2019/00090  (Original Staff Recommendation accepted without change)

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve a grant of $400 from its 2019-20 Youth Development Fund to Alyssia Jade Nicolson towards the costs of a cultural and academic exchange to Spain, from December 2019 to January 2020.

2.         Approve a grant of $900 from its 2019-20 Youth Development Fund to the Avonhead Scout Group being $100 each towards the costs of Thomas Hobern, George McGruffle, Cameron Sideaway, Tom Owens, Sam Orange, George Murray, Sam Allen, Aron Cutmore and Daniel James Mackay to attend the Scout Jamboree in Hamilton from 28 December 2019 to 7 January 2020.

3.         Approve a grant of $100 from its 2019-20 Youth Development Fund to Dominic Joshua Knill towards the costs of attending the Scout Jamboree in Hamilton from 28 December 2019 to 7 January 2020.

4.         Approve a grant of $400 from its 2019-20 Youth Development Fund to Emily Jane Sidaway towards the costs of a cultural and academic exchange to Germany, from 7 December 2019 to 26 January 2020.

5.         Approve a grant of $400 from its 2019-20 Youth Development Fund to Memphis Miklos Vaszilyko towards the costs of attending the World Scholars Cup, Tournament of Champions round being held in the United States at Yale University from 6 to 13 November 2019.

David Cartwright/Linda Chen                                                                                                                             Carried

 

12. New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

 

Staff Recommendations / Ngā Tūtohu

That the Waimāero/Fendalton-Waimairi-Harewood Community Board:

1.         Consider joining with another Zone 5 Community Board(s) in nominating and/or seconding a candidate for election to the position of Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

2.         Should an election be required, the exercising of a Board vote be completed by the Chairperson and Deputy Chairperson on the Board’s behalf and that any such action taken, be reported back to the Board for record purposes. 

 

Community Board Resolved FWHB/2019/00091

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved:

1.         To support the nomination of Alexandra Davids as the Zone 5 Representative to the New Zealand Community Boards' Executive Committee.

2.         That should an election be required, the exercising of a Board vote be completed by the Chairperson and Deputy Chairperson on the Board’s behalf and that any such action taken, be reported back to the Board for record purposes. 

James Gough/David Cartwright                                                                                                                        Carried

 

 

 

 

13. Waimāero/Fendalton-Waimairi-Harewood Community Board Area Report - November 2019

 

Staff Recommendations / Ngā Tūtohu 

That the Waimāero/Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Waimāero/Fendalton-Waimairi-Harewood Community Board Area Report for November 2019.

 

Community Board Resolved FWHB/2019/00092

Part B

The Waimāero/Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the Waimāero/Fendalton-Waimairi-Harewood Community Board Area Report for November 2019.

2.        Note the information on the Memorial Avenue/Greers Road intersection and request that staff update the Board on possible solutions in time for consideration of the  Board's Annual Plan submission in early 2020.

 

David Cartwright/Jason Middlemiss                                                                                                                Carried

 

Community Board Resolved FWHB/2019/00093

Part C

The Waimāero/Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Request the leave of the Chairperson of the District Licencing Committee for a Board member to appear and be heard, under section 204(2)(b) of the Sale and Supply of Alcohol Act 2012, in support of the community at the hearing of 5 Memorial Avenue Sale and Supply of Alcohol Off Licence application.

2.         Appoint James Gough and/or Bridget Williams to represent the Board at the 5 Memorial Avenue Sale and Supply of Alcohol off-Licence application Hearing.

3.         Approve the holding of a Joint Meeting of the Waipuna/Halswell-Hornby Riccarton Community Board and the Waimāero/Fendalton-Waimairi-Harewood Community Board on Monday 16 December 2019 at 4.30pm in the Boardroom, Fendalton Service Centre, corner Jeffreys and Clyde Roads to consider the Proposed North West Speed Management Plan.

 

David Cartwright/Jason Middlemiss                                                                                                                Carried

 

14. Elected Members’ Information Exchange

Part B

14.1   79 Johns Road – Street Tree

Part C

The Board decided to request that staff further investigate the condition of the street tree outside number 79 Johns Road, Belfast, including any associated damage or safety concerns and the suitability for this environment of this street tree and the street trees nearby, and provide a report back to the Board early in 2020.

 

 

 

 

 

 

   

Meeting concluded at 5.42pm

 

CONFIRMED THIS 9TH  DAY OF DECEMBER 2019.

 

David Cartwright

Chairperson

   


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

7.     Memorial Avenue Proposed :  U-Turn Restrictions at Ron Guthrey Road and Peter Leeming Road

Reference:

19/997432

Presenter(s):

Steve Dejong, Traffic Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waimāero/Fendalton-Waimairi-Harewood Community Board to approve the installation of ‘U-turn’ restrictions on Memorial Avenue at its Intersection with Ron Guthrey Road and Peter Leeming Road. (Attachment A refers.)

2.   Executive Summary

2.1       This report is staff generated in response to requests from the Ground Transport Customer Services Manager of the Christchurch International Airport regarding safety on Memorial Avenue. 

3.   Staff Recommendations

That the Waimāero/Fendalton-Waimairi-Harewood Community Board resolve:

1.         Under Part 2, clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, that from Memorial Avenue, northwest bound, as indicated in drawing TG135544 Issue 1, (Attachment 1 of the agenda report), dated 29/08/2019, vehicles are prohibited from performing a U-turn by Peter Leeming Road from Memorial Avenue northwest bound to Memorial Avenue southeast bound.

2.         Under Part 2, clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, that from Memorial Avenue, southeast bound, as indicated in drawing TG135544 Issue 1, (Attachment 1 of the agenda report), dated 29/08/2019, vehicles are prohibited from performing a U-turn by Peter Leeming Road from Memorial Avenue southeast bound to Memorial Avenue northwest bound.

3.         To revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

4.         To approve that these resolutions take effect when the signage that evidence the restrictions described in the staff report are in place.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·   Option 1 - Install U-Turn  Restrictions (preferred option)

·   Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (preferred option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving safety on Memorial Avenue.

·     Right turning motorists on Memorial Avenue are not held up by U-turning motorists.

·     Left turning motorists on Peter Leeming Road and Ron Guthrey Road do not have U-turning motorists encroaching into their lane when turning on their green phase.

4.3.2   The disadvantages of this option include:

·     Restricting the U-turn movement will result in slightly longer time and travel distance for motorists who miss their turn or make a wrong turn at the previous intersection.

