Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                    Friday 13 September 2019

Time:                                   9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

10 September 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 6

B         2.        Declarations of Interest.............................................................................. 6

C          3.        Confirmation of Previous Minutes................................................................ 6

B         4.        Public Forum............................................................................................ 6

B         5.        Deputations by Appointment...................................................................... 6

B         6.        Presentation of Petitions............................................................................ 6

C          7.        Correspondence...................................................................................... 17

Staff Reports

C          8.        Proposed Right-of-Way Names - 518 Hills Road............................................ 19

C          9.        Shirley Community Reserve - temporary pump track location........................ 25

C          10.      Petrie Street, Randall Street, Stapletons Road - No Stopping Restrictions....... 81

C          11.      Warden Street (Petrie Street - Hills Road) - Street Renewal Project................. 89

C          12.      Factory Road Report............................................................................... 125

C          13.      Summer with your Neighbours 2019-20..................................................... 129

C          14.      Board Funding Recess Committee Report.................................................. 147

C          15.      Waipapa/Papanui-Innes 2019-20 Positive Youth Development Fund Application - Papanui High School, Pacific Discovery ethical travel trip to Cambodia......... 153

C          16.      Waipapa/Papanui-Innes 2019-20 Positive Youth Development Fund Application - Te Kura Kaupapa o te Whanau Tahi - Te Miringa Karasulas................................ 171

C          17.      Waipapa/Papanui-Innes 2019-20 Positive Youth Development Fund Application - Isaac Cole Aitken.................................................................................... 175

C          18.      Waipapa/Papanui-Innes 2019-20 Discretionary Response Fund Application - Zion Dance Studio Limited.............................................................................. 179

C          19.      Waipapa/Papanui-Innes 2019-20 Discretionary Response Fund Application - Irie Irwin Khajotia........................................................................................ 183

C          20.      Waipapa/Papanui-Innes 2019-20 Discretionary Response Fund Application - Shirley Rugby League Football Club Inc................................................................ 187

B         21.      Waipapa/Papanui-Innes Community Board Area Report - 13 September 2019. 191

 

B         22.      Elected Members’ Information Exchange................................................... 213 

 

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

1.   Apologies / Ngā Whakapāha  

At the close of the agenda no apologies had been received.

2.   Declarations of Interest / Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes / Te Whakaāe o te hui o mua

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 23 August 2019  be confirmed (refer page 7).

4.   Public Forum / Te Huinga Tūmatanui

There will be no public forum at this meeting.

5.   Deputations by Appointment / Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Deputations

 

1.1       Mike Vincent and Hajit Singh will speak regarding Right of Way Names for 518 Hills Road.

1.2       Shannon will speak regarding Shirley Community Reserve – temporary pump track location.

 

6.   Presentation of Petitions / Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

13 September 2019

Unconfirmed

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 23 August 2019

Time:                                   9.03 am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

 

 

 

23 August 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved PICB/2019/00106

That the apologies from John Stringer be accepted.

Pauline Cotter/Emma Norrish                                                                                                                             Carried

 

2.   Declarations of Interest

Part B

Ali Jones declared an interest in Item 14.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2019/00107

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 9 August 2019 be confirmed.

Jo Byrne/Emma Norrish                                                                                                                                         Carried

 

4.   Public Forum

Part B

4.1

Positive Youth Development Report – Jonel Marais

Jonel Marais attended to report back to the Board on her attendance at the 2019 Australian Gymnastics Championship from 28 May to 2 June.

After questions from members, the Chairperson thanked Jonel for her presentation.

 

4.2

Positive Youth Development Report – Olivia Brett and Jessica Nisbet

Olivia Brett and Jessica Nisbet attended to report back to the Board on their attendance at the World Junior Canoe Racing Championships held in Romania in August 2019.

After questions from members, the Chairperson thanked Olivia and Jessica for their presentation.

 

4.3         Positive Youth Development Report - Alexandria Som

Alexandria Som attended to report back to the Board on her participation in the “She Shines On” Dance Tour in New York City and Orlando, USA in April 2019.

After questions from members, the Chairperson thanked Alexandria for her presentation.

 

5.   Deputations by Appointment

Part B

5.1

Proposed 30km/h Speed Zone – Sisson Drive/Langdons Road/Restell Street/Winston Avenue – Saran Varnakomala

Saran Varnakomala sent an apology for non-attendance.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

9.   Sisson Drive / Langdons Road / Restell Street / Winston Avenue Proposed 30km/h Speed Zone

 

Board Comment

The Board agreed that they would like to see the speed zones in the immediate suburban area around Papanui Village and Northlands Mall reviewed by staff with a report coming back to the Board.

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board recommends that the Council:

1.         Pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017 and the Land Transport Rule: Setting of Speed Limits 2017, that the speed limits be revoked and set as listed below in clauses 1a to 1h, and the resulting changes be included into the Christchurch City Council Register of Speed Limits & Speed Limit Maps:

a.         Revokes the existing 40 kilometres per hour speed limit applied to Sisson Drive commencing at its intersection with Sawyers Arms Road and extending in a south westerly direction to its intersection with Langdons Road.

b.         Approves that a permanent speed limit on Sisson Drive commencing at its intersection with Sawyers Arms Road and extending in a south westerly direction to its intersection with Langdons Road be set to 30 kilometres per hour.

c.         Revokes the existing 50 kilometres per hour speed limit applied to Langdons Road commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Chapel Street.

d.         Approves that a permanent speed limit on Langdons Road commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Chapel Street be set to 30 kilometres per hour.

e.         Revokes the existing 50 kilometres per hour speed limit applied to Restell Street commencing at its intersection with Langdons Road and extending in a south westerly direction to its intersection with Harewood Road.

f.          Approves that a permanent speed limit on Restell Street commencing at its intersection with Langdons Road and extending in a south westerly direction to its intersection with Harewood Road be set to 30 kilometres per hour.

g.         Revokes the existing 50 kilometres per hour speed limit applied to Winston Avenue commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Restell Street.

h.         Approves that a permanent speed limit on Winston Avenue commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Restell Street be set to 30 kilometres per hour.

2.         Approves that the speed limit changes listed above in clauses 1a to 1h come into force following the date of council approval and the installation of all the required infrastructure (signage and/or markings) as indicated on Attachment A, (Approximately Oct/Nov 2019).

 

Community Board Resolved PICB/2019/00109

Part C

3.    The Board requests that staff report back to the Board on surrounding residential streets in Papanui that may be suitable for a reduction in speed zone.

Emma Norrish/Mike Davidson                                                                                                                                Carried

 

Community Board Decided PICB/2019/00108

Part A

That the Waipapa/Council recommends that the Council:

1.         Pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017 and the Land Transport Rule: Setting of Speed Limits 2017, that the speed limits be revoked and set as listed below in clauses 1a to 1h, and the resulting changes be included into the Christchurch City Council Register of Speed Limits & Speed Limit Maps:

a.         Revokes the existing 40 kilometres per hour speed limit applied to Sisson Drive commencing at its intersection with Sawyers Arms Road and extending in a south westerly direction to its intersection with Langdons Road.

b.         Approves that a permanent speed limit on Sisson Drive commencing at its intersection with Sawyers Arms Road and extending in a south westerly direction to its intersection with Langdons Road be set to 30 kilometres per hour.

c.         Revokes the existing 50 kilometres per hour speed limit applied to Langdons Road commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Chapel Street.

d.         Approves that a permanent speed limit on Langdons Road commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Chapel Street be set to 30 kilometres per hour.

e.         Revokes the existing 50 kilometres per hour speed limit applied to Restell Street commencing at its intersection with Langdons Road and extending in a south westerly direction to its intersection with Harewood Road.

f.          Approves that a permanent speed limit on Restell Street commencing at its intersection with Langdons Road and extending in a south westerly direction to its intersection with Harewood Road be set to 30 kilometres per hour.

g.         Revokes the existing 50 kilometres per hour speed limit applied to Winston Avenue commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Restell Street.

h.         Approves that a permanent speed limit on Winston Avenue commencing at its intersection with Main North Road and extending in a north westerly direction to its intersection with Restell Street be set to 30 kilometres per hour.

2.         Approves that the speed limit changes listed above in clauses 1a to 1h come into force following the date of council approval and the installation of all the required infrastructure (signage and/or markings) as indicated on Attachment A, (Approximately Oct/Nov 2019).

Emma Norrish/Mike Davidson                                                                                                                             Carried

 

7.   Joint Meeting - Coastal-Burwood and Papanui-Innes Community Board Minutes - 9 August 2019

 

Community Board Resolved PICB/2019/00110

That the Waipapa/Papanui-Innes Community Board confirms the Minutes from the Joint Meeting - Coastal-Burwood and Papanui-Innes Community Board meeting held 9 August 2019.

Ali Jones/Jo Byrne                                                                                                                                                    Carried

 

8.   Correspondence

 

Community Board Resolved PICB/2019/00111 (Original Staff recommendation accepted without change)

Part B

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 23 August 2019.

Jo Byrne/Emma Norrish                                                                                                                                         Carried

 

8.1      Holly Road - Proposed No Stopping

             Refers to Item No. 10 of these minutes.

 

                                     

8.2      Belfast Cemetery - Response from the CEO's Office to A and M Peat

 

 

The Board acknowledges the prompt and sensitive way in which the issue regarding Belfast Cemetery was attended to and wishes to pass on their thanks to everyone involved for accomplishing the outcome the Board would always like to see happen.

 

10. Proposed No Stopping Restrictions - Holly Road

 

Community Board Resolved PICB/2019/00112 (Original Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         That under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on road narrowing of Holly Rd as shown by broken yellow lines on the attached drawing TG133742, issue.1 23/03/2019.

2.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.         Approve that these resolutions take effect when the markings that evidence the restrictions described in the staff report are in place. 

Jo Byrne/Pauline Cotter                                                                                                                                         Carried

 

 

11. 2019-20 Waipapa/Papanui-Innes Community Board - Board Projects

 

Community Board Resolved PICB/2019/00113 (Original Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $6,000 from their 2019-20 Discretionary Response Fund towards the cost of running  Recreation Youth Events, and that any unspent funds be transferred back to the  Board’s 2019-20 Discretionary Response Fund with notification to be sent to the community governance staff accordingly on completion of the project.

2.         Approves a grant of $4,000 from their 2019-20 Discretionary Response Fund towards the cost of running  the Edible Garden Awards, and that any unspent funds be transferred back to the  Board’s 2019-20 Discretionary Response Fund with notification to be sent to the community governance staff accordingly on completion of the project.

3.         Approves a grant of $3,000 from their 2019-20 Discretionary Response Fund towards the cost of running the Community Pride Garden Awards, and that any unspent funds be transferred back to the  Board’s 2019-20 Discretionary Response Fund with notification to be sent to the community governance staff accordingly on completion of the project.

4.         Approves a grant of $4,000 from their 2019-20 Discretionary Response Fund towards the cost of running Leadership Day 2019, and that any unspent funds be transferred back to the  Board’s 2019-20 Discretionary Response Fund with notification to be sent to the community governance staff accordingly on completion of the project.

Ali Jones/Jo Byrne                                                                                                                                                    Carried

 

12. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Liam Matthew Hill

 

Community Board Resolved PICB/2019/00114 (Original Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $200 from its 2019-20 Youth Development Fund to Liam Matthew Hill towards participation in the Junior Secondary Schools Premiership Zone 4 competition tournament in Dunedin from 30 August - 3 September 2019 as a member of the Burnside High, Junior Boys basketball team.

Jo Byrne/Emma Norrish                                                                                                                                         Carried

 

13. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Malvern Scout Group

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $600 ($100 each) from its 2019-20 Youth Development Fund to Malvern Scout Group towards a contribution to Alexandra Foubister, Ella Dewar, Annaliese McEwan, Samantha Cooper, Bryan Cooper and Harris Steel to attend the 22nd Jamboree held at Mystery Creek from 28 December 2019 to 7 January 2020.

 

Community Board Resolved PICB/2019/00115

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $1,200 ($200 each) from its 2019-20 Youth Development Fund to Malvern Scout Group towards a contribution for Alexandra Foubister, Ella Dewar, Annaliese McEwan, Samantha Cooper, Bryan Cooper and Harris Steel to attend the 22nd Jamboree held at Mystery Creek from 28 December 2019 to 7 January 2020.

Jo Byrne/Ali Jones                                                                                                                                                    Carried

 

14. Waipapa/Papanui-Innes 2019-20 Youth Development Fund - Christchurch Boys High School Polyfest Group 2020

 

Community Board Resolved PICB/2019/00116 (Original Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $400 ($200 each) from its 2019-20 Youth Development Fund to The Christchurch Boys High School Polyfest Group 2020 as a contribution towards the costs of Michael Tapeta Bell and Kane Rawiri Jones attending the Auckland ASB Polyfest from 17 March -21 March 2020.

Jo Byrne/Pauline Cotter                                                                                                                                         Carried

Ali Jones declared an interest and took no part in the Board’s discussion or voting on this item.

 

15. Waipapa/Papanui-Innes 2019-20 Youth Development Fund - Canterbury Westland Karate

 

Community Board Resolved PICB/2019/00117 (Original Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

Approve a grant of $500 from its 2019-20 Youth Development Fund to Canterbury Westland Karate to assist Juliet McLachlan in representing New Zealand at the World Karate Federation, Under 21 Junior World Championships in Santiago, Chile from 23 October to 27 October 2019.

Emma Norrish/Mike Davidson                                                                                                                             Carried

 

 

16. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Hana Gray

 

Community Board Resolved PICB/2019/00118 (Original Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $200 from its 2019-20 Youth Development Fund to Hana Gray towards attendance at the Rhythmic Gymnastics National Competition in Auckland from 30 September- 6 October 2019.

Pauline Cotter/Jo Byrne                                                                                                                                         Carried

 

 

17. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Jorja McCaughan

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $150 from its 2019-20 Youth Development Fund to Jorja McCaughan towards representing St Josephs School at the New Zealand Competitive Aerobics Federation Nationals to be held in Queenstown 21 and 22 September 2019.

 

Community Board Resolved PICB/2019/00119

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $200 from its 2019-20 Youth Development Fund to Jorja McCaughan towards representing St Josephs School at the New Zealand Competitive Aerobics Federation Nationals to be held in Queenstown 21 and 22 September 2019.

