Christchurch City Council

Minutes

 

 

Date:                                    Thursday 19 December 2019

Time:                                   9.32am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Jimmy Chen

Councillor Catherine Chu

Councillor Melanie Coker

Councillor Pauline Cotter

Councillor James Daniels

Councillor Mike Davidson

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Phil Mauger

Councillor Jake McLellan

Councillor Tim Scandrett

Councillor Sara Templeton

 

 

 

19 December 2019

 

 

 

Principal Advisor

Dawn Baxendale

Chief Executive

Tel: 941 6996

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

19 December 2019

 

 

Karakia Timatanga:

Delivered by Councillor Anne Galloway.

  

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha  

There were no apologies.

 

Deputy Mayor Turner and Councillor Daniels joined the meeting at 9.33am and Councillor Gough joined the meeting at 9.34am.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Councillor Scandrett declared an interest in Item 10.

 

Whaka-Ora Healthy Harbour Korowai

Representatives of te Whakaraupō Governance Group, Lyttelton Port Company, Christchurch City Council, Environment Canterbury and Ngai Tāhu were in attendance.

 

Peter Davie, Lyttelton Port Company Chief Executive passed the Whaka‑Ora Healthy Harbour korowai to the Council, received by Deputy Mayor Andrew Turner.

 

Yvette Couch-Lewis, Chair of the Partners’ Governance Group made a presentation to the meeting on Whaka-Ora and the e Whakaraupō Catchment Plan.

 

Attachments

a       Whaka-Ora Healthy Harbour Korowai

 

The meeting adjourned at 10.04am and reconvened at 10.34am.

3.   Public Participation / Te Huinga Tūmatanui

3.1   Public Forum / Te Huinga Whānui

There were no public forum presentations.

 

3.2   Deputations by Appointment / Ngā Huinga Whakaritenga

 

3.2.1 Jan Burney

             Jan Burney presented a deputation to the Council on item 16. Regenerate Christchurch Board Letter of Advice on Residential Red Zone.

Attachments

a       Jan Burney - Item 16. Regenerate Christchurch Board letter of advice on residential red zone  

 


 

4.   Presentation of Petitions / Ngā Pākikitanga

 

4.1

Joanne Hayes MP, presented a petition of 803 signatures to the Council. The Prayer of the Petition states:

 

We, call on the Christchurch City Council to urgently prioritise the extension of Oram Ave and the redevelopment of New Brighton Business Mall in their 2020/2021 Annual Plan.

 

With construction of the new saltwater hot pools underway and a completed playground, it is now time for council and councillors to make New Brighton Mall a priority. Anchor projects alone cannot be the only council initiatives to improve patronage of the mall and encourage investment.

 

The 2015 New Brighton Master Plan provided results of public consultation on the strengths and weaknesses of the New Brighton mall. Top of the list of perceived weaknesses was; “The size, function and viability of the commercial center and its appeal to developers and investors.”

 

We ask that the City Council act on this petition making it a priority for all residents of New Brighton and surrounding suburbs.

Council Resolved CNCL/2019/00195

That the Council:

1.         Receive the petition and refer it to the 2020/21 Annual Plan process.

Councillor Daniels/Councillor Mauger                                                                                                              Carried

Attachments

a       Petition - Joanne Hayes Redevelopment New Brighton Business Mall and Extension Oram Avenue

 

22. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2019/00196

That the reports be received and considered at the Council meeting on Thursday, 19 December 2019.

Public Excluded Items

23.       Appointment of Independent Chair of Christchurch Red Zones Transformative Land Use Governance Group.

Mayor/Councillor Templeton                                                                                                                               Carried

 


 

Report from Coastal-Burwood Community Board - 2 December 2019

5.   Christchurch Red Zones Transformation Land Use Consultative Group Membership

 

Council Resolved CNCL/2019/00197

That the Council:

1.              When finalising the establishment of the Christchurch Red Zones Transformative Land Use Consultative Group (RZTLUCG), considers the appointment of Jo Zervos as a second representative from the Waitai/Coastal-Burwood Community Board.

