Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board will be held on:

 

Date:                                    Monday 2 December 2019

Time:                                   10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Tori Peden

Tyrone Fields

Reuben Davidson

Nigel Harrison

Howard Needham

Jamie Stewart

Andrew Turner

 

 

 

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga............................................................................................ 4 

C          1.        Apologies / Ngā Whakapāha........................................................................ 4

B         2.        Declarations of Interest / Ngā Whakapuaki Aronga......................................... 4

C          3.        Confirmation of Previous Minutes / Te Whakaāe o te hui o mua........................ 4

B         4.        Public Forum / Te Huinga Whānui................................................................ 4

B         5.        Deputations by Appointment / Ngā Huinga Whakaritenga............................... 4

B         6.        Presentation of Petitions / Ngā Pākikitanga.................................................. 4

B         7.        Correspondence - Winding up of the Akaroa Issues Working Party.................. 15

B         8.        Reserve Management Committee Meeting Minutes....................................... 19

Staff Reports

C          9.        Community Board Governance Arrangements 2019 / 2022 Term..................... 43

C          10.      Banks Peninsula Reserve Management Committees - Membership 2019-2022 Triennial Term......................................................................................... 77

C          11.      Community Board Representation on Outside Organisations and Committees. 85

C          12.      Banks Peninsula 2019-20 Discretionary Response Fund Application:  Diamond Harbour School - Diamond Harbour Swimming Pool - Holiday Hours............... 91

C          13.      New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative........................................................................................ 95

C          14.      Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report - November 2019..................................................................................................... 101

 

B         15.      Elected Members’ Information Exchange................................................... 128

Karakia Whakamutunga

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 

Mihi/Karakia Timatanga 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 18 November 2019  be confirmed (refer page 5).

4.   Public Forum / Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Public Forum - Proposed Te Ra Community Park

Adrian Daly will speak on behalf of the Friends of Proposed Te Ra Community Park regarding their proposal for the use of two pieces of retained freehold land in Diamond Harbour as a Community Park. The group is working with Council staff members, who will be bringing a formal report to the Board in early-2020.

 

4.2

Allandale Horse Arena Project

Laila Jansone and Wendy Duggan will speak to the Board regarding the Allandale Horse Arena Project.

 

4.3

Return of Cruise Ships to Lyttelton

Penny Carnaby, Chairperson, will speak on behalf of the Lyttelton Harbour Information Centre regarding the return of cruise ships to Lyttelton in October 2020.

 

4.4

Maintenance and Visitor Issues in Lyttelton

Vicki Tahau Paton, Chairperson, will speak on behalf of the Lyttelton Harbour Business Association regarding general maintenance and visitor issues in Lyttelton.

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

Unconfirmed

 

 

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                    Monday 18 November 2019

Time:                                   10.04am

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Tori Peden

Tyrone Fields

Reuben Davidson

Nigel Harrison

Howard Needham

Jamie Stewart

Andrew Turner

 

 

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: Tyrone Fields 

 

The agenda was dealt with in the following order.

1.   Apologies / Ngā Whakapāha

Part C

Community Board Resolved BKCB/2019/00142

That the apology for lateness be accepted from Andrew Turner, who was absent for Item 1.

Jamie Stewart/Tyrone Fields                                                                                                                               Carried

 

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2019/00143

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 4 November 2019 be confirmed.

Tyrone Fields/Andrew Turner                                                                                                                              Carried

 

4.   Public Forum / Te Huinga Whānui

Part B

4.1

Public Forum – Signage in Akaroa

Darin Rainbird was not present at this meeting to speak to the Board regarding signage in Akaroa.

 

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions / Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Correspondence - Robinsons Bay Wharf

The Robinsons Bay Ratepayers and Residents Association and the Takamatua Ratepayers Association had written to advise the Board that they plan to make a submission to the Council's Long Term Plan for a floating jetty to be built at both the Takamatua and Robinsons Bay wharves.

 

Staff Recommendations / Ngā Tūtohu

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 18 November 2019.

2.         Forward the correspondence to staff for comment back to the Board on what steps would be required to progress the request for a floating jetty at both the Takamatua and Robinsons Bay wharves.

3.         When preparing its submission to the Long Term Plan, consider supporting the submission from the Robinsons Bay Ratepayers and Residents Association and the Takamatua Ratepayers Association for a floating jetty to be built at both the Takamatua and Robinsons Bay wharves.

 

Community Board Resolved BKCB/2019/00144

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 18 November 2019.

2.         Forward the correspondence to staff with a request for a briefing on what steps would be required to progress the request for a floating jetty at both the Takamatua and Robinsons Bay wharves, including an estimate of capital and ongoing maintenance costs and a briefing on the Banks Peninsula marine structures work programme.

3.         When preparing its submission to the Long Term Plan, consider supporting the submission from the Robinsons Bay Ratepayers and Residents Association and the Takamatua Ratepayers Association for a floating jetty to be built at both the Takamatua and Robinsons Bay wharves.

Jamie Stewart/Nigel Harrison                                                                                                                             Carried

 

8.   Reserve Management Committee Meeting Minutes

 

Community Board Resolved BKCB/2019/00145

Original staff recommendations accepted without change.

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committees:

·    Okains Bay Reserve Management Committee – 6 August 2019

·    Cass Bay Reserve Management Committee – 1 August 2019

·    Okains Bay Reserve Management Committee – 1 October 2019

·    Duvauchelle Reserve Management Committee – 19 August 2019

·    Cass Bay Reserve Management Committee – 3 October 2019

·    Lyttelton Reserve Management Committee – 14 October 2019

·    Le Bons Bay Reserve Management Committee Triennial Election and Meeting – 20 October 2019

Tyrone Fields/Nigel Harrison                                                                                                                                Carried

 

Andrew Turner left the meeting at 10:19 a.m.

 

9.   Head to Head Walkway Working Party

 

Community Board Resolved BKCB/2019/00146

Original staff recommendations accepted without change.

Part B

That the Banks Peninsula Community Board:

1.    Receive the notes of the Head to Head Walkway Working Party meeting on 30 September 2019.

Tyrone Fields/Reuben Davidson                                                                                                                         Carried

 

10. Akaroa Design & Appearance Advisory Committee

 

Community Board Resolved BKCB/2019/00147

Original staff recommendations accepted without change.

Part B

That the Banks Peninsula Community Board:

1.         Receive the unconfirmed minutes of the Akaroa Design & Appearance Advisory Committee meeting 4 September, 2019.

Nigel Harrison/Jamie Stewart                                                                                                                             Carried

 

11. 2019-20 Discretionary Response Fund Report - Allocation of 'Shape Your Place Toolkit' Monies: Multi-Functional Room Design Plan - Project Lyttelton

 

Community Board Resolved BKCB/2019/00148

Original staff recommendations accepted without change.

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $5,780 from the ring-fenced Shape Your Place Toolkit funding in its 2019/20 Discretionary Response Fund to Project Lyttelton Inc. towards the Multi-Functional Room Design Plan - Lyttelton Recreation Centre Activation Project.

Tyrone Fields/Reuben Davidson                                                                                                                         Carried

 

12. 2019-20 Discretionary Response Fund Report: Dealer 4 Card Shuffling Machine - Diamond Harbour Bridge Club; Lyttel Tumblers - Royal New Zealand Plunket Trust

 

Community Board Resolved BKCB/2019/00149

Original staff recommendations accepted without change.

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,000 from its 2019/20 Discretionary Response Fund to the Diamond Harbour Bridge Club towards the Dealer 4 Shuffling Machine.

2.         Approves a grant of $640 from its 2019/20 Discretionary Response Fund to the Royal New Zealand Plunket Trust towards hall hire for the Lyttelton Plunket Lyttel Tumblers Programme.

Howard Needham/Tyrone Fields                                                                                                                        Carried

 

Andrew Turner returned to the meeting at 10:45 a.m.