Ali Jones/Jo Byrne                                                                                                                                                    Carried

 

18. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - St Matthews L.L.O. Scout Group

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $400 ($100 each) from its 2018-20 Youth Development Fund to St Matthews Scout Group towards a contribution to Stephen Robert, Jaeden Ewings, Harrison Ewings and Rory Forsythe to attend the 22nd Jamboree at Mystery Creek from 28 December 2019 to 7 January 2020.

 

Community Board Resolved PICB/2019/00120

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $800 ($200 each) from its 2018-20 Youth Development Fund to St Matthews Scout Group towards a contribution to Stephen Robert, Jaeden Ewings, Harrison Ewings and Rory Forsythe to attend the 22nd Jamboree at Mystery Creek from 28 December 2019 to 7 January 2020.

Pauline Cotter/Jo Byrne                                                                                                                                         Carried

 

 

19. Waipapa/Papanui-Innes Community Board Area Report - 23 August 2019

 

19.1   St Albans Community Facility

(refer item 5.3.1 of the Agenda)

The Board requested that more detailed information be provided regarding the build including the information submitted to the Finance and Performance Committee earlier this year, updated timelines and arrangements for the proposed sod turning and time capsule competition.

 

19.2   10 Shirley Road

(refer item 5.3.2 of the Agenda)

The Board requested an urgent response regarding a feasibility study on 10 Shirley Road that the Board understands has not been finalised but is well advanced and due to be presented in a seminar to the Board in the next four weeks.

The Board is concerned that there has been no visibility of the report and is unaware of the terms of reference or people involved in informing it, hence the urgency of the Board’s request.

The Board requested a response from staff to be provided by close of business 30 August 2019

 

 

Community Board Resolved PICB/2019/00121 (Original Staff recommendation accepted without change)

Part B

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for August 2019.

Jo Byrne/Mike Davidson                                                                                                                                        Carried

 

                                                                                                                                                                                                                                                                                                                                                                                                                               

20. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest including:

·     Mairehau Library Mural

·     Edgeware Village Mural

 

 

 

   

Meeting concluded at 10:04am.

 

CONFIRMED THIS 13th DAY OF SEPTEMBER 2019

 

Ali Jones

Chairperson

   


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

7.     Correspondence

Reference:

19/1019641

Presenter(s):

Elizabeth Hovell – Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

D Cox – North West Christchurch Community Sporting Trust

Norm Withers

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 13 September 2019.

 

 

 

Attachments

No.

Title

Page

a

Email from D Cox re North West Christchurch Community Sporting Trust

18

 

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

8.     Proposed Right-of-Way Names - 518 Hills Road

Reference:

19/815281

Presenter(s):

Paul Lowe, Principal Advisor Resource Consents

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider and approve the proposed right-of-way names arising from the subdivisions at 518 Hills Road, Mairehau.

 

Origin of Report

1.2       This report is staff generated resulting from the naming request received from the subdivision developer.

1.3       This report relates to the subdivision at 518 Hills Road.

 

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to approve the following right-of-way names:

1.         (RMA/2018/2032) 518 Hills Road

a.         Gulati Lane

 

 

3.   Background

Introduction

3.1       Road naming requests have been submitted by the Gulati Investments (2013) Limited in association with the subdivision of 518 Hills Road (RMA/2018/2032). A preferred name and alternative names have been put forward by the developer.

3.2       The recommended road and/or right-of-way names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The recommended names are considered sufficiently different to existing road names.

3.3       The recommended road and/or right-of-way names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993. The recommended names are considered to be consistent with this policy except as outlined below.

3.4       The recommended road and/or right-of-way names have been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and urban addressing. The recommended names are considered to be consistent with the Standard unless otherwise stated below.

3.5       Under the Roads and Right-of-Way naming policy the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.6       Consultation has been undertake with Land Information New Zealand who have raised no concerns with the proposed road names.

3.7       The developer has been in consultation with the local community in which the preferred name and first alternative have been suggestions from this consultation.

3.8       The request has been accompanied by an explanation of the background to the names which is summarised below along with the correspondence with the applicant.

Assessment of Significance and Engagement

3.9       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.10    The level of significance was determined by the number of people affected and/or with an interest.

3.11    Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.12    The proposed options to name the access lot are set out  below:

·    Gulati Place (preferred)

·    Totaram Place

·    Ladowali Place

3.13    Under clause 9 of the Roads and Right of Way naming policy the private access would be better named a ‘Lane’ which denotes that the access is private rather than ‘Place’ which in Christchurch denotes a road for public use.

3.14    There has been considerable consultation with the applicant around this proposal and whether the proposed names are consistent with the Roads and Right of Way Naming Policy. I am now of the view that it is appropriate under the policy. It reflects one story of Indian migration to New Zealand and the applicant’s family are prominent members of the Christchurch community (although the latter reason is not one they have drawn upon). I have provided a more detailed explanation of the background and history of this application below.

Background

3.15    The original application set out the reasons for the names as set out below:

Gulati Place - This name honours the owner’s father who recently passed away. This is the preferred name and the name of the applicant.

Totaram Place - This name honours the owner’s home in Fiji.

Ladowali Place – Owner’s place of birth in India.

3.16    During the assessment of the application, the applicant was queried as to whether the names were appropriate having regard to clause 13 which sets out:

Personal names are to be discouraged unless the name submitted has an historical connection with the property being subdivided, or that of a well-known local identity or prominent Cantabrian, or New Zealander.

3.17    Much correspondence has been provided to Council by the applicant. Some key points raised in the correspondence are:

·    While the description in the original application was brief, the intent of the names are to reflect one story of Indian migration to New Zealand.

·    The Gulati story begins with Mr Kanaya Lal Gulati Senior, (the applicant’s grandfather) who was a prominent landowner and farmer in Pakistan.  Mr Gulati Senior had six children, one of whom was the applicant’s father (Mr Bhagwan Dass Gulati).  Following political turmoil and persecution from the Indo-Pakistani War of 1947, the family fled Pakistan, travelling by foot to eventually settle in India following an air evacuation. 

Following the diaspora, the family were given land in Delhi, a city to which they had no ties or family connections. As such they needed to start again as they were forced to leave their possessions behind in Pakistan.  Ten years passed by in Delhi and the family established businesses.

By this stage Mr Bhagwan Dass Gulati, had become a successful businessman within Delhi and maintained businesses in the city until the family moved to the northern Indian City of Punjab.  Their time in Punjab was prosperous and Mr Bhagwan Dass Gulati was a significant, well-regarded person within the village. The family house was harmonious, and the family flourished. His interpersonal skills were noted as being calm, rational and affectionate. 

The name Gulati Lane is to honour the spirit of a family which, in the face of political and social adversity, prospered in a new country and worked hard to establish a good family name and reputation.  Comparison with the establishment of Christchurch City can be derived whereby entire families relocated from their home to a British dominion and arrived in a new land with no possessions or immediate prospects, but with determination and the spirit of endeavour, families have prospered, and communities have developed.

·    Christchurch is home to many people from various backgrounds and ethnicities, we are all different, yet call this place home.  They should have an equal opportunity to use personal names in the development of land. Our client has no wish to change the names put forward in the application and seeks that the name Gulati Place is chosen to provide identity to the Indian Community in Christchurch.  The name seeks to introduce an ethnic diversity to the community and promotes a multi-cultural society.

3.18    The applicant has been careful to point out that the street is not being named after himself, however I understand that his family are prominent members of the community. The applicant has been Chairman of the New Zealand Sikh Society South Island Inc. since 2009 and Chairman of the Global Indians (Canterbury).

3.19    The Policy seeks to avoid personal names unless certain circumstances are meet. The absence of a longer historical connection or personal connection does not prevent a contemporary name being contemplated that is reflective of Christchurch’s culturally diverse community. In this situation I consider the story with the road names is of historical and cultural interest and the application should be supported.

 

 

Attachments

No.

Title

Page

a

RMA/2018/2032  ROAD NAMING - Plan

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Katie Akacich - Resource Consents Support Officer

Paul Lowe - Principal Advisor Resource Consents

Approved By

John Higgins - Head of Resource Consents

Carolyn Gallagher - Acting General Manager Consenting and Compliance

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

9.     Shirley Community Reserve - temporary pump track location

Reference:

19/681205

Presenter(s):

Tara King – Recreation Planner Parks and Aliesha Esker – Engagement Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to approve the landscape plan (refer Attachment A) for a temporary modular pump track and a table in Shirley Community Reserve.

2.   Executive Summary

2.1       On 24 August 2018 a petition was presented to the Community Board from a local student requesting a skate, scooter and bike park for McFarlane Park (30 signatures).  The Community Board referred the petition to staff and requested a report from staff on options for funding and installation of a pump track in Shirley.

2.2       This report is being provided to fulfil Waipapa/Papanui-Innes Community Board’s resolution (PICB/2018/00129) from 7 December 2018.

That the Waipapa/Papanui-Innes Community Board:

1.    Receive this information

2.    Support a modular pump track at 10 Shirley Road (The Shirley Community Reserve) and request that the Parks Team explore alternative funding to action the project within the financial year.

3.    Request a landscape plan.

4.    That the Board engage with the local education facilities, residents and community groups to encourage involvement and fundraising.

2.3       Community engagement was recently undertaken on the proposal to install a temporary pump track and permanent multi-use table (a table tennis table that can also be used as a picnic table) in Shirley Community Reserve.

2.4       Park users will need to bring along their own bats and ball in order to use the table. 

2.5       There was strong support for the landscape plan with 84% supporting, 13% not supporting the plan and 3% who did not indicate whether they supported it or not.

2.6       The multi-use table has 60% support for locating the table in positon A (refer to Attachment B).

2.7       Funding of $87,450 for the project has come from the Council Capital Endowment Fund.

2.8       Funding for the multi-use table and bench seating (including installation) has been provided from the Community Board’s Discretionary Response fund for up to $5,000.

2.9       Once the landscape plan is approved, works are aiming to commence in time for the track to be ready to use over the summer 2019/20 period.  However this is subject to weather conditions and contractor availability.

 

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approve the landscape plan for a temporary modular pump track and a table in Shirley Community Reserve as per Attachment A of this report.

 

4.   Context/Background

Issue or Opportunity

4.1       Shirley Community Reserve is a community park located at 10 Shirley Road in Richmond.

4.2       On 24 August 2018 a petition was presented to the Community Board from a local student requesting a skate, scooter and bike park for McFarlane Park (30 signatures).  The Community Board referred the petition to staff and requested a report from staff on options for funding and installation of a pump track in Shirley.

4.3       There has been demand for a skate, scooter and bike park in the Shirley area identified through various community research papers since the early 1990s. Attempts to install a skate park in MacFarlane Park have proved not viable due to lack of suitable space and separation from neighbours.

4.4       On 7 December 2018, a staff report was presented to the Waipapa/Papanui-Innes Community Board on options for funding and installation of a pump track in Shirley.  Options were investigated for installation of the track in Shirley Community Reserve, MacFarlane Park, Mahars Playground and Westminster Park.  The report also confirmed that there was currently no funding available in the 2018 – 2028 Long Term Plan.

4.5       At the 7 December 2018 Community Board meeting the Board supported the Shirley Community Reserve location and requested that alternative funding was investigated and that a landscape plan was presented to them for approval.

4.6       An application for funding was made to the Christchurch City Council’s Capital Endowment Fund for the temporary pump track.  On 28 March 2019, funding of $87,450 was allocated for this project from this fund.

4.7       Funding from the Capital Endowment Fund was to be used to cover the costs of the pump track, noise testing of the existing track in Burwood (to ensure the location of the temporary pump track in Shirley would meet District Plan noise standards) and two years of maintenance costs (monthly cleaning and inspections).

4.8       Funding of up to $5,000 has been provided from the Waipapa/Papanui-Innes Community Board from their Discretionary Fund, for the purchase and installation of the multi-use table and the bench seating to go alongside this table.

Strategic Alignment

4.9       The installation of the temporary pump track and multi-use table and seating contributes to achieving the community outcome of safe and healthy communities by encouraging people to participate in active recreation.

4.10    This report supports the Council's Long Term Plan (2018 - 2028):

4.10.1 Activity: Parks & Foreshore

·     Level of Service: 6.8.5.0 Satisfaction with the range and quality of recreation opportunities within parks - Resident satisfaction with range and quality of recreation facilities within Parks: = 85%.

Decision Making Authority

4.11    As per the Christchurch City Council’s Delegation Register dated 1 August 2019, the Community Board has the delegation:

·    Landscape development plans for parks and reserves – Approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by the Council.

Previous Decisions

4.12    On 24 August 2018, the Waipapa/Papanui-Innes Community Board resolved (PICB/2018/00066) that the Board refers the petition to the appropriate staff and requests a report with options on the funding and installation of a pump track in Shirley.

4.13    On 7 December 2018 the Waipapa/Papanui-Innes Community Board resolved (PICB/2018/00129) to:

1.    Receive this information

2.    Support a modular pump track at 10 Shirley Road (The Shirley Community Reserve) and request that the Parks Team explore alternative funding to action the project within the financial year.

3.    Request a landscape plan.

4.    That the Board engage with the local education facilities, residents and community groups to encourage involvement and fundraising.

4.14    On 12 April 2019 the Waipapa/Papanui-Innes Community Board resolved (PICB/2019/00047) to:

1.    Agree to spend up to $5,000 from its 2018-19 Discretionary Response Fund for the purchase and installation of Option 3, the multi-purpose concrete table, on the 10 Shirley Road site.

2.    Request that staff note that the Board wishes oversight and input into the location of the table on the 10 Shirley Road site and additionally has decided not to approve the purchase/installation of the concrete benches at this stage.

4.15    On 19 June 2019, staff attended a Community Board seminar to discuss this project with the Board prior to community consultation commencing.  The Community Board members present indicated that they had been made aware that the concrete benches and multi-use table could be installed for the $5,000 of funding that was available, so would prefer the bench seats are included.

