Christchurch City Council

Agenda OF INAUGURAL MEETING

 

 

Notice of Meeting:

An inaugural meeting of the Christchurch City Council will be held on:

 

Date:                                    Thursday 24 October 2019

Time:                                   4pm

Venue:                                 Avon Room, Christchurch Town Hall, 86 Kilmore Street, Christchurch

 

 

Membership

Chairperson

Members

Mayor Elect Lianne Dalziel

Jimmy Chen

Catherine Chu

Melanie Coker

Pauline Cotter

James Daniels

Mike Davidson

Anne Galloway

James Gough

Yani Johanson

Aaron Keown

Sam MacDonald

Phil Mauger

Jake McLellan

Tim Scandrett

Sara Templeton

Andrew Turner

 

 

21 October 2019

 

 

 

Principal Advisor

Dawn Baxendale

Chief Executive

Tel: 941 6996

 

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

24 October 2019

 

 


Council

24 October 2019

 

TABLE OF CONTENTS

 

Mihi Whakatau......................................................................................................... 4 

1.        Welcome and Introduction................................................................................. 4

2.        Declaration by the Mayor/ Te Kī Taurangi a te Koromatua....................................... 4

3.        Installation of the Mayor/ Te Whakamana o te Koromatua...................................... 4

4.        Declarations by Councillors/ Te Kī Taurangi a te Kāhui Amorangi............................. 4

5.        Report of the Electoral Officer - Triennial Elections - 12 October 2019...................... 7

6.        Explanation of Statutory Requirements.............................................................. 19

7.        Appointment/Election of the Deputy Mayor......................................................... 25

8.        Appointment of Councillors to Community Boards............................................... 29

9.        Date of First Ordinary Meeting of the Council...................................................... 31   

 

 


Council

24 October 2019

 

 

Mihi Whakatau 

1.   Welcome and Introduction

 

2.   Declaration by the Mayor / Te Kī Taurangi a te Koromatua

         Sample attached (Attachment 1).

 

3.   Installation of the Mayor / Te Whakamana o te Koromatua

        

4.   Declarations by Councillors / Te Kī Taurangi a te Kāhui Amorangi

         Sample attached (Attachment 2).


 

 Attachment 1SampleCCC Crest only(small) (2)

 

 

 

DECLARATION BY mayor

 

 

 

I,                                                                  , declare that I will faithfully and impartially, and according to the best of my skill and judgment, execute and perform, in the best interests of the City of Christchurch, the powers, authorities, and duties vested in or imposed upon me as Mayor of Christchurch City by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

 

 

 

DATED at Christchurch this 24th day of October 2019.

 

 

 

.....................................................

 

 

 

 

 

Signed in the presence of:

 

 

 

 

 

.....................................................

Dawn Tracy Baxendale

chief executive

 Attachment 2SampleCCC Crest only(small) (2)

 

 

 

DECLARATION BY COUNCILLOR

 

 

 

I,                                                                  , declare that I will faithfully and impartially, and according to the best of my skill and judgment, execute and perform, in the best interests of the City of Christchurch, the powers, authorities, and duties vested in or imposed upon me as a member of the Christchurch City Council by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

 

 

 

DATED at Christchurch this 24th day of October 2019.

 

 

 

.....................................................

 

 

Signed in the presence of:

 

 

 

.....................................................

Lianne Audrey Dalziel

mayor

 

 

 

.....................................................

Dawn Tracy Baxendale

chief executive    


Council

24 October 2019

 

 

5.     Report of the Electoral Officer - Triennial Elections - 12 October 2019

Reference / Te Tohutoro:

19/1208455

Presenter(s) / Te kaipāhō:

Jo Daly, Electoral Officer

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is to report the outcome of the 2019 Triennial Local Government Elections for Christchurch City Council.