 

13. Banks Peninsula Summer with your Neighbours 2019-20 Fund - Consideration of Applications

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Allocate its 2019/20 Summer with your Neighbours Fund as follows:

 

Applicant

Activity

No. Attending

Recommendation

1

Cass Bay Residents' Association

Halloween party

200

$600

2

Akaroa Resource Collective Trust

Christmas in the park

200

$250

3

Rene Macpherson

Street party

30

$90

4

Head of the Bays Society

Beach clean-up, demonstration of defibrillator and community gathering

60

$160

5

Wendy Coles

Lane BBQ

15

$45

6

Kathie Smith

BBQ

86

$200

7

Okains Bay Enhancement Society

Working bee, community clean up and BBQ

70

$205

 

Community Board Resolved BKCB/2019/00150

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Allocate its 2019/20 Summer with your Neighbours Fund as follows:

 

Applicant

Activity

No. Attending

Recommendation

1

Cass Bay Residents' Association

Halloween party

200

$600

2

Akaroa Resource Collective Trust

Christmas in the park

200

$250

3

Rene Macpherson

Street party

30

$90

4

Head of the Bays Society

Beach clean-up, demonstration of defibrillator and community gathering

60

$160

5

Wendy Coles

Lane BBQ

15

$45

6

Kathie Smith

BBQ

86

$200

7

Okains Bay Enhancement Society

Working bee, community clean up and BBQ

70

$205

 

2.         Allocate funding from the 2019/20 Banks Peninsula Discretionary Fund as follows:

a.         Five dollars to the Okains Bay Enhancement Society for a working bee, community clean up and barbeque.

b.         Two hundred dollars to the Wainui Residents Association for a barbeque.

Nigel Harrison/Andrew Turner                                                                                                                               Carried

 

14. Akaroa Treated Wastewater Reuse Options Working Party - 2019-2022 Term

 

Community Board Resolved BKCB/2019/00151

Original staff recommendations accepted without change.

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve the updated Terms of Reference for the Akaroa Treated Wastewater Reuse Options Working Party dated 18 November 2019, including the membership of the Working Party.

Andrew Turner/Nigel Harrison                                                                                                                             Carried

 

 

15. Local Government New Zealand's Draft Discussion Paper on Reinvigorating Local Democracy

 

Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Decide whether it wishes to provide input to the Council's submission on Local Government New Zealand's Draft Discussion Paper on Reinvigorating Local Democracy

2.         Delegate authority to the Chairperson to approve the final version of the Board's input.

 

Community Board Resolved BKCB/2019/00152

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Decide that it wishes to provide input to the Council's submission on Local Government New Zealand's Draft Discussion Paper on Reinvigorating Local Democracy

2.         Delegate authority to the Chairperson to approve the final version of the Board's input.

Tori Peden/Reuben Davidson                                                                                                                              Carried

 

 

16. New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

 

Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Consider joining with another Zone 5 Community Board(s) in nominating and/or seconding a candidate for election to the position of Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

2.         Should an election be required, the exercising of a Board vote be completed by the Chairperson and Deputy Chairperson on the Board’s behalf and that any such action taken, be reported back to the Board for record purposes. 

 

Community Board Resolved BKCB/2019/00153

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Allow the report to lie on the table to be considered by the Board at its meeting on 2 December 2019.

2.         Request an update from staff on feedback from other Christchurch Community Boards on whether they have decided to nominate or support any candidates for the Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

3.         Request that staff provide further information on the scope of the role.

Andrew Turner/Tyrone Fields                                                                                                                              Carried

 

 

17. Elected Members’ Information Exchange

Part B

 

17.1   Lyttelton Pool

The Board was advised that some Lyttelton residents would like the Lyttelton Pool to remain open at weekends with lifeguards in attendance, until at least the end of February.  It was currently proposed that the pool close the first weekend in February.

Community Board Resolved BKCB/2019/00154

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Is happy to consider providing funding from its Discretionary Response Fund towards extending the Lyttelton Pool hours to have lifeguard cover continue to at least the end of February 2020.

2.         Request that staff report back to the Board with a Discretionary Response Fund report on this matter for the Board's 16 December 2019 meeting.

Tyrone Fields/Reuben Davidson                                                                                                                         Carried

 

17.2   St Joseph's Catholic Church

Community Board Resolved BKCB/2019/00155

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves providing a letter of support to St Joseph's Catholic Church for installation of a memorial on the Church grounds.

Tyrone Fields/Andrew Turner                                                                                                                              Carried

 

17.3   Corsair Bay Parking

The Board was advised that cars have been parking along Park Terrace in Corsair Bay on hot days during Spring and Summer 2019, which has resulted in traffic congestion in the area.

Community Board Resolved BKCB/2019/00156

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.            Request that staff provide information on what could be done to address parking congestion on Park Terrace, Corsair Bay.

 

2.            Request that staff investigate whether there are any steps that can be taken prior to the busy Christmas period to alleviate congestion issues.

Tyrone Fields/Reuben Davidson                                                                                                                         Carried

 

17.4   Bicycle Storage Capacity on Buses

The Board was advised that some Lyttelton residents are unable to take their bicycles through the Lyttelton Tunnel on the bus because of the rule that a bus can only carry two bikes at any one time.

Community Board Resolved BKCB/2019/00157

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Write to Environment Canterbury expressing concern about the small number (two) of bicycles that can be carried by bus through the Lyttelton Tunnel.

Reuben Davidson/Andrew Turner                                                                                                                      Carried

 

17.5   BP Meats Site - Parking

Board members reported positively on the recent community hui in Akaroa, noting that one of the recurrent items raised at the hui was the possibility of using the Council owned BP Meats site for parking by employees of local businesses, and requested that staff provide information on that suggestion.

 

17.6   Signage in Akaroa

Board members requested information on whether a remote sign frame could be erected on the Akaroa Service Centre corner at the intersection of Rue Balguerie and Rue Lavaud as an alternative to the sandwich boards which were currently placed there by local businesses.

 

17.7   Akaroa Beach Shower

The Board asked for an update from staff on the request from the previous Board for a beach shower to be installed in Akaroa.

 

17.8   Community Board Remuneration

The Board noted that remuneration to Banks Peninsula Community Board members is significantly lower than that to members of the other Christchurch Community Boards.

Community Board Resolved BKCB/2019/00158

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Draft a letter to the Remuneration Authority regarding the disparity in remuneration between the Banks Peninsula Community Board and the other Christchurch Community Boards.

 

 

 

2.         Seek support from the other Christchurch Community Boards and Christchurch City Council for the abovementioned letter.

Tori Peden/Reuben Davidson                                                                                                                              Carried

 

 

Karakia Whakamutunga: Tyrone Fields. 

Meeting concluded at 12.27pm.

 

CONFIRMED THIS 2nd DAY OF DECEMBER 2019.

 

Tori Peden

Chairperson

   


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 

7.     Correspondence - Winding up of the Akaroa Issues Working Party

Reference / Te Tohutoro:

19/1374575

Presenter(s) / Te kaipāhō:

Liz Carter, Community Board Advisor

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Correspondence has been received from:

Name

Subject

Victoria Andrews

Correspondence - Winding up of the Akaroa Issues Working Party

Charl Chaney

Correspondence – Winding up of the Akaroa Issues Working Party

 

2.   Staff Recommendations / Ngā Tūtohu

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 02 December 2019.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Banks Peninsula Community Board Correspondence - Victoria Andrews - 2 December 2019

16

b

Banks Peninsula Community Board Correspondence - Charl Chaney - 2 December 2019

17

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

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8.     Reserve Management Committee Meeting Minutes

Reference / Te Tohutoro:

19/1330408

Presenter(s) / Te kaipāhō:

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

Minutes have been received from the following Reserve Management Committees:

Name

Subject

Allandale Reserve Management Committee

30 October 2019

Stanley Park Reserve Management Committee

1 November 2019

Lyttelton Recreation Ground Reserve Management Committee

6 November 2019

Robinsons Bay Reserve Management Committee

9 November 2019

Awa-iti Reserve Management Committee

12 November 2019

Okains Bay Reserve Management Committee

12 November 2019

Diamond Harbour Reserve Management Committee

14 October 2019

Lyttelton Reserves Management Committee

11 November 2019

Garden of Tane Reserve Management Committee

12 November 2019

Cass Bay Reserve Management Committee

30 October 2019

Pigeon Bay Reserve Management Committee

28 October 2019

 

2.   Staff Recommendations / Ngā Tūtohu

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committees:

·    Allandale Reserve Management Committee Triennial Election 30 October 2019

·    Stanley Park Reserve Management Committee Triennial Election 1 November 2019

·    Lyttelton Recreation Ground Reserve Management Committee Triennial Election 6 November 2019

·    Robinsons Bay Reserve Management Committee Triennial Election 9 November 2019

