Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                    Monday 2 December 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kelly Barber

Jo Zervos

James Daniels

Bebe Frayle

Phil Mauger

Linda Stewart

 

 

27 November 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declaration by Member / Te Ki Taurangi........................................................ 4

B         3.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          4.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         5.        Public Forum / Te Huinga Whānui................................................................ 4

B         6.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         7.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

C          8.        Correspondence...................................................................................... 15

B         9.        Briefings................................................................................................. 19

Staff Reports

C          10.      South New Brighton Bund Bridge Street to Jetty Tree Removals and Landscape Plan Approvals............................................................................................... 21

C          11.      308 Travis Road: Proposed Bus Passenger Shelter Installation....................... 53

C          12.      Waitai/Coastal-Burwood Community Board Discretionary Response Fund 2019-20 - North Wai Boardriders Club Surf and Skate Holiday Programme.................... 63

C          13.      Casting Vote............................................................................................ 67

C          14.      Waitai/Coastal-Burwood Community Board Meeting Schedule....................... 69

C          15.      Community Board Representation on Outside Organisations and Committees. 73

C          16.      Waitai/Coastal-Burwood Community Board Recess Committee 2019/2020....... 77

C          17.      Waitai/Coastal-Burwood Community Board - Governance Arrangements for 2020 79

C          18.      Waitai/Coastal-Burwood Community Board Area Report - December 2019....... 81

 

B         19.      Elected Members’ Information Exchange................................................... 114 

 

 

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations by Members / Te Ki Taurangi

Sample attached (refer page 5).

3.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

4.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 18 November 2019  be confirmed (refer page 6).

5.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

6.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

6.1

Disability Issues for Pool Users at Taiora QEII

Maureen Paterson will speak on behalf of the Early Birds QEII Club regarding the correspondence at item 8

 

7.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  

 

 


 

 

SampleCCC Crest only(small) (2)

 

DECLARATION BY

community board member

 

I, ……….......................…., declare that I will faithfully and impartially, and according to the best of my skill and judgment, execute and perform, in the best interests of the Coastal-Burwood Community, the powers, authorities, and duties vested in or imposed upon me as a member of the Waitai/Coastal-Burwood Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

 

DATED at Christchurch on this …. day of November 2019.

 

                                                                   .....................................................

 

Signed in the presence of:

 

 

.....................................................

Kelly John Ashby Barber

CHAIRPERSON – WAITAI/COASTAL-BURWOOD COMMUNITY BOARD

 

 

.....................................................

John Malcolm Filsell

HEAD OF COMMUNITY SUPPORT, GOVERNANCE & PARTNERSHIPS

 


Waitai/Coastal-Burwood Community Board

02 December 2019

Unconfirmed

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                    Monday 18 November 2019

Time:                                   4.34pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kelly Barber

Jo Zervos

James Daniels

Phil Mauger

Linda Stewart

 

 

18 November 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


  

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved CBCB/2019/00040

That the apology received for absence from Bebe Frayle, be accepted.

James Daniels/Phil Mauger                                                                                                                                  Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

 

Jo Zervos declared an interest in relation to item 7.2 for New Brighton Residents’ Association funding request.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved CBCB/2019/00041

That the minutes of the Waitai/Coastal-Burwood Community Board Inaugural meeting held on Thursday 7 November 2019, be confirmed.

Linda Stewart/James Daniels                                                                                                                              Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

There was no public forum at this meeting.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

5.1

Proposed Road Name Change - Prestons Park Subdivision/ Propose to Name New Reserve as "John Lindsay Reserve".

Jason Adams spoke on behalf of CDL Land New Zealand Limited in support of the two reports on the agenda.

The Chairperson thanked Jason for his deputation on those reports.

Items 10 and 11 of these minutes details the Board's decision on these matters.

 

5.2

Marking and Relocation of an Existing Bus Stop beside 111 Bassett Street

Fiona Chesney was unable to attend to speak on this matter.

 

10. Proposed Road Name Change - Prestons Park Subdivision

 

Community Board Resolved CBCB/2019/00042 Original Staff Recommendation accepted without change

Part C

That the Waitai/Coastal-Burwood Community Board resolve to approve the following road name change:

1.         Prestons Park (RMA/2013/1085)

a.         Selfe Street to John Lindsay Way

Linda Stewart/Jo Zervos                                                                                                                                        Carried

 

 

11. Propose to Name New Reserve as "John Lindsay Reserve"

 

Community Board Resolved CBCB/2019/00043 Original Staff Recommendation accepted without change

Part C

That the Waitai/Coastal-Burwood Community Board resolve to:

1.    Approve the proposed reserve name of John Lindsay Reserve for the community park, Lot 3100, Stage 2 Y4 in the Preston Park subdivision (RMA/2013/1085):

2.    Approve the classification of the John Lindsay Reserve as Recreation Reserve, in accordance with the Reserves Act 1977 section 16(2A).

Phil Mauger/James Daniels                                                                                                                                  Carried

 

 

 

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Waitai / Coastal-Burwood Community Board 2019-20 Discretionary Response Fund Applications

 

Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $928 from its 2019/20 Discretionary Response Fund to New Brighton Project towards the OneMusic ‘Featured Music Licence’.

2.         Approves a grant of $680 from its 2019/20 Discretionary Response Fund to New Brighton Residents Association ($180 towards venue hire for meetings and $500 towards printing newsletters). 

3.         Consider that the $12,000 currently held in the Board's Resilience Fund be reallocated to the Board's 2019/20 Discretionary Response Fund.

4.         Consider that the $6,000 currently allocated to a Thank You Event be reallocated to the Board's 2019/20 Discretionary Response Fund.

 

Community Board Resolved CBCB/2019/00044  (Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $928 from its 2019/20 Discretionary Response Fund to New Brighton Project towards the OneMusic ‘Featured Music Licence’.

James Daniels/Phil Mauger                                                                                                                                  Carried

 

 

Community Board Resolved CBCB/2019/00045 (Original Staff Recommendation accepted without change)

2.         Approves a grant of $680 from its 2019/20 Discretionary Response Fund to New Brighton Residents Association ($180 towards venue hire for meetings and $500 towards printing newsletters). 

Linda Stewart/Phil Mauger                                                                                                                                   Carried

Having declared an interest in this matter, Jo Zervos moved away from the table and did not take part in discussion or voting for this item.

 

 

Community Board Resolved CBCB/2019/00046 (Original Staff Recommendation accepted without change)

3.    Approve the transfer of the $12,000 currently allocated to the Waitai/Coastal-Burwood Community Board Community Resilience Support Fund to the 2019/20 Waitai/Coastal-Burwood Community Board Discretionary Response Fund.

4.    Approve the transfer of the $6,000 currently allocated to a Waitai/Coastal-Burwood Community Board Thank You Event to the 2019/20 Waitai/Coastal-Burwood Community Board Discretionary Response Fund.

 

James Daniels/Jo Zervos                                                                                                                                       Carried

 

 

 

 

 

 

8.   Coastal-Burwood: Proposed Bus Passenger Shelter Installations and Bus Stop Markings

 

Community Board Resolved CBCB/2019/00047 (Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolve to:

Bus stop by 90 Broadhaven Avenue

1.         Approve the installation of a bus passenger shelter at 90 Broadhaven Avenue (in accordance with Attachment A).

Bus stop by 44 Bassett Street

2.         Approve the installation of a bus passenger shelter by 44 Bassett Street (in accordance with Attachment B)

3.         Approve the following bus stop parking restrictions at an existing bus stop by 44 Bassett Street

a.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Bassett Street referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping restriction’ on the attached drawing TG135605, dated 21/08/2019 (refer to Attachment B of the agenda report).

b.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Bassett Street referred to as A1, identified as ‘bus stop box’ on the attached drawing TG135605, dated 21/08/2019 (refer to Attachment B of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

c.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

d.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

Bus stop opposite 78 Bluestone Drive

4.         Approve the installation of a bus passenger shelter opposite 78 Bluestone Drive (in accordance with Attachment C).

5.         Approve the following bus stop parking restrictions remediation at an existing bus stop opposite 78 Bluestone Drive (in accordance with Attachment C):

a.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Bluestone Drive referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping’ on the attached drawing TG135601, dated 29/07/2019 (refer to Attachment C of the agenda report).

b.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Bluestone Drive referred to as A1, identified as ‘bus stop’ on the attached drawing TG135601, dated 29/07/2019 (refer to Attachment C of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

c.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

d.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

Linda Stewart/James Daniels                                                                                                                              Carried

 

 

9.   Marking and Relocation of an Existing Bus Stop beside 111 Bassett Street

 

Community Board Resolved CBCB/2019/00048 (Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolve to approve Option 1:

Marked bus stop beside 111 and 109 Bassett Street, referred to as ‘A1’ on Attachment A:

1.         That any previous resolutions pertaining to parking and stopping made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping described in this report are revoked.

2.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Bassett Street referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping’ on the attached drawing TG135614, dated 19/09/2019 (refer to Attachment A of the agenda report).

3.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Bassett Street referred to as A1, identified as ‘Bus Stop’ on the attached drawing TG135614, dated 19/09/2019 (refer to Attachment A of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

4.         That these resolutions take effect when the parking and stopping devices that evidence the restrictions described in this report are in place.