5.   Context/Background

Issue

5.1       Safety concerns have been identified at the intersection of Memorial Avenue with Peter Leeming Road and Ron Guthrey Road because vehicles on Memorial Avenue are U-Turning when the side road green left turn phases are running.

Strategic Alignment

5.2       Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

5.3       The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

5.4       The recommendations in this report are also consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)  

Decision Making Authority

5.5       Part 2, Clauses 17 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides the Council with the authority to install U-turn restrictions by resolution.

5.6       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.7       The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

5.8       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.9       The level of significance was determined by the low level of impact and low number of people affected by the recommended decision

5.10    The community engagement and consultation outlined in this report reflect the assessment

Context

5.11    The ‘Ground Transport Customer Services Manager’ of the Christchurch International Airport Limited contacted the Council with concerns raised by road users. He stated that traffic on Memorial Avenue are performing U-turns at its intersection with Ron Guthrey Road and Peter Leeming Road and this holds up traffic and endangers other road users.

5.12    Memorial Avenue is classified as a Major Arterial road under the Christchurch City Council Road Classification System. It is also identified in the Christchurch Transport Strategic Plan as a Strategic Road and is part of the Core Public Transport Network. The Average Daily Total Traffic Count obtained in 2017 was recorded at 17,732 south east of Russley Road.

5.13    Ron Guthrey Road has a daily total of 1244 vehicles turning left onto Memorial Avenue while Memorial Avenue has 1293 right turning vehicles on to Ron Guthrey Road per day. Ron Guthrey Road is a Christchurch International Airport Limited-owned road and is not under the jurisdiction of the City Council.

5.14    Peter Leeming Road has a daily total of 2722 vehicles turning left onto Memorial Avenue while Memorial Avenue has 2599 right turning vehicles on to Peter Leeming Road per day. Peter Leeming Road is a Christchurch International Airport Limited-owned road and is not under the jurisdiction of the City Council.

5.15    When a northwest bound motorist on Memorial Avenue performs a U-turn from the right turn lane for Ron Guthrey Road it holds up the right turning traffic behind it while it waits for a gap in left turning traffic from Ron Guthrey Road into Memorial Avenue. If the U–turning motorist doesn’t wait for a gap it stops the left turning traffic from Ron Guthrey Road into Memorial Avenue because it cannot perform the U-turn without using both lanes and often the cycle lane. The same scenario is repeated when south east bound vehicle performs a U-turn affecting the operation of Peter Leeming Road. 

5.16    In May 2014 Ron Guthrey Road was realigned forming a cross roads junction, joining with Peter Leeming Road on the north side of Memorial Avenue. There have been nine recorded crashes at this intersection within the last five years. Eight were minor and one was serious.

5.17    Installing the proposed U- turn restriction would not unduly affect the ability of motorists wanting to change direction on this section of Memorial Avenue. Changing direction can be made safely at the Orchard Road roundabout.  Under the Russley Road over bridge east bound motorists can make U-turns from the right most right-turn lane safely on the dedicated left turn phase to Russley Road.

6.   Options Analysis

Options Considered

6.1       The following reasonably practicable options were considered and are assessed in this report:

·   Option 1 - Install U-turn Restrictions (preferred option)

·   Option 2 - Do Nothing

Options Descriptions

6.2       Option One: Preferred Option:  Install U-turn Restrictions

6.2.1   Option Description: Install U-turn restrictions in accordance with Attachment A.   

6.2.2   Option Advantages

·     Improves efficiency of the intersection permitting more traffic to left turn and right turn during their dedicated turn phases. 

·     Improves safety of the intersection by reducing the potential for conflict between left turning and U-turning traffic.

6.2.3   Option Disadvantages

·     Restricting the U-turn movement will result in slightly longer time and travel distance for motorists who miss their turn or make a wrong turn at the previous intersection

6.3       Option Two: Do Nothing 

6.3.1   Option Description: Do not Install U-turn restrictions in accordance with Attachment A. 

6.3.2   Option Advantages

·     Motorists wanting to U-turn at the intersection will legally be able to do so.

6.3.3   Option Disadvantages

·     U- turning movements will continue to hold up or conflict with left turning traffic

·     U-turn movements will continue to delay right turning traffic reducing the efficiency of the intersection.

Analysis Criteria

6.4       Options within this report have been assessed against the requirements of Council’s Infrastructure Design Standard. 

7.   Community Views and Preferences

7.1       The only affected property owner is Christchurch International Airport Limited as they own all the land on both sides of Memorial Avenue in this location. Christchurch International Airport Limited support this proposal.

7.2       Plans and an information brochure explaining the proposal were delivered to all the business premises fronting Memorial Avenue between Russley Road and the Orchard Road roundabout, including Spitfire Square.  The concierge at the Sudima Hotel said that they supported the proposal as did two businesses in Spitfire Square. No other business responded.

7.3       The do nothing option is inconsistent with community requests to improve safety at the intersection.

8.   Legal Implications

8.1       There is a legal context, issue or implication relevant to this decision

8.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 5.5 to 5.7 of this report.

9.   Next Steps

9.1       Approval is required by the Waimāero/Fendalton-Waimairi-Harewood Community Board.

9.2       If approved, the recommendations will be implemented approximately four weeks after the contractor receives the request.

 

Attachments

No.

Title

Page

a

Memorial Avenue Proposed : U-turn Restriction Plan

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Steve Dejong - Traffic Engineer

Approved By

Stephen Wright - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

PDF Creator


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

8.     336 Clyde Road  - Relocation of an existing bus stop and proposed markings

Reference:

19/1284462

Presenter(s):

Brenda O’Donoghue, Passenger Transport Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waimāero/Fendalton-Waimairi-Harewood Community Board (Community Board) to consider for approval the relocation of an existing bus stop at 336 Clyde Road and marking of the bus stop.

2.   Executive Summary

2.1       This report is staff generated in response to recent contact by Consortium, on behalf of Housing New Zealand who is redeveloping 336 Clyde Road.  A new driveway crossing will be constructed at the front of the existing bus stop. This means that the front door of the bus  will be positioned over the new driveway access. 

2.2       The existing bus stop is therefore proposed to be relocated in the northwest direction by about 5 metres to start at the northern side of the new driveway access.

2.3       In addition, the current bus stop is unmarked and as part of the relocation of the bus stop, it is proposed that the bus stop is marked to improve passenger accessibility as well as the operational performance of the bus stop.

3.   Staff Recommendations 

That the Waimāero/Fendalton-Waimairi-Harewood Community Board resolve to approve Option 1:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Clyde Road referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping’ on the attached drawing TG135619, dated 06/11/2019 (refer to Attachment A of the agenda report).