·    Awa-iti Reserve Management Committee Triennial Election 12 November 2019

·    Okains Bay Reserve Management Committee Triennial Election 12 November 2019

·    Diamond Harbour Reserve Management Committee Triennial Election 14 October 2019

·    Lyttelton Reserves Management Committee Triennial Election 11 November 2019

·    Garden of Tane Reserve Management Committee Triennial Election, 12 November 2019

·    Cass Bay Reserve Management Committee Triennial Election, 30 October 2019

·    Pigeon Bay Reserve Management Committee Triennial Election, 28 October 2019

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Allandale Reserve Management Committee Triennial Election Minutes - 30 October 2019

21

b

Stanley Park Reserve Management Committee Triennial Election Minutes - 1 November 2019

22

c

Lyttelton Recreation Ground Reserve Management Committee Triennial Election Minutes - 6 November 2019

23

d

Robinsons Bay Reserve Management Committee Triennial Election Minutes - 9 November 2019

24

e

Awa-iti Reserve Management Committee Triennial Election -Minutes - 12 November 2019

25

f

Okains Bay Reserve Management Committee Triennial Election Minutes - 12 November 2019

26

g

Diamond Harbour Reserve Management Committee Triennial Election - Minutes - 14 October 2019

27

h

Lyttelton Reserve Management Committee Triennial Election - Minutes - 11 November, 2019

29

i

Garden of Tane Reserve Management Committee Triennial Election - Minutes - 12 November 2019

33

j

Cass Bay Reserve Management Committee Triennial Election Minutes - 30 October 2019

40

k

Pigeon Bay Reserve Management Committee Triennial Election - Minutes - 28 October 2019

42

 

 


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9.     Community Board Governance Arrangements 2019 / 2022 Term

Reference / Te Tohutoro:

19/1240617

Presenter(s) / Te kaipāhō:

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve a governance structure including setting a Meeting Schedule through to the end of 2020.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       This report is staff generated to allow the Board to set in place its governance arrangements, including the establishment of any committees, subcommittees, subordinate decision making bodies and working parties it may wish to create, and the adoption of a meeting schedule until 31 December 2020.

2.2       The Board will have an opportunity to evaluate and review its governance structure before December 2020.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Meeting Schedule

a.         Adopt the following Meeting Schedule to December 2020:

·    Monday 3 February           10am    Lyttelton      

·    Monday 17 February         10am    Little River   (followed by a briefing)

·    Monday 2 March                 10am    Lyttelton       (followed by a briefing)

·    Monday 16 March              10am    Akaroa           (followed by a briefing)

·    Monday 6 April                    10am    Lyttelton       (followed by a briefing)

·    Monday 20 April                  10am    Little River   (followed by a briefing)

·    Monday 4 May                     10am    Lyttelton       (followed by a briefing)

·    Monday 18 May                   10am    Akaroa           (followed by a briefing)

·    Monday 8 June                    10am    Lyttelton       (followed by a briefing)

·    Monday 22 June                 10am    Little River   (followed by a briefing)

·    Monday 6 July                     10am    Lyttelton       (followed by a briefing)

·    Monday 3 August               10am    Akaroa           (followed by a briefing)

·    Monday 17 August             10am    Lyttelton       (followed by a briefing)

·    Monday 7 September       10am    Little River   (followed by a briefing)

·    Monday 21 September     10am    Lyttelton      

·    Monday 5 October             10am    Akaroa           (followed by a briefing)

·    Monday 19 October           10am    Lyttelton       (followed by a briefing)

·    Monday 2 November        10am    Little River   (followed by a briefing)

·    Monday 16 November      10am    Lyttelton       (followed by a briefing)

·    Monday 7 December         10am    Akaroa           (followed by a briefing)

2.         Committees, Subcommittees, Subordinate Decision Making Bodies and Working Parties

b.         Consider the appointment of the following committee:

             Ÿ       Akaroa Museum Advisory Committee including adoption of the Terms of Reference dated 2 December 2019 and appointment of the following members:

                      -     Two members of the Friends of the Akaroa Museum
-     One community representative
-     One member of the Onuku Rūnanga
-     Two Akaroa subdivision members of the Banks Peninsula Community Board

                      Request that staff call for expressions of interest to fill the community representative position and present a report for the Board to consider an appointment.

c.         Consider the appointment of the following subcommittees under existing Terms of Reference and Delegations dated 2 December 2019:

                      Ÿ    Allandale Reserve Management Committee
Ÿ    Ataahua Reserve Management Committee
Ÿ    Awa-iti Reserve Management Committee
Ÿ    Cass Bay Reserve Management Committee
Ÿ    Diamond Harbour Reserve Management Committee
Ÿ    Duvauchelle Reserve Management Committee
Ÿ    Garden of Tane Reserve Management Committee
Ÿ    Le Bons Bay Reserve Management Committee
Ÿ    Little Akaloa Reserve Management Committee
Ÿ    Lyttelton Recreation Ground Reserve Management Committee
Ÿ    Lyttelton Reserves Management Committee
Ÿ    Okains Bay Reserve Management Committee
Ÿ    Pigeon Bay Reserve Management Committee
Ÿ    Robinsons Bay Reserve Management Committee
Ÿ    Stanley Park Reserve Management Committee

d.         Consider the appointment of the following subordinate decision making bodies:

Ÿ       Akaroa Design Review Panel, including adoption of Terms of Reference dated 2 December 2019.

         Request that staff call for expressions of interest to fill the positions on the Panel and present a report for the Board to consider appointments.

Ÿ       Lyttelton Design Review Panel including adoption of Terms of Reference dated 2 December 2019.

         Request that staff call for expressions of interest to fill the positions on the Panel and present a report for the Board to consider appointments.

e.         Dissolve the Akaroa Issues Working Party as per its Terms of Reference that it exist to the end of the 2016/2019 triennium.

f.          Express its appreciation to community members who have served on the Akaroa Issues Working Party.

g.         Request that staff report back to the Board in February 2020 on the re-establishment of the Banks Peninsula Road Maintenance Working Party with reviewed Terms of Reference to reflect a changed role to focus on assisting staff in identifying priorities for road maintenance on Banks Peninsula.

h.         Consider the re-establishment of the Head to Head Walkway Working Party, including adoption of updated Terms of Reference dated 2 December 2019.

i.          Note that the Board has already resolved to continue the Akaroa Treated Wastewater Reuse Options Working Party with updated Terms of Reference and membership (18 November 2019).

4.   Context / Background / Te Horopaki

Meeting Schedule

4.1       It is proposed that the Board follow the same rotation schedule as the previous Board  with two meetings held each month (except where Recess Weeks may preclude this) and the meeting venues alternated between Akaroa, Little River and Lyttelton. 

4.2       The meetings would commence at 10am and would be followed in the afternoon by a briefing session.  Briefings provide an opportunity for Board members and staff to have informal discussion on issues where no decisions are required at that time.  Briefings will only be held if there are agenda items scheduled.

Appointment of Committees, Subcommittees, Subordinate Decision Making Bodies and Working Parties

4.3       Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee.  Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

4.4       Committees appointed by a community board are “subject in all things to the control of the local authority [or read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

4.5       Subordinate decision making bodies may operate outside some of the provisions of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987 (such as the need to advertise meetings).  This is because they do not come within the definition of a committee or a subcommittee, but they are still a part of Council.  An example of a subordinate decision making body might be a Council working party or the Urban Design Panel.

4.6       Some of the rules around appointments of committees and subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

Ÿ A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

4.7       The previous Banks Peninsula Community Board had a number of appointed bodies, including committees and subcommittees, a subordinate decision making body and several working parties (Refer Clauses 4.9 to 4.44).  The current Board will now need to consider if it wishes to reappoint those bodies, and whether that should be under the previous terms of reference.

4.8       Before the end of its term the previous Board reviewed the structure and Terms of Reference for a number of its bodies and made some changes to how those bodies operate.  Where applicable those changes have been detailed in this report.

 

Akaroa Museum Advisory Committee

4.9       The Akaroa Museum Advisory Committee (AMAC) is a Committee of the Board as per the attached Terms of Reference.

4.10    The membership of the Committee consists of two members of the Friends of Akaroa Museum, one community representative, one member/representative of Ōnuku Rūnanga and the two Akaroa subdivision members of the Banks Peninsula Community Board.

4.11    The AMAC was reviewed in September 2019, when the Board resolved to “Confirm the structure for the Akaroa Museum Advisory Committee, as a committee of the Board, and adopt the amended Terms of Reference”.