Phil Mauger/Linda Stewart                                                                                                                                   Carried

 

 

 

 

 

 

 

 

 

12. New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

 

Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Consider joining with another Zone 5 Community Board(s) in nominating and/or seconding a candidate for election to the position of Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

2.         Should an election be required, the exercising of a Board vote be completed by the Chairperson and Deputy Chairperson on the Board’s behalf and that any such action taken, be reported back to the Board for record purposes. 

 

Community Board Resolved CBCB/2019/00049

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Accept the report and support Alexandra Davids’ nomination as a candidate for election to the position of Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

 

Linda Stewart/James Daniels                                                                                                                              Carried

 

 

13. Elected Members’ Information Exchange

Part B

13.1   The Board requested staff to seek information on when the road edge on the east side of Marine Parade, from Rodney Street to Ebbtide Street, is likely to be sealed.

 

13.2   The Board expressed an interest in joining the New Brighton Projects’ Christmas Parade through New Brighton on 14 December 2019.

 

13.3   The Board noted that the start of the New Brighton Road between Anzac Drive and Palmers Road works have been delayed due to concerns raised by elected members about the extent of works. 

 

  

   

Meeting concluded at 5.44pm

 

CONFIRMED THIS 2nd DAY OF December 2019

Kelly Barber

Chairperson

   


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

8.     Correspondence

Reference / Te Tohutoro:

19/1364587

Presenter(s) / Te kaipāhō:

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Maureen Paterson, representing the Early Birds QEII Club

 

Disability issues for pool users at Taiora QEII

Grant Donnell, resident of Burwood

Concerns about traffic safety at the Mairehau/Inwoods Roads intersection

 

 

2.   Staff Recommendations / Ngā Tūtohu

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 02 December 2019

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Early Birds QEII Club

16

b

Grant Donnell - Mairehau/Inwood Roads Traffic concerns

18

 

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

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Waitai/Coastal-Burwood Community Board

02 December 2019

 

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Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

9.     Briefings

Reference / Te Tohutoro:

19/1305709

Presenter(s) / Te kaipāhō:

Various Presenters

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Shirley – New Zealand Post Plus Services

Sarah Numan, Head of Customer Services

Citizen & Customer Services

 

2.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Notes the information supplied during the Briefings.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

New Zealand Post Plus Services - Shirley - Memo to Coastal-Burwood Community Board

20

 

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

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Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

10.   South New Brighton Bund Bridge Street to Jetty Tree Removals and Landscape Plan Approvals

Reference / Te Tohutoro:

19/1119345

Presenter(s) / Te kaipāhō:

Tom Parsons, Surface Water Engineer
Laurie Gordon, Arboricultural Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The primary purpose of this report is for the Waitai/Coastal-Burwood Community Board to approve the preliminary landscape plans for the proposed bund from south of Bridge Street to the jetty and the removal of 224 healthy and structurally sound trees in Bridge Reserve and South New Brighton Park.

1.2       Decisions on the removal of healthy and structurally sound trees are delegated to the Community Board, under Part D, Sub-part 1, 42 of the Council’s delegations register:

· To determine to plant, maintain and remove trees on reserves within the policy set by the Council and in accordance with this section.

1.3       The purpose of this report is to also inform the Waitai / Coastal Burwood Community Board about the removal of 40 trees that are unhealthy or structurally unsound, including 11 that are more than 6 m.  A total of 264 trees are proposed to be removed to facilitate this project (excluding recently planted trees that will be moved and white poplar seedlings or suckers).

1.4       Decisions on the removal of unhealthy and structurally unsound trees and trees causing infrastructure damage are delegated to the Head of Parks, under Part B, Sub-part 3, Section 20 Parks/Trees of the Council’s delegations register:

· In consultation with any other units affected, to authorise the following work on any tree from any reserve, park, open space: planting and maintenance; removal of structurally unsound and unhealthy trees, trees causing damage to infrastructure or other safety concerns where there is no viable alternative other than to remove the tree.  The relevant Community Board is to be informed of any removals that have been carried out under this delegation.

1.5       The final purpose is to seek the delegated authority necessary to confidently complete the remainder of the project within programme.  A delegation is sought for the Head of Parks, in consultation with the Community Board Chair (or agreed alternative Community Board member), to approve the removal of additional healthy and structurally sound trees, if required for the works.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       Council resolved (CNCL/2019/00196) on 29 August 2019 to proceed with the following:

2.1.1   For the Estuary Edge, Bridge Street to Jetty area, acknowledge the current salt marsh and implement engineered set back bunds giving protection to the South New Brighton School and Seafield Place.

2.2       The alignment of the bund will be set back from the estuary edge and will traverse high land, where possible, in order to minimise cost and ecological impacts.  A path is proposed along the top of the bund through Bridge Reserve. 

2.3       In order to minimise the number of tree removals required to implement the project it is proposed to construct the bund on top of the existing path alignment behind South New Brighton School.

2.4       The design is still in development.  Trees greater than 6 metres in height and two recently planted specimen trees, with tree ID numbers, to be removed are shown on the attached landscape plans.  The current assessment is that removal of up to eight healthy and structurally sound trees that are 9 to 15 metres in height within Bridge Reserve will be needed to support construction of the set-back bund. 

2.5       Approximately 93% of the trees to be removed are small trees (less than 6.0 metres in height), and 73% are Ngaio and Cabbage trees.

2.6       Opportunities will be taken to work with the contractor to reduce the number of trees required to be removed or identify where a higher number of less significant trees could be removed in order to save a more significant tree.  As a result, a delegation is requested for the Head of Parks, in consultation with the Community Board Chair (or agreed alternative Community Board member), to approve the removal of additional healthy and structurally sound trees required for the works.

2.7       Significant landscaping treatment is proposed to improve the landscape, visual amenity and ecological value of the area.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Approve the Preliminary Landscape Plan and proposed species included in this report for the South New Brighton Bund Bridge Street to Jetty project, including mass planting of native vegetation and 270 new trees.

2.         Approve the removal of 224 healthy and structurally sound trees and shrubs  within Bridge Reserve and South New Brighton Park.

3.         Approve the removal of white poplar seedlings and saplings within Bridge Reserve and South New Brighton Park.

4.         Provide delegated authority to the Head of Parks to authorise the removal of additional healthy and structurally sound trees, if required, in consultation with the Community Board Chair or delegated alternative.

5.         Acknowledge that 40 park trees in poor condition will be removed under the existing delegation provided to the Head of Parks.

 

 

4.   Context/Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

Southshore and South New Brighton Short Term Floodplain Management

4.1       Council resolved (CNCL/2019/00196) on 29 August 2019 to proceed with the following:

4.1.1   For the Estuary Edge, Bridge Street to Jetty area, acknowledge the current salt marsh and implement engineered set back bunds giving protection to the South New Brighton School and Seafield Place.

4.2       This resolution followed an intensive public consultation process on earthquake-legacy issues relating to the estuary edge in Southshore and South New Brighton.  As stated in the report to Council on 29 August:

4.2.1   It is intended that the proposed works would help show commitment to resolution of earthquake legacy issues will create a stronger platform on which to base future engagement on planning for adaptation to climate change[1].

4.2.2   Community feedback through a Community Assessment survey was sought to understand which of the possible options best addressed community needs.  This feedback, along with other community feedback has significantly shaped the [bund between Bridge Street and the Jetty] options.

4.3       The current South New Brighton Reserves Development Plan includes provision for a bund set-back from the edge of the Estuary.  The current proposed design is in general accordance with this plan[2]

4.4       The indicative alignment of the set-back bund is shown in Figure 1 below:

Figure 1 Indicative alignment of proposed setback bund though Bridge Reserve and South New Brighton Park noting that the proposed bund will not be continuous along the alignment

 

4.5       The proposed works include:

·    Construction of a new bund between the end of the newly constructed stopbank at Bridge Street through to the playground within South New Brighton Park.  The bund will run between higher land and will not be continuous.

·    Raising of the Jetty access road within South New Brighton Park where the bund crosses the road with vertical alignment that caters for boat trailers (i.e. gentle slope).

·    Landscaping of the bund in Bridge Reserve and adjoining disturbed areas to offset the impact of the bund on landscape and ecology values.

·    Grassing the proposed bund in South New Brighton Park.

·    Temporary closure of the existing walking track through Bridge Reserve (used for construction access in order to minimise the number of tree removals required).

·    A temporary laydown area during construction, on part of and adjacent to the existing carpark outside the Community Centre within South New Brighton Park and use of a small area of reserve which is currently mown adjacent to Bridge St.

Strategic Alignment / Te Rautaki Tīaroaro

4.6       These works align with Council’s strategic priorities:

4.6.1   Informed and proactive approaches to natural hazard risks: flood risk will be reduced with the works.

4.7       This report does not support the Council's Long Term Plan (2018 - 2028).

4.8       This option is consistent with Council’s Plans and Policies, including the respective Parks Management and Development Plans.

Decision Making Authority / Te Mana Whakatau

4.9       The Community Board has the authority to approve the removal of the trees under Part D, Sub-Part 1, Section 42 of Council’s Delegations Register.