 

Assessment of Significance and Engagement

4.16    The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.17    The level of significance was determined by using the engagement and significance matrix.  Staff have considered the significance of the decision to be made by the Community Board.  Their assessment is that the matter is of low significance for the following reasons:

4.18    There would only be a small disruption to park users in order to complete the works.

4.19    The landscape plan will be a positive improvement to the park and will help to activate the site.

4.20    The costs for this work is within the available budget.

4.21    The pump track is temporary and could be relocated from this site to another site if need be.

 

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   Approve the landscape plan (refer Attachment A) for a temporary modular pump track and a multi-use table and bench seating in Shirley Community Reserve.

·   Amend the proposed landscape plan to include an accessible picnic table instead of a multi-use table at Shirley Community Reserve.

5.2       The following options were considered but ruled out

·   Do nothing – This option was ruled out because there is available funding from the Christchurch City Council’s Capital Endowment Fund for the temporary pump track, this funding needs to be allocated to a temporary pump track or the funding will need to be returned and community needs would not be met.

Options Descriptions

5.3       Option 1 - Preferred Option: Approve the landscape plan (refer Attachment A) for a temporary modular pump track and a multi-use table and bench seating in Shirley Community Reserve.

5.3.1   Option Description: Installation of a temporary pump track and multi-use table with bench seating at Shirley Community Reserve.

5.3.2   Option Advantages

·     It is addressing a request from youth in this area for a skate, scooter and bike park.

·     It is addressing a gap in our network for local skate facilities in this area as identified in the Skateboarding, Inline Skating and Freestyle BMX Cycling Strategy 2004.

·     A temporary pump track is much quicker to install and costs significantly less than a permanent skate facility.  This facility could be a good test for whether a permanent skate and scooter park would be appropriate in this location in the future if funding was able to be secured in the next Long Term Plan (LTP) cycle and if it was supported by the community.

·     Noise testing of a similar pump track in Burwood indicates that noise levels from this facility would meet noise standards in the District Plan, as it has good separation from neighbouring residential properties.

·     It is providing a physical activity to keep youth active in the community and adding to an existing family space to help connect communities.

·     While the pump track is temporary and can be relocated, it could remain in this site for up to 10 years if this is what the community would like to happen.  It could also be relocated to another site where there is a gap in youth activities.  For example a location in Papanui or Redwood where there is also a gap in our skate park network.  This would need to be investigated further and an appropriate site would need to be consulted on with the community.

·     The multi-use table is providing an additional activity (table tennis) for the community and providing some additional seating.

5.3.3   Option Disadvantages

·     The pump track is temporary and funding for a permanent skate and scooter park (if the community supports this) is not guaranteed.  Therefore, at some stage the pump track will be removed from this site.

·     The multi-use table could be at risk of graffiti.  However, one of the local schools may have an interest in working with staff to decorate the table and seating to reduce the risk of this.

·     Those using the multi-use table that would like to play table tennis would need to supply their own bat and ball, which might discourage people from using it for this purpose.

·     The multi-use table and seating is estimated to cost slightly more than an accessible picnic table.

·     The multi-use table does not comply with Council policies regarding accessibility.

5.4       Option 2: Amend the proposed landscape plan to include an accessible picnic table instead of a multi-use table at Shirley Community Reserve.

5.4.1   Option 2 – Include a picnic table that is accessible to people of all abilities in place of a multi-use table at Shirley Community Reserve.

5.4.2   Option Advantages

·     The accessible picnic table is providing an accessible seating option for those using the park who require the use of a mobility device such as a wheelchair.

·     The picnic table supports some requests in the community for a picnic table instead of the multi-use table.

·     The picnic table is slightly cheaper to install than the multi-use table (table purchase, installation and concrete pad).

·     It is addressing a request from youth in this area for a skate, scooter and bike park in the area.

·     It is addressing a gap in our network for local skate facilities in this area.

·     A temporary pump track is much quicker to install and costs significantly less than a permanent skate facility.  This facility could be a good test for whether a permanent skate and scooter park would be appropriate in this location in the future if funding could be secured in the next LTP (Long Term Plan) cycle.

·     It is providing a physical activity to keep youth active in the community, and adds to an existing family space to help connect communities.

·     Noise testing of a similar pump track in Burwood indicates that noise levels from this facility would meet noise standards in the District Plan, as it has good separation from neighbouring residential properties.

·     While the pump track is temporary and can be relocated, it could remain in this site for up to 10 years if this is what the community would like to happen.  It could also be relocated to another site where there is a gap in youth activities.  For example a location in Papanui or Redwood where there is also a gap in our skate park network.  This would need to be investigated further and an appropriate site would need to be consulted on with the community.

 

5.4.3   Option Disadvantages

·     The table and seating is not providing an additional activity in the park, so only serves one purpose. 

Options Considerations

5.5       The options were analysed on their cost and community feedback and preferences.

6.   Community Views and Preferences

6.1       Consultation on the temporary pump track project was undertaken from Monday 1 July to Monday 29 July 2019.  The submission form asked submitters to indicate whether they support the landscape plan or not. Submitters were also asked to indicate which location they preferred for the multi-use table and also provided the option to suggest an alternative location.

6.2       Approximately 150 consultation leaflets (refer Attachments B and C) were hand delivered to properties surrounding Shirley Community Reserve, including 53 absentee owners.  This information was emailed to 125 key stakeholders.  The project was also posted on the Council’s social media pages and the ‘Have your Say’ website https://ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/252.

6.3       A ‘Newsline’ article was posted on the Council website on 2 July 2019 and included a link to the ‘Have your Say’ page  https://ccc.govt.nz/news-and-events/newsline/show/3721

6.4       Signage was installed at the location of the proposed temporary pump track at Shirley Community Reserve, to capture park users and to encourage them to make a submission. This information was also available on the electronic screens at Shirley Library, to capture those visiting the library.

CroppedPump track sign Shirely Community Reserve temmporary pump track brightsign

Sign location                                                  Sign imagery at Reserve                        Brightsign imagery displayed at Library

6.5       The project team were available to discuss the project and answer any questions at a drop in session held from 4.30 pm to 6.30 pm on Wednesday 10 July at the Shirley Plunket Rooms. There were approximately 14 residents who came along and spoke to the project team during this period.  At the drop in session, residents were generally supportive and many attendees loved the idea of bringing a pump track to the area, but there were still questions around why a permanent track is unable be built at McFarlane Park.

6.6       The project team spoke to students from Shirley Primary School and Shirley Intermediate School on 4 July 2019 and 1 July 2019.  The students were provided with copies of the landscape plan and asked to place a sticky dot on the plan as to where they would like the multi-use table to be located and to indicate via a coloured stick whether they supported the landscape plan; they also provided other comments in relation to the plan.  Refer to Attachments D and E which contains the feedback collected from these visits.

20190704_14340120190704_144403

Workshops with Shirley Intermediate and Shirley Primary School students

6.7       In summary, students from both schools were very supportive of the temporary pump track and were looking forward to being able to use it and even asked if they could attend a form of opening ceremony. The most popular location for the multi-use table was location A or the common suggestion to put it under trees. There was also support from seven of the students from Shirley Primary School to rotate the orientation of the pump track and two students were not in support of rotating the track.

The table is not able to be located under the trees as it needs to be placed on a concrete pad and needs to be out of the drip line of the trees.

 In regard to rotating the pump track, the current proposed location is preferred to ensure the on and off ramps line up with the pathway, as otherwise users will ride over the grass to get to these points.

6.8       At the close of consultation, 71 submissions were received with 60 submitters supporting the landscape plan, nine submitters do not support the landscape plan and two submitters who did not indicate. For more detailed analysis on the submissions received, please refer to Attachment F.

6.9       In summary the general distribution of responses were:

Yes – support the landscape plan

No – do not support the landscape plan

Not indicated

Total

60 (84%)

9 (13%)

2 (3%)

71

 

6.10    In summary across all of the submissions relating to the landscape plan, the most common themes were that this is a fun and invaluable resource for children and the wider community of Shirley, and it is a good way to make use of the underutilised site without impacting the long term options of the reserve.

 For a more detailed breakdown of the type of comments in support for or against the proposal see sections 1.1 - 1.3 of Attachment F, and see section 1.10 – 1.11 for a breakdown of suggestions made by submitters.

6.11    It was not a question asked during consultation but a number of submitters indicated they did not support the multi-use table. A total of eight submitters specifically mentioned they are opposed to the multi-use table, if we take into consideration those who did not comment on the table but indicated they do not support the plan, then the number of people who do not support the multi-use table is thirteen.

Of the eight submitters who specifically mentioned they did not support the table; four were also opposed to the plan in general. Three supported the plan; they just did not like the idea of a multi-use table and made suggestions for alternatives such as more picnic tables, swings, another half basketball court or a climbing feature. One submitter opposed to the table did not indicate their support for the plan, as they were neutral due to some concerns. It is important to note that while two submitters did support the idea of a multi-use table they did specifically mention more seating is required.

Distribution of submitters who specifically stated they did not support the multi-use table

Submitter ID #

No. of comments

Opposed the pump track also

 

4

Support the pump track

 

3

Did not indicate if they support the pump track

 

1

 

 

 

Total

 

8

 

6.12    In relation to the location of the multi-use table, at the close of consultation there were 43 submitters who supported location A, 12 submitters who supported location B and 10 submitters who suggested other locations and six who did not indicate.

6.13    In summary the general distribution of responses related to the table location were:

Support location A

Support another location

Support location B

Not indicated

Total

43 (60%)

12 (17%)

10 (14%)

6 (9%)

71

 

It should be noted that there were also six submitters who while they indicated support for a specific location from the selection available, in their comments they did not mind whether it was in location A or B. Taking these comments into consideration the new distribution of responses regarding location is:

Support location A

Support other location

Support location B

No preference

Not indicated

Total

40 (56%)

11 (16%)

9 (13%)

6 (8%)

5 (7%)

71

 

One submitter who supported location A said they did not agree with the multi-use table, but did say that location A is the better of the two.

Refer to sections 1.4 - 1.8 of Attachment F for a more detailed breakdown of the type of comments made regarding not supporting the multi-use table or suggestions of alternative locations.

6.14    All submissions with names and addresses have been provided to the Waipapa/Papanui-Innes Community Board members.  All submissions with names but without address and contact details are available publicly online at https://ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/252

Refer to section 1.9 of Attachment F for a more detailed breakdown of the geographical distribution of submitters

6.15    All submitters from this consultation (who provided contact details) have been advised of the results of the community feedback, the staff recommendation, the Community Board meeting details and how they can request to speak at the meeting if they wish to do so. They were also provided with the updated landscape plan for Shirley Community Reserve.

Changes made following consultation

6.16    The following changes have been made to the landscape plan following consultation:

6.17    The location of the multi-use table has been confirmed as location A, as this had the most support from the community.

7.   Legal Implications

7.1       There is no legal context, issue or implication relevant to this decision.

7.2       This report has not been reviewed and approved by the Legal Services Unit.

8.   Risks

8.1       There is a low risk of increase in costs of the temporary pump track and multi-use table caused through the time delay from estimates at the start of the concept design phase until gaining approval for the landscape plan and placing orders.  The treatment of this risk is to confirm estimates and obtain a final quote as soon as the plan has been approved by the Community Board.

9.   Next Steps

9.1       Following approval of the Shirley Community Reserve landscape plan by the Community Board, the product ordering will commence.  Construction is expected to commence in October/November 2019 and we will be aiming to have the project complete in time for the summer 2019/2020.  This is dependent on weather conditions and contractor availability.

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

10. Options Matrix

Issue Specific Criteria

Criteria

Option 1 - Approve the landscape plan   (refer attachment A) for a temporary modular pump track and a table in Shirley Community Reserve.

Option 2 - Amend the proposed landscape plan to include an accessible picnic table instead of a multi-use table at Shirley Community Reserve.

Financial Implications

Cost to Implement

$87,450 for the pump track/noise testing/ installation and two years of maintenance costs.  $5,000 for the multi-use table and bench seating.

$87,450 for the pump track/noise testing/ installation and two years of maintenance costs.  $4,500 for the accessible picnic table.

Maintenance/Ongoing

$200 annually

$200 annually

Funding Source

$87,450 from the Council Capital Endowment Fund and up to $5,000 of Community Board discretionary funding.

$87,450 from the Council Capital Endowment Fund and up to $5,000 of Community Board discretionary funding.

Impact on Rates

No impact as funding has already been allocated through the existing LTP.

No impact as funding has already been allocated through the existing LTP.

Criteria 1: Climate Change Impacts

The installation of the pump track and multi-use table are encouraging alternative forms of transport in the park.  The temporary pump track is made of sustainably sourced materials and uses ecological resins and paints.

The installation of the pump track is encouraging alternative forms of transport in the park.  The temporary pump track is made of sustainably sourced materials and uses ecological resins and paints.

Criteria 2:  Accessibility Impacts

The multi-use table is not an accessible item.

Installation of an accessible picnic table will improve accessibility options within the park.

Criteria 3:  Health & Safety Impacts

There is no additional health and safety impact on the park due to the approval of this option.

There is no additional health and safety impact on the park due to the approval of this option.

Criteria 4: Future Generation Impacts

The pump track and multi-use table are providing increased recreational opportunities for local residents and visitors.

The pump track is providing increased recreational opportunities for local residents and visitors.

 

Statutory Criteria

Criteria

Option 1 - approve the landscape plan   (refer attachment A) for a temporary modular pump track and a table in Shirley Community Reserve.

Option 2 - Amend the proposed landscape plan to include an accessible picnic table instead of a multi-use table at Shirley Community Reserve.

Impact on Mana Whenua

No significant impact.

No significant impact.

Alignment to Council Plans & Policies

Parks and Waterways Access Policy 2002

Physical Recreation and Sports Strategy 2002

Parks and Waterways Access Policy 2002

Physical Recreation and Sports Strategy 2002


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

 

Attachments

No.

Title

Page

a

Shirley Community Reserve landscape plan

38

b

Public information leaflet

39

c

Feedback form

41

d

Feedback from Shirley Intermediate School

43

e

Feedback from Shirley Primary School

51

f

Analysis of feedback

58

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Tara King - Recreation Planner

Aliesha Esker - Engagement Advisor

Approved By

Kelly Hansen - Team Leader Recreation & Planning

Andrew Rutledge - Head of Parks

Brent Smith - Acting General Manager Citizens & Community

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

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Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

10.   Petrie Street, Randall Street, Stapletons Road - No Stopping Restrictions

Reference:

19/931172

Presenter(s):

Kirsty Mahoney, Project Manager Transport

 

 

1.   Purpose of Report

1.1       The purpose of this report is to request the Waipapa / Papanui-Innes Community Board (Board) to approve the installation of no stopping restrictions on Petrie Street, Randall Street and Stapletons Road.