4.12    Following consultation with the Friends of Akaroa Museum, staff had recommended the status quo for AMAC because of the value the community places on the Committee.  The only changes to the Terms of Reference were to update the format.

4.13    Staff are again recommending that this committee continue as previously, under the same Terms of Reference.

Reserve Management Committees

4.14    The Reserve Management Committees (RMCs) are subcommittees of the Board as per the attached Terms of Reference.  The Terms of Reference were reviewed in September 2019 to take account of changes that the Council had made to Delegations to Community Boards, and to set a maximum number of members for an RMC.

4.15    Twelve of the RMCs were established as subcommittees of the Akaroa-Wairewa and Lyttelton‑Mt Herbert Community Boards in 2007, when they devolved from being subcommittees of the Council and the former Banks Peninsula District Council, following its merger with the City.  Three of the Committees have since been appointed, one through a reserve management plan process and two after requests from the relevant community.

4.16    The RMCs are currently undergoing a review which is being carried out by a staff Project Team which includes staff members from all of the Council Units that have a relationship with the RMCs.

4.17    The review came about because of anomalies with how the RMCs are operating in terms of the Reserves Act 1977 and a need for the Council to ensure that the RMCs comply with that and other Acts.

4.18    Staff are recommending that in the meantime, the current RMCs be reinstated under the existing terms of reference and delegations.

Akaroa Design and Appearance Advisory Committee

4.19    The Akaroa Design and Appearance Advisory Committee was a Committee of the Board as per the attached Terms of Reference.

4.20    The Committee was included in those that the previous Board reviewed, principally because planning staff had experienced difficulty in consulting with the Committee because of the timeframes associated with resource consent applications, and the need for meetings of the Committee to be advertised in accordance with the Local Government Official Information and Meetings Act 1987.

4.21    The members of the previous Committee supported the review and the recommendation to restructure it from a Committee to a less formal subordinate decision making body.  Meetings of such a body are not required to be publicly notified.

4.22    The previous Board resolved at its meeting of 15 April 2019 “….to restructure the Akaroa Design and Appearance Advisory Committee from a committee of the Board to a subordinate decision making body of the Board with Terms of Reference to reflect its current functions in a format similar to the Lyttelton Design Review Panel”.

4.23    Staff are recommending that the Board resolve to establish the Akaroa Design Review Panel, as per the attached reviewed Terms of Reference, including a process to appoint members to the Panel.

4.24    It is recommended that a representative be nominated by the Akaroa Civic Trust in recognition of the long standing relationship the Trust has had with the Akaroa Design and Appearance Advisory Committee and its support of and alignment with the work of the Committee.

 

Lyttelton Design Review Panel

4.25    The Lyttelton Design Review Panel is a subordinate decision making body of the Board. 

4.26    The previous Board resolved at its meeting of 15 April 2019 to “Confirm the structure for the Lyttelton Design Review Panel and adopt the amended Terms of Reference as at 15 April 2019.

4.27    Staff are recommending that the Board resolve to re-establish the Lyttelton Design Review Panel, as per the attached Terms of Reference, including minor amendments as highlighted, and for the Board to approve a process to appoint members to the Panel.

 

Akaroa Issues Working Party

4.28    The Akaroa Issues Working Party is a subordinate decision making body of the Board, established in 2016 at the suggestion of the Council.  Its Terms of Reference are attached.

4.29    The Terms of Reference state that the Working Party “will exist to the end of the 2016/2019 triennium with an annual review at 30 June each year to assess progress and the need for continuance”.  No annual reviews have been undertaken.

4.30    The Objective of the Working Party was “To improve maintenance of Akaroa services and facilities by addressing concerns raised by submitters to the 2016/2017 Annual Plan process”.

4.31    Many of those concerns have been addressed – for example the ongoing dredging of the Akaroa Slipway.  Some of the issues have been identified as needing funding through future Long Term Plans (LTPs) – for example resurfacing the Akaroa tennis/netball courts, the landscape plan implementation for the Britomart Memorial Reserve, etc.  The establishment of a locally based Parks Maintenance Team of Council employees has also addressed many of the maintenance issues which were of concern to the local community.

4.32    Staff are recommending that the Working Party now be dissolved and that its recommendations in terms of items that require LTP funding be considered by the Board at the time it prepares its submission to the LTP.

4.33    It is also recommended that the community members who have served on the Working Party for the past three years be thanked for giving their time to the Working Party.

4.34    Presently the Akaroa community is working through a process to establish a way of communicating regularly with Council, including the Community Board.  Staff are linked in to that process and recommend that the Board waits to see the outcome before deciding on any governance structure for regular communications with the Akaroa community.

 

Banks Peninsula Road Maintenance Working Party

4.35    The Banks Peninsula Road Maintenance Working Party is a subordinate decision making body of the Board, established in 2018 following a resolution of the Council.  Its Terms of Reference are attached.

4.36    At its final meeting for 2019, Working Party members agreed to the following points for the future of the Working Party:

-   Working Party needs to have real input into things that are happening on the ground.

 

-   Future Working Party role of commenting on Renewals Programme going forward.

 

-   Staff will know in February the expected works for the next season.  Can get Working Party to prioritise and identify top 10 jobs to compare against their expectations.

 

-   Recommend to Community Board that members of the Working Party be rolled over because of the investment already made in education of the current members.

 

-   Consider broadening the brief of the Working Party to cover sealed roads.

 

-   Working Party sees that there is some way to go before making comment on the appropriateness and practicality of using such a working group for prioritising road maintenance projects in other parts of the city, as the Working Party has not been utilised as envisaged, but will move towards that in the next term.

 

-   Members agreed that a road trip would be beneficial – set a whole day aside in the next term.

4.37    The term of the Working Party was set as “until the day of the 2019 triennial elections”.

4.38    Staff are recommending that the Terms of Reference for the Working Party be reviewed to incorporate an expanded purpose and expected outcomes to reflect that the ongoing role of the Working Party would be to assist staff in identifying priorities for road maintenance on Banks Peninsula.

4.39    Staff are also recommending that the composition of the Working Party be increased to nine members with the former Chairperson of the Banks Peninsula Community Board (Pam Richardson) being appointed as a community member, along with  the previous community members Rex Gebbie, Mark Hutchinson and Harry Stronach.  The rationale for re-appointing previous community members is the amount of technical information that has been considered by those members.

 

Head to Head Walkway Working Party

4.40    The Head to Head Walkway Working Party is a subordinate decision making body of the Board as per the attached Terms of Reference.

4.41    Staff are recommending that the Working Party be re-established as per its Terms of Reference dated 2 December 2019, which incorporate suggested changes to the membership and some other minor amendments, as highlighted.

 

Akaroa Treated Wastewater Reuse Options Working Party

4.42    The Akaroa Treated Wastewater Reuse Options Working Party is a subordinate decision making body of the Board, established in January 2017 to “collaborate with the community and engage on community concerns about the Akaroa Treated Wastewater Disposal Project”.

4.43    The term of the Working Party is stipulated as being “until the Council has made a decision about which option to pursue for disposal or reuse of treated wastewater”.

4.44    At its meeting on 18 November 2019, the Board resolved to approve the updated Terms of Reference for the Working Party including updates to its membership.

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Akaroa Museum Advisory Committee - Terms of Reference - 2 December 2019

51

b

Banks Peninsula Reserve Management Committees - Terms of Reference - 2 December 2019

53

c

Akaroa Design and Appearance Advisory Committee - Terms of Reference - 15 April 2019

58

d

Akaroa Issues Working Party - Terms of Reference - 14 November 2016

62

e

Banks Peninsula Road Maintenance Working Party - Terms of Reference September 2018

63

f

Head to Head Walkway Working Party - Terms of Reference - 2 December 2019

66

g

Head to Head Walkway Working Party - Clean Version - Terms of Reference - 2 December 2019

69

h

Akaroa Design Review Panel - Draft Terms of Reference - 2 December 2019

71

i

Lyttelton Design Review Panel - Draft Terms of Reference - 2 December 2019

74

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Liz Carter - Community Board Advisor

Amy Hart - Banks Peninsula Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


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02 December 2019

 

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10.   Banks Peninsula Reserve Management Committees - Membership 2019-2022 Triennial Term

Reference / Te Tohutoro:

19/1358636

Presenter(s) / Te kaipāhō:

Amy Hart, Support Officer

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider and approve the membership of Banks Peninsula Reserve Management Committees (RMCs) for the 2019-2022 Triennial Term.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       The Board will consider appointing the RMCs as subcommittees of the Banks Peninsula Community Board at this meeting.

