Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                    Friday 9 August 2019

Time:                                   9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

2 August 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 5

B         2.        Declarations of Interest.............................................................................. 5

C          3.        Confirmation of Previous Minutes................................................................ 5

B         4.        Public Forum............................................................................................ 5

B         5.        Deputations by Appointment...................................................................... 5

B         6.        Presentation of Petitions............................................................................ 5

C          7.        Correspondence...................................................................................... 15

Staff Reports

C          8.        Access to Public Transport - Relocation of an existing bus stop to 169-171 Cranford Street..................................................................................................... 19

C          9.        The Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road bus stop and shelter upgrades...................................................................................... 29

C          10.      Strengthening Communities Fund 2019-20.................................................. 41

C          11.      Waipapa/Papanui-Innes Discretionary Response Fund Application -  Belfast Friendly Club and the Belfast Netball Club............................................................... 85

B         12.      Waipapa/Papanui-Innes Community Board Area Report - 9 August 2019.......... 91

 

B         13.      Elected Members’ Information Exchange.................................................... 97 

 

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 26 July 2019  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Guthries Road – Ann Taylor

Ann Taylor will speak to the Board regarding Guthries Road.

 

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

09 August 2019

Unconfirmed

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 26 July 2019

Time:                                   9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Deputy Chairperson

Members

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

26 July 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved PICB/2019/00085

That the apologies from Ali Jones be accepted.

Jo Byrne/Mike Davidson                                                                                                                                        Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2019/00086

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 12 July 2019 be confirmed.

Jo Byrne/Emma Norrish                                                                                                                                         Carried

 

4.   Public Forum

Part B

4.1

Positive Youth Development Report – Lena Krakowiak and Laura Powley

Lena Krakowiak and Laura Powley attended to report back to the Board on their attendance at the Music in the Summer Air (MISA) Shanghai Youth Summer Music Camp in China from 7 to 14 July 2019.

After questions from members, the Chairperson thanked Lena and Laura for their presentation.

 

4.2

Positive Youth Development Report – Trinity Mackley and McKenzie McDowell

McKenzie McDowell attended to report back to the Board on her attendance at the Asia Pacific Qualifier Softball Tournament held in Jakarta in June 2019. Trinity Mackley sent her apologies.

After questions from members, the Chairperson thanked McKenzie for her presentation.

 


 

 

4.3

Positive Youth Development Report – Nerissa McDowell

Nerissa McDowell attended to report back to the Board on her attendance at the Canada Cup International Softball Championships in Canada from 5 to 14 July 2019.

After questions from members, the Chairperson thanked Nerissa for her presentation.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

15. Correspondence

 

A letter from the Papanui Primary School Board of Trustees was received via the Chairperson on Wednesday 24 July 2019 at 7.53pm regarding the recurring flooding of the Grimseys Road/QEII Drive underpass.

This is causing issues for cyclists and pedestrians including students, children, families and members of the public from the suburb of Redwood who use the underpass to get safely across QEII Drive. The underpass is a major community thoroughfare and has flooded twice in the last two months.

 

Community Board Resolved PICB/2019/00087

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the letter from the Papanui Primary School Board of Trustees.

John Stringer/Pauline Cotter                                                                                                                               Carried

 

 

15.1   Grimseys Road Underpass Flooding

 

Board Comment

The Board were concerned about the flooding in the underpass during persistent periods of rain which poses serious health and safety risks for the public. At times the water can reach over 200mm deep and leaves mud and debris that make the underpass unpleasant to cross even after the water has been pumped out.

 

Community Board Resolved PICB/2019/00088

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Refers the urgent flooding issues in the Grimseys Road/QEII Drive underpass as raised in the correspondence, to the Christchurch Northern Corridor (CNC) Alliance for investigation and action/report to the Board.

Emma Norrish/Mike Davidson                                                                                                                             Carried

Attachments

a       Correspondence Papanui Primary School re Grimseys Road QEII Drive flooded underpass   

 

 

7.   Council-Community Board Governance Partnership Agreement and Delegations

 

Community Board Resolved PICB/2019/00089 (Original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Endorse the proposed partnership approach to governance between the Council and community boards.