4.10    The Head of Parks has the authority to approve the removal of unhealthy and structurally unsound trees located within reserves under Part B, Sub-part 3, Section 20 Parks/Trees of the Council’s delegations register.

Previous Decisions / Ngā Whakatau o mua

4.11    The Waitai / Coastal-Burwood has previously supported the construction of a bund within Bridge Reserve and South New Brighton Park (see minutes of meeting 16 April 2018 and as reported to Council on 26 April 2018).  At the 26 April 2018 Council meeting the proposed works were deferred (CNCL/2018/00076).  A later decision by Council on 29 August 2019 (CNCL/2019/00196) supported the works proceeding as described above.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

4.12    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.13    The level of significance was determined as the works related directly to this decision:

4.13.1 Are to be on Council owned land, avoiding directly affected landowners

4.13.2 Are aligned with Council’s strategic priorities

4.13.3 Will disrupt park users during construction

4.13.4 Although the Council decision on the earthquake legacy project was of interest to the wider community and of high interest to the local community this report, being focused on implementation of the Council decision, is less likely to be of such interest

4.13.5 The works are not significant at the citywide level.

4.14    A Cultural Impact Assessment was undertaken by Mahaanui Kurataiao Limited (MKT) and approved by the rūnanga. The Assessment requested the following:

4.14.1 Cultural monitoring during earthworks due to a high likelihood of earthworks discovering wāhi taonga and taonga tuturū

4.14.2 Creation of similar habitat elsewhere to off-set potential effects of habitat loss due to vegetation clearance (species trapping and relocation may be required)

4.14.3 Staff will continue to keep the rūnanga informed of the works and welcome ongoing input into the project.

 

5.   Options Analysis / Ngā Kōwhiringa Tātari

Options Considered / Ngā Kōwhiringa Whaiwhakaaro

5.1       The following reasonably practicable options were considered and are assessed in this report:

·    Approve removal of trees and progress with the landscape plan

·    Decline removal of trees and delay the project.

5.2       The following options were considered but ruled out:

·    Wholesale relocation of existing vegetation – this option was not considered due to the low likelihood of long term survival of the relocated vegetation (noting that recent community planting will be attempted to be relocated where practical given that the plants have not yet fully established).

Options Descriptions

5.3       Preferred Option: Approve removal of trees and progress with the landscape plan. 

5.3.1   Option Description: This options includes:

·    The Landscape Plan for the set-back bund between Bridge Street and the Jetty.

·    The removal of 224 healthy and structurally sound park trees to enable the works for the project.

·    Replanting of the bund batters and disturbed areas with native vegetation over a length of approximately 370 metres through Bridge Reserve, grassing of 160 metres of bund through South New Brighton Park, and planting of up to 270 replacement trees off the bund.

·    Allowing the Head of Parks to authorise the removal of any additional healthy and structurally sound trees if required in consultation with the Community Board Chair for the delivery of this project.

Landscape Plans

5.3.2   The landscape plans from preliminary design are included as Attachment A and consist primarily of native species.  These will continue to be refined as the design progresses.

5.3.3   The existing vegetation within the bund alignment is typically grass and scattered native scrub, however it also includes areas of established trees (behind South New Brighton School), recent community planting and open areas of mown grass (though South New Brighton Park).

5.3.4   Native planting will be carried out on and adjacent to the bund including planting of up to 270 replacement trees within the parks.  Specific species will be identified for planting as offset for disturbance of lizard habitat.  Species will be finalised in conjunction with Department of Conservation and Council herpetologists as part of securing a Wildlife Act Authority.  The proposed works will be subject to a resource consent process and modifications to the proposed landscaping plan may be necessary as a result of conditions of these permissions.  Some exposed gravel areas may be required for lizard habitat.

5.3.5   There will be areas beside the bund that will be disturbed during the construction of the bund.  The extent of disturbance will be limited to a maximum of 3 metres either side of the toe of the bund.  These areas will be replanted using a mix of the plants shown on the landscape plans and also larger growing shrubs from the following list:

·    Native Broom (Carmichaelia australis)

·    Korokio (Corokia cotoneaster)

·    Thick-leaved Coprosma (Coprosma crassiflolia)

·    Shiny Karamu (Coprosma lucida)

·    Mingimingi (Coprosma propinqua)

·    Karamu (Coprosma robusta)

·    Matagouri (Discaria toumatou)

·    Akeake (Dodonaea viscosa)

·    Broadleaf (Griselinia littoralis)

·    Manuka (Leptospermum scoparium)

·    Harakeke (Phormium tenax)

·    Kohuhu (Pittosporum tenuifolium).

5.3.6   Recent community planting will be relocated, where practicable.

5.3.7   An accessible crusher dust path (width 1.5 to 2 metres) is planned for the top of the bund to allow walking and cycling access through this area. 

5.3.8   270 replacement trees are proposed to be planted consisting of:

·    Cabbage Tree (Cordyline australis)

·    Monterey Cypress (Cupressus macrocarpa) behind South New Brighton School

·    Kanuka (Kunzea robusta)

·    Ngaio (Myoporum laetum)

·    Lemonwood (Pittosporum eugeniodes)

·    Ribbonwood (Plagianthus regius)

·    Turkey Oak (Quercus cerris) in South New Brighton Park only

5.3.9   Within Bridge Reserve the replacement trees will be primarily native species, with the exception of Macrocarpa being planted within the area behind South New Brighton School to provide future wildlife habitat as the trees along the estuary edge are likely to decline over time due to sea level changes.

5.3.10 Within South New Brighton Park the two Turkey Oak trees will be replaced with Turkey Oak trees that will be located on the northern side of the jetty access road.

5.3.11 As this project is being delivered within the coming construction season it is expected that there will be some difficulties in sourcing suitable size and quality of replacement trees for planting immediately following the works.  As such, it is probable that the tree replacements will need to occur over multiple planting seasons.

5.3.12 In general the aim of the landscape works are to:

·    Improve and enhance the landscaping though Bridge Reserve

·    Increase bund batter stability and reduce the impact of any wave action

·    Align with the Crime Prevention Through Environmental Design principles and provide safe walking access

·    Not disrupt tsunami evacuation routes from South New Brighton School

·    Reduce ongoing requirements to mow banks and increase native vegetation areas as an alternative to grass.

5.3.13 The work will be in general keeping with the attached landscape plans, however, modifications are likely to be required to address construction, plant availability and / or consenting issues.

Tree Removals

5.3.14 A tree assessment has been carried out to assess the condition of the trees and assist with informing the design to minimise potential adverse effects on trees (refer Attachment B: South New Brighton Bund LDRP525 Tree Report, dated 19 November 2019).

5.3.15 It is intended that healthy and structurally sound trees will be retained and protected wherever possible.  The healthy and structurally sound trees that have been identified to be removed are in areas where the extent of works required cannot be achieved without removing the trees.  These include a relatively small number of the large trees within Bridge Reserve behind South New Brighton School.  It may be possible, once a contractor is appointed, that the number could be reduced (or higher number of less significant trees could be removed in order to save a more significant tree).  As a result, a delegation is requested for the Head of Parks in consultation with the Community Board Chair (or agreed alternative Community Board member) to approve the removal of additional healthy and structurally sound trees required for the works.

5.3.16 Part of the park is unformed legal road, however, the Head of Parks Delegation to remove the trees will be utilised as the area is managed and operated by the Parks team and is described within the relevant parks management and development plans.

5.3.17 Approximately 93% of the total trees to be removed are small trees (less than 6 metres in height) including 127 trees up to 3 metres in height and 73% of the total trees to be removed area Ngaio and Cabbage Trees.

5.3.18 Within Bridge Reserve the removal of up to eight healthy and structurally sound trees that are more than 6 metres (9 to 15 metres in height) will be required.

5.3.19 Within South New Brighton Park the trees to be removed include two Turkey Oak, 4.5 and 5 metres in height, in poor condition.

5.3.20 The condition of each tree and shrub within the line of works was evaluated using the Christchurch City Council tree assessment system.  At the time of this survey, the condition of the trees and shrubs that will be removed included the following:

Location

Good

Fair

Poor

Very Poor

Total

South New Brighton Park

83

141

38

0

262

Bridge Reserve

0

0

2

0

2

Total

83

141

40

0

264

 

5.3.21 The overall condition of a tree is assessed using the table below:

Very Good

1

Good

2

Fair

3

Poor

4

Very Poor

5

 

5.3.22 The score relates to the health and form of a tree:

·    Form includes the structural integrity (the ability to hold together under load) of the tree.

·    Health (vigour and vitality) is generally measured through branch growth increments, foliage colour/discolouration, bud size etc.

5.3.23 The overall condition rating for a tree is calculated by taking the worst score from either health or form to establish the overall assessment rating (e.g. if a tree scores good for health and poor for form then the condition rating will be poor overall).

5.3.24 As the design is further developed there may be a need to remove additional trees, shrubs and native vegetation.  Delegated authority for the Head of Parks in consultation with the Community Board Chair (or agreed alternative Community Board member) to approve the removal additional trees is sought from the board in order to facilitate the project.  Additional removals can be found necessary for a range of reasons, including:

·    Unstable conditions

·    Construction access

·    Redesign to avoid removals of other trees

·    Newly discovered services.