2.2       In accordance with the RMCs' Terms of Reference, 14 of the 15 RMCs have held triennial general meetings and elected members for the current triennial term.

2.3       Under the Terms of Reference, the Board is now required to consider approving the members who have been elected to the RMCs. The list of members is attached.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve the membership of the following Reserve Management Committees:

a.         Allandale;

b.         Ataahua;

c.         Awa-iti;

d.         Cass Bay;

e.         Diamond Harbour;

f.          Garden of Tane;

g.         Le Bons Bay;

h.         Lyttelton;

i.          Lyttelton Recreation Ground;

j.          Okains Bay;

k.         Pigeon Bay;

l.          Robinsons Bay;

m.       Stanley Park.

4.   Context / Background / Te Horopaki

Approval of Membership

4.1       The Terms of Reference for the RMCs state:

4.1.1   The names of persons elected or recommended for appointment to a Committee must be submitted to the Community Board for approval within one week of the public meeting at which the election was conducted.

4.1.2   The names of persons co-opted by the Committee throughout the three year term must be submitted to the Community Board for approval within one week of the person agreeing to accept appointment to the Committee.

4.1.3   In the event of any member(s) not being approved by the Community Board, the matter will be referred back to the Committee with an explanation of the reason for the Board’s decision and a request for a further nomination(s).

4.1.4   Should the Community Board be dissatisfied by the further nomination(s) made, the Board may appoint to any Committee any person who in the opinion of the Board has knowledge or qualities that will assist the work of the Committee.

4.2       The Terms of Reference also state, "The Committee will have a minimum of five representatives, and a maximum of twelve, (inclusive of the Chairperson and Secretary/Treasurer), who may be elected or appointed at a public meeting, or co-opted by the Committee." The RMCs included in this report each have between five and twelve members.

4.3       The RMCs will elect officers at the first business meeting of the term.

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Reserve Manangement Committee Appointments

79

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Amy Hart - Banks Peninsula Support Officer

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

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11.   Community Board Representation on Outside Organisations and Committees

Reference / Te Tohutoro:

19/1334152

Presenter(s) / Te kaipāhō:

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider the appointment of Board representatives and liaison persons, and make appointments on behalf of the Council, to local outside organisations and committees.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       This report is staff generated to provide continuity with existing liaison and representation arrangements with these groups.

 

3.   Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board consider the following appointments to outside organisations and committees for the 2019/22 term:

1.         Appointment of a member of the Community Board, or other person, to the following bodies, as the Council’s representative (or one of the Council’s representatives) on that body, and in the case of the Orton Bradley Park Board, two members:

                      Ÿ       Diamond Harbour and Districts’ Health Support Group

  Ÿ       Lyttelton Historical Museum Board

  Ÿ       Halswell River Rating District Committee

  Ÿ       Okains Bay Maori and Colonial Museum Trust

  Ÿ       Orton Bradley Park Board (3)

Ÿ        Summit Road Protection Authority

2.         Appointment of a member of the Board to the following bodies as the Councils representative on those bodies:

          Ÿ       Waitaha Primary Health

          Ÿ       Banks Peninsula Pest Liaison Committee

3.         Appointment of a representative on the following bodies:

Ÿ Akaroa Community Health Trust

Ÿ Banks Peninsula War Memorial Society (Chairman + Councillor)

Ÿ Keep Christchurch Beautiful

Ÿ Stoddart Cottage Trust

Ÿ Whaka-Ora Healthy Harbour Community Advisory Group

Ÿ Takapuneke Co-Governance Group

 

4.         Appointment of a liaison person to the following committees and outside organisations:

   Reserve Management Committees

                      Ÿ       Allandale Reserve Management Committee
         
Ÿ       Ataahua Reserve Management Committee
         
Ÿ       Awa-iti Reserve Management Committee
         
Ÿ       Cass Bay Reserve Management Committee
         
Ÿ       Diamond Harbour Reserve Management Committee
         
Ÿ       Duvauchelle Reserve Management Committee
         
Ÿ       Garden of Tane Reserve Management Committee
         
Ÿ       Le Bons Bay Reserve Management Committee
         
Ÿ       Little Akaloa Reserve Management Committee
         
Ÿ       Lyttelton Recreation Ground Reserve Management Committee
         
Ÿ       Lyttelton Reserves Management Committee
         
Ÿ       Okains Bay Reserve Management Committee
         
Ÿ       Pigeon Bay Reserve Management Committee
         
Ÿ       Robinsons Bay Reserve Management Committee
         
Ÿ       Stanley Park Reserve Management Committee

             Residents Associations

                      Ÿ       Cass Bay Residents Association
         
Ÿ       Charteris Bay Residents Association
         
Ÿ       Church Bay Neighbourhood Association
         
Ÿ       Corsair Bay Residents Association
         
Ÿ       Diamond Harbour Community Association
         
Ÿ       Governors Bay Community Association
         
Ÿ       Lyttelton Residents’ Association
         
Ÿ       Port Levy Residents’ Association
         
Ÿ       Purau Residents Association
         
Ÿ       Takamatua Residents Association
         
Ÿ       Wainui Residents Association

             Community Organisations

   Ÿ          Age Concern Canterbury
  
Ÿ          Akaroa District Promotions
  
Ÿ          Akaroa Resource Collective Trust
  
Ÿ          Akaroa/Wairewa Health Steering Committee
  
Ÿ          Banks Peninsula Conservation Trust
  
Ÿ          Banks Peninsula Water Management Zone Committee
  
Ÿ          Friends of The Gaiety
  
Ÿ          Grubb Cottage Trust (2)
  
Ÿ          Little River Community Centre Committee
  
Ÿ          Little River Rail Trail Trust
  
Ÿ          Little River-Wairewa Community Trust
  
Ÿ          Lyttelton Business Association
  
Ÿ          Lyttelton Community House Trust
  
Ÿ          Lyttelton Harbour and Bays Youth Council (2)
  
Ÿ          Lyttelton Information Centre
  
Ÿ          Neighbourhood Support Canterbury
  
Ÿ          Okuti Hall Committee
  
Ÿ          Pigeon Bay Community Hall Committee
  
Ÿ          Project Lyttelton
  
Ÿ          Summit Road Society
  
Ÿ          Summit Road Advisory Committee

4.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

4.1       Community Boards traditionally appoint members to various outside organisations and committees to be the point of contact for those groups.  The role of the Community Board Liaison is to enable free flowing two way information sharing between elected members and community organisations.   Members thus appointed should use the Members’ Information Exchange part of the agenda to provide relevant feedback to the Board. 

4.2       Generally the Community Board will appoint a Community Board Liaison person to a group that is considered to represent and/or play a key role in projects and issues, and is included in supporting community engagement of the same, to a wider geographic area or specific sector of the community.  These projects and or issues will be significant to the ward and relate back to the Council's Long Term Plan, Annual Plan and Community Board Plan.

4.3       The Council has delegated to the Banks Peninsula Community Board the power to appoint a member of the Board, or in some cases another person, to some specific bodies.  These are listed under sections 1 -2 of the Staff Recommendation.

4.4       The community groups and bodies concerned will be advised of the appointment of the Board representative, or liaison person.