2.         Confirm the Community Board’s approval of the Council-Community Board Governance Partnership Agreement (Attachment A).

3.         Delegate to the Chair the authority to sign the Council-Community Board Governance Partnership Agreement (Attachment A) on behalf of the Community Board.

4.         Note that the new delegations agreed by the Council will take effect on 1 August 2019.

John Stringer/Jo Byrne                                                                                                                                          Carried

 

 

 

 

8.   Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Team Con Brio Choir, Villa Maria College on behalf of Cate Brett, Laura Warner, Rose-Mason Collins and Molly Statham.

 

Community Board Resolved PICB/2019/00090 (Original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $400 ($100 per student named below) from its 2019-20 Youth Development Fund to Villa Maria College towards the costs of the four students namely Cate Brett, Laura Warner, Rose-Mason Collins and Molly Statham to attend the New Zealand Choral Federation National Choir Competition in Dunedin from 28 August 2019 to 1 September 2019 as part of the Villa Maria College Con Brio Choir.

John Stringer/Emma Norrish                                                                                                                               Carried

 


 

 

9.   Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Caitlin Marie Beswick

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $500 from its 2019-20 Youth Development Fund to assist Caitlin Marie Beswick towards attending The Papanui High School Global Awareness Program – Cambodia trip.

 

Community Board Resolved PICB/2019/00091

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $400 from its 2019-20 Youth Development Fund to assist Caitlin Marie Beswick towards attending The Papanui High School Global Awareness Program – Cambodia trip.

Jo Byrne/Pauline Cotter                                                                                                                                         Carried

 

 

10. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Ben Timana O'Donovan

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $500 from its 2019-20 Youth Development Fund to Ben Timana O’Donovan to assist him in representing St Bedes College at the under 15 National Rugby Tournament in Napier from 1 September to 6 September 2019 and also to assist him representing St Bedes College on the St Bedes Australian Cricket tour from 27 September to 7 October 2019.

 

Community Board Resolved PICB/2019/00092

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $300 from its 2019-20 Youth Development Fund to Ben Timana O’Donovan to assist him representing St Bedes College on the St Bedes Australian Cricket tour from 27 September to 7 October 2019.

Pauline Cotter/Emma Norrish                                                                                                                             Carried

Jo Byrne declared an interest in this item and took no part in the Board’s discussion or voting on this item.

 

 

 

11. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Beth Moira O'Donovan

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $250 from its 2019-20 Youth Development Fund to Beth Moira O’Donovan towards participation in the AIMS games tournament in Tauranga from 8-13 September 2019 as a member of the Cobham Intermediate, Year 8 Hockey team.

 

Community Board Resolved PICB/2019/00093

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $150 from its 2019-20 Youth Development Fund to Beth Moira O’Donovan towards participation in the AIMS games tournament in Tauranga from 8-13 September 2019 as a member of the Cobham Intermediate, Year 8 Hockey team.

Pauline Cotter/Emma Norrish                                                                                                                             Carried

Jo Byrne declared an interest in this item and took no part in the Board’s discussion or voting on this item.

 

12. Waipapa/Papanui-Innes 2019-20 Youth Development Fund Application - Casebrook Intermediate School

 

Community Board Resolved PICB/2019/00094 (Original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $500 ($100 per person) from its 2019-20 Positive Youth Development Fund to Casebrook Intermediate School towards supporting Naomi Kata, Leigh Edwards, Armani Lemalu, Mataio Tuisuga, and Bronsen Mackley-Flutey to attend the Anchor AIMS Games in Tauranga from 8-14 September 2019

Pauline Cotter/Jo Byrne                                                                                                                                         Carried

 

13. Waipapa/Papanui-Innes Community Board Area Report - 26 July 2019

 

Community Board Resolved PICB/2019/00095 (Original Staff Recommendations adopted without change)

Part B

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for July 2019.

2.         Grant up to $4,000 from its 2019-20 Discretionary Response Fund towards the costs of delivery of “Summer with your Neighbours” celebrations in the Papanui-Innes wards.

Mike Davidson/Pauline Cotter                                                                                                                             Carried

 

13.1   10 Shirley Road

Board Comment

The Board expressed concern that the consultation for placement of the modular pump track and multi-purpose table on the 10 Shirley Road site took place in school holidays.