2.   Staff Recommendations / Ngā Tūtohu

That the Council:

1.         Receive the information in the report.

3.   Successful Candidates

The following candidates were declared elected at the Christchurch City Council 2019 Triennial Elections:

Mayor

DALZIEL, Lianne        Best for Christchurch

Councillors

Banks Peninsula Ward        TURNER, Andrew               The People's Choice

Burwood Ward                       MAUGER, Phil                      Independent

Cashmere Ward                     SCANDRETT, Tim               Independent

Central Ward                          MCLELLAN, Jake                Labour

Coastal Ward                          DANIELS, James                 Your Vote - Your Voice Independent

Fendalton Ward                     GOUGH, James                   Independent Citizens

Harewood Ward                    KEOWN, Aaron                    Independent

Halswell Ward                        GALLOWAY, Anne               The People's Choice

Heathcote Ward                    TEMPLETON, Sara             Strong Community: Healthy Environment

Hornby Ward                           CHEN, Jimmy                      The People's Choice - Labour

Innes Ward                              COTTER, Pauline               The People's Choice

Linwood Ward                        JOHANSON, Yani               The People's Choice - Labour

Papanui Ward                        DAVIDSON, Mike                 Independent

Riccarton Ward                      CHU, Catherine                  Independent Citizens

Spreydon Ward                      COKER, Melanie                 The People's Choice - Labour

Waimairi Ward                       MACDONALD, Sam             Independent Citizens

Community Boards

Te Pātaka o Rākaihautū/Banks Peninsula Community Board

Akaroa subdivision of the Banks Peninsula Community Board (2 vacancies)

·    STEWART, Jamie   Independent

·    HARRISON, Nigel

Mt Herbert Community Subdivision of the Banks Peninsula Community Board (2 vacancies[1])

·    NEEDHAM, Howard           Independent

Lyttelton Community Subdivision of the Banks Peninsula Community Board (2 vacancies)

·    FIELDS, Tyrone                    The People's Choice - Labour

·    DAVIDSON, Reuben           The People's Choice - Labour

Wairewa Community Subdivision of the Banks Peninsula Community Board (1 vacancy)

·    PEDEN, Tori

Waitai/Coastal-Burwood Community Board

Burwood Ward of the Coastal-Burwood Community Board (2 vacancies)

·    FRAYLE, Bebe          The People's Choice - Labour

·    STEWART, Linda    Independent

Coastal Ward of the Coastal-Burwood Community Board (2 vacancies)

·    BARBER, Kelly        The People's Choice - Labour

·    ZERVOS, Jo              Independent

Waimāero/Fendalton-Waimairi-Harewood Community Board

Fendalton Ward of the Fendalton-Waimairi-Harewood Community Board (2 vacancies)

·    WILLIAMS, Bridget             Independent Citizens

·    CARTWRIGHT, David        Independent Citizens

Harewood Ward of the Fendalton-Waimairi-Harewood Community Board (2 vacancies)

·    CHEN, Linda                        Independent Citizens

·    MIDDLEMISS, Jason          Independent Citizens

Waimairi Ward of the Fendalton-Waimairi-Harewood Community Board (2 vacancies)

·    WALL, Mike                           Independent

·    PARANJAPE, Shirish         Independent Citizens

Waipuna/Halswell-Hornby-Riccarton Community Board

Hornby Ward of the Halswell-Hornby-Riccarton Community Board (2 vacancies)

·    PETERS, Mark                     Independent For Hornby

·    MORA, Mike                          The People's Choice - Labour

Halswell Ward of the Halswell-Hornby-Riccarton Community Board (2 vacancies)

·    MOORE, Andrei      The People's Choice

·    MORA, Debbie         Independent - Community Focussed

Riccarton Ward of the Halswell-Hornby-Riccarton Community Board (2 vacancies)

·    BROUGHTON, Helen        Independent Citizens      

·    FOUDA, Gamal                    The People's Choice – Labour

Waikura/Linwood-Central-Heathcote Community Board

Linwood Ward of the Linwood-Central-Heathcote Community Board (2 vacancies)

·    DAVIDS, Alexandra            Your Positive Voice For Linwood

·    SIMONS, Jackie                  The People's Choice - Labour

Central Ward of the Linwood-Central-Heathcote Community Board (2 vacancies)

·    BUCK, Sally             Independent

·    LOMAX, Michelle    Labour

Heathcote Ward of the Linwood-Central-Heathcote Community Board (2 vacancies)

·    LINDLEY, Tim                       For Communities You'll Love To Live In

·    LATHAM, Darrell                 Independent

Waipapa/Papanui-Innes Community Board

Papanui Ward of the Papanui-Innes Community Board (2 vacancies)

·    NORRISH, Emma  Independent

·    BRITTEN, Simon    Think Papanui

Innes Ward of the Papanui-Innes Community Board (2 vacancies)

·    JONES, Ali                             Independent

·    TWADDELL, Emma            The Independent People's Voice

Waihoro/Spreydon-Cashmere Community Board

Spreydon Ward of the Spreydon-Cashmere Community Board (2 vacancies)

·    STEWART-WARD, Callum            The People's Choice - Labour

·    POTTER, Karolin                            The People's Choice

Cashmere Ward of the Spreydon-Cashmere Community Board (2 vacancies)

·    SAMPSON, Lee       The People's Choice - Labour

·    LESLIE, Keir             The People's Choice - Labour

 

 

Attachments / Ngā Tāpirihanga

No.