2.              Requests staff to work with the newly formed Christchurch Red Zones Transformation Land Use Governance Group (as this group establishes in early 2020) to establish appropriate processes and practices to ensure that the different geographic communities (across the red zone areas) are most appropriately involved in those matters that affect those communities.  This issue particularly related to section 5.1 of the Terms of Reference which state as follows:

“5.1     The constitution of the group relating to decisions and recommendations for each red zone will be determined once the membership is confirmed.  However, Community Board and Mana Whenua representatives will make decisions relating to applications within their Board and rohe areas.”

Councillor Daniels/Councillor Davidson                                                                                                          Carried

 

Ivan Iafeta, Chief Executive, Regenerate Christchurch joined the meeting for consideration of item 16. Regenerate Christchurch Board Letter of Advice on Residential Red Zone.

16. Regenerate Christchurch Board letter of advice on residential red zone

 

Council Resolved CNCL/2019/00198

That the Council:

1.         Receives and considers the advice from Regenerate Christchurch (included as Attachment A) which concludes that use of the powers under the Greater Christchurch Regeneration Act are not required or appropriate, at this juncture, for the Port Hills, Southshore or South New Brighton residential red zone areas, but may be applicable for Brooklands, and that engagement is initiated with the community of Brooklands.

2.         Notes that Council and Regenerate Christchurch staff will continue to define and specify the engagement proposed with the Brooklands Community and will also engage with the Community Board throughout this process.

3.         Notes that Council and Regenerate Christchurch staff will engage with Brooklands residents as early as possible in 2020 no later than February, to understand the aspirations and expectations of the community and report back to the Coastal-Burwood Community Board.

Councillor Daniels/Councillor Mauger                                                                                                              Carried

 

6.   Regulatory Performance Committee Minutes - 4 December 2019

 

Council Resolved CNCL/2019/00199

That the Council receives the Minutes from the Regulatory Performance Committee meeting held 4 December 2019.

 

AND

 

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 27 November 2019.

 

AND

 

That the Council receives the Minutes from the Health, Safety and Wellbeing Committee meeting held 4 December 2019.

Deputy Mayor/Councillor Cotter                                                                                                                         Carried

 

7.   Audit and Risk Management Committee Minutes - 27 November 2019

 

Council Decision

Refer to item 6.

 

9.   Health, Safety and Wellbeing Committee Minutes - 4 December 2019

 

Council Decision

Refer to item 6.

 

Report from Audit and Risk Management Committee - 27 November 2019

8.   Audit New Zealand Report to Council on the 2018/19 Audit of Christchurch City Council

 

Council Resolved CNCL/2019/00200

That the Council:

1.         Receive the Audit New Zealand Management Report relating to the audit of the financial statements and annual report for the year ended 30 June 2019.

2.         Note that Audit New Zealand has revised the wording “Council provided us with limited range of documentation” to reflect That the Council were only asked to provide a limited range of documentation and all documentation requested was provided.

3.         Note that we have accepted Audit New Zealand’s offer to be involved in developing the terms of reference for the independent lessons learned report for the Town Hall project.

Councillor MacDonald/Deputy Mayor                                                                                                               Carried

 

Report from Hearings Panel - 6 December 2019

10. Hagley Oval lighting towers proposed lease

 

Council Resolved CNCL/2019/00201

That the Council:

1.         Approve the granting of a ground lease, subject to section 54(1)(b) of the Reserves Act 1977 and the surrender of the existing four leased areas for lighting towers, to the Canterbury Cricket Trust for a period terminating on 30 November 2046, for six areas, each compromising approximately 128 square metres for the purpose of lighting towers, as shown on the premises plan in Attachment A (indicating the Canterbury Cricket Trust’s proposed location of lease areas for the installation of six new lighting towers and 3D visualisation of lease volume).

Councillor Coker/Councillor Galloway                                                                                                             Carried

 

Councillor Johanson abstained from voting on the above resolution.

 

Councillor Scandrett declared an interest and took no part in the discussion or voting on this item.