Refer Item 5.4.6 of the Agenda.

Community Board Resolved PICB/2019/00096

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Requests that staff work with the engagement team to visit local schools and accept late submissions if necessary from the local schools up to the 2nd of August 2019 due to the consultation being run over the school holidays.

Jo Byrne/Pauline Cotter                                                                                                                                         Carried

 

13.2   Ministry of Education - School Zones

Board Comment

The Ministry’s response to the Board’s letter requesting a further meeting was circulated to members on Monday 15 July 2019.

The Board decided to pursue a meeting with the Ministry of Education.

Refer Item 5.2.1 of the Agenda.

Community Board Resolved PICB/2019/00097

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Requests a meeting with the Ministry of Education before the end of September 2019 to address the issues of education in our community including playground provision, school access, equity in provision of resources and internet access for students at home.

John Stringer/Emma Norrish                                                                                                                               Carried

 

 14.      Elected Members’ Information Exchange

Part B

There were no matters of interest raised.

   

Meeting concluded at 10:02am.

 

CONFIRMED THIS 9th DAY OF AUGUST 2019.

 

EMMA NORRISH

DEPUTY Chairperson


Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

7.     Correspondence

Reference:

19/850705

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Luke Thomas - Project Manager Transport

Shirley Road Bus Stop and Shelter Upgrade

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 09 August 2019.

 

Attachments

No.

Title

Page

a

Staff Memorandum re Shirley Road Bus Stop and Shelter Upgrade

16

 

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

PDF Creator


 

PDF Creator


PDF Creator


Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

8.     Access to Public Transport - Relocation of an existing bus stop to 169-171 Cranford Street

Reference:

19/743888

Presenter(s):

Brenda O’Donoghue, Passenger Transport Engineer and Serena Chia, Graduate Transport Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider for approval the relocation of an existing bus stop from 165 Cranford Street to 169-171 Cranford Street.

2.   Executive Summary

2.1       This report is staff generated in response to recent contact by Baseline Group, on behalf of a property owner who is redeveloping the residential area of 165 to 173 Cranford Street. The existing location of the bus stop would be located across the new driveway crossing to the multi-unit residential development.

2.2       The existing bus stop is proposed to be relocated in the northwest direction by 20 metres to allow free movement of vehicles into and out of the residential development. 

3.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board resolve to approve Option 1:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited on the part of Cranford Street referred to as A1 and as shown by broken yellow lines, identified as ‘no stopping’ on the attached drawing 19/750342, dated 04/07/2019 (refer to Attachment A of the agenda report).

2.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Cranford Street referred to as A1, and as identified as ‘bus stop’ on the attached drawing 19/750342, dated 04/07/2019 (refer to Attachment A of the agenda report), is reserved as a parking place in the form of a bus stop for the exclusive use of buses at all times.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

4.   Key points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Service Plan for Public Transport Infrastructure in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 – Relocate the existing bus stop to 169-171 Cranford Street

·     Option 2 –Do nothing, no change to the existing bus stop

4.3       Option Summary - Advantages and Disadvantages (Option 1)

4.3.1   The advantages of this option include:

·     The bus stop is not located over a multi-unit residential driveway, reducing the risk of conflict between a stopped bus and vehicles accessing the driveway.

·     The existing bus stop is undersized. As part of the relocation, the length of the bus stop will be increased to meet the minimum bus stop length, inclusive of the no parking zones in the approach and departure zones for the bus stop.

4.3.2   The disadvantage of this option include:

·     Reallocation of on-street parking. However, this will have limited impact for the new residential units due to the provision of off-street parking as part of the development.

5.   Context/Background

Overview of existing bus stops

5.1       The existing bus stop is located beside 165 Cranford Street, as shown in Figure 1.

Figure 1: Existing bus stop beside 165 Cranford Street

5.2       The bus stop is serviced by the number 28 bus line. The 28 bus line operates to a 20 – 30 minutes scheduled frequency.

5.3       Recent passenger boarding numbers indicate about nine passengers use the bus stop beside 165 Cranford Street to board a bus per day.