Title

Page

a

Christchurch City Council 2019 Triennial Elections Declaration of Results

11

 

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Author

Jo Daly - Council Secretary

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

  


Council

24 October 2019

 

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Council

24 October 2019

 

 

6.     Explanation of Statutory Requirements

Reference / Te Tohutoro:

19/1202819

Presenter(s) / Te kaipāhō:

Ian Thomson, Special Counsel Governance

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       This report contains a general explanation of the Local Government Official Information and Meetings Act 1987 and other statutes. It has been prepared by the Council’s Legal Services Unit.

1.2       The Local Government Act 2002 requires this to be provided to the first meeting of the Council following a triennial general election of members.

2.   Staff Recommendations / Ngā Tūtohu

That the Council:

1.         Receives the information in this report.

3.   Context / Background / Te Horopaki

Introduction

3.1       Clause 21 Schedule 7 of the Local Government Act 2002 requires the Council to include in the business to be conducted at the first meeting of the Council, a general explanation of the Local Government Official Information Act 1987 and other statutes affecting members.

3.2       These are:

3.2.1   The appropriate provisions of the Local Authorities (Members’ Interests) Act 1968;

3.2.2   Sections 99, 105, and 105A of the Crimes Act 1961;

3.2.3   The Secret Commissions Act 1910; and

3.2.4   The Financial Markets Conduct Act 2013.

Local Government Official Information and Meetings Act 1987

3.3       The stated purposes of this Act are to:

3.3.1   Provide for the availability to the public of official information held by local authorities, and to promote the open and public transaction of business at meetings of local authorities, in order to:

3.3.2   Enable more effective participation by the public in the actions and decisions of local authorities; and

3.3.3   To promote the accountability of local authority members and officials.

3.3.4   Provide for the proper access by each person to official information relating to that person;

3.3.5   Protect official information and the deliberations of local authorities to the extent consistent with the public interest and the preservation of personal privacy.

3.4       ‘Official information’ is any information held by a local authority (the Council).  This can include hard copies of documents, electronic/digital data and audio and audio visual recordings.

3.5       The fundamental principle of availability is that information must be released unless there is good reason under the Act to withhold it and, where good reason exists, the withholding of the information is not outweighed by the public interest in making it available.

3.6       Reasons for refusing a request are set out in section 7 of the Act.  These include it being necessary to withhold information in order to:

3.6.1   Protect an individual’s privacy;

3.6.2   Prevent unreasonable prejudice to the commercial position of a person;

3.6.3   Protect information which is subject to an obligation of confidence;

3.6.4   Maintain the effective conduct of public affairs through the free and frank expression of opinions between elected members and between elected members and staff;

3.6.5   Maintain legal professional privilege;

3.6.6   Enable the Council to carry out commercial activities or conduct negotiations without prejudice or disadvantage.

3.7       The Council may also refuse a request on a number of administrative grounds, including that the information requested cannot be made available without substantial collation or research, or it will soon be publicly available.

3.8       Anyone may make a request for information.  Where the information is held by the Council, a decision on the request must be made within 20 working days of it being received.  If the Council doesn’t hold the information, but believes it knows who does, it has 10 working days in which to transfer the request to another organisation.

3.9       The Ombudsman may be asked to investigate and review a decision to refuse a request. The outcome of the investigation may be a recommendation that the Council releases the information requested in which case if the Council refuses, the recommendation will be published in the Gazette along with the Council’s reasons for its decision.

3.10    The Act requires meetings of the Council, its committees, subcommittees and community boards, to be publicly notified and for agendas and reports to be available to the public at least two working days before every meeting.  Anyone may attend meetings, but the Council has the right to exclude the public for the whole or any part of the proceedings.  The reasons for doing so are set out in the Act, and are similar to the reasons for withholding information.

3.11    Matters not on the agenda may be dealt with as supplementary items if the meeting resolves to do so, and the chairperson explains why the matter was not on the agenda and why it cannot be left for another meeting.