2.   Executive Summary

2.1       The condition of the transport assets in the streets within the Richmond area was assessed by Council staff in 2018.  This assessment was undertaken as a result of community feedback about the poor state of these streets following the Land Drainage Recovery Programme works associated with the Flockton Basin flooding issues and the damage caused by the Canterbury Earthquake Sequence 2010/2011.

2.2       The condition assessment prioritised these streets in terms of those most in need of reconstruction through to those that could prolong their asset life with regular maintenance.  This assessment resulted in the development of the Richmond Area Street Renewal Programme (Richmond Programme).

2.3       The Richmond Programme has been shared and discussed with the Richmond community, and engagement with representatives of the Richmond Residents and Business Association continues as the Richmond Programme is delivered.

2.4       At the top of the list, a package of work incorporating Stapletons Road (Averill Street to Dudley Street), Randall Street (North Parade to Petrie Street) and Petrie Street (#74 to Randall Street) was tendered, and a contract awarded in October 2018.

2.5       The no stopping restrictions associated with the additional works have not been recommended to the Board for approval to date.  This report requests the approval of these no stopping restrictions as per the staff recommendations below.

2.6       The construction of Stapletons Road (Averill Street to Dudley Street) was completed on 18 December 2018.  The construction of Petrie Street (#74 Petrie Street to Randall Street) and Randall Street (North Parade to Petrie Street) was completed on 28 June 2019.

2.7       Further to the initial contracted works, and given the competitive pricing provided by the contractor, an additional section of Randall Street (Petrie Street to Stapletons Road) has also been incorporated into the initial contract, along with the section of Stapletons Road (Dudley Street to Randall Street).  These additional works are currently under construction and are on programme to be completed in October 2019.

 

3.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Approve that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Averill Street, Chrystal Street, Dudley Street, North Parade, Petrie Street, Randall Street, and Stapletons Road as indicated in the attached drawing TG135532 Issue 1, dated 19/08/2019.

2.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.         Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

 

4.   Background

4.1       The condition of the transport assets in the streets within the Richmond area bounded by North Avon Road, Hills Road, Shirley Road, and North Parade was assessed by Council staff in 2018.  This assessment was undertaken as a result of community feedback about the poor state of these streets following the Land Drainage Recovery Programme works associated with the Flockton Basin flooding issues and the damage caused by the Canterbury Earthquake Sequence 2010/2011.

4.2       The condition assessment prioritised these streets in terms of those most in need of reconstruction through to those that could prolong their asset life with regular maintenance.  This assessment resulted in the development of the Richmond Area Street Renewal Programme (Richmond Programme).

4.3       The Richmond Programme has been shared and discussed with the Richmond community, and engagement with representatives of the Richmond Residents and Business Association continues as the Richmond Programme is delivered.

Current State

4.4       The construction of Stapletons Road (Averill Street to Dudley Street) was completed on 18 December 2018.  The construction of Petrie Street (#74 and Randall Street) and the section of Randall Street (North Parade to Randall Street) was completed on 28 June 2019.

4.5       The opportunity to undertake further works arose due to competitive contractor pricing.   This led to the completion of street renewal works along the section of Randall Street (Petrie Street - Stapletons Road).  In addition, the section of Stapletons Road (Dudley Street - Randall Street) could also be constructed within the existing contract.  This is currently under construction, and is on programme to be completed in October 2019. 

4.6       These streets are all part of the Richmond Programme, and have been assessed and prioritised as being in poor condition.

4.7       The philosophy of the Richmond Programme is to narrow these local roads to slow traffic speeds, and narrow intersections to provide shorter crossing distances for pedestrians, as well as improve the amenity of these streets.  The renewal of these streets will also reduce the ongoing maintenance costs and improve the condition of the Council assets.

4.8       As part of the street renewal works, no stopping restrictions are required at mid-block narrowings and intersections to ensure the safe passage of vehicles along the carriageway and mitigate the potential for any conflict with parked vehicles on the streets.  These no stopping restrictions also ensure that pedestrians have good visibility at the intersections, making it safer.

Proposed Parking Restrictions

4.9       The following locations require no stopping restrictions to be formalised to enable safe vehicle passage along the streets, as shown at Attachment 1:

4.9.1   At the mid-block narrowing on Petrie Street in the area where Petrie Street crosses Dudley Creek for a distance of approximately 48 metres;

4.9.2   At the intersection of Petrie Street with Randall Street for a distance of approximately 15 metres on each approach to the intersection;

4.9.3   At the intersection of Chrystal Street with Randall Street for a distance of approximately 20 metres on each approach to the intersection on Chrystal Street, and approximately 15 metres on each approach to the intersection on Randall Street;

4.9.4   At the intersection of North Parade with Randall Street for a distance of approximately 17 metres along the north and south sides of Randall Street;

4.9.5   At the intersection of North Parade with Randall Street for a distance of approximately 13 metres to the north of Randall Street along the western side of North Parade;

4.9.6   At the intersection of North Parade with Randall Street for a distance of approximately 9 metres to the south of Randall Street along the western side of North Parade;

4.9.7   At the intersection of Averill Street and Stapletons Road for a distance of approximately 13 metres along the south side of Averill Street;

4.9.8   On the eastern side of Stapletons Road for a distance of approximately 13 metres outside 74 Stapletons Road;

4.9.9   On the eastern side of Stapletons Road for a distance of approximately 16 metres outside 72 Stapletons Road to increase visibility of pedestrians around parked cars.  This no stopping restriction was raised as a result of the post-construction safety audit undertaken for this section of Stapletons Road in January 2019.

4.9.10 On the eastern side of Stapletons Road for a distance of approximately 50 metres outside 62 – 68 Stapletons Road;

4.9.11 On the western side of Stapletons Road between Averill Street and Dudley Street for a distance of approximately 138 metres;

4.9.12 On the western side of Stapletons Road between 47-55 Stapletons Road for a distance of approximately 45 metres;

4.9.13 At the intersection of Randall Street with Stapletons Road for a distance of approximately 17 metres along the north and south sides of Randall Street;

4.9.14 At the intersection of Randall Street with Stapletons Road for a distance of approximately 20 metres to the south of Randall Street along the eastern side of Stapletons Road;

4.9.15 At the intersection of Randall Street with Stapletons Road for a distance of approximately 35 metres to the north of Randall Street along the eastern side of Stapletons Road;

4.9.16 At the intersection of Dudley Street with Stapletons Road for a distance of approximately 20 metres along the north and south sides of Dudley Street;

4.9.17 At the intersection of Dudley Street with Stapletons Road for a distance of approximately 18 metres to the west of Dudley Street along the northern side of Stapletons Road.

 

Strategic Alignment

4.10    The recommendations in this report seek to mitigate potential conflicts between parked vehicles and moving vehicles within the carriageway.

4.11    This report supports the Council's Long Term Plan (2018 - 2028):

4.11.1 Activity: Roads & Footpaths

·     Level of Service: 16.0.2 Improve roadway condition, to an appropriate national standard. - >=70%

Decision Making Authority

4.12    Pursuant to clause 32 of Schedule 7 of the Local Government Act 2002, the Council delegates the responsibilities, duties and powers under the Christchurch City Council Traffic and Parking Bylaw 2017 to Community Boards to exercise within their communities (as defined in the Local Government Act 2002).

4.13    This delegation includes Clause 7 of the Bylaw to “restrict the stopping, standing or parking of vehicles, or any class of vehicles, on any road; or …” (Part D – Sub Part 1 – Community Boards,  Christchurch City Council Delegations Register, 18 Dec 2018).

4.14    Any decision by a Community Board must be consistent with any policies or standards or resolutions adopted by the Council.

Previous Decisions

4.15    The Shirley / Papanui Community Board considered and approved no stopping restrictions along Petrie Street, and Randall Street (Chrystal Street – Petrie Street), associated with the SCIRT road reconstruction works, at its meeting held on 16 December 2015.

4.16    The Papanui-Innes Community Board considered and approved no stopping restrictions along Randall Street (North Parade - Chrystal Street), as part of the street renewal programme following completion of the Land Drainage Recovery Programme associated with the Dudley Creek Bypass project, at its meeting held on 30 June 2017.

4.17    The resolutions in this report will supersede these previous decisions.

Assessment of Significance and Engagement

4.18    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.19    The level of significance was determined by Council staff assessment of the criteria in the Council’s Significance and Engagement Policy.

 

5.   Community Views and Preferences

5.1       These no stopping restrictions form part of the street renewal works for each of these streets, which form part of the Richmond Area Street Renewal Programme.  The Richmond Programme has been shared and discussed with the Richmond community, and engagement with representatives of the Richmond Residents and Business Association continues as the programme is delivered

6.   Legal Implications

6.1       There is not a legal context, issue or implication relevant to this decision

6.2       This report has not been reviewed and approved by the Legal Services Unit

7.   Risks

7.1       If the no stopping restrictions are not implemented, enforcement of the restrictions will not be possible, potentially marking the intersections and mid-block narrowings unsafe for users.

8.   Next Steps

The approval of the staff recommendations will enable the no stopping restrictions to be legalised.

1.  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

9.   Options Matrix

Criteria

Option 1 – Preferred Option

Financial Implications

Cost to Implement

$4,880

Maintenance/Ongoing

Re-marking as required.

Funding Source

Project budget (capital work)

Impact on Rates

Nil

Criteria 1  - Accessibility Impacts

Reduces potential existing parking opportunities.  The installation of the no stopping will ensure pedestrians have good visibility at the intersections, making it safer.

Criteria 2 - Health & Safety Impacts

Reduces safety conflicts between parked and moving vehicles

 

Criteria

Option 1 – Preferred Option

Impact on Mana Whenua

This option does not involve a significant decision in relation to ancestral land or a body of water or other intrinsic value.  Therefore the decision does not specifically impact Ngai Tahu, their culture or traditions.

Alignment to Council Plans & Policies

This option is consistent with Council policies and provides safety improvements for vehicles, pedestrians and cyclists at intersections and mid-block narrowings.

·  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

 

Attachments

No.

Title

Page

a

Attachment 1 - Proposed No Stopping Restrictions - Plan for Board Approval

88

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Kirsty Mahoney - Project Manager

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Acting General Manager City Services

David Adamson - General Manager City Services

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

11.   Warden Street (Petrie Street - Hills Road) - Street Renewal Project

Reference:

19/867693

Presenter(s):

Kirsty Mahoney, Project Manager – Transport

 

 

1.   Purpose of Report

1.1       The purpose of this report is to advise the Waipapa / Papanui-Innes Community Board (Board) on the outcome of the engagement undertaken, and to request that the Board approve the detailed design and construction of the street renewal of Warden Street (Petrie Street - Hills Road).

2.   Executive Summary

2.1       The condition of the transport assets in the streets within the Richmond area bounded by North Avon Road, Hills Road, Shirley Road, and North Parade was assessed by Council staff in 2018.  This assessment was undertaken as a result of community feedback about the poor state of these streets following the Land Drainage Recovery Programme works associated with the Flockton Basin flooding issues and the damage caused by the Canterbury Earthquake Sequence 2010/2011.

2.2       The condition assessment prioritised the streets within Richmond in terms of those most in need of reconstruction through to those that could prolong their asset life with regular maintenance.  This assessment resulted in the development of the Richmond Area Street Renewal Programme (Richmond Programme).

2.3       The Richmond Programme has been shared and discussed with the Richmond Community, and engagement with representatives of the Richmond Residents and Business Association continues as the Richmond Programme is delivered.

2.4       The renewal of sections of Petrie Street, Randall Street and Stapletons Road have been recently completed or are nearly complete.  Warden Street (Petrie Street – Hills Road) is the next street within the Richmond Programme to be developed for street renewal.

2.5       The transport assets along Warden Street (Petrie Street - Hills Road) have been assessed as being in poor condition, and in need of renewal.  A scheme report, outlining various options, was prepared in December 2017.  This scheme report has been reviewed as part of the development of the Richmond Programme, and a preferred scheme design was outlined in a Project Information Leaflet delivered to the community for feedback in July 2019.  Two responses were received during the engagement phase with minor queries.

2.6       The preferred scheme design includes a nine metre wide carriageway with narrowed intersections to seven metres, and 1.8-metre wide footpaths with landscaping and grass berms, as shown at Attachment A.

 

3.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Approves that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Warden Street, Chancellor Street, Stapletons Road, Petrie Street, and Slater Street as indicated in the attached drawing TP346701 Issue 2, dated 14/08/2019.

2.         Approves that a Give Way control be placed against Warden Street at its intersection with Hills Road as shown on Attachment A.

3.         Approves that a Stop control be placed against the Slater Street southbound approach at its intersection with Warden Street as shown on Attachment A.

4.         Approves that a Stop control be placed against the Slater Street northbound approach at its intersection with Warden Street as shown on Attachment A.

5.         Approves that a Stop control be placed against the Chancellor Street southbound approach at its intersection with Warden Street as shown on Attachment A.

6.         Approves that a Stop control be placed against the Chancellor Street northbound approach at its intersection with Warden Street as shown on Attachment A.

7.         Approves that a Stop control be placed against the Warden Street eastbound approach at its intersection with Stapletons Road as shown on Attachment A.

8.         Approves that a Stop control be placed against the Warden Street westbound approach at its intersection with Stapletons Road as shown on Attachment A.

9.         Approves that a Stop control be placed against the Warden Street eastbound approach at its intersection with Petrie Street as shown on Attachment A.

10.       Approves that a Stop control be placed against the Warden Street westbound approach at its intersection with Petrie Street as shown on Attachment A.

11.       Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

12.       Approves that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

13.       Approves the landscaping for Warden Street, including the planting plan, comprising approximately 38 new trees, as shown at Attachment A.

14.       Approves the removal of 3 healthy and structurally sound trees to allow the project to be fully implemented, as detailed at Attachment A.

15.       Acknowledges that 8 trees in poor condition will be removed under the existing delegation provided to the Head of Parks, as detailed at Attachment A.