Strategic Alignment

5.4       All recommendations in this report supports the Council's Long Term Plan (2018 - 2028):

5.4.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.1.0 More people are choosing to travel by bus - =+0% (13,467,570 pax)

5.5       Council’s strategic framework is a key consideration in guiding the recommendations in this report.  The provision of bus stops allows our communities access to public transport which in turn allows the Council to achieve:

·   Strong communities,

·   Liveable city,

·   Healthy environment, and

·   Prosperous economy.

5.6       The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved opportunities to access and use public transport.

5.7       All recommendations in this report align with the Christchurch Suburban Parking Policy (2019), which provides a framework to address parking related issues and the management of competing demands for public space within the cities suburban areas.  As indicated in Table 1, policy one of the Suburban Parking Policy prioritises the provision of bus stops ahead of residential, short stay and commuter parking. 

 

Priority

Commercial Areas

Residential Areas

Other Areas

1st

Safety

Safety

Safety

2nd

Movement and amenity

Movement and amenity

Movement and amenity

3rd

Mobility parking

Mobility parking

Mobility parking

4th

Bus stops/ cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)

Bus stops

Bus stops / cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)

5th

Taxi ranks (special passenger vehicle stands)

Residents parking

Short stay parking

6th

Loading zones

Cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)

Residents parking

7th

Short stay parking

Short stay parking

Commuter parking

8th

Residents parking

Commuter parking

 

9th

Commuter parking

 

 

Table 1:  Policy 1, Suburban Parking Policy, prioritisation of road space

Decision Making Authority

5.8       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

5.9       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.10    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

5.11    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

5.12    The level of significance for a bus stop is typically determined by assessing the number of properties affected by the proposed options. However in this case, the Council has been contacted directly by a representative of the developer, who is responsible for the properties directly affected.

 

6.   Options Analysis

Options Considered

6.1       The following options were considered and are assessed in this report:

·   Option 1 – Relocate the existing bus stop to 169-171 Cranford Street

·   Option 2 – Do nothing, no change to the existing bus stop

Options Descriptions

6.2       Option One – Relocate the existing bus stop to 169-171 Cranford Street

6.2.1   Option Description: The relocated bus stop is shown in Figure 2 and in accordance with Attachment A. The relocated bus stop will be moved 20 metres northwest from where the existing bus stop is beside 165 Cranford Street.

Figure 2: Option 1, relocate the existing bus stop to 169-171 Cranford Street

6.2.2   Option Advantages

·     The bus stop is not located over a multi-unit residential driveway, reducing the risk of conflict between a stopped bus and vehicles accessing the driveway.

·     The existing bus stop is under in dimension. As part of the relocation, the length of the bus stop will be increased to meet the minimum bus stop length, inclusive of the no parking zones in the approach and departure zones for the bus stop.

6.2.3   Option Disadvantages

·     Reallocation of on-street parking. However, this will have limited impact for the new residential units due to the provision of off-street parking as part of the development.

 

6.3       Option Two – Do nothing, no change to the existing bus stop

6.3.1   Option Description:

·     The existing bus stop remains beside 165 Cranford Street.

6.3.2   Option Advantages

·     None

6.3.3   Option Disadvantages

·     The bus stop will be located over a multi-unit residential driveway, increasing the risk of conflict between a stopped bus and vehicles accessing the driveway.

·     The existing bus stop is under dimension. Council staff have recently been requested by bus drivers of the 28 bus line, for the length of this particular bus stop to be increased.

Analysis Criteria

6.4       All new bus stops are planned and implemented in accordance with the Christchurch Bus Stop Guidelines (2009) and the Construction Standard Specifications (2018).

6.5       Staff were contacted by Baseline Group on behalf of the property owner/developer. Due to the location of a new driveway crossing, the developer has requested the bus stop to be relocated to the northwest direction by approximately 20 metres. The relocation of the bus stop away from the driveway, formed part of the developers consent for the development.

6.6       Staff have reviewed and are in agreement with the bus stop relocation plan provided by the developer.

Options Considerations

6.7       Option 1 of this report is consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028).

6.8       Option 2 in this report is not fully consistent with the Council’s approved Service Plan for Public Transport Infrastructure (2018-2028). The existing bus stop beside 165 Cranford Street does not meet the Council's Construction Standard Specifications (CSS) bus stop dimension. The relocation of this bus stop to 169-171 Cranford Street will meet the specifications.