3.12    The Act also contains provisions that apply when a meeting is open to the public, including the maintenance of order.  If the behaviour of any member of the public is likely to prejudice the orderly conduct of the meeting, the chairperson has the right to require that person to leave.

3.13    Finally, the Act provides that written statements contained in agenda items, or made orally at meetings, are protected by privilege unless the statements are proven to be motivated by ill will. This is known as qualified privilege and applies in situations where a person acting in good faith and without any improper motive makes a statement that is defamatory.

3.14    The rationale for this is that people who represent local government electors should be able to speak freely on any matter they believe affects the interests of their constituents. However, for privilege to apply there must be a positive belief in the truth of what is said or written and no suggestion of personal spite or ill-will.

Local Authorities (Members’ Interests) Act 1968

3.15    The main purposes of the Act are to ensure elected members are not affected by personal motives when they participate in Council decisions, and prevent members with an interest in any contract with the Council from using their position to obtain preferential treatment.

3.16    There are two specific rules - members may not enter into contracts with the Council worth more than $25,000 (incl. GST) in a financial year, or participate in matters before the Council in which they have a pecuniary interest, other than an interest in common with the public.

3.17    A pecuniary interest is one that involves money.  It can sometimes be difficult to decide whether an interest in a particular matter is pecuniary or some other kind of interest. The test currently used by the Auditor-General’s office is whether, if the matter were dealt with in a particular way, discussing or voting on that matter could reasonably give rise to an expectation of a gain or a loss of money for the member concerned.

3.18    The Act also refers to indirect pecuniary interests which means that if a member’s spouse or partner has a pecuniary interest in a matter before the Council, then the member is deemed to have the same interest.  This applies if the pecuniary interest is through a company in which the member, and/or his or her spouse or partner owns 10% or more of the shares, or is general manager or managing director.

3.19    It is important for members to recognise that when a matter reaches the stage where it can reasonably be expected to affect the member’s interests, he or she should no longer take part in the decision-making process.

3.20    An exemption to this requirement may be granted if, in the opinion of the Auditor-General, application of the rule would impede the transaction of business by the Council, or it would be in the interests of electors for the rule not to apply.

3.21    No person can become, or continue to be, an elected member if he or she is “concerned or interested” in contracts with the Council and the total payments made, or to be made, by the Council exceed the financial limit imposed by the Act.  The limit relates to the value of payments made for all contracts, it does not apply separately to each contract.

3.22    Even if the contract is between the Council and another person, an elected member will still have an interest in it if he or she has a personal connection with that person, or could benefit from the contract (an indirect pecuniary interest as referred to earlier).

3.23    The Auditor-General may grant an exemption to the Act’s requirements and approve contracts that would otherwise exceed the $25,000 limit.  Criteria to be considered will include whether the reasons for the Council awarding the contract are justifiable and the process followed is fair and transparent.

3.24    The Auditor-General’s role also includes providing guidance for elected members and Council staff to assist with any compliance issues in particular situations, and investigating and prosecuting alleged offences against the Act.

Sections 99, 105, and 105A Crimes Act 1961

3.25    Part 6 of the Act refers to crimes affecting the administration of law and justice, specifically bribery and corruption.  For the purposes of this Part the definition of “official” in s.99 includes any member or employee of a local authority.

3.26    S.105(1) provides that every official who corruptly accepts, obtains, agrees, or offers to accept, or attempts to obtain any bribe in respect of any act done or omitted, or to be done or omitted, in his or her official capacity is liable to imprisonment for a term not exceeding 7 years.

3.27    S.105(2) provides that everyone who corruptly gives or offers or agrees to give any bribe to any person with intent to influence any official in respect of any act or omission by that official in his or her official capacity is also liable to imprisonment for a term not exceeding 7 years.

3.28    S. 105A provides that every official who corruptly uses or discloses any information, acquired by that official in his or her official capacity, to obtain, directly or indirectly, an advantage or a pecuniary gain for himself or herself or any other person.

Secret Commissions Act 1910

3.29    As the name suggests, this Act prohibits secret commissions and is based on the principle that a person in a position of trust should not profit from that office.  Every Council officer or member is deemed to be an agent of the Council for the purposes of the Act, which provides that: 

3.29.1 An agent who corruptly accepts or obtains, or agrees or offers to accept or attempts to obtain or solicits any gift or other consideration as an inducement or reward for doing, or not doing, something or showing favour or disfavour to any person in relation to the Council’s affairs or business, is guilty of an offence.