4.5       When this matter was considered by the previous Community Board in 2016, the following appointments were made, noting there have been some additions/changes during the triennial term, especially in 2018 when a review was undertaken:

Appointments on behalf of Council (doesn’t have to be a Board member)

Diamond Harbour and Districts’ Health Support Group

Pam Richardson

Lyttelton Historical Museum Board

Jed O’Donoghue

Halswell River Rating District Committee

Pam Richardson

Okains Bay Maori and Colonial Museum Trust

Andrew Turner

Orton Bradley Park Board (3) 

Felix Dawson, Barry Bowater,

Bill Studholme

Summit Road Protection Authority

Jed O’Donoghue

Appointments on behalf of Council (must be a Board member)

Rural Canterbury Primary Health Organisation

(Now called Waitaha Primary Health)

Pam Richardson

Banks Peninsula Pest Liaison Committee

John McLister

Appointments on behalf of Council (recommendation to Minister of Conservation)

Pohatu Marine Reserve Advisory Committee

Committee no longer in operation

Appointment of a representative

Akaroa Community Health Trust

Pam Richardson

Banks Peninsula War Memorial Society

Chairperson + Councillor

Banks Peninsula Ecological Study Steering Group

Steering Group no longer in operation

Keep Christchurch Beautiful

Previous Boards chose not to make an appointment

Port Liaison Committee

John McLister

Stoddart Cottage Trust

John McLister (then vacant)

Whakaraupō / Lyttelton Harbour Catchment Plan Working Group

(Now Whaka-Ora Healthy Harbour Community Advisory Group)

Jed O’Donoghue

Takapuneke Reserve Management Plan Project Team

(Now Takapuneke Co-governance Group)

Pam Richardson

Appointment of a liaison person - Reserve Management Committees

Allandale Reserve Management Committee

John McLister

Ataahua Reserve Management Committee

Tori Peden

Awa-iti Reserve Management Committee

Tori Peden

Cass Bay Reserve Management Committee  

Tyrone Fields

Diamond Harbour Reserve Management Committee

Felix Dawson

Duvauchelle Reserve Management Committee

Janis Haley

Garden of Tane Reserve Management Committee

Janis Haley

Le Bons Bay Reserve Management Committee

Janis Haley

Little Akaloa Reserve Management Committee

Pam Richardson

Lyttelton Recreation Ground Reserve Management Cttee

Tyrone Fields

Lyttelton Reserves Management Committee

Jed O’Donoghue

Okains Bay Reserve Management Committee

Pam Richardson

Pigeon Bay Reserve Management Committee

Pam Richardson

Robinsons Bay Reserve Management Committee

Pam Richardson

Stanley Park Reserve Management Committee

Janis Haley

Appointment of a liaison person – Residents Associations

Cass Bay Residents Association

Tyrone Fields

Charteris Bay Residents Association

John McLister

Church Bay Neighbourhood Association

John McLister

Corsair Bay Residents Association

Tyrone Fields

Diamond Harbour Community Association

Felix Dawson

Governors Bay Community Association

John McLister

Lyttelton Residents’ Association

Jed O’Donoghue

Port Levy Residents’ Association

Felix Dawson

Purau Residents Association

Felix Dawson

Takamatua Residents Association

Pam Richardson

Wainui Residents Association

Pam Richardson

Appointment of a liaison person – Community Groups

Age Concern Canterbury

No appointment made

Akaroa District Promotions 

Janis Haley

Akaroa Resource Collective Trust 

Janis Haley

Akaroa/Wairewa Health Steering Committee

Pam Richardson

Banks Peninsula Conservation Trust

Andrew Turner

Banks Peninsula Water Management Zone Committee 

No appointment made

Friends of The Gaiety –

Janis Haley

Grubb Cottage Trust (2) –

Jed O’Donoghue + Vacancy

Little River Community Centre Committee

Tori Peden

Little River Rail Trail Trust

Tori Peden

Little River-Wairewa Community Trust

Tori Peden

Lyttelton Business Association

Andrew Turner

Lyttelton Community House Trust

Tyrone Fields

Lyttelton Harbour and Bays Youth Council (2)

Tyrone Fields + Vacancy

Lyttelton Harbour-Whakaraupō Issues Working Party

No appointment (Defunct)

Lyttelton Information Centre

Andrew Turner

Neighbourhood Support Canterbury

Tori Peden

Okuti Hall Committee

Tori Peden

Pigeon Bay Community Hall Committee

Pam Richardson

Project Lyttelton

Tyrone Fields

Summit Road Society

Tyrone Fields

Summit Road Advisory Committee

Jed O’Donoghue

  

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Liz Carter - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 

12.   Banks Peninsula 2019-20 Discretionary Response Fund Application:  Diamond Harbour School - Diamond Harbour Swimming Pool - Holiday Hours

Reference / Te Tohutoro:

19/1284443

Presenter(s) / Te kaipāhō:

Philipa Hay (Community Development Adviser)

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider an application for funding from its 2019-20 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

60070

Diamond Harbour School

Diamond Harbour Swimming Pool – Holiday Hours

$2,149

$1,550

 

1.2       There is currently a balance of $25,046 remaining in the fund.

2.   Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $1,550 from its 2019-20 Discretionary Response Fund to Diamond Harbour School towards costs for the Diamond Harbour Swimming Pool – Holiday Hours project.

 

3.   Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       Diamond Harbour School provides access to the pool facility during the school holidays for the community via a key system.  The school has a catchment from Port Levy to Teddington (southern bays of the Lyttelton Harbour).  Whilst these communities are all adjacent to open water, the pool provides a non-open water facility to safely hone skills and connect with others.  The next closest public facility is across the harbour in Lyttelton by ferry or half an hour away by road.

Strategic Alignment / Te Rautaki Tīaroaro

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active citizenships and connected communities'. It will provide a place for community members to meet, have fun, exercise together and hone water skills.

Decision Making Authority / Te Mana Whakatau

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.4       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.7       At the time of writing, the balance of the 2019-20 Discretionary Response Fund is as below. Please note: Shape Your Place (SYP) is ring-fenced within DRF.

Total Budget 2019/20

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

DRF $34,686

SYP $7,000

$9, 640

 

$5,780

 

$25,046

$1,220

$23,496

 

$1,220

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Diamond Harbour Swimming Pool - Holiday Hours

94

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 

13.   New Zealand Community Boards' Executive Committee - Nominations for Zone 5 Representative

Reference / Te Tohutoro:

19/1381057

Presenter(s) / Te kaipāhō:

Community Governance Manager

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       For Community Boards in Christchurch to consider making a nomination(s) to Local Government New Zealand (LGNZ) regarding a Zone 5 Representative on the New Zealand Community Boards’ Executive Committee (CBEC).

2.   Staff Recommendations / Ngā Tūtohu

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Consider joining with another Zone 5 Community Board(s) in nominating and/or seconding a candidate for election to the position of Local Government New Zealand’s Zone 5 Representative on the New Zealand Community Boards’ Executive Committee.

2.         Should an election be required, the exercising of a Board vote be completed by the Chairperson and Deputy Chairperson on the Board’s behalf and that any such action taken, be reported back to the Board for record purposes. 

 

3.   Context / Background / Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1       Christchurch Community Boards are in Zone 5 of Local Government New Zealand’s coverage area.  The incumbent Zone 5 Representative is Alexandra Davids of the Linwood-Central-Harewood Community Board.

3.2       The CBEC comprises six representatives; one from each of the six geographic zones of member authorities throughout New Zealand. It has the status of an Advisory Committee to the National Council of LGNZ.

3.3       The CBEC generally meets four times a year, usually in Wellington, and its roles are:

·   Providing advice to the National Council of LGNZ on all matters involving community boards.

·   Liaising between LGNZ and community boards to gather information on issues and matters of national interest.

·   Keeping the National Council of LGNZ informed of current and future issues of concern to community boards that may have implications for local government generally.

·   Advising on the training needs of Community Boards and their members that might be included in a national capacity building strategy.

3.4       Costs associated with CBEC’s Zone 5 meetings are met by LGNZ.

3.5       Nominations close on Friday 6 December 2019 and any election required, must be   completed by Friday 7 February 2020.

3.6       Information on the nominations process is included in Attachment A.

3.7       Should an election be called, it is proposed that the exercising of the Board’s vote be actioned by the Board Chairperson and Deputy Chairperson on behalf of the Board, with any such action taken to be reported back to the Board for record purposes.

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

New Zealand Community Boards Executive Committee - Nominations for Zone 5 Representative

97

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Cindy Sheppard - Governance Support Officer

Peter Dow - Community Board Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 

14.   Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report - November 2019

Reference / Te Tohutoro:

19/1239800

Presenter(s) / Te kaipāhō:

Joan Blatchford - Community Governance Manager, LMH
Penelope Goldstone - Community Governance Manager, AKW

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations / Ngā Tūtohu 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for November 2019.

2.         Appoint a Board member as a representative on the Christchurch Red Zones Transformative Land Use Consultative Group.

3.         Consider sending eligible Board members to LGNZ's Young Elected Members' Hui on 13 December 2019.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Christchurch Red Zones Transformative Land Use Consultative Group

A memo regarding the Christchurch Red Zones Transformative Land Use Consultative Group is attached. The Board is asked to appoint a Board member as a representative on the Consultative Group.

3.1.2   Young Elected Members' Hui

LGNZ will be hosting an event for all new and returning Young Elected Members (those aged 40 or under on polling day) on 13 December 2019 from 10am-3pm in Wellington. 