5.3.25 Option Advantages

·    Ecological enhancement / improvement and improved native biodiversity at a time of a declared ecological emergency

·    The proposed planting plan will result in 6 more trees being planted than the total number of trees that are to be removed for this project

·    Delivery of Council’s strategic priorities

·    Long term landscape enhancement with improved recreational access to the area

·    Enables the works to progress without delay and in alignment with Council resolution (CNCL/2019/00196)

·    Removal of 40 unhealthy and structurally unsound trees that will be removed under staff delegations within Bridge Reserve and South New Brighton Park

5.3.26 Option Disadvantages

·    Removal of 224 healthy and structurally sound trees within Bridge Reserve and South New Brighton Park

·    Short term closure of the path during construction of the bund for construction access

Temporary Lay Down Areas

5.3.27 During the construction works the Contractor will need an area for laydown of materials and equipment.  Two desirable laydown areas have been identified in Bridge Reserve and South New Brighton Park.  These are shown as within the red dashed indicative extent of works line drawn on the plan (Figure 2).

5.3.28 The successful contractor will be required to restore all areas of the reserve including laydown areas to the same condition prior to starting the works. The Parks team will be involved during construction, practical completion and final defects sign off. 

 

Figure 2 Indicative Extent of Works (Shown in Red Dashed Line)

5.4       Alternative Option: Decline removal of trees and delay the project

5.4.1   Option Description: This option involves declining the landscape plan and removal of the trees and shrubs.  The bund works may need to be reduced in scale (height and length) to retain more vegetation but this would necessitate a Council decision to vary from the option as described in the 29 August 2019 report.  This will increase the risk of future overtopping of the bund and flooding of adjoining properties and Council assets.  The landscaping for the works are likely to be required as part of resource consent and wildlife permit conditions that are yet to be obtained.

5.4.2   Option Advantages

·    No immediate loss of tree cover

5.4.3   Option Disadvantages

·    Poor and very poor trees would remain

·    Delay to the planned works and increased costs for redesign and consultation

·    Risk of not being able to secure resource consent by reducing ability to mitigate the effects of the works

·    Increased risk of future bund failure due to overtopping of the bund (assuming a bund alignment could be found without tree removals)

·    Effects of vegetation clearance required during construction are not mitigated

·    Long term landscape and ecological benefits would not be gained

·    Increased risk of emergency works being required in the future

Analysis Criteria

5.5       The options have been compared based upon long-term ecological benefit, long-term landscape benefit, alignment with Council strategic priorities, community impact and programme.  For the purposes of the options comparison it is assumed that for the alternative option that the bund would be redesigned with a lower height and shorter length, and approved by Council to enable the project to return to the community board for approval.

Options Considerations

5.6       The preferred option offers:

5.6.1   Long term ecological and landscape benefits

5.6.2   Closer alignment with Council’s strategic priorities as the preferred option will better manage flood risk

5.6.3   Worse construction impacts on the community due to a longer construction programme but better long term benefits due to better flood risk management

5.6.4   Fastest possible construction of the set-back bund works that were supported by the community through the Earthquake Legacy Project

5.7       The approve removal of trees and progress with the landscape plan option is preferred.

6.   Community Views and Preferences / Ngā mariu ā-Hāpori

6.1       Residents in parts of South New Brighton are positively affected by this option.  Constructing the bund reduces the risk of flooding to properties behind Bridge Reserve and South New Brighton Park and to properties north of Bridge Street. 

6.2       Key stakeholder groups including the Ihutai Trust, South New Brighton School and a local planting group have been provided with an opportunity to comment on the landscape plans for the works.  Their comments will be shared verbally with the Community Board at the presentation of this report.

6.3       A meeting has been held with the South New Brighton School regarding the planned works.

6.4       Due to the requirement for plants to be selected and placed to suit the estuarine environment and consent and Wildlife Act Authority requirements, there is a limited ability for the community to influence landscaping plans.

6.5       The community has generally expressed support for the bund works as described in the report on the wider Earthquake Legacy Project, which stated:

6.5.1   In total 110 residents provided feedback on these options with a preference for the set-back bund and sloping beach across all three questions asked.  Sixty-three percent agreed or strongly agreed that this option responds to the earthquake legacy issues identified by the community, 66 percent agreed that this option would improve their quality of life, and 65 percent agreed that this option provided the community with a sense of confidence in their future.

6.5.2   However, a significant number of respondents also supported the option of a bund close to the edge with repair of the existing protection structures[3] (53 percent agreed or strongly agreed that this option responds to the earthquake legacy issues identified by the community).

7.   Legal Implications / Ngā Hīraunga ā-Ture

7.1       There is not a legal context, issue or implication relevant to this decision.

7.2       This report has not been reviewed and approved by the Legal Services Unit.

8.   Risks / Ngā tūraru

8.1       Risks associated with the design, consenting and delivery of the proposed tree removals and landscaping are effectively managed through the provision of delegated authorities recommended above.

8.2       Should the alternative option be resolved then the project will be delayed and there will be a risk of flooding in the interim period until a revised scheme is able to be constructed.

9.   Next Steps / Ngā mahinga ā-muri

9.1       Ongoing design and engagement will be occurring over the coming months.  Construction is planned to start, subject to approvals, in the first half of 2020.

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

10. Options Matrix

Issue Specific Criteria

Criteria

Option 1 – Approve removal of trees and progress with the landscape plan

Option 2 – Decline removal of trees and delay the project

Financial Implications

Cost to Implement

Lower

Higher

Maintenance/Ongoing

Unable to be quantified at this stage as a redesigned landscape plan may have higher or lower ongoing maintenance costs

Funding Source

Budgeted within Annual Plan

Budgeted within Annual Plan

Impact on Rates

N/A - already budgeted

N/A - already budgeted

Long-Term Ecological Benefit

Higher

Lower

Long-Term Landscape Benefit

Higher

Lower

Community Impact

Worse in short term

Worse in long term

Programme

Shorter

Longer

 

Statutory Criteria

Criteria

Option 1 - Approve removal of trees and progress with the landscape plan

Option 2 - Decline removal of trees and delay the project

Impact on Mana Whenua

Higher

Lower

Alignment to Council Plans & Policies

Higher

Lower


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

South New Brighton Stopbank - Preliminary Landscape Design

36

b

South New Brighton Bund LDRP525 Tree Report - 19 November 2019

40

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Laurie Gordon - Arboricultural Advisor

Jo Golden - Project Manager

Tom Parsons - Surface Water Engineer

Approved By

Keith Davison - Manager Land Drainage

Helen Beaumont - Head of Three Waters & Waste

Andrew Rutledge - Head of Parks

David Adamson - General Manager City Services

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

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02 December 2019

 

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Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

11.   308 Travis Road: Proposed Bus Passenger Shelter Installation

Reference:

19/1302341

Presenter(s):

Brenda O’Donoghue, Passenger Transport Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board (Community Board) to consider for approval the installation of a bus passenger shelter at an existing bus stop located within the governance area of the Community Board.

2.   Executive Summary

2.1       This report is staff generated. The bus stop at 308 Travis Road (outside a BP service station) was approved by the Community Board at its 16 September 2019 Board meeting. The bus stop was relocated from 300 Travis Road (Hopman Motors) where there was a bus passenger shelter beside the original bus stop location. 

2.2       Consultation on the bus stop relocation was undertaken as part of the QE II Schools Area Parking Management Plan project. A separate consultation and approval process was undertaken for the relocation of the bus passenger shelter to ensure that there were no unnecessary delays to the QE II Schools Area Parking Management Plan, should there be any objections to the shelter.

2.3       At the time of writing this report, no objection has been received from the owners or occupiers of the adjacent property.

2.4       The relevant Community Board for the area that the proposed shelter is to be located have the delegated authority to approve the installation of the proposed shelter.

 

3.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve the installation of a bus passenger shelter at 308 Travis Road (in accordance with Attachment A).

 

4.   Key points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Service Plan for Public Transport Infrastructure in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 – Install a bus passenger shelter at an existing bus stop by 308 Travis Road, BP service station (preferred option, refer to Attachment A)

·     Option 2 – Do nothing, no shelter is installed.

4.3       Option Summary - Advantages and Disadvantages (preferred option)

4.3.1   The advantages of this option include:

·     Protection from the weather,

·     Seating provided within the shelter, and

·     Increase the visibility and legibility of public transport.

4.3.2   The disadvantages of this option include:

·     None

5.   Context/Background

5.1       This report is staff generated.  The bus stop at 308 Travis Road (BP service station) was approved by the Community Board at its 16 September 2019 Board meeting. The bus stop was relocated from 300 Travis Road (Hopman Motors) and there was a bus passenger shelter beside the original bus stop location.

5.2       In addition, the average weekday passenger boarding at the original bus stop location (300 Travis Road) was 36. This meets the typical demand threshold of more than 20 people boarding a bus per weekday for bus stop locations where a shelter would be installed.

5.3       Consultation on the bus stop relocation was undertaken as part of the QE II Schools Area Parking Management Plan project. It was determined that a separate consultation and approval process would be undertaken for the relocation of the bus passenger shelter to ensure that there were no unnecessary delays to the QE II Schools Area Parking Management Plan, should there be any objections to the shelter.