3.29.2 An agent is guilty of an offence if he or she enters into a contract on behalf of the Council and fails to disclose the existence of any pecuniary interest the agent has in the contract.

3.29.3 An offence is committed if an agent provides the Council with a receipt, invoice, or account (or similar document) in relation to the business or affairs of the Council which the agent knows to be materially false or defective, or likely to mislead the Council, and which omits to state the fact of any commission, or other consideration having been received by or promised to the agent. 

3.29.4 “consideration” means valuable consideration of any kind, and particularly includes discounts, commissions, rebates, bonuses, deductions, percentages, employment, payment of money (whether by way of loan, gift, or otherwise), and forbearance from demanding any money or valuable item.

3.30    Any person who commits an offence against the Act is liable to imprisonment for a term not exceeding 7 years.

Financial Markets Conduct Act 2013

3.31    The main purposes of this Act are to promote the development of fair, efficient, and transparent financial markets in New Zealand, and the confident and informed participation in them of businesses, investors, and consumers.  Financial markets include markets for the provision of financial services, and capital markets.

3.32    To the extent the Council may wish at some point to raise capital through the issue of debt or equity securities, compliance with the Act will be relevant to elected members.  There will be obligations imposed on them in respect of matters such as the proposed governance arrangements for any securities issued and the information to be disclosed to prospective investors.   In this regard, elected members will be treated the same as company directors.

3.33    Clearly, professional advice, both internally and externally, will be sourced and provided before the Council considers and makes any decisions.  However, elected members should be aware they may be personally liable and at risk of criminal prosecution if the requirements of the Act are not met.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Ian Thomson - Special Counsel Governance

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

  


Council

24 October 2019

 

 

7.     Appointment/Election of the Deputy Mayor

Reference / Te Tohutoro:

19/1202675

Presenter(s) / Te kaipāhō:

Ian Thomson, Special Counsel Governance

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       To provide information about the appointment or election of the Deputy Mayor, following the triennial general elections.

1.2       An election will be necessary only if the Mayor has declined to exercise her power to appoint the Deputy Mayor, contained in s.41(3)(a) of the Local Government Act 2002.

2.   Staff Recommendations / Ngā Tūtohu

That the Council:

1.         Receive the information in the report.

3.   Context / Background / Te Horopaki

3.1       Clause 21(5) schedule 7 of the Local Government Act 2002 sets out the business to be conducted at the first meeting of the Council following the triennial general elections.  The Council’s first meeting is on 24 October 2019.

3.2       One of the items that must be on the agenda is the election of the Deputy Mayor, in accordance with cl. 17(1) of schedule 7 , which simply says the Council must elect 1 of its members to be Deputy Mayor in accordance with cl.25 of the schedule.

3.3       This provides for the Council to determine by resolution that a person be elected Deputy Mayor by using one of two systems of voting.

3.4       An election will only be necessary if the Mayor has declined to exercise her power to appoint the Deputy Mayor, contained in s.41A(3)(a) of the Act.

3.5       The two systems of voting are detailed below:

System A

3.6       Requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

3.7       Has the following characteristics:

3.7.1   There is a first round of voting for all candidates; and

3.7.2   If no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

3.7.3   If no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

3.7.4   In any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot. 

System B

3.8       Requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

3.9       Has the following characteristics:

3.9.1   There is only 1 round of voting; and

3.9.2   If 2 or more candidates tie for the most votes, the tie is resolved by lot.

Practical Application of Clause 25

3.10    The Council must first determine, by resolution, which system of voting it will use, that is System A or System B.

3.11    Nominations for the position of Deputy Mayor are called for.

3.12    If there is only one candidate then the Council may resolve that that person be elected as the Deputy Mayor.

3.13    If there is more than one candidate the Council must then put the matter to a vote according to the system it has adopted. The Mayor and Councillors are then asked to vote on each candidate.

3.14    The following examples may be useful to illustrate the two systems:

SYSTEM A

Example 1

Four nominations are received and upon the votes being counted the result is:

A (9) B (5) C (2) D (1). In this case A becomes Deputy Mayor.

Example 2

Four nominations are received and upon the votes being counted the result is:

A (7) B (5) C (3) D (2). In this case no candidate is successful so a second round of voting is held for candidates A, B and C. The lowest polling candidate, D, is excluded.