 

4.   Context/Background

Background

4.1       The condition of the transport assets in the streets within the Richmond area bounded by North Avon Road, Hills Road, Shirley Road, and North Parade was assessed by Council staff in 2018.  This assessment was undertaken as a result of community feedback about the poor state of these streets following the Land Drainage Recovery Programme works associated with the Flockton Basin flooding issues and the damage caused by the Canterbury Earthquake Sequence 2010/2011.

4.2       The condition assessment prioritised the streets within Richmond in terms of those most in need of reconstruction through to those that could prolong their asset life with regular maintenance.  This assessment resulted in the development of the Richmond Area Street Renewal Programme (Richmond Programme).

4.3       The Richmond Programme has been shared and discussed with the Richmond Community, and engagement with representatives of the Richmond Residents and Business Association continues as the Richmond Programme is delivered.

4.4       The renewal of sections of Petrie Street, Randall Street and Stapletons Road have been recently completed or are nearly complete.  Warden Street (Petrie Street – Hills Road) is the next street within the Richmond Programme to be developed for street renewal.

Current State

4.5       The renewal of Warden Street (Petrie Street - Hills Road) is part of the Richmond Programme.  The objective of this project is to undertake renewal of transport assets, and improve traffic safety. 

4.6       The transport assets along this section of Warden Street have been assessed as being in poor condition, including the existing damaged kerb and channel with obsolete sections, poor pavement condition, and poor condition of other assets such as footpaths and street trees.  The renewal works along Warden Street will extend into Slater Street, Chancellor Street, and Petrie Street where those intersections with Warden Street will also be upgraded to improve safety.  The intersection with Stapletons Road has already been upgraded as part of the Land Drainage works along Dudley Creek.

4.7       Warden Street is a local road with low traffic volumes.  All four intersections crossing Warden Street are currently controlled by Give Way or Stop signs.  It is not on a bus route and has no greater strategic alignment, such as a freight or cycle route.

4.8       Investigation into the crash history of this section of Warden Street in the period between 2005 and 2014, revealed a total of 21 recorded crashes within a 50 metre radius of the intersections.  Key observations from the crash analysis are that a large proportion of these crashes occurred due to drivers failing to give way at intersections.

4.9       All land adjacent to the road is residential except properties at the intersection with Hills Road, which are businesses, and all properties are within Special Amenity Area Zone 10 (SAM10) except for four properties at the intersection with Hills Road.

4.10    This project is located entirely within the road reserve.

Strategic Alignment

4.11    The recommendations in this report seek to improve the existing roadway condition, and to enhance the safety of all road users, which is reflected in the objectives of this project.

4.12    This report supports the Council's Long Term Plan (2018 - 2028):

4.12.1 Activity: Roads & Footpaths

·     Level of Service: 16.0.2 Improve roadway condition, to an appropriate national standard. - >=70%

Decision Making Authority

4.13    Pursuant to Section 34 of the Local Government Act 1974, the Council delegates the responsibilities, duties and powers for street renewals to Community Boards to exercise within their communities.  This delegation includes to “to construct, remove or alter … trees … control of traffic (e.g. stop signs)”.

4.14    Pursuant to clause 32 of Schedule 7 of the Local Government Act 2002, the Council delegates the responsibilities, duties and powers under the Christchurch City Council Traffic and Parking Bylaw 2017 to Community Boards to exercise within their communities (as defined in the Local Government Act 2002).  This delegation includes Clause 7 of the Bylaw to “restrict the stopping, standing or parking of vehicles, or any class of vehicles, on any road; or…” (Part D – Sub Part 1 – Community Boards, Christchurch City Council Delegations Register, 18 Dec 2018).

4.15    Any decision by a Community Board must be consistent with any policies or standards or resolutions adopted by the Council.

Previous Decisions

4.16    There are no previous decisions made by the Board in relation to the street renewal of Warden Street.

Assessment of Significance and Engagement

4.17    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.18    The level of significance was determined by Council staff assessment of the criteria in the Council’s Significance and Engagement Policy.

 

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered and are assessed in this report:

5.1.1   The Preferred Option is to narrow the carriageway to nine metres width and replace the existing damaged kerb and dish channel with kerb and flat channel.  The nine-metre wide carriageway is preferred because it encourages lower vehicle speeds in this local road environment, but still allows for on-street parking on both sides of the street.

5.1.2   The intersections are proposed to be narrowed to seven metres width on Warden Street and the approach roads, with the exception of Stapletons Road, which has already been renewed as part of the Land Drainage Recovery Programme works.  The seven-metre wide carriageway narrowing at the intersections is preferred because it increases intersection awareness and safety, and is likely to reduce the number of observed crashes at these locations.  The narrower intersections also provide a shorter crossing distance for pedestrians.  Tactile pavers will be installed at all intersection pedestrian crossing points.

5.1.3   Footpaths will be renewed to 1.8 metres wide, with a clear 1.5 metres width at power poles.

5.1.4   Landscaping and grass berms will be renewed to enhance the amenity of the street, and highlight the intersections for increased user awareness.  Thirty-eight new street trees will be planted along the project length.  Eleven existing street trees are proposed for removal of which eight have been assessed as being in poor condition.  Three existing street trees in fair condition need to be removed as the excavation works for the berm and footpath are likely to damage the trees irreparably, and there is also evidence of areas with existing dieback and/or decay affecting the canopy.  Due to the condition, location and/or size of the affected trees, transplanting of trees to be removed will not be viable.

5.1.5   The Do Nothing option would retain the existing carriageway width and asset condition.

5.2       The following options were considered but ruled out

5.2.1   Carriageway narrowing to eight or ten metres kerb to kerb with intersections narrowed to six or eight metres on Warden Street and the approach roads.  These options were discounted from further investigation due to lack of affirmation of the local road status, with the lower widths restriction of vehicle movements when cars are parked simultaneously on either side of the road, with the higher widths marginally longer pedestrian crossing distances at intersections, and an 8-metre long truck or larger crossing the centre line when trying to turn left. 

5.2.2   Retention of the existing carriageway level with the implementation of inter-path channel or swales to address the vertical level difference to property boundaries was discounted from further investigation due to grade issues at driveways causing tail scrape for vehicles associated with swales, and higher maintenance costs with the inter-path channel option and associated stormwater piping.  Council preference is generally to lower the carriageway so that stormwater issues are addressed with the carriageway being lower than the adjacent properties.

Options Descriptions

5.3       Preferred Option: Warden Street (Petrie Street to Hills Road) – Street Renewal

5.3.1   Option Description:

The key activities proposed to renew this section of Warden Street include:

·    Reconstruction of the existing pavement;

·    Replacement of the existing kerb and dish channel with kerb and flat channel;

·    Narrowing of the carriageway to nine metres width;

·    Narrowing of the intersections of Warden Street with Slater Street, Chancellor Street, and Petrie Street to seven metres width;

·    Narrowing of the intersection with Hills Road to seven metres width with a flush paved platform;

·    Maintaining the intersection of Warden Street with Stapletons Road, at Dudley Creek Bridge, at nine metres width on Warden Street, and the existing eight metres width to the north, and seven metres width to the south on Stapletons Road;

·    Reconstruction of the footpath and driveways in their current locations, with the aim to construct all footpaths at 1.8 metres width;

·    Installation of tactile pavers at the intersection pedestrian crossing points;

·    Lowering of the carriageway crown by 50-350mm.  The crown changes significantly along this length of Warden Street with a high crown at the Hills Road end of the project, which diminishes as the road moves towards the Petrie Street intersection.

·    Renewal of street lighting to LED;

·    Planting of 38 new street trees and low level landscaping consistent with SAM 10; and

·    Removal of 11 street trees, of which three trees are in fair condition (i.e. healthy and structurally sound), and eight trees are in poor or very poor condition (i.e. unhealthy and structurally unsound).  The three trees in fair condition need to be removed because the excavation works for the berm and footpath are likely to damage the trees irreparably, and there is also evidence of areas with existing dieback and/or decay affecting the canopy.  Due to the condition, location and/or size of the affected trees, transplanting of trees to be removed will not be viable. 

·    Resource consent is required for the removal of three street trees that are more than 6.0 metres in height, and Council’s global consent for works affecting significant and other trees (RMA/2018/2857) can apply to the proposed tree removals.  A copy of the Arboricultural Report (16 July 2019) is attached to this report for further reference (Attachment B).

5.3.2   Option Advantages

·     Improved pavement, footpath and landscaping condition for all users

·     Renewed asset for Council;

·     Better amenity and lower speeds from the narrower carriageway width;

·     Improved safety by narrowing intersections and carriageway width to slow vehicles;

·     Improved pedestrian safety at the intersections with reduced crossing distances;

·     Improved landscaping (including 38 trees) and amenity along the street;

·     Lower maintenance costs; and

·     Improved resident satisfaction with improved asset condition.

Option Disadvantages

·     Requirement to remove coal tar from pavement and dispose to approved facility; and

·     Removal of three trees, which are in fair condition.

5.4       Do Nothing Option: Warden Street – Street Renewal

5.4.1   Option Description:

·    Maintain the status quo with existing carriageway, deep dish kerb and channel, existing footpath and berm areas.

5.4.2   Option Advantages

·     Nil

5.4.3   Option Disadvantages

·     Ongoing high maintenance costs;

·     Ongoing resident dis-satisfaction with poor asset condition; and

·     Maintains existing safety conditions with wider intersections.

Analysis Criteria

5.5       The key assessment criteria were based on the findings and recommendations of the scheme design report (MWH, Dec 2017), and further investigation and condition assessment of transport assets in the Richmond area in 2018.

5.6       The key objectives of the project are to:

·    Renew the kerb and channel;

·    Maintain or improve user safety along Warden Street, and specifically at the intersections;

·    Renew carriageway and footpaths as required;

·    Renew street lighting to current Council standards as required;

·    Address stormwater ponding and consider runoff treatment infrastructure as required; and

·    Install new landscaping as appropriate consistent with the SAM 10 zone.

5.7       The preferred option meets these objectives, as described in Section 5.3.

6.   Community Views and Preferences

6.1       The Richmond Programme has been shared and discussed with the Richmond community through community meetings, and through engagement with representatives of the Richmond Residents and Business Association.  Engagement with these representatives continues on a regular basis as the Richmond Programme is delivered.

6.2       Early engagement with the Board in relation to the street renewal project along Warden Street was undertaken at a briefing on 19 June 2019.  This briefing assisted in informing the Public Information Leaflet (PIL) that was distributed to affected residents, landowners, stakeholders, and the Richmond Residents & Business Association on 8 July 2019. 

6.3       A total of 71 leaflets in hard copy were delivered or sent out, and an electronic version was sent to key stakeholders.

6.4       The engagement phase was open for any feedback from 8 July to 29 July 2019.  Two responses were received during this time.

6.5       The first response queried when works on Petrie Street would be carried out, and the second response queried whether approval is required for installation of a gate on private property leading on to Warden Street.

6.6       The project team has responded to both queries, and has incorporated the proposed gate into the design of the berm outside the affected property.

6.7       No residents were opposed to the scheme plan.

7.   Legal Implications

7.1       There is not a legal context, issue or implication relevant to this decision

7.2       This report has not been reviewed and approved by the Legal Services Unit

8.   Risks

8.1       The key risk lies with maintaining the status quo (i.e. do nothing) as this will not address the existing issues of poor road condition and high ongoing maintenance and repair costs.

8.2       There are a number of project risks, which have been highlighted during the investigation phase of the project, including the presence of coal tar in the carriageway, working near a waterway, management of erosion and sediment control during construction, existing service clashes, and management of overhanging foliage from private property to road reserve.  It has also been highlighted that the Richmond community has been subject to ongoing disruption and construction with the flood mitigation works, Dudley Creek bypass, and more recently other street renewal works, which has resulted in a heightened sensitivity to construction work.

9.   Next Steps

9.1       The approval of the staff recommendation will enable the project to proceed to detailed design and construction.


Waipapa/Papanui-Innes Community Board

13 September 2019

 

10. Options Matrix

Criteria

Option 1 – Preferred Option

Option 2 – Do Nothing

Financial Implications

Cost to Implement

$2.1 million

Nil

Maintenance/Ongoing

The cost of this option is estimated to be $15,000/year and would be covered under the Area Maintenance Contract and associated budgets.  This has been allowed for in ongoing maintenance budget planning.

The cost of this option is estimated to be $100,000 - $150,000/year and would be covered under the Area Maintenance Contract and associated budgets.  This option retains the existing ongoing costs and would need to be planned for in future Long Term Plans.

Funding Source

ID#56184 Warden Street (Petrie to Chancellor)

ID#56185 Warden Street (Hills to Chancellor)

Total budget available: $2,270,000

Area Maintenance Contract and associated budgets.

Impact on Rates

None – allowed for in LTP and 2019/20 Annual Plan.

Same as existing.

Criteria 1 -  Accessibility Impacts

Improves accessibility for all road and footpath users, including vulnerable users.

Maintains status quo with regard to road and footpath condition, which has been assessed as poor.

Criteria 2 - Health & Safety Impacts

Reduces the risk of slips and falls along footpath, in particular.

Maintains status quo with regarding to road and footpath condition, which has been assessed as poor.

 Criteria 3 - Future Generation Impacts

Improves transport assets and reduces maintenance costs, as well as improving community wellbeing.

Maintains status quo of transport assets and maintains / increases ongoing maintenance costs.  No change or decrease in community wellbeing.

 

Criteria

Option 1 – Preferred Option

Option 2 – Do Nothing

Impact on Mana Whenua

This option does not involve a significant decision in relation to ancestral land or a body of water or other intrinsic value.  There the decision does not specifically impact Ngai Tahu, their culture or traditions.

This option does not involve a significant decision in relation to ancestral land or a body of water or other intrinsic value.  There the decision does not specifically impact Ngai Tahu, their culture or traditions.

Alignment to Council Plans & Policies

This option is consistent with Council Plans and Policies, and provides improvements to transport assets, and to safety for all road users.

Reduces alignment with Council’s aims for transport assets and safety for all road users.


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

 

Attachments

No.