5.4       The location of the bus stop, and hence the proposed shelter, relative to their surrounding locality, is indicated in the following Figure 1.

Figure 1: Bus stop by 308 Travis Road

5.5       Council staff propose to install a shelter at the location outlined in the attached bus passenger shelter plan (refer to Attachment A). 

5.6       Environment Canterbury (ECan) is responsible for providing public transport services.  The Christchurch City Council is responsible for providing public transport infrastructure.  The installation of the shelters are supported by ECan.

5.7       Under Section 339 of the Local Government Act 1974, the Council may erect on the footpath of any road, a shelter for use by intending public transport passengers or small passenger service vehicle passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road.  The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter, and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

5.8       Staff confirm the shelters will not prevent vehicular or pedestrian access to any land having a frontage to the road.

5.9       Consultation has been carried out with the affected property (BP service station). The consultation period for the proposed shelter occurred from Monday 4 November 2019 to Monday 18 November 2019. Further information about the bus passenger shelter consultation can be found in Section 7. 

Strategic Alignment

5.10    All recommendations in this report, except for “Option 2 – Do nothing” supports the Council's Long Term Plan (2018 - 2028):

5.10.1 Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Improve user satisfaction of public transport facilities. - >=7.3

5.11    Council’s strategic framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the community outcome of a well-connected and accessible city through improved satisfaction of public transport facilities for people who choose to undertake their commute by public transport.

5.12    Transport is the city’s largest contributor to greenhouse gas emissions. Making public transport more efficient, reliable, inclusive and attractive to use are important measures help achieve the Council’s greenhouse gas emissions targets for Christchurch.

Decision Making Authority

5.13    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of bus passenger shelters.

5.14    Where no objection to the shelter has been presented by the owner or occupier of an affected property, staff present a decision making report directly to the relevant Community Board.

5.15    Where an objection has been presented by the owner or occupier of an affected property, staff present a decision making report to a hearings panel, who will then make recommendations to the Community Board. The Community Board will then determine the outcome of the objections in accordance with section 339 of the Local Government Act.

Assessment of Significance and Engagement

5.16    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.17    The level of significance was determined by consideration of the criteria set out in the Council’s Significance and Engagement Policy and the requirements as set out in section 339 of the Local Government Act:

5.17.1 The section 339 Local Government Act requirements for engagement are “The council shall give notice in writing of its proposal to erect any shelter under this section to the occupier and, if he is not also the owner, to the owner of any land the frontage of which is likely to be injuriously affected by the erection of the shelter”.

5.18    The community engagement and consultation outlined in this report reflects the significance and engagement assessment.

 

6.   Options Analysis

Options Considered

6.1       The following options were considered and are presented for consideration in this report:

·   Option 1 – Install a bus passenger shelter at an existing bus stop (refer to Attachment A).

·   Option 2 – Do nothing, no shelter is installed.

Options Descriptions

6.2       Preferred Option: Option 1 – Install a bus passenger shelter at an existing bus stop.

6.2.1   Option Description:

·     Installing a bus passenger shelter at an existing stop by 308 Travis Road. The location of the proposed shelter is shown in Figure 2 and in accordance with Attachment A.

Figure 2: Proposed bus passenger shelter 308 Travis Road

6.2.2   The proposed bus passenger shelter to be installed at the bus stop will be same shelter that will be relocated from 300 Travis Road (Hopman Motors).

6.2.3   Option Advantages

·     Protection from the weather,

·     Seating provided within the shelter,

·     Increase the visibility and legibility of public transport, and

·     Maintaining the same level of facilities that existing passengers would be expecting from the relocated bus stop.


 

6.2.4   Option Disadvantages

·     None

6.3       Option 2 – Do nothing, no bus passenger shelter is installed.

6.3.1   Option Description: No bus passenger shelter is installed by 308 Travis Road (BP service station)

6.3.2   Option Advantages

·     Option 2 has no clear advantages.

6.3.3   Option Disadvantages

·     It is inconsistent with the Council's Plans and Policies.

·     Decrease in user satisfaction of the bus stop facilities because the original bus stop location had a shelter and existing passengers would be expecting the same facilities to exist at the relocated bus stop.

Analysis Criteria

6.4       Staff assess each site based on the statutory requirement as set out in section 339 of the Local Government Act: “The council may erect on the footpath of any road a shelter for use by intending public-transport passengers or small passenger service vehicle passengers, provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road

6.5       Staff undertake geometric, road safety and bus stop best practice design assessments for each proposed shelter location. Examples of this include:

·   The shelter will not restrict nearby driveway or intersection sightlines.

·   The shelter can be located at an appropriate location relative to the bus stop, which makes it a logical place for passengers to wait within the shelter.

·   That a 1.5 metre (minimum) continuous accessible path of travel for pedestrian movement is maintained in front of the shelter.

·   Does not adversely impact the underground utilities.

·   Determine if other existing bus stop infrastructure needs to be relocated to ensure the location is accessible to the people who use the bus stop as well as the people who walk past the bus stop.

·   Determine if other accessibility and operational improvements are needed to be made to optimise the usability of the bus stop, for example extending the footpath to the kerb to ensure there is a hardstand for customers boarding or exiting the bus, or marking the bus stop to the recommended bus stop length.

Options Considerations

6.6       Option 1 is consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028)

6.7       Option 2, the “Do Nothing” option is inconsistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028):

6.7.1   Inconsistency – The “Do Nothing” option does not support improved user satisfaction of public transport facilities. 

6.7.2   Reason for inconsistency – Passengers are not provided with shelter when waiting for a bus

6.8       Amendment necessary – Install a bus passenger shelter as per Option 1 of this report.

7.   Community Views and Preferences

7.1       The property specifically affected by this option is 308 Travis Road (BP service station). The consultation period for the proposed shelter occurred from Monday 4 November 2019 to Monday 18 November 2019. The consultation notice and a feedback form were hand delivered to the manager of the BP service station and also a copy was posted by mail to the BP head office, requesting their feedback to the proposed bus passenger shelter outside the property they own/operate.

7.2       When staff had delivered the consultation letter to the manager of the BP service station on 4 November 2019, they had a discussion with the manager about proposed location of the shelter. The manager advised that he would like the shelter in-line with the edge of the advertising sign (instead of slightly in front of it) so that it does not obstruct the opening of the advertising sign. Staff will liaise with the contractor to ensure that the installation of the shelter will not obstruct the opening of the advertising sign or access to it.

7.3       At the time of writing this report, there were no submissions received objecting to the proposed shelter.

8.   Legal Implications

8.1       There is a legal context, issue or implication relevant to this decision

8.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in the Decision Making Authority section of this report.

9.   Risks

9.1       Should the Community Board proceed with the ‘Do Nothing’ option the following are the risks to improving public transport:

9.1.1   The existing passenger waiting facilities remain, leading to no improvement to the level of service for passengers waiting for a bus. This may reduce patronage on wet days, as passengers may choose another mode of travel as there is no shelter provided at the bus stop.

9.1.2   Prior to the relocation of the bus stop from 300 Travis Road (Hopman Motors) to 308 Travis Road (BP service station), the bus stop had a bus passenger shelter. Existing passengers would be expecting the same or improved level of facilities to be provided at the relocated bus stop. Not relocating the shelter will likely lead to a decrease in user satisfaction of the public transport facilities.

10. Next Steps

10.1    Approval is required by Waitai/Coastal-Burwood Community Board.

10.2    If approved, the recommendations will be implemented approximately one month after the Community Board’s approval.

 

1.  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

11. Options Matrix

Issue Specific Criteria

Criteria

Option 1

Option 2 - (Do Nothing)

Financial Implications

Cost to Implement

$5,500 for the installation of the shelter (re-using the existing shelter from 300 Travis Road), in addition to other bus stop remedial work, plus $750 for the planning, consultation and preparation of this report.

$750 for the planning, consultation and preparation of this report.

Maintenance/ Ongoing

Transport Unit Operational Expenditure budget includes maintenance of bus stop infrastructure, as and when it is needed.

Not applicable

Funding Source

Traffic Operations, Capital Expenditure budget for bus stop, seating and shelter installations.

Impact on Rates

No impact

Environmental Impacts

Transport is the city’s largest contributor to greenhouse gas emissions.

Public transport is a key provision to support mode shift, reduce greenhouse gas emissions, traffic congestion and traffic crashes. Measures that promote the use of public transport helps the Council provide a healthy environment and a liveable city, as per the Council’s strategic framework vision.

Not improving the passenger waiting facilities at bus stops does not help Council achieve its vision to support mode shift and the associated benefits to the environment, improved social, community and accessibility impacts.

Social & Community Impacts

This option helps to achieve the Council’s desired Long Term Plan outcome of improved user satisfaction of public transport facilities, through providing sheltered waiting areas for customers commuting by bus.

Accessibility Impacts

Improvements to bus stops has a positive impact to public transport customers. The placement of the shelter considers the accessibility needs of those waiting for a bus and ensuring the path for those moving past the bus stop is unimpeded.