 

11. Governance Matters

 

The Mayor moved, seconded by Councillor Davidson:

That the Council:

1.         Appoints members to the Canterbury Museum Trust

a.         Reappoints Councillors Cotter and Galloway

b.         Reappoints Mr Tom Thomson

c.         Reappoints David East until 30 April 2020.

2.         Appoints Councillor Mauger to replace Paul Lonsdale on the Ōtautahi Community Housing Trust (OCHT).

3.         Appoints Councillor Galloway to Keep Christchurch Beautiful Inc.

4.         Appoints Councillor Coker to the Rockfall Protection Structures Committee, noting that additional, existing membership comprises Deputy Mayor Turner and Councillors Johanson, Scandrett and Templeton.

5.         Notes the following membership on the Sister City Committees:

a.         Councillor Johanson, Christchurch-Seattle Sister City Committee

b.         Deputy Mayor Turner, Christchurch-Songpa-Gu Sister City Committee

c.         Councillors Cotter and Galloway, Christchurch-Adelaide Sister City Committee

d.         Councillor Chen, Christchurch-China Sister City Committee

e.         Deputy Mayor Turner, Christchurch-UK England Sister City Committee

f.          Councillor Coker, Christchurch-Kurashiki Sister City Committee


 

 

Council Resolved CNCL/2019/00202

Councillor McLellan moved by way of amendment that the Council:

2.              Appoints three members to the Ōtautahi Community Housing Trust (OCHT).

a.              Councillor Mauger

b.              Councillor Johanson

c.              Vicki Buck

The amendment was seconded by Councillor MacDonald and on being put to the meeting was declared carried by division, the voting being as follows:

For:                 Councillors Chen, Chu, Coker, Cotter, Keown, MacDonald and McLellan (7).

Against:       The Mayor and Councillors Daniels, Davidson, Gough and Templeton (5).

Abstain:       Councillor Galloway and Councillor Scandrett (2).

Councillor McLellan/Councillor MacDonald                                                                                                   Carried

Deputy Mayor Turner and Councillors Johanson and Mauger declared an interest in the amendment and took no part in the discussion or voting on this.

 

Council Resolved the substantive motion CNCL/2019/00203

That the Council:

1.         Appoints members to the Canterbury Museum Trust:

a.         Reappoints Councillors Cotter and Galloway

b.         Reappoints Mr Tom Thomson

c.         Reappoints David East until 30 April 2020.

2.         Appoints three members to the Ōtautahi Community Housing Trust (OCHT):

a.         Councillor Mauger

b.         Councillor Johanson

c.         Vicki Buck.

3.         Appoints Councillor Galloway to Keep Christchurch Beautiful Inc.

4.         Appoints Councillor Coker to the Rockfall Protection Structures Committee, noting that additional, existing membership comprises Deputy Mayor Turner and Councillors Johanson, Scandrett and Templeton.

5.         Notes the following membership on the Sister City Committees:

a.         Councillor Johanson, Christchurch-Seattle Sister City Committee

b.         Deputy Mayor Turner, Christchurch-Songpa-Gu Sister City Committee

c.         Councillors Cotter and Galloway, Christchurch-Adelaide Sister City Committee

d.         Councillor Chen, Christchurch-China Sister City Committee

e.         Deputy Mayor Turner, Christchurch-UK England Sister City Committee

f.          Councillor Coker, Christchurch-Kurashiki Sister City Committee

Mayor/Councillor Davidson                                                                                                                                  Carried

Members took no part in discussion or voting relating to their own appointments.

 

The meeting adjourned at 12.13pm and reconvened at 12.24pm continuing consideration of item 11.

 

17. Appointment of Council Recess Committee 2019/20

 

Council Resolved CNCL/2019/00204

That the Council:

1.         Appoint a Recess Committee comprising of the Mayor or Deputy Mayor or Councillor Davidson and a minimum of any three Councillors (quorum to include the Mayor, Deputy Mayor or Councillor Davidson) to be authorised to make any urgent decisions of the Council required during the period 20 December 2019 to 22 January 2020 (both days inclusive).

2.         Note that the notice of any meeting of the Recess Committee will be publicised and forwarded to all Councillors, all of whom can participate.