2.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Clyde Road referred to as A1, and as identified as ‘bus stop’ on the attached drawing TG135619, dated 06/11/2019 (refer to Attachment A of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

4.   Key points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Service Plan for Public Transport Infrastructure in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 – Relocate the existing bus stop to start on the north side of the new driveway access to 336 Clyde Road and marking of the bus stop

·     Option 2 –Do nothing, no change to the existing bus stop

4.3       Option Summary - Advantages and Disadvantages (Option 1)

4.3.1   The advantages of this option include:

·     The bus stop is not located over a multi-unit residential driveway, reducing the risk of conflict between a stopped bus and vehicles accessing the driveway;

·     The front door of the bus will be positioned beside a raised kerb rather than a driveway.  For inclusive access reasons the front door section of a bus should not coincide with a driveway;

·     Increase the visibility and legibility of public transport; and

·     Adherence to the recommended bus stop length improves passenger accessibility as buses have sufficient space to straighten and stop parallel to the kerb.

4.3.2   The disadvantage of this option include:

·     Reallocation of on-street parking provision in order for the bus stop to adhere to the recommended bus stop length.

5.   Context/Background

Overview of existing bus stops

5.1       The existing bus stop is located beside 336 Clyde Road, as shown in Figure 1.

Figure 1: Existing bus stop beside 336 Clyde Road

5.2       The bus stop is serviced by the number 120 bus line. The 120 bus line operates to a 30 – 60 minutes scheduled frequency, connecting Burnside to Spreydon via Riccarton.

5.3       Recent passenger boarding numbers indicate about seven passengers use the bus stop beside 336 Clyde Road to board a bus per day.

Strategic Alignment

5.4       All recommendations in this report supports the Council's Long Term Plan (2018 - 2028):

5.4.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Improve user satisfaction of public transport facilities. - >=7.3

5.5       Council’s strategic framework is a key consideration in guiding the recommendations in this report.  The provision of bus stops allows our communities access to public transport which in turn allows the Council to achieve:

·     Strong communities,

·     Liveable city,

·     Healthy environment, and

·     Prosperous economy.

5.6       The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved opportunities to access and use public transport.

5.7       All recommendations in this report align with the Christchurch Suburban Parking Policy (2019), which provides a framework to address parking related issues and the management of competing demands for public space within the cities suburban areas.  As indicated in Table 1, policy one of the Suburban Parking Policy prioritises the provision of bus stops ahead of residential, short stay and commuter parking.  

 

Priority

Commercial Areas

Residential Areas

Other Areas

1st

Safety

Safety

Safety

2nd

Movement and amenity

Movement and amenity

Movement and amenity

3rd

Mobility parking

Mobility parking

Mobility parking

4th

Bus stops/ cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)

Bus stops

Bus stops / cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)

5th

Taxi ranks (special passenger vehicle stands)

Residents parking

Short stay parking

6th

Loading zones

Cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)

Residents parking

7th

Short stay parking

Short stay parking

Commuter parking

8th

Residents parking

Commuter parking

 

9th

Commuter parking

 

 

Table 1:  Policy 1, Suburban Parking Policy, prioritisation of road space

Decision Making Authority

5.8       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

5.9       Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.10    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

5.11    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.12    The level of significance for a bus stop is typically determined by assessing the number of properties affected by the proposed options. However in this case, the Council has been contacted directly by a representative of the developer, who is responsible for the properties directly affected.

 

6.   Options Analysis

Options Considered

6.1       The following options were considered and are assessed in this report:

·   Option 1 – Relocate the existing bus stop to start on the north side of the new driveway access to 336 Clyde Road and marking of the bus stop.

·   Option 2 – Do nothing, no change to the existing bus stop.

Options Descriptions

6.2       Option One – Relocate the existing bus stop to start on the north side of the new driveway access to 336 Clyde Road and marking of the bus stop.

6.2.1   Option Description: The relocated bus stop is shown in Figure 2 and in accordance with Attachment A. The relocated bus stop will be moved about 5 metres northwest from where the existing bus stop is beside 336 Clyde Road. This means that the bus stop will be moved from the southern side to the northern side of the new driveway access.

Figure 2: Option 1, relocate the existing bus stop to the north side of the new driveway access to 336 Clyde Road.

6.2.2   The relocated bus stop will be marked in accordance with the recommended bus stop length as indicated in the Christchurch Construction Standard Specifications (2018).


 

6.2.3   Option Advantages

·     The bus stop is not located over a multi-unit residential driveway, reducing the risk of conflict between a stopped bus and vehicles accessing the driveway;

·     The front door of the bus will be positioned beside a raised kerb rather than a driveway.  For inclusive access reasons the front door section of a bus stop should not coincide with a driveway;

·     Increase the visibility and legibility of public transport; and

·     Adherence to the recommended bus stop length improves passenger accessibility as buses have sufficient space to straighten and stop parallel to the kerb.

6.2.4   Option Disadvantages

·     Reallocation of on-street parking provision in order for the bus stop to adhere to the recommended bus stop length.

6.3       Option Two – Do nothing, no change to the existing bus stop

6.3.1   Option Description:

·     The existing bus stop remains beside 336 Clyde Road.

6.3.2   Option Advantages

·     Option 2 has no clear advantages.

·     No increase in maintenance costs of the line markings.

6.3.3   Option Disadvantages

·     The front door of the bus will be positioned over a driveway rather than a kerb which is inconsistent with technical best practice. When a bus is stopped at the bus stop, there is a greater height for passengers to step onto and off the buses onto the footpath area. This is difficult for people with restricted mobility and does not improve the accessibility of the bus stop.

·     If a bus stop is not marked, the Land Transport Road User Rule 2004, Clause 6.8 provides that a driver or a person in charge of a vehicle (except a bus) must not stop, stand, or park the vehicle within 6m of a bus stop sign. This means that a vehicle can be parked at a distance of 6m either side of a bus stop sign. The potential 12 metre length between parked vehicles will not be able to accommodate a bus, let alone providing the required length for buses to manoeuvre parallel and close to the kerb.

·     The bus stop will be located over a multi-unit residential driveway, increasing the risk of conflict between a stopped bus and vehicles accessing the driveway.

Analysis Criteria

6.4       All new bus stops are planned and implemented in accordance with the Christchurch Bus Stop Guidelines (2009) and the Construction Standard Specifications (2018).

6.5       Staff were contacted by Consortium on behalf of the property owner/developer during their consent process to discuss the location of their new driveway access and its impact on the existing bus stop.