 

Statutory Criteria

Criteria

Option 1

Option 2 - (Do Nothing)

Impact on Mana Whenua

No impact

Alignment to Council Plans & Policies

This option is consistent with Council’s Plans and Policies.

This option is inconsistent with Council’s Plans and Policies.


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

 

Attachments

No.

Title

Page

a

308 Travis Road_Bus Passenger Shelter Plan_tg135617_For Board Approval

62

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Brenda O'Donoghue - Passenger Transport Engineer

Patricia Su - Passenger Transport Engineer

Approved By

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

12.   Waitai/Coastal-Burwood Community Board Discretionary Response Fund 2019-20 - North Wai Boardriders Club Surf and Skate Holiday Programme

Reference / Te Tohutoro:

19/1361595

Presenter(s) / Te kaipāhō:

Jacqui Miller, Community Recreation Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2019/20 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

59970

North Wai Boardriders

North Wai Boardriders Surf and Skate Holiday Programme

$2,800

$1,000.00

 

1.2       There is currently a balance of $40,421.00 remaining in the fund

2.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,000.00 from its 2019/20 Discretionary Response Fund to North Wai Boardriders towards the North Wai Boardriders Surf and Skate Holiday Programme.

 

3.   Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       To consider allocating funding towards a community based holiday programme being delivered by a local sporting club. 

Strategic Alignment / Te Rautaki Tīaroaro

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Building Strong Communities.   .

Decision Making Authority / Te Mana Whakatau

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.7       At the time of writing, the balance of the 2019/20 Discretionary Response Fund is as below.

Total Budget 2019/20

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$98,779

$58,358

$40,421

$39,421

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Waitai/Coastal-Burwood Community Board Discretionary Response Funding 2019/20 Decision Matrix - North Wai Boardriders Club Surf and Skate Holiday Programme

65

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Jacqui Miller - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

PDF Creator


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

13.   Casting Vote

Reference / Te Tohutoro:

19/1316637

Presenter(s) / Te kaipāhō:

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       To recommend to the Board it considers whether or not the Chairperson has a casting vote.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       Under the requirements of the Local Government Act 2002 and Council’s Standing Orders, each Community Board has the opportunity to decide whether or not a Chairperson is to have a casting vote.

3.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

 

4.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

4.1       Each Community Board has the opportunity to decide whether or not a Chairperson is to have a casting vote (cl. 24(2), schedule 7, Local Government Act 2002). 

4.2       Unless Standing Orders provide otherwise, matters are decided by majority vote and, in the case of a tie, there is no casting vote for the Chairperson.

4.3       The Standing Orders adopted by the Council on 6 April 2017 provide that the Mayor, or any other person presiding at a Council or committee meeting has a deliberative vote and, where the votes are equal, does not have a casting vote.

4.4       For meetings of community boards and their committees, each community board shall decide whether the chairperson shall have a casting vote.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Peter Croucher - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

14.   Waitai/Coastal-Burwood Community Board Meeting Schedule

Reference / Te Tohutoro:

19/1310529

Presenter(s) / Te kaipāhō:

Peter Croucher – Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to approve a meeting Schedule through to the end of 2020.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       This report is staff generated to allow the Board to adopt a meeting schedule until 31 December 2020.

2.2       The Board will have an opportunity to evaluate and review its governance structure by December 2020.

3.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Adopt the following Meeting Schedule to December 2020, with meetings commencing at 4.30pm:

Monday, 3 February 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 17 February 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 2 March 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 16 March 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 6 April 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 20 April 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 4 May 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 18 May 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Tuesday, 2 June 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 15 June 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 6 July 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 3 August 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 17 August 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 7 September 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 21 September 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 5 October 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 19 October 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 2 November 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday, 16 November 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

Monday 7 December 2020

4.30pm

New Brighton Board Room, corner of Union and Beresford Streets

2.         Review its ordinary meeting arrangements in late 2020 for the remainder of the 2019/22 term.

4.   Context / Background / Te Horopaki

Meeting Schedule

4.1       The staff recommendation in this report, for the Board to adopt a meeting schedule through to December 2020, has been developed based on a number of factors:

·     The meeting schedule for previous Coastal-Burwood Community Board during the last term

·     The holding of two ordinary Board meetings in each calendar month

·     Consideration of other commitments on the Council calendar, e.g. Council meetings, Recess Week

·     A desire to avoid day/time clashes with other Community Board meetings whenever possible

4.2       It is noted that some of the other Community Boards held two ordinary meetings in each calendar month.  This allowed for all items of business to be progressed on a regular basis.  The minutes/report of the Board meeting were confirmed at the following fortnightly Board meeting with Part A matters then referred on to the next appropriate Council meeting.

4.3       It is proposed that the venue for Board meetings will be the Board Room on the corner of Beresford and Union Streets, New Brighton.

4.4       It is suggested that Board meetings be held at 4.30pm on the first and third Monday of each calendar month with both meetings being full business meetings.  In addition to the decision making Board meetings, briefings or workshops will be scheduled prior to the commencement of meetings or at other times as required to provide an opportunity for Board members and staff to receive information and have an informal discussion on issues where no decision is required at the time.

The Board’s meeting schedule will be reassessed in late 2020 to allow for any necessary changes that may come about.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Peter Croucher - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

15.   Community Board Representation on Outside Organisations and Committees

Reference / Te Tohutoro:

19/1224292

Presenter(s) / Te kaipāhō:

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider the appointment of Community Board representatives as the Board’s liaison persons on local outside organisations and committees.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       This report is staff generated to provide continuity with existing liaison representation arrangements with these groups.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Considers appointing representatives to the following outside organisations and committees for the 2019/2022 term:

·    Aranui Community Trust (ACTIS) - one member

·    Bridge South Brighton Trust – one member

·    Christchurch Streets and Garden Awards Committee (partnership between Christchurch City Council and Christchurch Beautifying Association) – one member

·    Dallington Community Trust – one member

·    Keep Christchurch Beautiful Committee – one member

·    Marshlands Hall Trust – one member appointed as a Trustee

·    Neighbourhood Support Canterbury – one member and one community appointee

·    New Brighton Community Gardens - one member

·    New Brighton Historical Society - one member

·    New Brighton Project - one member

·    Wainoni Avonside Community Services Trust – one member

·    Youth Alive Trust – one member

Residents’ Associations – one liaison person to each

·    Avondale Residents’ Association

·    Burwood East Residents’ Association

·    Dallington Residents’ Association

·    New Brighton Residents’ Association (out of recess)

·    North Beach Residents’ Association

·    Parklands Residents’ Association

·    Prestons Residents’ Association

·    Southshore Residents’ Association

·    Spencerville Residents’ Association

·    Tumara Park Residents’ Association

·    Waimairi Beach Residents’ Association

·    Waitikiri Residents’ Association.

Organisation/Committees

·    Burwood Pegasus Community Car Watch

·    New Brighton Business and Landowners’ Association

·    Project Employment Environmental Enhancement Programme (PEEEP) Trust

·    Eastern Community Sport and Recreation (formerly Rawhiti Sports)

·    Renew Brighton

4.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

4.1       Community Boards traditionally appointed members to various outside organisations and committees to be the point of contact for those groups. The role of the Community Board Liaison is to enable free flowing two way information sharing between elected members and community organisations.   Members thus appointed should use the Members’ Information Exchange part of the agenda to provide relevant feedback to the Board. 

4.2       Generally the Community Board will appoint a Community Board Liaison person to a group that is considered to represent and/or play a key role in projects and issues, is included in supporting community engagement of the same, to a wider geographic area or specific sector of the community. These projects and or issues will be significant to the ward and relate back to the Council's Long Term Plan, Annual Plan and Community Board Plan.

4.3       Consultation with the community group is required to ensure they wish to have a Board Liaison person appointed.

Decision Making Authority / Te Mana Whakatau

4.4       The Board has the delegated authority to make such appointments.

Current Arrangements

4.5       When this matter was considered by the previous Community Board in 2016,  appointments were made as under, noting this reflects changes agreed to during that term to reflect changes to the status of some of these groups:

ORGANISATION/COMMITTEE - MEMBERSHIP      

BOARD MEMBER

Aranui Community Trust (ACTIS) – one member

Glenn Livingstone

Bridge South Brighton Trust

Tim Sintes

Christchurch Streets and Garden Awards Committee (partnership between Christchurch City Council and Christchurch Beautifying Association) – one member

Linda Stewart

Dallington Community Cottage Trust – one member

Linda Stewart

Keep Christchurch Beautiful Committee – one member

Kim Money

Marshlands Hall Trust

Linda Stewart

Neighbourhood Support Canterbury – one member and one community appointee

Linda Stewart

New Brighton Community Gardens – one member

David East

New Brighton Historical Society – one member

Tim Baker

New Brighton Project – one member (new)

David East

Te Oranga Care and Protection Residence Community Liaison Committee

Glenn Livingstone

Wainoni Avonside Community Services Trust

Linda Stewart

Youth Alive Trust

Kim Money

RESIDENTS’ ASSOCIATIONS – LIAISON ROLE

 

Avondale Residents’ Association

Linda Stewart

Burwood East Residents’ Association

Glenn Livingstone

Dallington Residents’ Association

Glenn Livingstone

North Beach Residents Association

Tim Sintes

Parklands Residents’ Association

Kim Money

Prestons Residents Association

Linda Stewart

Southshore Residents’ Association

Tim Sintes

Spencerville Residents Association

Linda Stewart

Tumara Park Residents’ Association

Linda Stewart

Waimairi Beach Residents’ Association (formerly the Northshore Residents’ Association)

David East

Waitikiri Residents’ Association

Linda Stewart

ORGANISATION/COMMITTEE – LIAISON ROLE

 

Burwood Pegasus Community Car Watch

David East

New Brighton Business and Landowners’ Association

David East

Project Employment Environmental Enhancement Programme (PEEEP) Trust

Tim Baker

Rawhiti Sports (now Eastern Community Sport and Recreation)

Tim Baker

Renew Brighton

Kim Money

 

4.6       Please note: The Ascot/Freeville Residents’ Group, Bexley Residents Association, Golf Links Residents’ Association and Horseshoe Lake Residents’ Association are currently in recess.