7.   Community Views and Preferences

7.1       The relocation of the bus stop has been requested by Baseline Group on behalf of the property owner/developer. The developer is aware of the relocation as it formed part of the consent for the development.

8.   Legal Implications

8.1       There is a legal context, issue or implication relevant to this decision.

8.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework.

9.   Risks

9.1       Should the Community Board proceed with the ‘Do Nothing’ option, the bus stop will be located across a multi-residential unit driveway, which increases the risk of conflict between a stopped bus and vehicles accessing the driveway.

10. Next Steps

10.1    Approval is required by the Waipapa/Papanui-Innes Community Board.

10.2    If approved, the recommendations will be implemented approximately two months of the Community Board approval.

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

11. Options Matrix

Criteria

Option 1

Option 2

Financial Implications

Cost to Implement

$1,000 for consultation and the preparation of this report.

As the relocation of the bus stop is associated to the development, the developer pays for the physical cost to move the bus stop. The developer is aware of this and has agreed to do so.

$1,000 for consultation and the preparation of this report.

Maintenance/Ongoing

Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

Funding Source

Traffic Operations, Capital Expenditure budget for bus stop installations, plus existing staff budgets

Impact on Rates

No impact

Environmental Impacts

Bus stops provide access to public transport. Public transport is part of a wider transport package to support mode shift to reduce greenhouse gas emissions, reduce traffic congestion and traffic crashes.  This in in turn helps the Council provide a healthy environment and a liveable city (Council’s strategic framework).

Social & Community Impacts

Option 1 will help to achieve the desired community outcome of a well-connected and accessible city through improved opportunities to access and use public transport.

Similar to Option 1

Accessibility Impacts

Convenient access to public transport for residents living in the area and ensuring the space is kept clear for buses to use with the conflict removed between buses and vehicle movements at the new residential driveway.

Convenient access to public transport for residents living in the area, however does not address the risk of conflict between bus and vehicles movements at the new residential driveway.

 

Criteria

Option 1

Option 2

Impact on Mana Whenua

No impact

Alignment to Council Plans & Policies

This option is consistent with Council’s Plans and Policies.

This option is consistent with Council’s Plans and Policies.

·  


Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

 

Attachments 

No.

Title

Page

a

Attachment A - Proposed relocation of an existing bus stop to 169-171 Cranford Street - Plan no 19/750342

28

 

 

 

 

 

 

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Serena Chia - Graduate Transport Engineer

Brenda O'Donoghue - Passenger Transport Engineer

Approved By

Stephen Wright - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waipapa/Papanui-Innes Community Board

09 August 2019

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

9.        The Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road bus stop and shelter upgrades

Reference:

19/142590

Presenter(s):

Luke Thomas, Project Manager; Kim Swarbrick, Engagement Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to:

1.1.1   Approve those parts of the attached scheme plan (refer Attachment A) and traffic controls for which the Board has delegated authority, for the Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road bus stop and shelter upgrades project.

 

Origin of Report

1.2       This report is staff generated for the Papanui-Innes Community Board following the consultation process. The Board was previously advised of the project at a seminar held on 4 July 2017 (Papanui-Innes Community Board).

1.3       Attached to this report is the memorandum to the Board circulated in June with additional information (refer Attachment B)

2.   Significance

2.1       The decision(s) in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the engagement and significance matrix.  Staff have considered the significance of the decision to be made by the Council.  Their assessment is that the matter is of medium significance for the following reasons:

2.1.2   There is strong local community interest in this project and ongoing requests for improvements to be made at this intersection.  There has also been ongoing media interest in this intersection.

2.1.3   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve the scheme designs for The Palms Public Transport Facilities – Shirley Road Bus Stop, as detailed in Attachment A.

2.         Make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2017 and Part 21 of the Local Government Act 1974.

3.         For the purposes of the following resolutions: (1) An intersection of roadways is defined by the position of kerbs on each intersecting roadway ; and (2)  The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report. 

4.         Approve that all parking and stopping restrictions on south side of Shirley Road commencing at a point 71 metres west of its intersection with North Parade and extending in a westerly direction for a distance of 31 metres be revoked.