Upon the votes being counted in the second round the result is:

A (9) B (5) C (3). In this case A becomes Deputy Mayor.

Example 3

Five nominations are received. Upon the votes being counted the result is:

A (5) B (4) C (4) D (2) E (2). In this case no candidate is successful so a second round of voting is held for candidates A, B, C and whoever of D or E is not excluded by lot.

Upon the votes being counted in the second round the result is:

A (7) B (5) C (3) E (2) (D having being excluded by lot). In this case no candidate is successful so a third round of voting is held for candidates A, B, and C.  The lowest polling candidate, E, is excluded.

Upon the votes being counted in the third round the result is:

A (9) B (5) C (3). In this case A becomes Deputy Mayor.

 

 

SYSTEM B

Example 1

Four nominations are received and upon the votes being counted the result is:

A (9) B (5) C (2) D (1). In this case A becomes Deputy Mayor.

Example 2

Four nominations are received and upon the votes being counted the result is:

A (6) B (6) C (3) D (2). In this case a lot is held to determine who between A and B will become Deputy Mayor.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Ian Thomson - Special Counsel Governance

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

  


Council

24 October 2019

 

 

8.     Appointment of Councillors to Community Boards

Reference / Te Tohutoro:

19/1202797

Presenter(s) / Te kaipāhō:

Ian Thomson, Special Counsel Governance

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The purpose of this report is to recommend the appointment of Councillors to Community Boards, following the 2019 triennial general election of members.

2.   Executive Summary / Te Whakarāpopoto Matua

2.1       Community Boards in the Council’s district have a mix of elected and appointed members.

2.2       Section 19F of the Local Electoral Act 2001 requires each appointee to be a member of, and appointed by, the Council, and to represent a ward in which the community is situated.

2.3       These requirements have been met.  The Council may therefore make the appointments set out in the staff recommendations.

3.   Staff Recommendations / Ngā Tūtohu

That the Council appoint the following Councillors to the Community Boards situated in the Council’s district:

1.         Andrew Turner (Banks Peninsula)

2.         James Daniels (Coastal-Burwood)

3.         Phil Mauger (Coastal-Burwood)

4.         James Gough (Fendalton-Waimairi-Harewood)

5.         Sam MacDonald (Fendalton-Waimairi-Harewood)

6.         Aaron Keown (Fendalton-Waimairi-Harewood)

7.         Anne Galloway (Halswell-Hornby-Riccarton)

8.         Jimmy Chen (Halswell-Hornby-Riccarton)

9.         Catherine Chu (Halswell-Hornby-Riccarton)

10.       Yani Johanson (Linwood-Central-Heathcote)

11.       Jake McLellan-Dowling (Linwood-Central-Heathcote)

12.       Sara Templeton (Linwood-Central-Heathcote)

13.       Mike Davidson (Papanui-Innes)

14.       Pauline Cotter (Papanui-Innes)

15.       Melanie Coker (Spreydon-Cashmere)

16.       Tim Scandrett (Spreydon-Cashmere)

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Ian Thomson - Special Counsel Governance

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

  


Council

24 October 2019

 

 

9.     Date of First Ordinary Meeting of the Council

Reference / Te Tohutoro:

19/1202715

Presenter(s) / Te kaipāhō:

Jo Daly, Council Secretary

 

 

1.   Purpose of Report / Te Pūtake Pūrongo

1.1       The Local Government Act 2002, Schedule 7, Clause 21(5)(d) requires that at the first meeting of the local authority  following a triennial general election the Council must fix the date and time of the first meeting of the authority, or adopt a schedule of meetings.

1.2       A report recommending a schedule of ordinary meetings for the 2019 – 2021 term of the Council will be submitted for adoption at a future Council meeting.  .

2.   Staff Recommendations / Ngā Tūtohu

That the Council:

1.         Pursuant to clause 21(5)(d) of schedule 7 of the Local Government Act 2002 resolve that  the first ordinary meeting of the  Council be held on Thursday 31 October 2019 at 9.30am.

 

 

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

 

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories / Ngā Kaiwaitohu

Authors

Jo Daly - Council Secretary

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizens & Community

    

 



[1] A by-election to fill the vacancy for the Mt Herbert Subdivision on the Banks Peninsula Community Board will be held in early 2020.