This event will provide Young Elected Members (YEM) with an opportunity to network and establish relationships, learn about what LGNZ does, learn about the role of the YEM Committee and the support it offers the YEM network, and find out about the process for the election of a new YEM Committee, which will take place in early 2020. For more information, please click here.

Registration is free and morning tea and lunch will be provided. The Board's conference budget for travel and accommodation is $2,100.

The Board is asked to consider sending eligible Board members to the Hui.

3.1.3   Rubbish Bins in Akaroa

The Council is planning to install Big Belly rubbish bins in Akaroa to improve rubbish management for the cruise ship season. (Note: Big Belly bins are equipped with a compactor, and a sensor which alerts Council staff when it needs emptying.)

Unfortunately installation has been delayed until the week starting 16 December due to a delay with shipping from Mexico. In the meantime, Council staff will ensure that extra standard bins are provided and/or increase the frequency of bin emptying when cruise ships are in town.

3.2       Board Area Consultations/Engagement/Submission Opportunities

3.2.1   Metro Sports – Performance Movement Centre

When the Metro Sports Facility opens in early 2022, it will include a Performance Movement Centre, designed to meet the needs of a range of disciplines including dance, circus, drama, physical theatre, diving and gym sports.

The Council is now planning how the Performance Movement Centre will operate, and is seeking feedback on this. Feedback is open from 11 November – 6 December 2019.

For more details and to provide feedback, please click here.

Next steps – The Council will make a decision on this matter.

3.3       Annual Plan and Long Term Plan Matters

3.3.1   The Board made a submission to the Council’s Draft Annual Plan 2019/20 (attached to the Board’s 6 May 2019 agenda).

3.3.2   The Council approved the final Annual Plan in June 2019, which can be viewed here.

3.3.3   The public consultation period for the Council's Draft Annual Plan 2020/21 is to be determined.

3.4       Board Reporting

3.4.1   Board members are asked to highlight topics for inclusion in Newsline, the Board Newsletter and/or the Report to Council.

4.   Community Board Plan – Update against Outcomes

4.1       The first Board meeting of the 2019-23 term was held on 4 November 2019. The Board will develop its Community Board Plan over the coming months.

4.2       Updates against outcomes will then be reported here.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Communities Fund Projects

5.1.1   Refer to Item 6.2.

5.2       Other Partnerships with the Community and Organisations

5.2.1   Building Strength, Balance and Connection in Lyttelton has been developed specifically for those in the community wanting to get active.  A collaborative approach with Sport Canterbury’s Green Prescription and the ‘Live Stronger for Longer’ programmes has resulted in an average of 20 participants turning up each week.  A range of different activities and exercises aimed to improve general fitness and mobility as well as cognitive exercise to help with everyday stability is provided.  People are coming to practice balance skills for day to day living that keeps them away from the doctor.  The classes are now community led and have become a permanent fixture in the Lyttelton community calendar.

 

5.3       Community Facilities

5.3.1   Celebration of Partnership

A key celebration was held in the Trinity Hall of the Lyttelton Recreation Centre to acknowledge the signing of the Partnership Agreement with Project Lyttelton. The celebration recognised this milestone and all those involved in getting the partnership to this stage.  The Lyttelton Recreation Centre project is the first partnership of its kind as Council explores ways to give communities a bigger role in the long-term management of their local facilities.

5.3.2   Banks Peninsula Community Sports Complex Group met with the Akaroa Community Development Advisor and Team Leader Parks Recreation and Planning on 7th November 2019 to discuss progressing plans for a Sports Hub in Akaroa where the Croquet Club is currently located. The group agreed to outline the potential options they see for the facility, advertise this locally and hold a meeting for community input on Wednesday January 15th 2020.

5.4       Infrastructure Projects Underway

Note: The below includes projects from the Council's Citizens and Community Group.

5.4.1   Project:                        Akaroa Wharf Renewal

Project Phase:            Plan / Programme Planning (concept)

Staff are planning to update the new Community Board on the project once they are ready to meet (anticipated November / December 2019). At this time an update will be provided on communication and the design process for the wharf.

Over the next few weeks staff will be meeting with key stakeholders to gain insight on the high-level options for the wharf and on any key requirements moving forward.

Repair works to the wharf as identified in the recent structural report have commenced with the contractors starting actual works on 21 October 2019

5.4.2   Project:                        Allandale Domain Renewal

Project Phase:            Execute / Tender for Construction

Additional funding has been sourced. Scope has been revised to include a sealed shoulder which will be separately funded. Contractor is to price the additional work and the programme then revised.

5.4.3   Project:                        Awa-iti Domain Tennis Courts Renewal

Project Phase:            Plan / Investigation and Scheme Design

Detailed Design complete.

5.4.4   Project:                        Cass Bay Playground Toilet Renewal

Project Phase:            Execute / Detailed Design

A project has commenced to renew the Cass Bay toilet block. Staff have held initial discussions with the Cass Bay Residents Association to gain better understanding of requirements for the area. Consultation with the public on the location and layout of the toilet block closed in August 2019.The Community Board accepted the recommendation based on the consultation feedback for Location 1 (fenceline) and the three cubicle layout.

 

5.4.5   Project:                        Cressy Tce Retaining Wall Renewal

Project Phase:            Execute / Construction

Project to repair the existing earthquake damaged retaining wall beneath the road on Cressy Terrace. Construction commenced in July 2019 with the project planned for completion mid November 2019. 

5.4.6   Project:                        Cressy Terrace Tennis Courts

Project Phase:            Plan / Detailed Design

The earthquake caused damage to the tennis courts causing cracks and uneven areas on the court surface. This project is unable to progress until the Retaining Wall Renewal project has been completed which is currently in the construction phase. The expectation is that the tennis court refurbishment will continue after the retaining wall work has been completed in October / November 2019.

5.4.7   Project:                        Delivery Package - Neighbourhood Parks - Green Assets

Project Phase:            Execute / Construction

Delivery Package Neighbourhood Parks for the renewal of green assets (gardens, hedges, natural areas, turf) at the end of their useful life. Does not include trees and Neighbourhood Parks new green assets. Financial Year 2019/20 work includes new planting in Governors Bay Reserve.

5.4.8   Project:                        Delivery Package Community Parks Buildings Renewals

Project Phase:            Execute / Detailed Design

The Stoddart Point toilet renewal is being delivered under this project in Financial Year 2019/20. Investigation, planning and a concept design has been completed with an Exeloo toilet ordered.

5.4.9   Project:                        Delivery Package for Memorials

Project Phase:            Execute / Construction

This is a delivery package of five heritage assets requiring earthquake repairs or restoration, four of which have been completed. A Condition and Conservation Report has been received for the Akaroa Whaling Try Pots. This will help guide staff on the best conservation treatment for these assets.

5.4.10 Project:                        Delivery Package Marine Seawall Renewals

Project Phase:            Execute / Construction

To renew seawalls around Banks Peninsula and coastal areas. Some walls will require input from other Council asset Units and New Zealand Transport Agency (NZTA).

                                   Financial Year 2019/2020 work is:

· Akaroa township seawall repairs between the wharf and fire station - in consent phase

· Akaroa boat park seawall repairs - in consent phase

5.4.11 Project:                        Delivery Package Marine Structures Renewals

Project Phase:            Execute / Construction

This programme of work is for the renewal of marine structures around Banks Peninsula which includes wharfs (excludes Akaroa wharf), jetties, slipways and boat ramps.

 

5.4.12 Project:                        Diamond Harbour Track and Signage Renewal

Project Phase:            Execute / Construction

Track work has been completed and signage has been installed.  Planting is programmed for Autumn 2020 to complete the work.

5.4.13 Project:                        Diamond Harbour Wharf

Project Phase:            Initiate / Programme Planning (concept)

In mid-October 2019 a marine engineer carried out an inspection dive of the wharf and the surrounding seabed area to support the preparation of options to address the accessibility issues identified.

5.4.14 Project:                        Garden and Heritage Renewal of Building Components

Project Phase:            Execute / Construction

A project is underway to complete exterior work to the Little River Craft Centre (Railway Station). Work includes replacing rotten timber, full paint of the exterior. The contract has been awarded and work commenced in September 2019.

5.4.15 Project:                        Garden of Tane Renewals

Project Phase:            Execute / Construction

Capital works to be undertaken in line with the reserve management plan and through consultation with the Reserve Management Committee. For Financial Year 2019/20 work is planned on drainage, trees and planting.