Title

Page

a

Attachment A - Scheme Plan for Board Approval - Warden Street (Hills Road - Petrie Street)

100

b

Attachment B - Warden Street - Arboricultural Report

101

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Kirsty Mahoney - Project Manager

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

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13 September 2019

 


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Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

12.   Factory Road Report

Reference:

19/988152

Presenter(s):

Wayne Anisy, Traffic Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is to inform the Board of staff investigations relating to concerns over speed on Factory Road and the nearby side streets.

1.2       The Community Board received a deputation from Mr Shaw, expressing concerns regarding the speed of vehicles on and around Factory Road. The Board referred the correspondence to staff at its meeting of 8 March 2019, resolving, “information be provided in a report to the Board detailing the findings and providing options for remediation”.

2.   Background

2.1       Original correspondence requested that staff,  A: “Review the speed limit currently in operation on Factory Road and the nearby side streets in Belfast to determine whether the 60 kilometre per hour was still appropriate given the growth of residential housing in this formerly rural area”. B: “Conduct speed and traffic counts on Factory Road to ascertain speeding issues and traffic volumes”. C: “Review Signage”. The Board also requested, “Staff contact the New Zealand Police to provide a presence on Factory Road for enforcement purposes”.

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the information in this report.

4.   Investigations

4.1       Factory Road is situated in the suburb of Belfast and has a local Road classification with a posted speed limit of 50 km/h, refer to Attachment A for the location of Factory Road. 

4.2       As part of the Christchurch Northern Corridor works, Guthries Road has been realigned to connect with Belfast Road. As a result of this, access to Factory Road from Guthries Road is no longer possible and Factory Road will end in a cul-de-sac at the boundary of the motorway. This permanent road closure has been in place since November 2018 and as part of this closure there are gated “Road Closed Ahead” signs positioned at the Main North Road/Factory Road intersection to inform road users of the closure.

4.3       Traffic speeds and counts were undertaken on Factory Road in June 2019. The data was collected between Tyrone Street and Cleland Street, which is mid-block in the residential section of the street. The mean speed over the seven day period was 47.4 km/h, which is acceptable for a residential area with a posted speed limit of 50km/h, Factory Road has an average traffic volume of 1346 vehicles per day.

4.4       The NZTA crash analysis system has identified that there have been three non-injury accidents and one minor-injury accident in the past five years on Factory Road between Main North Road and Guthries Road. Police attended all four accidents and the reports did not indicate that speed was a factor in any of these.

4.5       Site investigations show that there are gated RG-1, 50 km/h speed signs as you enter Factory Road from Main North Road and further 50 km/h signage east of the railway line on Factory Road. Further to this, all other side roads in the area are consistent with this level of service and have gated 50 km/h signs as you come off Main North Road. Note that Main North Road,  which is under NZTA jurisdiction is currently 60 km/h.

4.6       Staff have also been in contact with the local Police regarding enforcement of the area, however Police have indicated that given the mean speeds are within an acceptable level for a 50 km/h area, and that the Guthries end of Factory Road has now been closed, also as there have been no driver behaviour issues raised directly through them, it would not be a priority for the Police to monitor this area given their current workload commitments.

5.   Actions

5.1       Following site investigations and due to the permanent road closure at the east end of Factory Road (Guthries Road end), an additional  IG-1 “No Exit” sign has been installed just east of Tyrone Street, also a “No Exit” blade has been installed at the Tyrone Street/Factory Road Intersection.

6.   Conclusion

6.1       Based on the information detailed in the investigation section of this report, Factory Road and the surrounding side streets have proven to be operating at a level consistent with a local road classification that has a 50 km/h posted speed, therefore no further actions are required or being taken.

 

Attachments

No.

Title

Page

a

Attachment A-Factory Road Overview Diagram

127

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Stephen Wright - Team Leader Traffic Operations

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

13.   Summer with your Neighbours 2019-20

Reference:

19/948090

Presenter(s):

Trevor Cattermole, Community Development Adviser and Sharon Munro, Community Support Officer

 

 

1.   Purpose of Report

1.1    The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider applications for the 2019/20 Summer with your Neighbours fund and to allocate funding as appropriate.

1.2       There is currently a balance of $4,000 remaining in the fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Allocate its 2019/20 Summer with your Neighbours funding as follows:

 

Applicant

Activity

No. Attending

Staff Recommendation

1

Jonathan Allan

Residents BBQ

40        

 

$100

 

2

Amberlee Alison

 

Gathering of neighbours

 

35

 

$87

 

3

Kathleen Anderson

 

Street Pizza Party

 

30

 

$75

 

4

Damian Ardell

 

Papanui Baptist Freedom Trust

A community event open to everyone in the area i.e. Papanui and surrounding suburbs.  Co-hosted by local Churches/Trusts

200+

$100

 

5

Catherine Blummont

 

Coffee and Cake Open House event for the neighbours

10

 

$25

 

6

Sheena Brown

Street picnic and games

 

30-50

 

$100

 

7

William Boyd

 

Papanui Toc H Athletics Club

Waitangi Day Athletics meeting

 

 

100

 

 

$0

 

 

8

Phyllis Cain

 

Annual Street BBQ

 

15-16

 

$37

 

9

Gillian Chappell

 

Barnardos Te Puna Oraka Learning Centre

 

An outside family movie experience for all of our young families in this area

100-150

 

$100

 

10

Rachel Crawford

 

BBQ for local residents

60

 

$75

 

 

Applicant

Activity

No. Attending

Staff Recommendation

11

David Crean

 

Street BBQ and 'get to know/welcome' the new neighbours both in the street and the new subdivision

 

65

 

$120

 

 

12

Matt Cummins

 

Annual Street BBQ / Street Party to enable neighbours to get together

30

 

$60

 

13

Rachel Donaldson

 

The Annual Halloween Street Parade with BBQ

 

20-30

 

$62

 

14

Anna Dowling

 

Street BBQ

 

50

 

$100

 

15

David Duffy

 

Richmond Residents and Business Assoc

 

Community BBQ and activity day for households in Stapletons Road, Randall Street and Chrystall and Petrie Streets directly affected by the  current road works programme which is due to be completed by October

 

100

 

$100

 

16

Murray Edlin

 

Street BBQ

 

40

 

$80

 

17

Rosalee Ewington

 

BBQ

 

25-35

 

$75

 

18

Nicki Franklin

 

Paparoa Street School (PTA)

End of year school funday gathering for the pupils and teachers of Paparoa Street School

 

600

 

$0

 

19

Jeanette Gay

 

Yearly street BBQ

30

 

$75

 

20

Lynda Gill

 

St Albans Residents Assoc

Xmas Market with Balloon twisting, Face Painter, Father Xmas, BBQ

 

150-200

 

 

$100

 

21

Mark Henshaw

 

Street Party

60

 

$150

 

22

Elaine Hosking

 

Street BBQ

 

26

 

$65

 

23

Alison Hume

 

Redwood Business and Residents Assoc

 

Neighbourhood BBQ for local Redwood Residents to meet and enjoy each other's company

80-100

 

 

$100

 

 

Applicant

Activity

No. Attending

Staff Recommendation

24

Carolyn Jones

 

14th yearly BBQ get-together

60-70

 

$130

 

25

Anneke Kamo

 

A neighbourhood 'Welcome to Summer' BBQ

40

 

$100

 

26

Lou Kelleher

 

BBQ to meet new neighbours

32

 

$80

 

27

Jenni Krammer

 

Street get-together

As many as possible

$100

 

28

Anthea Livingstone

 

St Albans Uniting Parish

Community family fun day

75 plus

 

 

$100

 

29

Alana Loader

Party in the Park

300

$150

30

Gina Lyall

 

Marralomeda Charitable Trust

A neighbourhood get-together

80-100

 

$100

 

31

Vicki McBratney

 

Street BBQ

 

25

 

$62

 

32

Charlotte McGuire

 

BBQ Lunch

 

40

 

$100

 

33

Fiona Moloney

 

Pre-Christmas BBQ

 

30

 

$75

 

34

Maureen O'Donovan

 

Christmas BBQ

65-70

 

$100

 

35

Vicki-Anne Parker

 

NZ Gifts of Love and Strength

Street Christmas party

100

 

$130

 

36

Vicki-Anne Parker

 

NZ Gifts of Love and Strength

Day trip for elderly neighbours to Lees Valley

100

$0

37

Vicki-Anne Parker

 

NZ Gifts of Love and Strength

Christmas party for volunteers

40-60

$0

38

Vicki-Anne Parker

 

NZ Gifts of Love and Strength

Day trip for elderly neighbours to Ohoka Market

100

$0

39

Janita Patrick

 

Community BBQ

 

30-40

 

$87

 

40

Ann Powley

 

Shirley Community Trust

A community BBQ dinner in the Park

 

80-100

 

$100

 

 

Applicant

Activity

No. Attending

Staff Recommendation

41

Tony Ralfe

BBQ for residents

30

$75

42

Christine Rankin

 

BBQ in a back yard

 

40

 

$100

 

43

Philip Sapsford

 

BBQ with local neighbours

 

30

 

$75

 

44

Jean Scott

 

To host a BBQ and market day in the Reserve where local people can connect, meet, talk and play. 

 

Introduce the neighbours to the Willowview Community Gardens which were established in Autumn, and to celebrate summer

 

50-100

 

$125

 

45

St Albans Community Pre School

 

To hold an annual Children's Day for our local community

 

120

 

$100

 

46

Hannah Sylvester

 

Aratupu Preschool and Nursery

 

Bouncy castle and sausage sizzle for whanau of children, surrounding neighbours and Wesley Care residents

100

 

$100

 

47

Emma Twaddell

 

A Community BBQ and family Volley Ball Game

 

60

 

$150

 

48

Joanna Wortley

Street BBQ

30

$75

 

 

 

Total

$4,000

 

2.         Any unspent funds be transferred back to the Board's 2019-20 Discretionary Response Fund, with notification to be sent to the Community Governance staff accordingly on completion of the project.

3.   Key Points

Issue or Opportunity

3.1       At its meeting on 26 July 2019 the Waipapa/Papanui-Innes Community Board resolved to grant up to $4,000 from its 2019/20 Discretionary Response Fund towards the costs of delivery of "Summer with your Neighbours" celebrations in the Papanui-Innes wards.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of its Summer with your Neighbours funding.

Assessment of Significance and Engagement

3.4       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       The Summer with your Neighbours Guidelines (please see copy attached) state that the following criteria applies (please refer to bullet points 3 and 4):  Funding is seen as a small contribution towards holding a gathering.  Because it is intended to 'bring neighbours together', applications from individuals getting together and holding a local gathering will take priority over those held by organisations.  Funding should not be seen as a way for individuals or organisations to hold a gathering that they would at other times of the year.

3.8       By the closing date, 48 applications had been received, including 18 new applicants (there were a total of 37 applications received in 2018).  For the 48 applications received, the staff recommendations were based on the following, in order to maintain consistency over the allocation of recommendations:

·    Priority was given to local neighbourhood get-togethers (please refer to the Guidelines attached, and please refer to bullet point 3),  with either $2.50 per person used as a basis for consideration or where an applicant had applied last year, applying the 2018 decision amount.

·    For applications received from an organisation/residents association, a staff recommendation of $100 was consistently applied.

·    For five of the applications (numbers 7, 18, 36, 37 and 38 referred to in the above table), staff recommendations are to decline.

3.9       Summer with your Neighbours will run from 25 October 2019 to 29 March 2020. Applications for funding opened on 8 July 2019 and closed on 16 August 2019, applications opened earlier this year due to the Local Body Elections.

3.10    Organisers of celebrations that are scheduled to take place in a public space situated within an alcohol ban area, will be notified of the ban requirements.

3.11    The attached matrix (Attachment A) outlines the applications and staff recommendations. Also attached are the Summer with your Neighbours Guidelines (Attachment B).

 

Attachments

No.

Title

Page

a

Papanui-Innes - Summer with your Neighbours 2019-20 - Applications to be considered

135

b

Summer with Your Neighbours - 2019 Guidelines

146

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Sharon Munro - Community Support Officer

Trevor Cattermole - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

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Waipapa/Papanui-Innes Community Board

13 September 2019

 

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Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

14.   Board Funding Recess Committee Report

Reference:

19/853208

Presenter(s):

Elizabeth Hovell – Community Board Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to approve delegation arrangements for the making of any required decisions for Discretionary Response funding for positive youth development funding (PYDF) applications that would otherwise be dealt with by the Board.  It will cover the period following its final board meeting being 13 September 2019 (for the 2016-19 election term), and until the Community Board’s term expires 11 October 2019.

2.   Executive Summary

2.1       This report is staff generated to allow the Community Board to consider if it would like to form a recess committee between the end of the Community Board’s formal meetings and the end of term.  

 

3.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Appoints a Recess Committee comprising of any three members of the 2016-2019 Community Board, to be authorised to exercise the delegated powers of the Papanui-Innes Community Board for the period following its ordinary meeting on 13 September 2019 until the board term expires on 11 October 2019.  The Recess Committee is only for making decisions about Positive Youth Development funding applications made to the Waipapa/Papanui Innes Discretionary Response Fund 2019-20.

2.         Agrees that the process will be that staff recommendations and a copy of the application will be circulated by email to Board members for consideration and decision making (see Attachment A).  No formal decision report would be provided. Funding will be approved if three Board members vote to approve the application by the date specified in the email.  

3.         Confirms that the application of any such delegation will be reported back to the Board for record purposes.   

 

Decision Making Authority

3.1       The Papanui-Innes Community Board has the delegation to decide PYD applications for applications in its ward boundary.

Previous Decisions

3.2       The Community Board has in previous years set up a recess committee to cover the Christmas and New Year period.  The staff recommendation is to limit the decision making capacity to just the PYDF funding applications. 

 

4.   Options Analysis

Options Considered

4.1       The following reasonably practicable options were considered and are assessed in this report:

·   Establish a recess committee

·   Not establish a recess committee

Options Descriptions

4.2       Preferred Option: Option 1 – Establish a recess committee

4.2.1   Option Advantages

·     If a recess committee is formed those applicants who are unaware of the elections and lack of usual meetings will still have some opportunity for their application to be considered.

4.2.2   Option Disadvantages

·     The applications will need to be decided via email, this may limit discussion, however if board members have any questions on applications these can be sent through and staff will response with answers in a timely manner.