6.6       Staff and Consortium worked together on a proposal to relocate the bus stop to the northern side of the new driveway access (northwest direction by approximately 5 metres).

Options Considerations

6.7       Option 1 of this report is consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028).

6.8       Option 2 in this report is not fully consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028). The existing bus stop beside 336 Clyde Road does not meet the Council's Construction Standard Specifications (CSS) bus stop dimension. The markings of this bus stop will meet these specifications.

7.   Community Views and Preferences

7.1       The relocation of the bus stop is required due to the changes to the driveway access to 336 Clyde Road. Consortium on behalf of the property owner/developer of 336 Clyde Road is aware of this and had initially contacted staff during their consent process to determine the impact of their new driveway access and what necessary work is required to minimise its effect.

7.2       Consortium undertook the consultation with the adjacent property owners regarding the relocation of the bus stop and have provided approvals from the following property owners:

·     338 Clyde Road

·     338a Clyde Road

·     334 Clyde Road

·     334a Clyde Road

8.   Legal Implications

8.1       There is a legal context, issue or implication relevant to this decision.

8.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in the Decision Making Authority section of this report.

9.   Risks

9.1       Should the Community Board proceed with the ‘Do Nothing’ option, the bus stop will be located across a multi-residential unit driveway, which increases the risk of conflict between a stopped bus and vehicles accessing the driveway.

9.2       In addition, with the new driveway access located by the front of the bus stop, the front door of the bus will be positioned over a driveway rather than a kerb. This will make it difficult for people with restricted mobility and decrease the accessibility of the bus stop as there will be a greater height for passengers to step onto and off the buses.

9.3       The bus stop will also not be marked which may affect passenger accessibility to the buses as well as affecting the operational performance of the buses that use the bus stop if there were vehicles parked in close proximity.

10. Next Steps

10.1    Approval is required by the Waimāero/Fendalton-Waimairi-Harewood.

If approved, the recommendations will be implemented approximately two months of the Community Board approval.  1.


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

11. Options Matrix

Criteria

Option 1

Option 2

Financial Implications

Cost to Implement

$750 for the preparation of this report.

As the relocation of the bus stop is associated with the development, the developer pays for the physical cost to move the bus stop and its associated infrastructure. The developer is aware of this and has agreed to do so.

$750 for the preparation of this report.

Maintenance/Ongoing

Transport Unit Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

Funding Source

Traffic Operations, Capital Expenditure budget for bus stop installations, plus existing staff budgets

Impact on Rates

No impact

Environmental Impacts

Bus stops provide access to public transport. Public transport is part of a wider transport package to support mode shift to reduce greenhouse gas emissions, reduce traffic congestion and traffic crashes.  This in in turn helps the Council provide a healthy environment and a liveable city (Council’s strategic framework).

Social & Community Impacts

This option will help to achieve the desired community outcome of a well-connected and accessible city through improved opportunities to access and use public transport.

Not relocating and improving the bus stop does not help Council achieve its vision to support mode shift and the associated benefits to the environment, improved social, community and accessibility impacts

Accessibility Impacts

Improvements to bus stops has a positive impact to public transport customers. Locating the doors of the bus stop beside a kerb will allow a more accessible height for passengers to board and exit the bus. The bus stop will also be marked which will improve the passenger accessibility to buses.

 

Criteria

Option 1

Option 2

Impact on Mana Whenua

No impact

Alignment to Council Plans & Policies

This option is consistent with Council’s Plans and Policies.

This option is consistent with Council’s Plans and Policies.


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

 

Attachments 

No.

Title

Page

a

336 Clyde Road - Relocated Bus Stop and Bus Stop Marking Plan_tg135619_For Board Approval

30

 

 

 

 

 

 

 

 

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Patricia Su - Passenger Transport Engineer

Brenda O'Donoghue - Passenger Transport Engineer

Approved By

Stephen Wright - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

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Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

9.     Jeffreys Reserve Suction Tank Replacement Tree Removals

Reference / Te Tohutoro:

19/1145815

Presenter(s) / Te kaipāhō:

Mukhia Prawindra, Senior Project Manager
Chris Greenshields, Landscape Architect
Philippa Upton, Engagement Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is to seek approval from the Waimaero/Fendalton-Waimairi-Harewood Community Board to remove nine healthy and structurally sound trees to enable the Jeffreys Reserve Suction Tank Project to proceed:

1.2       A decision on the removal of healthy and structurally sound trees is delegated to the Community Board, under Part D, Sub-Part 1, Section 42 of the Council’s Delegations Register:

·    Determine to plant, maintain and remove trees on reserves, parks and roads under the control of the Council within the policy set by the Council and in accordance with this section.

1.3       The purpose of this report is to also advise the Community Board regarding the removal of two trees in poor condition – unhealthy and structurally unsound trees are removed under staff delegations.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       A new suction tank is to be constructed within and adjacent to the existing Jeffreys Reserve pump station site.

2.2       The construction of the new suction tank and associated works will result in the removal of 11 trees within Jeffreys Reserve, nine of those trees are in healthy and structurally sound condition and two are in poor condition.

2.3       The trees require removal due to being within the new building footprint, within the alignment of pipework, or within the immediate vicinity of associated works and construction access.

2.4       The trees to be removed are not significant when compared to other trees within Jeffreys Reserve that will be retained and protected during the works.

2.5       The trees to be removed will be replaced with 15 new trees as part of the landscape plans  previously approved by the Community Board.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Waimāero/Fendalton-Waimairi-Harewood Community Board:

1.         Approve the removal of nine healthy and structurally sound trees for the Jeffreys Reserve suction tank works to proceed.

 

4.   Context/Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

4.1       The upgrade of the suction tank at the Jeffreys Reserve requires the removal of a number of healthy and structurally sound trees.

Strategic Alignment / Te Rautaki Tīaroaro

4.2       The selected location requires 11 trees to be removed. This will be replaced by 15 new trees.

4.3       This report supports the Council's Long Term Plan (2018 - 2028):

4.3.1   Activity: Water Supply

·     Level of Service: 12.0.2.1 Council water supplies are safe to drink. - Proportion of water supply zones with a MoH approved Water Safety Plan: 100%.

Decision Making Authority / Te Mana Whakatau

4.4       The Community Board has the authority to approve the removal of the trees under Part D, Sub-Part 1, Section 42 of the Council’s Delegations Register.

4.5       The Head of Parks has the authority to approve the removal of the unhealthy and structurally unsound trees under Part B, Sub-Part 3, Section 20 of Council’s Delegations Register.