5.4.16 Project:                        Governors Bay Community Centre & Pool Reserve

Play and Recreation Faculties (New)

5.4.17 Project Phase:                      Execute / Construction

To provide upgrade of the park for the community with play and recreational equipment, landscaping and furniture.

Physical works started in mid-October and should be completed by mid-December 2019 subject to suitable weather and ground conditions.

5.4.18 Project:                        Head to Head Governors Bay to Allandale Seawall Renewal

Project Phase:            Plan / Investigation and Scheme Design

Staff are currently investigating options and working on designs for various sections of the sea wall between Allandale and Governors Bay.

Works to be staged over the three Financial Years where budget has been allocated. This will be reported to the Community Board to determine the appropriate next steps.

5.4.19 Project:                        Head to Head Walkway

Project Phase:                        Execute / Construction

This project is to provide/construct a walkway around Lyttelton Harbour from Godley Head to Adderley Head.

Consultation on the route between Orton Bradley Park and Charteris Bay was undertaken during February/March 2019. Staff are working closely with local residents to determine the best route option to proceed with. Staff are also working on sections of track upgrades, signage and route options for the rest of the Head to Head route.

This will be reported via the Head to Head Working Party and the Community Board in due course.

5.4.20 Project:                        Little River Play and Recreation Development

Project Phase:            Initiate / Programme Planning (concept)

Staff are working with the Community Group to develop their vision for the space. This will be reported back to the Community Board in due course.

5.4.21 Project:                        Little River Railway Goods Shed

Project Phase:            Execute / Construction

Project construction is nearing completion with anticipated final works at the end of October 2019.

5.4.22 Project:                       Little River Traffic Management and Village Plannning

             Project Phase:           Execute/Construction

             This project is to ensure the safe and efficient movement of traffic through the central Little River business and tourism car parking and pedestrian areas.

             This project will commence upon completion of the repairs to the Little River Railways Goods Shed.

             5.4.23 Project:                       Little River Walkways

             Project Phase:           Plan/Investigation and Design

             This project is to establish two walkways in Little River for local residents and visitors to enjoy.

Engagement letters will be sent to the landowners most affected by the proposed walkways in late November 2019, followed by a period of community consultation, planning and development. Staff are working alongside the local community working group on furthering this project.

5.4.22 Project:                        Naval Point Development Plan

Project Phase:            Plan / Programme Planning (concept)

Staff are currently working with the submissions received on the development of a refined concept. As a part of this work staff will be meeting with key stakeholders and submitters in order to better understand their needs, develop lease arrangements and ensure the best use of the site.

Repair works for the urgent works at the Magazine Bay Marina work are underway.

5.4.23 Project:                        Okains Bay Campground Pavilion Earthquake Repair

Project Phase:            Initiate / Investigation and Scheme Design

A review of options to repair/replace the main pavilion building is ongoing.

5.4.24 Project:                        Okains Bay Renewal

Project Phase:                        Execute / Construction

Renewal of playground safety surfacing, landscaping, and furniture replacement. Financial Year 2019/20 work is for a BBQ installation and sand dune protection planting.

5.4.25 Project:                        Park Maintenance Facility Renewals

Project Phase:            Plan / Programme Planning (concept)

The preparation and establishment of facilities for the new Parks Maintenance teams. The Duvauchelle facility is currently being worked on to bring the building up to code.

5.4.26 Project:                        Place de la Poste Toilet Replacement

Project Phase:            Execute / Construction

Exeloo delivered to site on 17th October. Project completion planned for mid-November 2019.

5.4.27 Project:                        Port Levy Toilet Block Renewal

Project Phase:                        Plan / Investigation and Scheme Design

                                   This project is to upgrade the toilet facilities in Port Levy (including landscaping).

Staff are currently investigating options and liaising with the local Rūnanga. These will be reported to the Community Board in due course to determine appropriate next steps.

Demolition of the derelict bach on Council land is programmed for completion in October 2019.

5.4.28 Project:                        Robinsons Bay Reserve Renewals

Project Phase:            Execute / Construction

This project is for the development of Robinsons Bay Reserve and repairs on the wharf. The final stage of signage for this reserve is being developed with completion in late 2019.

5.4.29 Project:                        Signal Box - Norwich Quay

Project Phase:            Execute / Investigation and Scheme Design

Repairs to the retaining wall are being investigated.

5.4.30 Project:                        Stanley Park Renewal

Project Phase:            Execute / Construction

This project is an ongoing project that involves the completion of works detailed in the Management Plan, including updrade of the main park entrance steps, crossing, and planting.  Construction is programmed to start in late-October 2019.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Akaroa Harbour Community Hui

             Eighty residents attended a Community Hui at The Gaiety on November 7th 2019 to identify a broad array of important issues and opportunities within the wider Akaroa Harbour Community. Issues raised included cost of housing, how to attract/retain younger people, environmental regeneration, sustainability, economic stability and making Akaroa tourism less seasonal, issues of an aging population, cruise ships/tourism management/buses, natural disasters, water and sewage, public toilets, freedom camping.  There was discussion on how to build greater cohesion and unity and a desire to continue the conversation. The next step is to trial suggested ways of increasing communication flow within the community, and follow up with a similar event in the near future.

 

 

 

6.2       Big Ideas Take Time: Little River Wairewa Community Trust/Christchurch City Council Partnership Projects Information Session

On Sunday November 10th 2019, staff from multiple Units attended a Community Breakfast in the Awa Iti Domain in Little River to provide information and answer questions from local residents about a range of projects currently underway in the area. These projects had been identified and prioritised in the Little River Big Ideas Community Plan published in 2016. They include a new children’s playground, traffic management and village planning, tennis courts repairs, drainage and flooding mitigation and a footpath adjacent to the local school.

Residents were also able to access and complete the current Life in Christchurch community survey at the breakfast. Approximately 240 residents attended and many chose to engage with staff during the event.

6.3       Events Report Back

6.3.1   The Breeze Walking Festival 2019

The event is in its 8th year and is planned by Council's Community Recreation Team in partnership with the Parks Unit and 32 different groups from across Canterbury.  The Festival is held during the school holidays from 28th September to 13th October. This year over 7,500 people participated in walks as part of the Breeze Walking Festival 2019.  There were 55 walks on offer during this year’s Festival, offering 15 new walks. The Lyttelton Antarctic Heritage walk once again had a great turn out which aimed at connecting the participants to Lyttelton’s rich Antarctic heritage.

7.   Updates from Other Units

7.1       Parks Update

7.1.1   The bi-monthly Parks Update will be included in the February 2020 Area Report.

7.2       Suburban Regeneration Biannual Update

7.2.1   The biannual Suburban Regeneration Update for the reporting period 1 April – 30 September 2019 is attached.

8.   Community Board Funding Update

8.1       At its 5 August 2019 meeting the Board granted $172,670 to 22 community groups and organisations from its 2019/20 Strengthening Communities Fund (SCF) to strengthen community wellbeing on Banks Peninsula.  This is the Board's only annual grants round.  Projects start 1 September each year. 

8.2       The Board has its 2019/20 Discretionary Response Fund (DRF) to assist community groups where their project funding request falls outside other Council funding criteria and/or closing dates.  A portion of this budget is ring-fenced as 'Shape Your Place Toolkit' funding which has special criteria for eligibility due to its source (from the Urban Regeneration team budget).

8.3       The Board's Youth Development Fund is allocated directly from the Board's DRF.  The previous Board approved a streamlined allocation process for these young applicants due to the frequently short timeframe for decisions before the events.

8.4       A summary of allocations to date from the Board's 2019/20 Discretionary Response Fund is attached.

 

 

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Memo - Christchurch Red Zones Transformative Land Use Consultative Group

110

b

Suburban Regeneration Update - April-September 2019

117

c

Banks Peninsula Discretionary Response Fund FY 2019-2020

127

 

 

Signatories / Ngā Kaiwaitohu

Authors

Liz Carter - Community Board Advisor

Amy Hart - Banks Peninsula Support Officer

Linda Burkes - Support Officer

Andrea Wild - Community Development Advisor

Philipa Hay - Community Development Advisor

Robin Arnold - Community Development Advisor

Jane Harrison - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

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PDF Creator


 

PDF Creator


 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

PDF Creator 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

02 December 2019

 

 

15.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.