4.3       Option 2 – Do not establish a recess committee 

4.3.1   Option Advantages

·     No applications will need to be considered via email.

4.3.2   Option Disadvantages

·     If no recess committee is formed to consider applications that the Board may receive, then no applications will be considered until 22 November 2019. There is the potential that applicants will not be aware that no meetings will take place from the 13 September to 22 November 2019.  This may cause applicants to miss out on putting a funding application forward for consideration. 

5.   Next Steps

5.1       The Community Board needs to decide whether to establish a recess committee or not.  If they choose not to establish a recess committee then no further action will be required.  If the Board decides to establish a Recess Committee the Governance Team will touch base when and if required.

5.2       Any applications granted or declined will be included in the new board term’s first area report for record purposes.

 

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

 

Attachments

No.

Title

Page

a

Email content for Recess Committee

150

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Elizabeth Hovell - Community Board Advisor

Lyssa Aves - Governance Support Officer

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

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Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

15.   Waipapa/Papanui-Innes 2019-20 Positive Youth Development Fund Application - Papanui High School, Pacific Discovery ethical travel trip to Cambodia

Reference:

19/924207

Presenter(s):

Stacey Holbrough, Community Development Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application received for funding from its 2019-20 Positive Youth Development Fund.

1.2       This report is to assist the Board to consider an application of funding from Papanui High School for seven students – Meg Lancaster, Chris Curry, Makaela Williams, Sam Richards, Olivia Evans, Bella, Murray and Katie Fraher to assist the students to attend the Papanui High School, Pacific Discovery ethical travel trip to Cambodia, from the 5 December to the 22 December 2019.

1.3       At the Community Board meeting on the 26 July 2019, the Board granted $400 to Caitlyn Beswick who applied as an individual to the Positive Youth Development Fund to attend the Papanui High School, Pacific Discovery ethical travel trip to Cambodia. 

1.4       There is currently a balance of $850 remaining in the Youth Development Fund and $47,200 remaining the 2019/20 Discretionary Response Fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $2,800 ($400 per person) from its 2019-20 Positive Youth Development Fund and the remaining balance from the 2019-20 Discretionary Response Fund to the following Papanui High School students – Meg Lancaster, Chris Curry, Makaela Williams, Sam Richards, Olivia Evans, Bella Murray and Katie Fraher towards the students attending the Papanui High School, Pacific Discovery ethical travel trip to Cambodia.

 

 

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Meg Lancaster

4.1       Meg is a 16 year old, Year 12 Papanui High School student, who resides in Redwood.

4.2       The Papanui High School, Pacific Discovery ethical travel trip to Cambodia, is an 18 day journey.  This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

4.3       Meg has a passion for hip hop dancing, and is a teacher assistant at Zion Studio in Papanui. She enjoys English and Drama and was part of the recent production of Beauty and the Beast.  Meg is interested in learning the history of Cambodia and experiencing a different culture.

4.4       Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales).  Meg has helped in the following fundraising activities: Positive Aging Expo, gift wrapping, hot cross bun sales and Christchurch Marathon packs and has a part-time job.

4.5       The following table provides a breakdown of the costs for Meg Lancaster:

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

                                                                                                 Total

$6,152

 

5.   Applicant 2 – Chris Curry

5.1       Chris is a 16 year old, Year 12 Papanui High School student, who resides in Redwood.

5.2       The Papanui High School, Pacific Discovery ethical travel trip to Cambodia, is an 18 day journey.  This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

5.3       Chris has interests in rugby, cars, Marvel and construction.  The two experiences he is looking forward to the Cambodia trip is building some form of shelter which is part of the volunteer experience and to get a taste of what it is like to travel, Chris would like to do more of this after he finishes school.

5.4       Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales). Chris has helped in the following fundraising activities: AMI 2018 and 2019, Positive Aging Expo, gift wrapping, Christchurch Marathon packs.

5.5       The following table provides a breakdown of the costs for: Chris Curry :

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

                                                                                                 Total

$6,152

6.   Applicant 3 – Makaela Williams

6.1       Makaela is a 17 year old, Year 12 Papanui High School student who resides in Redwood.

6.2       The Papanui High School, Pacific Discovery ethical travel trip to Cambodia, is an 18 day journey.  This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

6.3       Makaela favourite subjects at school include outdoor education, sports and performance leadership. Makalea wanted to take part in the Cambodia trip to widen her world view on travelling to a new country and experiencing how people live in Cambodia.

6.4       Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales). Makaela has helped in the following fundraising activities: Positive Aging Expo, gift wrapping and Le Race packs and has a part-time job.

6.5       The following table provides a breakdown of the costs for Makaela Williams:

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

                                                                                                 Total

$6,152

7.   Applicant 4 – Sam Richards

7.1       Sam is 16 years old, Year 12 Papanui High School student and resides in Redwood.

7.2       The Papanui High School, Pacific Discovery ethical travel trip to Cambodia, is an 18 day journey.  This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

7.3       Sam is passionate about sports and academic achievement, and his favourite sport is football. Sam is most looking forward to helping out in a Cambodia community, he sees the benefits and rewards to his leadership skills and personal development as life changing.

7.4       Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales).Sam has helped in the following fundraising activities: Positive Aging expo, gift wrapping, hot cross buns sales, and Christchurch Marathon packs.

7.5       The following table provides a breakdown of the costs for Sam Richards:

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

                                                                                                 Total

$6,152

 

8.   Applicant 5 – Olivia Evans

8.1       Olivia is a 16 year old, Year 12 Papanui High School student, who resides in Redwood.

8.2       The Papanui High School, Pacific Discovery ethical travel trip to Cambodia, is an 18 day journey. This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

8.3       Olivia is part of the year 12 Leadership group at Papanui High School, and also enjoys playing netball. Olivia is looking forward to learning and embracing another culture and believes this experience will open her eyes to wider world issues.

8.4       Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales). Olivia has helped in the following fundraising activities: AMI, gift wrapping, Le Race and Christchurch Marathon packs, hot cross buns sales and has a part-time job at a local supermarket.

8.5       The following table provides a breakdown of the costs for Olivia Evans:

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

                                                                                                 Total

$6,152

 

9.   Applicant 6 – Bella Murray

9.1       Bella is a 17 year old, Year 12 Papanui High School student, who resides in Papanui.

9.2       The Papanui High School, Pacific Discovery ethical travel experience to Cambodia, is an 18 day journey.  This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

9.3       Bella loves playing and coaching netball, and health is her favourite subject at school. Taking part in the Cambodia trip will give her the opportunity to help people with a building project and teach English.  Bella would like to pursue travelling the world and teaching English after she finishes school.

9.4       Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales). Bella has helped in the following fundraising activities: AMI, gift wrapping, Le Race packs and has a part-time job.

9.5       The following table provides a breakdown of the costs for Bella Murray:

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

 

 

                                                                                                 Total

$6,152

 

10. Applicant 7– Katie Fraher

10.1    Katie is a 17 year old, Year 12 Papanui High School student, who resides in Papanui.

10.2    The Papanui High School, Pacific Discovery ethical travel trip to Cambodia, is an 18 day journey.  This trip aim is to introduce students to diverse cultures, history and environments. The students will be involved in short service projects, improving their awareness of issues around development, globalisation and sustainability.

10.3    Katie is part of the Year 12 Papanui High School Leadership Programme and enjoys playing volleyball.  Katie aim is to attend Otago University in 2021 and one day work in the medical field. Katie is looking forward to immersing herself in a new culture and helping people.

10.4    Over the course of the last two years the teachers involved, students and their whanau have participated in a large number of fundraising activities. These included; sausage sizzles, making and disturbing Christchurch marathon And Le Race packs, marshalling the Colour Zone Run, Weet-bix kids Try-a-thalon and Bay Cycle Challenge, selling pies and hot cross buns, gift wrapping, quiz nights, AMI litter collections and helping at the Positive Aging Expo. In all instances the money is distributed to students based on their individual contribution (time or sales). Katie has helped in the following fundraising activities: Positive Aging Expo, gift wrapping, Christchurch Marathon packs and has a part-time job at a local supermarket.

10.5    The following table provides a breakdown of the costs for Katie Fraher:

EXPENSES

Cost ($)

International Flights and Hotel

$2,300

Program Cost

$3,700

Vaccinations

$112

Cambodia Visa

$40

                                                                                                 Total

$6,152

 

 

Attachments

No.

Title

Page

a

Positive Youth Development application from Papanui High School Pacific Discovery trip to Cambodia

160

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 


 


 


 


 


 


 


 


 


 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

16.   Waipapa/Papanui-Innes 2019-20 Positive Youth Development Fund Application - Te Kura Kaupapa o te Whanau Tahi - Te Miringa Karasulas

Reference:

19/983226

Presenter(s):

Stacey Holbrough, Community Development Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application received for funding from its 2019-20 Positive Youth Development Fund and the 2019-20 Discretionary Response Fund.

1.2       This report is to assist the Board to consider an application of funding from Te Kura Kaupapa o Te Whanau Tahi, for Te Miringa Karasulas to attend the National Primary School Kapa Haka -Te Mana Kuratahi to be held in Hamilton, from the 3 November to the 8 November 2019.

1.3       There is currently a balance of $850 remaining in this Positive Youth Development Fund and $47,500 remaining in the 2019-20 Discretionary Response Fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $200 from its 2019-20 Positive Youth Development Fund and/or the  2019-20 Discretionary Response Fund to Te Kura Kaupapa o Te Whanau Tahi for  Miringa Karasulas to attend the National Primary School Kapa Haka -Te Mana Kuratahi to be held in Hamilton, from the 3 November to the 8 November 2019.

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Te Miringa Karasulas

4.1       Te Miringa is a 12 year old, Year 7, Te Kura Kaupapa o Te Whanau Tahi student who resides in Mairehau.

4.2       Te Kura Kaupapa o Te Whanau Tahi were one of three schools that placed in the Waitaha Primary Schools Competition, which qualified them entrance to Te Mana Kuratahi Kapa Haka National Competition to be held in Hamilton in November 2019.

4.3       Te Miringa loves to sing and perform kapa haka and plays netball. 

4.4       This will be Miringa first time performing at Nationals and is looking forward to this challenge.  Miringa is also excited to meet new people and watching other schools perform.

4.5       Te Kura Kaupapa o Te Whanau Tahi and Miringa whanau have been involved in the following  fundraising activities: raffles, a school market, haka performances, Timezone fundraiser and quiz nights.

4.6       The following table provides a breakdown of the costs for Miringa Karasulas:

EXPENSES

Cost ($)

Accommodation

$260

Travel costs - flights and van costs

$460

Miscellaneous Costs

$130

 

 

 

 

                                                                                                 Total

$870

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

17.   Waipapa/Papanui-Innes 2019-20 Positive Youth Development Fund Application - Isaac Cole Aitken

Reference:

19/955780

Presenter(s):

Helen Miles, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application(s) received for funding from its 2019-20 Positive Youth Development Fund.

1.2       This report is to assist the Board to consider an application(s) of funding from Isaac Cole Aitken.

1.3       There is currently a balance of $850 remaining in this fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $200 from its 2019-20 Positive Youth Development Fund to Isaac Cole Aitken towards participation in the National under 16 Water Polo Championships in Auckland from 2 - 6 October 2019 as a member of the Canterbury under 16 Water Polo team.

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the Council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

3.3       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Isaac Cole Aitken

4.1       Age: 16

4.2       School: Christ’s College School

4.3       Event seeking support for: National under 16 Water Polo Championships

4.4       Isaac is a 16 year old year 11 student at Christ’s College who resides in Mairehau. Isaac has been playing water polo since he was 11 years old.

4.5       The National Water Polo Championships provides Isaac with the opportunity to compete against other teams around New Zealand.  Canterbury Water Polo has not placed at the Nationals since the earthquakes.  The team this year hopes to gain a podium placing.  The tournament will also develop Isaac’s technical and competition skills, as the championship brings together the top teams from around New Zealand. 

4.6       Isaac is currently one of four players from the South Island who are in the New Zealand Development squad.  This involves extra training sessions in Christchurch and also attending five training camps in Auckland throughout the year.  The squad is working towards a team competing in the World Junior Championships in 2023.  

4.7       Currently Isaac is either training or playing water polo six days a week.  He also coaches two year 7/8 teams, from Heaton Intermediate and Cathedral Grammar.  This involves running weekly trainings and attending games.  Isaac has qualified as a grade C referee and regularly referee’s games each week and at tournaments.

4.8       When not participating in water polo, Isaac can be found playing football, surf lifesaving at Spencer Park,  or working towards his silver  Duke of Edinburgh Award.

4.9       Isaac has been busy fundraising by refereeing water polo games, sausage sizzles and selling bacon packs.  

4.10    The following table provides a breakdown of the costs for Isaac Cole Aitkens:

EXPENSES

 

Cost ($)

Costs per individual

 

$1,000.00

(Cost includes travel, accommodation, meals, registration fees)

 

 

Money fundraising

$150.00

 

                                                                                                 Total

 

$850.00

 

.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

18.   Waipapa/Papanui-Innes 2019-20 Discretionary Response Fund Application - Zion Dance Studio Limited.

Reference:

19/987252

Presenter(s):

Helen Miles, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application(s) received for funding from its 2019-20 Youth Development Fund.

1.2       This report is to assist the Board to consider an application(s) of funding from Zion Dance Studio Limited.

1.3       There is currently a balance of $850 remaining in this fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $700 from its 2019-20 Discretionary Response Fund to Zion Dance Studios Ltd towards assisting Logan James Rielly, Kaia Jaye Turner, Bess Park, Georgia Hayley Thomas, Natalya Aroha Jackson, Zak Ricky Tait and Alisa Katernoza to participate in the World Supremacy Battlegrounds Hip Hop Dance competition to be held In Sydney from 2 - 7 October 2019. 