Previous Decisions / Ngā Whakatau o mua

4.6       A multicriteria analysis was carried on eight site options. Site 2 is the preferred option. This was presented to the Community Board Meeting on 20 August 2018. Board accepted the selected location (Option 2). The preliminary design had indicated removal of four trees.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

4.7       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.8       The decisions relating to the construction of the new suction tank are aligned with Council’s strategic priorities.

4.9       The location of the new suction tank has already been approved by the Community Board.

4.10    The trees to be removed are not significant.

 

 

5.   Options Analysis / Ngā Kōwhiringa Tātari

Options Considered / Ngā Kōwhiringa Whaiwhakaaro

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   A multicriteria analysis was carried on eight site options. Site 2 is the preferred option. This was presented to the Community Board Meeting on 20 August 2018. Board accepted the selected location (Option 2). The preliminary design had indicated removal of four trees.

 

Options Descriptions

5.2       Preferred Option: Site 2

5.2.1   Option Description: This option includes the removal of nine (9) healthy and structurally sound trees, and the establishment of 15 new trees.

Tree Removals

5.2.2   A tree survey has been carried out within the vicinity of the areas where the works are to occur to assess the condition of the trees, to assist with informing the design, quantify the tree removals, and provide recommendations to minimise potential adverse effects on trees that are to be retained (Attachment A).

5.2.3   It is intended that healthy and structurally sound trees will be retained and protected wherever possible.  The healthy and structurally sound trees that have been identified to be removed are in areas where the extent of works required cannot be reasonably achieved without removing the trees.

5.2.4   The locations of the subject trees are shown in Figure 1, and reasons for the tree removals are outlined in Table 1 below.

Figure 1: Trees to be removed

 

5.2.5   Table 1: Reasons for tree removals

Tree ID

Reason for removal

01

Originally identified to be removed, within the building footprint.

02

Originally identified to be removed, within the alignment of new pipes and path.

03

Originally identified to be removed, within the alignment of new pipes and path.

04

Originally identified to be removed, within the alignment of new pipes and path.

05

Cabbage Tree to be removed, within the alignment of new pipes and path.

06

Cabbage Tree to be removed, within the alignment of new pipes and path.

07

Cabbage Tree to be removed, within the alignment of new pipes and path.

08

Lancewood to be removed, within the alignment of new pipes and path.

09

Flowering Cherry to be removed for construction access and due to poor condition.

10

Cabbage Tree to be removed and replaced for construction access.

11

Katsura Tree to be removed and replaced for construction access.

 

5.2.6   Within the immediate vicinity of the pump station site, four trees were previously identified to be removed.  One of those trees is in poor condition (Tree 03).

5.2.7   Four additional small trees also need to be removed due to the requirements of the final design, including pipework alignment and a new path.

5.2.8   Two additional small trees located within the vicinity of the service centre car park require removal for construction access.

5.2.9   One tree in poor condition (Tree 09) is to be removed for construction access under staff delegations.

5.2.10 The size and condition of the trees that will be removed included the following:

Table 2: Size and condition of trees to be removed

Tree ID

Asset ID

Species

Height

Condition

01

91210

Japanese Zelkova (Zelkova serrata)

7.0m

Fair

02

91211

Common Hornbeam (Carpinus betulus)

7.5m

Fair

03

91214

Ribbonwood (Plagianthus regius)

5.5m

Poor

04

91215

Hazel (Corylus sp.)

5.5m

Fair

05

Nil

Cabbage Tree (Cordyline australis)

5.0m

Fair

06

Nil

Cabbage Tree (Cordyline australis)

4.5m

Good

07

Nil

Cabbage Tree (Cordyline australis)

5.0m

Good

08

91217

Toothed Lancewood (Pseudopanax ferox)

5.0m

Poor

09

91205

Yoshino Cherry (Prunus x Yedoensis)

5.0m

Poor

10

Nil

Cabbage Tree (Cordyline australis)

2.0m

Good

11

Nil

Katsura (Cercidiphyllum japonicum)

5.0m

Fair

 

5.2.11 The asset information relating to the trees with asset identification numbers indicates that they were planted in 1997.  The Cabbage Trees and Katsura tree do not have asset identification numbers.  Other shrubs, landscape plants and elm sucker growth without asset identification numbers will also require removal as part of the project.

5.2.12 The viability of transplanting these trees has been investigated, and is not recommended due various reasons relating to the size, condition, species characteristic, and the costs and variable success of re-establishing the trees in other locations.

5.2.13 A resource consent will not be required for the tree removals as they are park trees less than 10 metres in height, species that are not specifically protected, and all of the trees to be removed are outside of the nearby Wairarapa Stream setback.

 

New Tree Planting

5.2.14 The landscape plan that was previously approved by the Community Board includes the planting of 13 new trees within the vicinity of the new suction tank.

5.2.15 The two trees located within the vicinity of the service centre car park (to be removed for construction access) will be replaced with the same species in similar locations.

 

5.2.16 Option Advantages

·     Suction tank location – In the multi criteria option analysis, the Site 2 scored the highest (higher benefits). The analysis considered technical, environmental, social financial aspects.

·     Removal of 2 trees in poor condition

·     Planting 15 new trees

·     The project is returning at least 196 square meters of land back to the Park.

5.2.17 Option Disadvantages

·     The works will result in the immediate loss of healthy and structurally sound trees, for the time required to re-establish the equivalent tree cover.

6.   Community Views and Preferences / Ngā mariu ā-Hāpori

6.1       The Community Board was briefed on 18 November 2019 regarding the requirements of tree removals and new plantings. 

6.2       Residents and submitters have since been updated with information including details of the tree removal and updated landscape plan (Attachment B), and asked to get back with any questions by Monday 25 November.

6.3       Legal Implications / Ngā Hīraunga ā-Ture

6.4       There is not a legal context, issue or implication relevant to this decision

6.5       This report has not been reviewed and approved by the Legal Services Unit

6.6       There is no legal consideration.

7.   Risks / Ngā tūraru

7.1       If the requirements of the trees removal and planting are not accepted, the project will have to be re-scoped. This will incur delay and additional costs to the project.

8.   Next Steps / Ngā mahinga ā-muri

8.1       Once the trees removal and planting requirements are approved, the Project Team will continue with the detailed design. The tender for the construction work is planned to be advertised by end January 2020.