4.7       The New Brighton Residents’ Association has now reformed.

4.8       On 16 September 2019 the former Board derecognised the South Brighton Residents’ Association.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Peter Croucher - Community Board Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

16.   Waitai/Coastal-Burwood Community Board Recess Committee 2019/2020

Reference / Te Tohutoro:

19/1310739

Presenter(s) / Te kaipāhō:

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its scheduled meeting on 2 December 2019 until business resumes at the first formal meeting of the Board in 2020.

 

2.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 2 December 2019 up until the Board resumes normal business on 3 February 2020.

2.         Requires that the Committee report back to the Board, the application of any such delegation, for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

3.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       In previous years, it has been the practice of the Board to provide delegated authority to a Recess Committee comprising the Chairperson, Deputy Chairperson and two other members available (or their nominees from the Board), to make any needed decision(s) on the Board’s behalf during the Christmas/New Year period.


 

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Peter Croucher - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

17.   Waitai/Coastal-Burwood Community Board - Governance Arrangements for 2020

Reference / Te Tohutoro:

19/1318389

Presenter(s) / Te kaipāhō:

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider approving its governance arrangements for the period from January 2020 to December 2020.

1.2       This report is staff generated to enable the Board to consider its governance structure and any other committees and/or subcommittees it may wish to establish.

1.3       The Board will be provided with the opportunity to review these arrangements by December 2020.

 

2.   Staff Recommendations / Ngā Tūtohu

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Establish a Waitai/Coastal-Burwood Community Board Submissions Committee, as follows:

a.         The Submissions Committee to comprise the four elected members with its Terms of Reference being “to respond on behalf of the Coastal-Burwood Community Board to submission opportunities occurring during the Board’s 2019/21 term”.

b.         Appoints a Chairperson and Deputy Chairperson of the Coastal-Burwood Community Board Submissions Committee.

c.         That the Coastal-Burwood Community Board Submissions Committee be granted delegated authority to lodge submissions on behalf of the Board.

d.         That any submission prepared by the Coastal-Burwood Community Board Submissions Committee be reported on to the Board for record purposes.

3.   Context / Background / Te Horopaki

Appointment of Committees, Subcommittees and Working Parties

3.1       Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision-making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee. Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

3.2       A committee appointed by a community board are “subject in all things to the control of the local authority [read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.


 

3.3       The criteria for the appointment of committees and/or subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

Ÿ A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

3.4       This report proposes establishing a Submissions Committee for the purpose of providing the Board with the opportunity to make submissions during the current term. Such a Committee operated successfully in the previous triennium.

3.5       Financial provision for the operation of the Board is included in the Council’s 2018-28 Long Term Plan.

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Peter Croucher - Community Board Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

02 December 2019

 

 

18.   Waitai/Coastal-Burwood Community Board Area Report - December 2019

Reference / Te Tohutoro:

19/1214181

Presenter(s) / Te kaipāhō:

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations / Ngā Tūtohu 

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for December 2019.

2.         Considers the information in item 3.2.1 and appoints a Board member as a representative for the Christchurch Red Zones Transformative Land Use Consultative Group (RZTLUCG).

3.         Consider the information in item 6.2 and approves the tabled design mural for the Thomson Park toilets.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Orion Switching Station in Prestons

Orion are building a new switching station on Prestons Road to meet community needs in north Christchurch. Construction of a new building has commenced on their site at 391 Prestons Road.

Details of the proposal are in Attachment A.

3.1.2   North Beach Rubbish Bins

Coastal and Plains Regional Parks staff recently met with a representative of the North Beach Residents’ Association to discuss the Association’s concerns about the adequacy of rubbish bins at North Beach.

Staff and the Association have agreed to the option of installing one ‘Big Belly’ bin behind the North Beach Surf Club and removing the two beach bins.

For the Board’s information, the rationale was to move towards better practice and removing high use bins filled with inorganic waste from the coastal environment. The installation of one ‘Big Belly’ bin usually warrants the removal of six ordinary bins in park areas. These bins are proving to be a much more effective waste management system if placed in the right location.

Staff will now proceed to trial the proposal at North Beach with a view to ultimately rolling this out to other high use coastal areas as priorities and budget allow.

 

 

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Community Board representatives for the Christchurch Red Zones Transformative Land Use Consultative Group (RZTLUCG)  

The Linwood-Central-Heathcote and Coastal-Burwood Community Boards have been asked to each provide a representative from their Boards to the Christchurch Red Zones Transformative Land Use Consultative Group (RZTLUCG).

The Programmes and Partnerships Manager, Parks will be present at the meeting to speak to this item and answer any questions members may have.

Please see Attachment B for the background and Terms of Reference for this group.

3.2.2   Draft National Policy Statement on Urban Development and Highly Productive Land

In September 2019 the previous Community Board provided input to the Christchurch City Council's submission on the Ministry for the Environment's Draft National Policy Statements on Urban Development and Highly Productive Land.

The feedback is attached (Attachment C).

3.3       Annual Plan and Long Term Plan matters

3.3.1   The Council adopted its Annual Plan 2019-20 at its meeting on 25 June 2019.

The approved Annual Plan 2019 can be viewed here:

https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/plans/long-term-plan-and-annual-plans/2019-to-2020-annual-plan/.

4.   Community Board Plan – Update against Outcomes

4.1       Community Board Plan Monitoring report

In July 2019, the previous Community Board prepared a Highlights and Achievements Report against the 2016/2019 Community Board Plan. Highlights and Achievements report is attached (Attachment D).

4.2       The approved Coastal-Burwood Community Board Plan for 2017-19 can be found at the following link: https://www.ccc.govt.nz/assets/Documents/The-Council/Community-Boards/Coastal-Burwood-Community-Board-Plan-2017-19.pdf

5.   Significant Council Projects in the Board Area

5.1       Infrastructure projects underway

5.1.1   Brooklands Lagoon Viewing Platform Renewal

This project is to replace the existing two viewing platforms at Brooklands Lagoon. Work is programmed for April / May 2020.

5.1.2   Coastal Hard Surface Renewals Delivery Package

This project is to refurbish tracks, hard surfaces and structures at Bottle Lake, Brooklands, Spencer Park, The Groynes and Horseshoe Lake. This project is currently in the Design Phase with completion planned for March 2020.

5.1.3   Donnell Sports Park Project

This project is to remediate the earthquake damage to the tennis and basketball courts and provide a new toilet. This project is now complete. Photographs can be found in the Parks Report in Attachment E.

5.1.4   Horseshoe Lake Reserve - Stage 2 2017/18  Boardwalks and Track repairs

This project involves the replacement old earthquake damaged assets in Horseshoe Lake Reserve. This project is for the car park replacement with track upgrades connecting the car park and toilet and removal of a damaged foot bridge. The Car park is now completed and in maintenance period.

5.1.5   Parks Non Insurance Heritage and Artworks

The contract for the repair of the New Brighton Clock Tower was awarded in June 2019.  Construction commenced in August 2019 and is progressing well. Works are programmed to take six months.

5.1.6   Prestons/Clare Park Stormwater

This project is for the stormwater treatment facilities and upgrade of the Snellings drain as part of the Prestons South and other associated subdivision developments

The first three areas of works are completed and operational. The final area is currently in design. A general concept is prepared and being considered by the Land Drainage maintenance team. Initial consenting is being looked into.

5.1.7   Bexley Park Development

This is for the development of Bexley Park as approved in the development plan. Financial Year 2020 work is for the driveway resealing, dog park car park development, and landscaping. Currently undertaking soil testing to complete the detail design phase.

5.1.8   QEII Park Master Plan

· General Delivery Package

The QEII Master Plan was been approved by the Council on 9 May 2019. Implementation of the Master Plan items is proceeding and the Community Board will be updated as this project progresses.

· Fitness Station Replacement and Track Development

The QEII Master Plan was approved by Council on 9 May 2019. Implementation of the Fitness Station Replacement and Track Development as shown in the Master Plan is in detailed design phase. The Community Board will be updated as this project progresses.

· Playground Development

The QEII Master Plan was been approved by the Council on 9 May 2019. Implementation of the playground as shown in the Master Plan is in investigation and scheme design phase. The Community Board will be updated as this project progresses.