5.         Approve that a bus stop be created on the south side of Shirley Road, commencing at a point 71 metres west of its intersection with North Parade, and extending in a westerly direction for a distance of 31 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.5 Ensure user satisfaction with the appearance, safety and ease of use of transport interchange(s) and suburban hubs

4.2       The following feasible options have been considered:

·   Option 1 - Bus stop upgrade (Preferred Option)

·   Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Longer bus stop which will accommodate two buses simultaneously which will reduce congestion in the main vehicle lane.

·   Upgraded larger bus shelter for improved customer comfort.

·   Better provision for cyclists by better delineation and clearance around the bus.

4.3.2   The disadvantages of this option include:

·   Conversion of footpath from a separated cycle and pedestrian facility to a shared path in proximity to the bus shelter and narrowing by 0.5m.

 

5.   Context/Background

Background

5.1       This project concerns improvements to bus facilities at Shirley, the Palms as part of the Hubs and Spokes programme. This project involves upgrades to two bus stops and shelters and will be delivered in two stages:

·   Stage 1 – Shirley Road bus stop and shelter improvement (west bound busses, located west of the Shirley Road/Marshlands Road/ New Brighton Road/ North Parade Intersection).

·   Stage 2 – New Brighton Road bus stop and shelter improvement (east bound busses, located east of the Shirley Road/Marshlands Road/ New Brighton Road/ North Parade Intersection).

5.2       This report concerns Stage 1 – Shirley Road bus stop and shelter improvement only.  Stage 2 - New Brighton Road bus stop and shelter improvement will be delivered separately as land purchase negotiations continue and there is an opportunity for Council to deliver improved public transport facilities in a stage approached.

 

Objectives

5.3       Develop a project to improve the passenger facilities at Shirley, The Palms passenger hub, as outlined below:

·   Improve bus facilities (shelters and stops) at The Palms Passenger Hub, Shirley to make them more attractive for customers and increase patronage.

·   Renew stop furniture with site-appropriate facilities focusing on safety and accessibility.

·   Provide sufficient space and facilities to accommodate passenger and bus service demands.

·   Review stop in terms of their accessibility and ensure that any upgrade incorporates accessibility guidance so that the design complies with latest accessibility legislation.

·   Ensure that the stop design incorporates cycleways and cycle infrastructure.

6.   Option 1 - Bus stop indented (preferred option)

Option Description

6.1       Key Features:

·   Extending the bus stop from one bus stop to provide space for two buses by the changes to kerb alignment and installation of a 10m bus shelter to accommodate more bus passengers.

·   Repair existing damage to the road surface adjacent to the bus stop.

·   The footpath along the bus stop would be realigned and changed to a shared path as the reduced footpath width is not suitable as a separated facility. The shared path at the bus stop would be usable by cyclists, pedestrians and bus passengers, the surface of the shared path will be textured to inform cyclists and pedestrians they are on a shared path. The width of the existing separated cycle/pedestrian path would be reduced by 0.5meteres to provide space for the indented bus stop.

·   Inclusion of tactile pavers at the bus stop to assist boarding passengers.

·   Road marking changes include a new cycle lane alongside the bus stop and additional green surfacing at both ends of the bus stop.

·   The existing traffic island on Shirley Road is to be shortened at the eastern end to accommodate bus movements turning left from North Parade.

·   The western end of the traffic island is to be altered to accommodate road marking changes and allow for a wider traffic lane.

Significance

6.2       The level of significance of this option is medium, consistent with Section 2 of this report.  Engagement requirements for this level of significance include consultation with adjacent property owners and occupiers, and engagement with Environment Canterbury as the relevant bus operator.

6.3       The community engagement and consultation outlined in this report reflect this assessment.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Local residents and visitors to this area using public transport are specifically affected by this option in that they can benefit from the provision of increased service facilities whilst waiting for bus transportation. 

6.6       Consultation documentation was distributed to: 300 letterboxes, 239 key stakeholders, 46 absentee owners, 20 spare copies were available at The Palms Mall office reception and 30 copies given to passengers at the bus stops.