 


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

9.   Options Matrix

Issue Specific Criteria

Criteria

Option  – Removal of 11 trees and planting 15 new trees

Financial Implications

Cost to Implement

Included in capital cost, minor impact

Maintenance/Ongoing

Existing maintenance cost will not significantly increase

Funding Source

From project budget

Impact on Rates

 

(Criteria 1 e.g. Climate Change Impacts)

Positive impact - there will be 4 more trees than existing

 (Criteria 2 e.g. Accessibility Impacts)

Nil

 (Criteria 3  e.g. Health & Safety Impacts)

Nil

 (Criteria 4 e.g. Future Generation Impacts)

Positive impact regarding water supply and more trees once established

 

Statutory Criteria

Criteria

Option  – Removal of 11 trees and planting 15 new trees

Impact on Mana Whenua

Nil

Alignment to Council Plans & Policies

Project is aligned to Council’s plan

<enter Other Statutory Criteria>

 


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Jeffreys Reserve Suction Tank Tree Report - 20 November 2019

38

b

Updated landscape plan with new trees_18 Nov 2019

55

c

Jeffreys pump station tank replacement revised timeframes community update 2019 11 18.DOCX

56

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Prawindra Mukhia - Senior Project Manager

Laurie Gordon - Arboricultural Advisor

Philippa Upton - Engagement Advisor

Approved By

Andrew Rutledge - Head of Parks

Helen Beaumont - Head of Three Waters & Waste

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

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Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

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09 December 2019

 

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Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

10.   Fendalton-Waimairi-Harewood 2019-20 Youth Development Fund Applications - Courtney Godinet, Riley Thompson, Riccarton High School

Reference / Te Tohutoro:

19/1375264

Presenter(s) / Te kaipāhō:

Lisa Gregory, Community Recreation Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waimāero/Fendalton-Waimairi-Harewood Community Board to consider an application(s) received for funding from its 2019-20 Youth Development Fund.

1.2       The report is staff generated as a result of applications being received.

1.3       There is currently a balance of $3,870 remaining in this fund.

2.   Staff Recommendations / Ngā Tūtohu

That the Waimāero/Fendalton-Waimairi-Harewood Community Board resolve to:

1.         Approve a grant of $100 from its 2019-20 Youth Development Fund to Courtney Godinet towards representing Canterbury Touch Rugby under 18 Girls Team at the Touch Rugby Nationals to be held in Auckland from 14 to 16 February 2020.

2.         Approve a grant of $100 from its 2019-20 Youth Development Fund to Riley Helen Fay Thompson towards representing Canterbury Touch Rugby under 18 Girls Team at the Touch Rugby Nationals to be held in Auckland from 14 to 16 February 2020.

3.         Approve a grant of $120 from its 2019-20 Youth Development Fund to the Riccarton High School Senior A Girls Touch Rugby team, being $60 each towards the costs of Avalon Te Haara-Barr and Jayda Kingi towards attending the New Zealand Schools National Touch Rugby Tournament to be held in Rotorua from 13 to 15 December 2019.

4.         Revoke the Board’s 18 November 2019 decision to approve a grant of $150 from its 2019-20 Youth Development Fund to Isla Kate Martin-McKenzie towards costs of competing at the New Zealand Artistic Gymnastics Championships in Auckland, from 2 to 5 October 2019, noting that this application had already been approved for funding by the previous Board at its 9 September 2019 meeting.

 

3.   Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       To consider funding applications received to support the development and achievements of young people living in the Waimāero/Fendalton-Waimairi-Harewood Community Board area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority / Te Mana Whakatau

1.1       Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Mana Whakatau

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant/ Te Kaitono 1 – Courtney Godinet

4.1       Courtney is a 16 year old student in year 12 at Christchurch Girls High School who is involved the senior teams for Touch Rugby, Basketball and Volley Ball. Courtney also helps coach these sports at a junior level.

4.2       Courtney has represented Canterbury in Touch Rugby over the last seven years. She has also been a Canterbury representative in Basketball since she was ten years old.

4.3       Courtney has been selected for the Canterbury Touch Rugby Under 18 Girls Team to play at the Touch Rugby Nationals in Auckland from 14 to 16 February 2020. Courtney is looking forward to this opportunity which she believes will improve her skills and add to her overall development as a person and a player.

4.4       The following table provides a breakdown of the costs for Courtney:

EXPENSES

Cost ($)

Physio, marquee hire, team photo, prize giving, IPS entry fee, IPS Equalisation fee, Nationals entry fee, playing uniform, flights & vans, accommodation, meals, snacks

 

                                                                                                 Total

$1,375

 

4.5       This is the fourth time the applicant has applied for funding.

5.   Applicant / Te Kaitono 2 – Riley Helen Fay Thompson

5.1       Riley is a 16 year old student in year 12 at Burnside High School who enjoys playing Netball in the winter in the school Senior A team and playing Touch Rugby to a representative standard in the summer.

5.2       Riley also referees the sport at a junior level and is looking forward to attending the Nationals where she will pit her abilities against the best in her age grade.

5.3       Riley is looking forward to the opportunity to represent the Canterbury Touch Rugby Under 18 Girls Team, competing in the Touch Rugby Nationals in Auckland from 14 to 16 February 2020 and believes this will improve her skills and add to her overall development as a person and a player.

5.4       The following table provides a breakdown of the costs for Riley:

EXPENSES

Cost ($)

Physio, marquee hire, team photo, prize giving, IPS entry fee, IPS Equalisation fee, Nationals entry fee, playing uniform, flights & vans, accommodation, meals, snacks

 

                                                                                                 Total

$1,375

 

5.5       This is the third time the applicant has applied for funding.

6.   Applicant / Te Kaitono 3 – Riccarton High School

6.1       The Riccarton High School Senior A Girls Touch Rugby team will compete in the New Zealand Schools National Touch Tournament in Rotorua from 13 to 15 December 2019.

Riccarton High Senior A Girls Touch Rugby team have 2 members, from the 16 team members will be competing in the tournament, that reside in the Fendalton-Waimairi-Harewood Board area.

Jayda Kingi, aged 17, enjoys playing basketball, volleyball, rugby and netball. Basketball has always been a passion of hers and she would like to coach after high school.  Jayda enjoys referring and coaching basketball, catching up with some friends on a Sunday afternoon for a game of touch and a swim afterwards. She prefers to be moving around and enjoys a full on week of sport. Guess you could say that sport is her life really. Getting the opportunity to go to Nationals for touch would be great as she have never competed at a National Champs and wants to try and beat the best!

Avalon Te Haara-Barr, aged 16, also plays softball, ultimate frisbee, netball and basketball. She also really enjoys reading, playing music and spending a lot of time with her younger sibling playing games. She has a very close family that spends a lot of time together and she like helping out at home. Avalon will get a lot from the trip as will make touch at Riccarton High School even stronger. It will be a great trip for her as she doesn’t get to go to the North Island very often and will see some of the sites in Rotorua.