· Sports Field Repositioning and Stormwater Development

This project is in the Initiate / Investigation and Scheme Design phase and involves the realignment of the sports field as per the QEII master plan proposal.

· QEII Park Delivery Package

This project is for the reconstruction/repair of the old earthquake damaged car park to align with the new School of Gymnastics facility and adjoining playing fields.

The car park design is completed. Estimates show a shortfall in funding. The Sponsor is working on options to resolve the shortfall. Works will proceed once funding is secured.

 

5.1.9   Travis Wetland Boardwalk Extension

This project is to address the current issue with the existing boardwalk and paths that are prone to flooding. The project is currently in detailed design with the construction planned for March 2020.

5.1.10 Robin Playground - Play Space Renewal

This project is in early stages of investigation and design with construction scheduled in financial year 2021.

5.1.11 South New Brighton Reserves Development

This project to develop South New Brighton Reserves has been initiated. Staff have met with the previous Community Board and received confirmation to progress with designing the new pump track in South New Brighton Park, Bridge St (south) new picnic area and landscaping and Blighs Garden picnic area and natural play. The project has three years of funding available for this initial phase of development.

5.1.12 Spencer Beach Holiday Park Renewals Delivery Package

This project is in the Initiate/Investigation and Scheme Design phase. The scope of the project is continues to be defined.

5.1.13 Thomson Park Renewal Project

The upgrade of Thomson Park by way of a new car park, landscaping and Exeloo toilet was completed in June 2019, however refurbishment of the existing Flying Fox has been added to the project, with this work due for completion in November 2019.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Southshore South New Brighton Earthquake Legacy Project

6.1.1   The previous Board received regular updates from staff on the Southshore South New Brighton Earthquake legacy project.

6.1.2   In Southshore, the Council has agreed to investigate proposed options to address earthquake-legacy related erosion, as well as the position of the bund to help mitigate flooding. To help with this investigation, a collaborative group will be set up, and will include a technical expert nominated by the Southshore community.

On 29 August 2019, the Council received a report on the Southshore South New Brighton Earthquake Legacy Project. The report proposed options for Council consideration that respond to earthquake legacy issues relating to the Southshore and South New Brighton estuary edge.

In South New Brighton, north of Bridge Street, staff will undertake a condition assessment on the stopbanks.

This will update previous investigations into the life-safety risk of flooding from a breach or overtopping of the stopbanks between Pages Road and Bridge Street. It will also take into account updated 2018 high tide statistics.

In Southshore, the Council has agreed to investigate proposed options to address earthquake-legacy related erosion, as well as the position of the bund to help mitigate flooding. To help with this investigation, a collaborative group will be set up, and will include a technical expert nominated by the Southshore community.

 

6.2       Thomson Park Mural

The North Beach Residents Association wish to undertake a project to paint a mural on the old toilet block in Thomson Park.  The concept design and quote for the mural is currently waiting for approval by the Parks Unit. The concept design will be tabled at this meeting for approval.

6.3       Events Report Back

6.3.1   PŪKEKO CENTRE 'PACKED LUNCH' - Lunchtime Speaker Series

All were welcome at the Pūkeko Centre, 30 Chadbury Street, Parklands where they held a Packed Lunch event last Friday November 29th.

It was a fun and inspiring lunchtime with speaker series featuring three guest speakers from a range of diverse and interesting fields.

The guest speakers' presentations were followed by a shared lunch and an opportunity to mix and mingle. It was packed-full of nourishing brain food. Entry was by gold coin donation and lunch was brought along shared plates.

6.3.2   The Breeze Walking Festival 2019

The event is in its 8th year and is planned by Council's Community Recreation Team in partnership with the Parks Unit and 32 different groups from across Canterbury. 

The Festival is held during the September/October school holidays 28 September to 13 October.

This year over 7,500 people participated in walks as part of the Breeze Walking Festival 2019.

The purpose of the Festival is for Cantabrians to “Put some Spring in your Step”.  Walks cater for all ages and mixed abilities and interests. The festival connects people and places, from child-friendly pram strolls to energetic treks for the physically fit, to informative ambles through the central city.  Whether you’re a fan of beaches, wetlands, the hills, local history, art, wildlife, socialising, or keeping fit, there’s a walk for you.

The festival is a chance for all Cantabrians to explore their city and region, and above all to enjoy a social outdoor experience to celebrate the end of winter and the coming of spring.

There is no payment for participation, walking is always a free activity.  There is a cost for some transport during the Festival.

55 walks were on offer during this year’s Festival, 5 walks were postponed, and 5 walks were cancelled due to weather, two of which postponed and then had to cancel.

The 2019 festival offered 15 new walks for 2019, there were 32 different groups leading walks with 15 additional groups providing support

24 walks required bookings from a total of 55 walks (capacity on these walks was from 10 walkers up to 40 with most around the 20 mark) Participants who responded to the survey - 158 had participated in 1 walk during the festival, 28 in 2 walks, 11 in 3 walks, 5 in 4 walks and 4 in 5 walks

 

Dogs Day Out in the Zone, Sunday 29 September

Hosted by Richmond Community Gardens and Council the walk with 300 walkers and their four legged friends went from the gardens through the Red Zone on a guided walk with stalls and dog treats and activities at the end.  The Breeze team were onsite with the popular dog bar. 

 

 

 

 

 

Gruffalo Explorers, Thursday 4th October

There was a fantastic turnout at the Gruffalo Explorer at Bottle Lake Forest after the event was moved to the postponement date. Over 700 little ones and adults had a great time searching for the Gruffalo in the forest and meeting his animal friends!

The event was co-ordinated by Council with support from partners on the day The Breeze Canterbury 94.5FM, Aotearoa Play Centre Association, Canterbury Plunket, St Margaret's College, Burwood Christian Centre, The Pukeko Centre and Fresh Choice Parklands

 

 

The Generation Game at Travis Wetland, Sunday 6th October

This is was the second year for this walk.

Organised by the Pukeko Centre based in Parklands.  The walk saw over 300 family’s members of all ages to come and enjoy an interactive self-guided walk on the wetland loop way.  This walk was part of the Biketober programme and walk participants were encouraged to bike to the walk.  The Breeze 94.5FM crew were on site hosting a board games activation.

 

Pukeko Stomp, Tuesday 8 October

Over 600 families had a blast with so much muddy fun during Pukeko Stomp a self-guided walk at the new location of McLeans Island Forest.  There was lots of exploring to find Perky, hut building and scavenging for hidden treasures. Of course Perky the Pukeko was there to oversee all the fun! This is walk event was pure nature play at its best.

The event was organised by Council with support from Environment Canterbury Rangers.

 

 

Adventure on Te Ara Ihutai Coastal Pathway, Sunday 13 October

This is a brand new self-guided walk from Scott Park in Ferrymead to Scarborough Park saw 140 people walking or scootering along the new coastal pathway completing a treasure hunt along the way learning about the coastal flora and fauna.  Organised by the Christchurch Coastal Pathway group supported by Council, Estuary Trust, Environment Canterbury and the Breeze 94.5FM street team who welcomed people across the finish at Scarborough Park.

 

6.4       He Puna Taimoana Update


Work at the hot pools site on the New Brighton foreshore is progressing well with fibreglass works completed for the first two pools. Testing of the newly developed re-injection bore has commenced. The water that is visible coming from the site onto the beach is being drawn up through the new bore directly from the aquifer.

Figure 1 Photo supplied by Development Christchurch Limited

 

7.   Updates from Other Units

7.1       Parks Update

Please find parks update attached (refer Attachment E)

8.   Community Board Funding Update

8.1       For the Board’s information, a summary is provided (refer Attachment F) on the status of the Board’s 2018-19 funding as at November 2019.

 

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Coastal-Burwood Community Board - Orion Switching Stations Prestons

89

b

Community Board representatives for the Red Zones Transformation Land Use Co-Governance Group

91

c

Coastal-Burwood Community Board - Feedback on Draft Proposed National Policy Statement on Urban Development - 10 September 2019

98

d

Coastal-Burwood Community Board Plan Highlights and Achievements 2016-2019

101

e

Coastal-Burwood Community Board Parks Update November 2019

106

f

Coastal-Burwood Community Board Funding Planner 2016/2019

113

 

 

Signatories / Ngā Kaiwaitohu

Authors

Peter Croucher - Community Board Advisor

Jacqui Miller - Community Recreation Advisor

Heather Davies - Community Development Advisor

Anna Langley - Community Development Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


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19.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

 

 

 

 

 

 

 

 

 



[1] The report to Council on the overarching Earthquake Legacy project can be found online (item 6): https://christchurch.infocouncil.biz/Open/2019/08/CNCL_20190829_AGN_3960_AT_WEB.htm

[2] The plan was approved by the Community Board and Council in March 2014, as available on-line:

https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/plans/park-management-plans/seafield-park-management-plan-2

[3] The existing protection structures refers to the existing reno mattresses and gabion baskets south of the Jetty, which are outside of the proposed works area and are subject to a separate resolution passed by Council at the same 29 August 2019 meeting.  The paragraph is included above for the avoidance of doubt as to the community interpretation of the option that extended from Bridge Street to the Boardwalk.