6.7       Council staff met with Shirley Intermediate School Principal and Ministry of Education staff Monday 29 January 2018 regarding their Master Plan Development in conjunction with our plan and they have no further concerns.

6.8       13 Submissions were received by Council. Of these, 7 support the proposal, 5 support in general but had some concerns, and one respondent did not indicate a preference. 10 responses received were very generic in nature. The project team have not been able to separate results received as specifically relating to either New Brighton road bus stop/shelter or Shirley Road bus stop/shelter. Full submissions and project team responses have been forward to elected members prior to this report meeting and a version with submitter contact details redacted made available online from 28 March 2018.

6.9       During consultation, a number of issues, concerns and suggestions were raised by submitters. The main themes arising are listed in the table below along with number of repetitions. A number of other comments were raised that were out of scope of this project. These have been referred on to appropriate Council staff.

 

Themes arising

Number of repetitions

Ensure good lighting at the bus stops

4

Concern about cyclists on footpath/signs to recommend cyclists give way to pedestrians

2

Footpath width needs to be adequate for wheelchairs/prams to move in front of shelter

2

Rubbish bins are needed

2

Make it no right turn into KFC by extending the island

2

 

6.10    The following changes have been made to the Shirley Road Bus shelter plan after community consultation.

·    Coloured textured surfacing to be installed in front of bus shelter to highlight where bus passengers board. This will help indicate a change of environment to any cyclists on the shared pathway.

·    The rubbish bin has been moved to the eastern end of the bus shelter.

·    The upgraded bus shelter will be 8m long. There will be room for up to two wheelchairs or prams within the shelter. The shelter will be lit.

Alignment with Council Plans and Policies

This option is consistent with the Council’s Christchurch Transport Strategic Plan.

Financial Implications

6.11    Cost of Implementation –The overall budget for both stages of the project is $1.4 million. Stage 1 is expected to cost $110,000.

6.12    Maintenance / Ongoing Costs – Additional maintenance items in the proposed scheme include the larger bus shelter and renewing the cycle lane paint and shared path.  These will be covered by the road maintenance contract.

6.13    Funding source – This project is included in both 2015-25 Long Term Plan (current) and 2018-2028 Long Term Plan (proposed).

Legal Implications

6.14    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.

6.15    The installation of any signs and/or markings must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.16    There are no identified significant risks with this option.

Implementation

6.17    Implementation dependencies - Requires Community Board and Council approval, as detailed in Section 3 of this report.

6.18    Implementation timeframe - Construction is proposed to commence in second quarter of Financial Year 2019.

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   Longer bus stop which will accommodate two buses simultaneously which will reduce congestion in the main vehicle lane.

·   Upgraded larger bus shelter for improved customer comfort.

·   Better provision for cyclists by better delineation and clearance around the bus.

6.20    The disadvantages of this option include:

·   Approximately 48m of kerb realignment is required to allow for two buses to stop at the facility. To accommodate this proposal, the existing footpath and separated cycle line will have to be narrowed by 0.5m resulting in a width of 3m adjacent to the proposed new bus stop. However, it is proposed to convert the existing foot path and cycle lane to a shared path. Coloured surfacing at the bus shelter is proposed to de-conflict pedestrians and cyclists on the shared path. 

7.   Option 2 - Do Nothing

Option Description

7.1       Do nothing – upgrade to the bus stop and shelter is not completed and the existing facility remains.

Significance

7.2       The level of significance of this option has the potential to be considered Medium. There is no change from the preferred option due to the potential negative impact it could have given the feedback from the consultation carried out. There is level of community expectation that this project will proceed.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable. This option was not consulted on but remains an option. However, there is level of community expectation that this project will proceed.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council’s Plans and Policies:

7.5.1   This option is inconsistent with the Council’s Christchurch Transport Strategic Plan as it has the potential to not contribute to increase number of trips made by public transport.

Financial Implications

7.6       Cost of Implementation - not applicable.

7.7       Maintenance / Ongoing Costs – no change to existing situation.

7.8       Funding source - not applicable.

Legal Implications

7.9       There are no legal implications the ‘Do Nothing’ option would pose to the Council.

Risks and Mitigations

7.10    This option has the potential to negatively impact number of trips made by public transport, mitigation is by means of preferred option.