 

6.2       This is the first time the school have qualified to compete in the New Zealand Secondary Schools Tournament. The team also came first in the Open Girls Christchurch Competition the last two years.

6.3       Most of the students are in their fifth year playing touch for Riccarton High School and have been training all winter leading up to the tournament. They are currently training three times a week to prepare.

6.4       The 2019 New Zealand Secondary Schools Tournament will be an opportunity for the players to compete and test themselves against other players from all across the country.

6.5       This is the first time the applicants has applied for funding.


 

6.6       The following table provides a breakdown of the costs for each participant:

EXPENSES

Cost ($)

Van Hire

56

Accommodation

251

Air Fares

150

Food

60

Entry Fee

56

 

 

                                                                                                 Total:

$573

 

7.   Isla Kate Martin-McKenzie

7.1       At its meeting on 9 September 2019 the previous Board considered and approved a grant of $150 from its 2019-20 Youth Development Fund to Isla Kate Martin-McKenzie towards the costs of competing at the New Zealand Artistic Gymnastics Championships in Auckland from 2 to 5 October 2019.

 

7.2       This same application was also included in a Youth Development Fund 2019-20 Applications report to the Board’s 18 November 2019 meeting and a grant for $150 was approved.

 

7.3       To ensure a double payment is not made, the Board is asked to revoke its 18 November 2019 decision to approve a grant of $150 from tis 2019-20 Youth Development Fund to Isla Kate Martin-McKenzie towards costs of competing at the New Zealand Artistic Gymnastics Championships in Auckland, from 2 to 5 October 2019, noting that this application had already been approved by the previous Board at its 9 September 2019 meeting.

 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Bronwyn Frost - Support Officer

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

11.   Waimāero/Fendalton-Waimairi-Harewood Community Board - Governance Arrangements 2020

Reference / Te Tohutoro:

19/1276682

Presenter(s) / Te kaipāhō:

Maryanne Lomax, Community Governance Manager

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waimāero/Fendalton-Waimairi-Harewood Community Board to consider approving its governance arrangements for the period from February 2020 to December 2020.

1.2       This report is staff generated to enable the Board to consider its governance structure including the adoption of a meeting schedule until December 2020, and any other committees and/or subcommittees it may wish to establish.

1.3       The Board will be provided with the opportunity to review these arrangements by December 2020.

 

2.   Staff Recommendations / Ngā Tūtohu

That the Waimāero/Fendalton-Waimairi-Harewood Community Board resolve to:

1.         Adopt the dates, times and venues for its Ordinary meetings for the period February 2020 to December 2020 as follows:

Monday 3 February 2020                 4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 17 February 2020               4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 2 March 2020                      4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 16 March 2020                    4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 6 April 2020                          4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 20 April 2020                       4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 4 May 2020                           4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 18 May 2020                        4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Tuesday 2 June 2020                         4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 15 June 2020                       4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

 

Monday 6 July 2020                           4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 20 July 2020                        4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 3 August 2020                     4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 17 August 2020                   4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 7 September 2020 4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 21 September 2020           4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 5 October 2020                   4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 19 October 2020                4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 2 November 2020              4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 16 November 2020            4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 30 November 2020            4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

Monday 14 December 2020            4.30pm          Board Room, Fendalton Service Centre, corner

                                                                                            Jeffreys and Clyde Roads

2.         Approve that the Ordinary meetings of the Waimāero/Fendalton-Waimairi-Harewood Community Board will generally be followed by a Briefing and/or Workshop.

3.         Establish a Waimāero/Fendalton-Waimairi-Harewood Community Board Submissions Committee, as follows:

a.         The Terms of Reference are to respond on behalf of the Waimāero /Fendalton-Waimairi-Harewood Community Board to submission opportunities as they arise throughout the present term.

b.         David Cartwright, Linda Chen, Jason Middlemiss, Shirish Paranjape, Mike Wall and Bridget Williams be appointed as members to the Submissions Committee.

c.         The Committee Chairperson and Deputy Chairperson to be appointed by the Submissions Committee.

d.         Where timeframes necessitate such action being required, the Submissions Committee be granted the delegated authority to lodge submissions on behalf of the Waimāero/Fendalton-Waimairi-Harewood Community Board.

e.         Any submissions made by the Submissions Committee to be reported to the Waimāero/Fendalton-Waimairi-Harewood Community Board for record purposes.

 

3.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

Meeting Dates

3.1       The staff recommendation in this report for the Board’s meeting dates through until December 2020 is based on:

Ÿ The holding of two ordinary Board meetings each month

Ÿ Having regard to the other commitments in the Council’s meetings calendar

3.2       In the previous term Briefings and Workshops were scheduled at the conclusion of the Board’s ordinary meetings and at other times, as required.   These provide an opportunity for Board members to receive information on issues not requiring a decision.  It is recommended that the Board continue with this arrangement.

Appointment of Committees, Subcommittees and Working Parties

3.3       Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision-making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee. Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

3.4       Committees appointed by a community board are “subject in all things to the control of the local authority [read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

3.5       The criteria for the appointments of committees and/or subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

Ÿ A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

3.6       This report proposes establishing a Submissions Committee for the purpose of providing the Board with the opportunity to make submissions during the current term. Such a Committee operated successfully in the previous triennium.

3.7       Financial provision for Democracy and Governance is included in the Council’s 2018/28 Long Term Plan.

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Margaret Henderson - Community Board Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Matthew McLintock - Manager Community Governance Team

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

12.   Waimāero/Fendalton-Waimairi-Harewood Community Board Recess Committee 2019-20

Reference / Te Tohutoro:

19/1275936

Presenter(s) / Te kaipāhō:

Maryanne Lomax, Community Governance Manager

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waimāero/Fendalton-Waimairi-Harewood Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period followings its scheduled meeting for the year on 9 December 2019 until its next ordinary meeting on 3 February 2020.

 

2.   Staff Recommendations / Ngā Tūtohu

That the Waimāero/Fendalton-Waimairi-Harewood Community Board resolve to:

1.         Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson and any two members available, to be authorised to exercise the delegated powers of the Waimāero /Fendalton-Waimairi-Harewood Community Board for the period following its ordinary meeting on 9 December 2019 up until the Board resumes normal business on 3 February 2020.

2.         That the any such delegation exercised by the Board’s Recess Committee be reported to the Board for record purposes.