3.         Note that any decisions made will be reported to the Council for record purposes.

Mayor/Councillor Templeton                                                                                                                               Carried

 

14. Christchurch City Council submission on Local Government New Zealand Reinvigorating Local Democracy discussion paper

 

The report was left to lie on the table until the meeting of 23 January 2020.

 

15. Triennial Agreement between Local Authorities in the Canterbury Region

 

Council Resolved CNCL/2019/00205

That the Council:

1.         Approve the draft Canterbury Local Authorities’ Triennial Agreement 2020-22.

2.         Approve the Mayor signing the Triennial Agreement on behalf of the Council.

Mayor/Councillor Templeton                                                                                                                               Carried

 


 

13. Report Of The Social Housing Working Group

 

Council Resolved CNCL/2019/00206

That the Council:

1.         Note that the Working Group’s terms of reference assume a policy outcome of reinstating provision of social housing to at least pre-earthquake levels by the end of this Council term.

2.         Agree that the consideration of a target of reinstating social housing to pre-earthquake levels by the end of this triennium be included as part of the Social Housing Strategy.

3.         Agree the Council publish a pre-earthquake Baseline Database of Council owned social housing, including those units operated by other community housing providers.

4.         Note the involvement of community housing providers in the provision of the Council’s broader social housing portfolio.

5.         Note that the monthly performance, project and finance reports will continue to be made to the appropriate committees.

6.         Adopt a Comprehensive Social Housing quarterly reporting framework described below:

a.         Status of units categorised into the following groupings:

i.          Council owned Ōtautahi Community Housing Trust (OCHT) operated

ii.         OCHT owned and operated

iii.        Council owned community housing provider operated

iv.        Other

b.         Repairs/rebuilds

c.         Healthy Homes Standards including Warm & Dry Programme

d.         Maintenance

e.         Levels of Service

f.          Residents Satisfaction

g.         Housing Fund

7.         Note the need to ensure good understanding of the respective roles and responsibilities of Council and OCHT, and the significance of the rates neutrality policy.

8.         Request that the report information be provided visually as a “dashboard” or similar, suitable for both presentation to the Council, through its reporting process, and the community, through digital and other means. 

9.         Request that the methamphetamine testing standard be considered by the Committee as a separate matter.

10.       Note that the Sustainability and Community Resilience Committee of the Whole will adjust the Comprehensive Social Housing quarterly reporting framework from time to time to ensure it remains fit for purpose.

Mayor/Councillor Templeton                                                                                                                               Carried

 

12. LTP 2021-31 Letter of Expectation and Strategic Framework

 

Council Resolved CNCL/2019/00207

That the Council:

1.         Notes the Mayor's Letter of Expectation for the LTP 2021, with the amendment discussed.

Mayor/Councillor Chen                                                                                                                                           Carried

 

Council Resolved CNCL/2019/00208

2.         For the Council’s Strategic Framework,

a.         Approve the attached revised Strategic Framework, with additions as discussed, and confirms that it is to be used as the foundation for the 2021-2031 Long Term Plan.

b.         Agree that staff should continue to report to Council six-monthly on progress on the Strategic Priorities.

c.         Note that the community engagement/consultations on the Annual Plan due to take place in the first quarter of 2020 will be the first opportunity for the Council to consult the community on the revised Strategic Framework.

Mayor/Councillor Chen                                                                                                                                           Carried

 

Deputy Mayor Turner and Councillor Cotter left the meeting at 1pm.

 

18. Resolution to Exclude the Public

 

Council Resolved CNCL/2019/00209

That at 1.04pm the resolution to exclude the public set out on pages 191 to 192 of the agenda and pages 5 to 6 of the supplementary agenda be adopted.

Mayor/Councillor MacDonald                                                                                                                                 Carried

 

The public were re-admitted to the meeting at 2.31pm.

 

Karakia Whakamutunga:

Delivered by Councillor James Daniels.

 

Meeting concluded at 2.32pm.

 

CONFIRMED THIS 23rd DAY OF JANUARY 2020

 

Mayor Lianne Dalziel

Chairperson