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the Council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

3.3       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Zion Dance Studios Limited

4.1       Event seeking support for: World Supremacy Battlegrounds Hip Hop Dance competition.

4.2       The following seven dancers live in the Papanui-Innes Community Board area;                                                                                                 Logan James Rielly aged 16 years old and lives in St Albans                                                                                  Kaia Jaye Turner aged 13 years old and lives in Redwood                                                                      Bess Park aged 17 years old and lives in Papanui                                                                                     Georgia Hayley Thomas aged 19 years old and lives in Redwood                                                            Natalya Aroha Jackson aged 18 years old and lives in Casebrook                                                                             Zak Ricky Tait aged 19 years old and lives in Shirley                                                                                                Alisa Katernoza aged 16 years old and lives in Shirley

4.3       Zion Dance Studios offers local young people opportunities to express themselves creatively in a safe and welcoming environment, investing in their social development and personal wellbeing as well as their dance skills.  The Polaroid and Aperture crews qualified for the competition by Placing 1st in their respective grades at the National Championships in Hamilton.  

4.4       The World Supremacy Battlegrounds is the biggest international hip-hop street dance competition in the Southern Hemisphere.  Now in its sixteenth year, finalists from across Australia, New Zealand, the Philippines, Singapore, Indonesia, Malaysia, Sierra Leone, Canada, USA and Thailand will be competing, not only for prizes but for the opportunities to do future tours.

4.5       The crews currently train with dance instructors four days a week and undertake fitness training the rest of the week.   All the dancers have ambitions to perform and compete in further competitions. 

4.6       Zion Dance Studio crews have been busy fundraising for the competition via a community concert, quiz night, bake sales, sausage sizzles, raffles part time work and running workshops.  

4.7       The following table provides a breakdown of the costs for Zion Dance Studio Ltd:

EXPENSES

 

Cost ($)

Costs per individual: Flights, Accommodation, Meals, Entry Fee, Costume, and Transport

 

$1,150.00

                                                                                                 Total

 

$1,150.00

 

.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

19.   Waipapa/Papanui-Innes 2019-20 Discretionary Response Fund Application - Irie Irwin Khajotia

Reference:

19/990472

Presenter(s):

Helen Miles, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application(s) received for funding from its 2019-20 Youth Development Fund.

1.2       This report is to assist the Board to consider an application(s) of funding from Irie Irwin Khajotia

1.3       There is currently a balance of $47,200 remaining in this fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $200 from its 2019-20 Discretionary Response Fund to Irie Irwin Khajotia towards attending the New Zealand Gymnastics Championships to be held In Auckland from 1 - 6 October 2019. 

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the Council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

3.3       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Irie Irwin Khajotia

4.1       Age: 12 years

4.2       School: Cobham Intermediate

4.3       Event seeking support for: National Gymnastics Championships.

4.4       Irie is a 12 year old year, year eight student at Cobham Intermediate who resides in Casebrook.  Irie has been participating in Gymnastics since she was eight years old.  

4.5       The National Gymnastics Championships provides Irie with the opportunity to compete against other gymnasts around New Zealand.  Last year Irie broke her ankle so she is very pleased to have made it back into the Canterbury team and attending the Nationals.  Irie currently trains 16 hours a week.  Her goal for the Championships is to gain a podium placing on the beam.   The championships will also develop Irie’s technical and competition skills, as the championship brings together the top gymnasts from around New Zealand.

4.6       When not participating in gymnastics Irie plays hockey and enjoys music and singing.

4.7       Irie has been busy fundraising for the competition by running sausage sizzles.  

4.8       The following table provides a breakdown of the costs for Irie Irwin Khajotia;

EXPENSES

Cost ($)

Flights

$250.00

Entry Fee

$200.00

Accommodation

$400.00

Transport

$100.00

Food

$200.00

Uniform

$291.00

Official costs, contingencies, photograph

$230.00

                                                                                                 Total

$1,671.00

 

.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

20.   Waipapa/Papanui-Innes 2019-20 Discretionary Response Fund Application - Shirley Rugby League Football Club Inc.

Reference:

19/967852

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2019-20 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059816

Shirley Rugby League Football Club Inc.

Summer Overheads

$3,935

$2,646

 

1.2       There is currently a balance of $47,200 remaining in the fund

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $2,646.00 from its 2019-20 Discretionary Response Fund to Shirley Rugby League Football Club towards summer overheads.

 

3.   Key Points

Issue or Opportunity

3.1       To consider providing funding support to a community organisation which will have

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Building Strong Communities. It will also align to the Papanui-Innes Community Board outcomes that “Community Outcomes and Priorities of young people and older adults are supported.”  Support through advocacy and funding a range of social and recreational projects with a focus on children, youth elderly and volunteers.

 

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the $47,200 Discretionary Response Fund is as below.

Total Budget 2019/20

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$89,104

$23,800

$47,200

$44,554

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix DRF 2019-20 - Shirley Rugby League Football Club Incorporated

190

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

21.   Waipapa/Papanui-Innes Community Board Area Report - 13 September 2019

Reference:

19/950270

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for 13 September 2019.

2.         Sign off the Waipapa/Papanui-Innes Community Board Plan for 2016-19.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board:

·     Main North Road Bus Priority timeline update (circulated 19 August 2019)

·     SWN: Linwood Wastewater Renewal Package (circulated 21 August 2019)

·     Memo: Redwood Library Re-opening Delayed (circulated 21 August 2019) refer item 5.3.3 of this report

·     Transport projects Cranford Street Area – Copy of letter to submitters (circulated 26 August 2019)

·     CNC Alliance: SH1 Contraflow Waimakariri Bridge (circulated 29 August 2019)

·     Harewood Road bus stop relocation consultation (circulated 27 August 2019)

·     Map of Harris Crescent bus stop refer Harewood Road bus stop relocation above (circulated 27 August 2019)

·     Shirley Community Reserve – Preview of consultation letter and plans (circulated 30 August 2019)

·     Murals in MacFarlane Grand Opening Invitation (circulated 2 September 2019)

·     Waste Minimisation and Management Engagement (circulated 4 September 2019)

 

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   National Policy Statement on Urban Development

On 21 August 2019 the Government released the proposed National Policy Statement on Urban Development which covers a lot of the issues that the Christchurch Community Boards have raised regarding the Christchurch District Plan such as increases in density and car parking requirements. If this National Policy Statement is approved, then Council will be required to update then Christchurch District Plan to align with this direction. 

Consultation is from 21 August to 10 October 2019.  A discussion document on the proposed National Policy Statement ‘Planning for successful cities’ is available online at: www.mfe.govt.nz/consultations/nps-urbandevelopment

Elected members received information on the proposal at a combined community board seminar held on 28 August 2019.

The Board is asked to consider whether it wishes to provide feedback to the Council’s submission which will be presented to the Council’s 26 September 2019 meeting.

3.2.2   National Policy Statement on High Productive Land

On 14 August 2019 the Government opened the proposed National Policy Statement on Highly Productive Land for consultation.

Our land is a taonga – an irreplaceable treasure and a source of life and wellness for our country. Our economy depends on it. Our history and culture are tied to it. However our productive land is at risk.

The Government is proposing a policy statement to improve the way highly productive land is managed under the Resource Management Act 1991.

The purpose is to:

·     Recognise the full range of values and benefits associated with its use for primary production

·     Maintain its availability for primary production for future generations

·     Protect it from inappropriate subdivision, use and development.

Consultation is from 14 August to 10 October 2019.  A discussion document on the proposed National Policy Statement ‘Valuing highly productive land’ is available online at: https://d.adroll.com/cm/aol/out?adroll_fpc=c8e8d85c80e780356d47cdf389e5d47d-1566432012614&xid_ch=f&advertisable=F6VBZBJOQNFT3LL6AERXBOhttps://d.adroll.com/cm/index/out?adroll_fpc=c8e8d85c80e780356d47cdf389e5d47d-1566432012614&xid_ch=f&advertisable=F6VBZBJOQNFT3LL6AERXBOhttps://d.adroll.com/cm/n/out?adroll_fpc=c8e8d85c80e780356d47cdf389e5d47d-1566432012614&xid_ch=f&advertisable=F6VBZBJOQNFT3LL6AERXBOhttps://d.adroll.com/cm/r/out?adroll_fpc=c8e8d85c80e780356d47cdf389e5d47d-1566432012614&xid_ch=f&advertisable=F6VBZBJOQNFT3LL6AERXBO https://www.mfe.govt.nz/consultation/proposed-nps-highly-productive-land

3.3       Annual Plan and Long Term Plan matters

3.3.1   Nil to report.

3.4       Board Reporting

3.4.1   The Board are asked to consider topics for inclusion in Newsline, the newsletter and the report to Council.

4.   Community Board Plan – Update against Outcomes

4.1       The Community Board Plan was reviewed in a workshop with the Board on Wednesday 14 August 2019. The final update is attached (refer Attachment A to this report).

 

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Nil to report.

5.2       Other partnerships with the community and organisations

5.2.1   Neighbourhood Links

Charlotte Clark and Angie Durey from Neighbourhood Links received a Special Award from KickStart.

Angie and Charlotte were runners up in the South Island Section of the Unsung Hero Award for their work with the Northcote Community Breakfast Club at Northcote School. They also run the homework club at Northcote School, and provide community linkage and connection from their base at the Redwood Neighbourhood Links building

KickStart Breakfast launched in 2009 when Fonterra and Sanitarium partnered to provide free Anchor milk and Sanitarium Weet-Bix to Kiwi kids twice a week to decile 1-4 schools. The New Zealand Government joined the partnership in 2013, allowing the programme to extend to five days a week, across all New Zealand schools and deciles.

KickStart Breakfast currently provides free breakfasts to over 30,000 children each school day in over 1,000 schools.

5.2.2   Papanui Bush – Bridgestone Reserve

The Rotary Club of Papanui hosts working bees at Papanui Bush on the second Tuesday morning of each month. On 13 August 2019 a few braved the chill and turned up to get some weeding done.

Special mention goes to Denis McMurtrie who was behind the camera for this shot (see left) and the key man behind this working bee. Cr Mike Davidson was also there to lend a hand.

5.2.3   Rutland Reserve

The Board visited the Paparoa Street School on Friday 23 August 2019 to talk with the students about the partnership led by the Urban Park Rangers that has enabled pupils to participate in the planting of riparian species around the new spring and stream area (refer the area outlined in blue on the map - see right).

The children were delighted to share the findings from their eco-study project on the flora and fauna in the area and talk about their work with Board members (refer photo below).

5.3       Community Facilities (updates and future plans)

5.3.1   St Albans Community Facility

The project team are working with the preferred contractor to achieve cost savings prior to awarding of the contract. The project team aims to have a preferred contractor onsite in October. The facility is scheduled to open on 31 October 2020.

(Refer Attachment B to this report).

5.3.2   10 Shirley Road

·     Consultation on placement of Modular Pump Track and Multi-Purpose Table

Public consultation closed on 29 July 2019 and the results of the submissions will be presented in a report to this meeting.

5.3.3   Redwood Library Upgrade

The Board were notified via memorandum from the Mayor’s Office that the re-opening of the Redwood Library would be delayed due to further investigation and repair of the damage revealed during the initial stages of refurbishment.

The library on Main North Road closed on Monday 29 July to allow for a site upgrade and was originally due to re-open on Monday 26 August. However, further investigations showed that the building requires more work than originally planned and CCC engineers need to assess the damage and determine the best way to carry out repairs.

5.4       Infrastructure projects underway

5.4.1   Transport Projects in the Cranford Street area

The joint meeting of the Linwood-Central-Heathcote and Papanui-Innes Community Boards to consider staff recommendations for transport projects being considered in the Cranford Street area to mitigate the effects of the anticipated increase in traffic flow from the Christchurch Northern Corridor was held in the Council Chambers, Civic Offices, 53 Hereford Street on Monday 9 September 2019.

Over 30 submitters spoke to their submissions prior to the community boards making a recommendation to the Council.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Pay it Forward: The Neighbourhood Trust Social Enterprise

“Pay It Forward”, The Neighbourhood Trust Social Enterprise in Nancy Ave was broken into last week with damage to the front windows, which needed to be replaced. A wheelie bin was used to break the store window.

This enterprise has been built up over the last six years since The Neighbourhood Trust received $130,000 from the Capital Endowment Fund: Special One-off Project Scheme in 2013 towards the purchase of the Pay It Forward premises. The concept of the Pay It Forward project identified by the Neighbourhood Trust came out of seeing the changes in our community post-earthquake. These changes included:

·      Withdrawal of opportunities for learning and recreational pursuits as organisations had to leave broken buildings and seek other places, e.g. SeniorNet, and art and craft classes that used to run from the Shirley Community Centre.

·      A loss of part-time work.  This is a hidden cost to our community as it is this income that helped families survive – paid school camp fees, got the shoes for the kids, provided a holiday break. The creation of a space where artists and crafts people could meet, socialise, sell their work and develop their “craft” though to a small business via peer support and training.

Currently 60 artists/crafters/designers are selling their creations through Pay It Forward and as a collective group have contributed a total of 2,163 volunteer hours throughout the 2018/19 financial year towards the planning and running of the shop. The facility also provides craft classes – approximately 400 children and adults attended in 2018 and so far this year 215.

The community space linked to the shop is also used for community meetings and teaching English as a second language two days per week with extensive tutelage to approximately 27 students per annum.

SeniorNet used the facility until they moved to their current location in the Christchurch Football premises.

Shirley/Papanui Community Board Chair, Chris Mene, opening ‘Pay it Forward” in 2013

7.   Updates from Other Units

7.1       Parks Update

7.1.1   The next Parks report will be submitted in the new electoral term.

7.2       Transport Unit Update

7.2.1   Palm Tree Planter – Laguna Gardens and Palm Drive Intersection

Response from the Road Maintenance Manager:

“Initial report by City Streets arborists carried out. Now the team need to prepare design options to undertake options for repair as is, or a new construction. Funding for this work, including initial scoping, has not been budgeted, nor ultimately has the potential physical work.”

8.   Community Board Funding Update

8.1       The 2019-20 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment C to this report).

 

 

Attachments

No.

Title

Page

a

Community Board Plan 2016-19

198

b

St Albans Community Facility Rebuild

208

c

Papanui-Innes DRF and PYDF Balance Sheet as at 26 Aug 2019

212

 

 

Signatories

Authors

Lyssa Aves - Governance Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Elizabeth Hovell - Community Board Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

13 September 2019

 

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Waipapa/Papanui-Innes Community Board

13 September 2019

 

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Waipapa/Papanui-Innes Community Board

13 September 2019

 

 


Waipapa/Papanui-Innes Community Board

13 September 2019

 

 

22.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.