3.         Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

 

3.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       In previous years, it has been the practice of the Board to provide delegated authority to a Recess Committee comprising the Chairperson or Deputy Chairperson and two other available Board members (or their nominees from the Board), to make any needed decision(s) on the Board’s behalf during the Christmas/New Year period.

 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Margaret Henderson - Community Board Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Matthew McLintock - Manager Community Governance Team

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

13.   Waimāero/Fendalton-Waimairi-Harewood Community Board Area Report - December 2019

Reference / Te Tohutoro:

19/1355067

Presenter(s) / Te kaipāhō:

Maryanne Lomax, Community Governance Manager

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations / Ngā Tūtohu 

That the Waimāero/Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Waimāero/Fendalton-Waimairi-Harewood Community Board Area Report for December 2019.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   5 Memorial Avenue – Alcohol Off-Licence Application

At its meeting on 18 November 2019, the Board received information and heard from local residents regarding an Alcohol License application for an off-licence at 5 Memorial Avenue, and resolved to request the leave of the Chairperson of the District Licensing Committee for a Board member to appear and be heard in support of the community at the hearing of 5 Memorial Avenue Off-licence application.

Since then, District Licensing Committee staff have advised that the application for an Off-License at 5 Memorial Avenue, Fendalton has been withdrawn.

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Alcohol Licensing

·    The Spring Korean Restaurant, 6 Bishopdale Court, Bishopdale, on-licence new

3.2.2   Annandale Playground Renewal

Consultation on Annandale Playground Renewal project was open for feedback from 14 November 2019 to 5 December 2019.

Removing the old playground equipment and installing a new double swing, mulberry bush carousel, a slide and rockers are proposed in the project.

In addition to the installation of new modern play equipment, it was also proposed that the playground move closer to the path to improve access and to move the playground further from the neighbouring houses.

A staff report will be presented to the Board early in the new year and, if approved, construction of the playground is expected to begin in May/June 2020.

 

 

3.2.3   Armitage Reserve Playground Renewal

Consultation on Annandale Playground Renewal project was open for feedback from 14 November 2019 to 5 December 2019.

It is proposed that the playground be moved away from under the power pylons to nearer the street.  This will improve accessability and move it further from the nearby houses.

The existing playground equipment is to be removed and replaced with a new swing set, a space shuttle spinner, and a rocker.   A picnic table and new plants is also proposed.

A staff report will be presented to the Board early in the new year and, if approved, construction of the playground is expected to begin in May/June 2020.

4.   Community Board Plan – Update against Outcomes

4.1       The Board will be considering its Community Board Plan 2019-22 priorities at a series of workshops beginning in January 2020.

5.   Significant Community Issues, Events and Projects in the Board Area

5.1       Community Pride Garden Awards

The Christchurch Beautifying Association will undertake judging for the Community Pride Garden Awards between 18 January and 9 February 2020. An awards function to acknowledge Fendalton-Waimairi-Harewood Community Pride Garden Award recipients and present the trophies is to be scheduled for late March 2020.

5.3       North-West Pool Party: School’s Out

The annual youth North-West Pool Party: School’s Out is set to take place on Friday 6 December 2019 at Jellie Park Pool. 

Hosted by the Waimāero/Fendalton-Waimairi-Harewood and Waipapa/Papanui-Innes Community Boards, Papanui Youth Development Trust and the Council’s Recreation Advisors,  there are some epic activities lined up: live bands, competitions, dancing, bomb competition, awesome prizes and a free sausage sizzle. 

 

5.4       Events Report Back

5.3.1   Celebrate Bishopdale

On Sunday 24 November 2019, the Board hosted another successful Celebrate Bishopdale event.

The lovely weather saw the local community come out in droves to support their whanau, local schools and organisations.

 

The talent and passion in the Bishopdale area is remarkable and this was so evident with the brilliant performances that kept everyone entertained, the interactive and exciting stalls and amazing food that was on offer.

 

  

 

               

 

6.   Updates from Other Units

6.1       Local Parks Update

Urban Park Rangers staff, along with our contractor Recreational Services, are currently in the midst of their busiest season of the year.  Warm temperatures with intermittent rainfall has promoted turf growth and a flourish of garden weeds. A big effort is being undertaken to get through all reactive tasks and attend to community requests on a priority basis.

 Volunteers have, in most cases, finished the plantings for the season and engaged in keeping their sites tidy ready for the next season phase.

Summer bedding plant displays have been planted by council parks maintenance officers, who are now looking after the heritage parks.

Informal mowing has been the focus this month with so much growth requiring grass to be cut to mitigate fire risk.

Garden beds are scheduled for the annual tidy to start in December and this will continue over the next 10 months.

 

Avice Hill – new bedding

Burnside Park – new bedding summer display

6.2       Sports Parks Update

 There are thousands of sports players practicing on the fields at this time of year. The field set outs and marking have gone well. It has been difficult to keep the lines visible with the rain and strong turf growth. Additional line markings are being undertaken as conditions are required on a park by park bases.

Carpet sand fields citywide, such as in Avonhead Park, have had fertiliser applied to maximise turf health. All sports fields are looking good with the new turf well underway after the spring renovations.

Turf is growing extremely fast due to the recent weather patterns. Additional resources have been engaged to remove turf clippings away from cricket outfields and additional mows will be scheduled, as required. 

6.3       Capital Works Projects

The hard surfaces contract for parks is going out for tender. It will improve the surface areas of the worst around the city. A list of what was approved once prices come back will be available.

6.4       Community Park Maintenance Schedule

Activity

Frequency per month

Ornamental mowing

4

Amenity mowing

4

Informal Mowing

1

Ornamental garden maintenance

2

Summer sport field mowing

4

Summer sport cricket block maintenance

4

Summer sport line marking

2

Chemical weed control

1

Bin Emptying

As required

Play and Fitness Equipment Check

1

Drinking Fountain Clean

4

 

6.5       Contractor Performance

Recreational Services Northern Sector KPI quality score for October 2019 was 97 percent.

Breakdown of Northern Sector KPI scores:

 

Millbrook Reserve – bedding display

 

Millbrook Reserve - new planting

7.   Community Board Funding Update

7.1       A status update on the Board’s 2019-20 funding is shown in Attachment A.

 

 

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Board Funding Update - December 2019

76

 

 

Signatories / Ngā Kaiwaitohu

Authors

Bronwyn Frost - Support Officer

Margaret Henderson - Community Board Advisor

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Matthew McLintock - Manager Community Governance Team

  


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

PDF Creator 


Waimāero/Fendalton-Waimairi-Harewood Community Board

09 December 2019

 

 

14.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.