Implementation

7.11    Implementation dependencies - not applicable.

7.12    Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Do Nothing is a low cost option.

·   The kerb does not need to be re-aligned.

7.14    The disadvantages of this option include:

·   Restricts the increase in the number of trips made by public transport.

Potential for congestion as two buses cannot stop clear of vehicle lanes at the same time.

Reduced comfort for passengers waiting for their bus.

·   The potential negative impact it could have on the Council as a result of the positive feedback received during community consultation.

 

Attachments

No.

Title

Page

a

Appendix A - Shirley Road Bus Stop The Palms Public Transport Facilities For Board Approval

36

b

Memo: The Palms Bus Interchange KFC Access and Land Clarification

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Richards - Project Manager

Kim Swarbrick - Engagement Advisor

Sharon O'Neill - Team Leader Project Management Transport

Lynette Ellis - Manager Planning and Delivery Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

Diane Keenan - Head of Public Information and Participation

Brendan Anstiss - General Manager Strategy and Transformation

  


Waipapa/Papanui-Innes Community Board

09 August 2019

 


Waipapa/Papanui-Innes Community Board

09 August 2019

 

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Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

10.   Strengthening Communities Fund 2019-20

Reference:

19/815428

Presenter(s):

Trevor Cattermole - Community Development Advisor
Stacey Holbrough - Community Development Advisor
Helen Miles - Community Recreation Advisor

 

 

1.   Purpose and origin of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider applications for funding from their 2018/19 Strengthening Communities Fund.

1.2       The origin of this report is staff generated as a result of applications being received.

 

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approve the 2019-20 Strengthening Communities Fund grants outlined in the following schedule:

No

Organisation Name

Project

Recommendation

00059492

Avebury House Community Trust.

 (Split 35% P-I/65% L-C-H)

Avebury House.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $4,000 from its 2019-20 Strengthening Communities Fund to the Avebury House Community Trust towards salaries of their Community Development Worker.

00059365

Christchurch North Community Patrol Inc.

(Split 50% P-I/ 50% F-W-H)

North Community Patrols.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $2,000 from its 2019-20 Strengthening Communities Fund to Christchurch North Community Patrol Incorporated towards operational costs.

00059045

Community Focus Trust.

Community Development Project.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $9,000 from its 2019-20 Strengthening Communities Fund to Community Focus Trust towards the salary for their Manager and operating costs.

00059068

Crossroads Youth with a Future Trust.

Stay Real Programmes for Shirley Intermediate and Mairehau High School.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,500 from its 2019-20 Strengthening Communities Fund to Crossroads Youth with a Future towards a contribution to their Assistant Project Director salary.

00059545

Delta Rhythmic Gymnastics Club Inc.

Purchase of essential Apparatus & Venue Hire expenses.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,500 from its 2019-20 Strengthening Communities Fund to Delta Rhythmic Gymnastics Club Incorporated towards the costs of venue hire and equipment.

00059238

Merivale Papanui Cricket Club.

(Split 37% P-I / 63% F-W-H)

Purchase Junior Cricket Equipment.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,000 from it 2019-20 Strengthening Communities Fund to the Merivale Papanui Cricket Club towards purchase of Junior Cricket Equipment.

00059226

Northgate Community Services Trust.

(Split P-I 60% / 40% F-W-H)

Mentoring, Community Support, Social Well-being and Partnership Development.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $10,500 from it 2019-20 Strengthening Communities Fund to Northgate Community Services Trust towards their Community Support Worker's salary.

00059405

Nor’west Brass Incorporated.

(Split 45% P-I / 40% F-W-H)

Running Costs and Training.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $4,500 from it 2019-20 Strengthening Communities Fund to Nor’west Brass Incorporated towards the costs of running its Community Brass Band.

00059498

Packe Street Park and Community Garden.

(Split 70% P-I / 30 % L-C-H)

Maintenance and Improvements of Packe Street Park.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $2,000 from it 2019-20 Strengthening Communities Fund to Packe Street Park and Community Garden towards watering equipment and new plantings.

00059154

Papanui Baptist Church Community Services Freedom Trust.

(Split 60 % P-I / 40  % F-W-H)

Community Support and Development.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $13,000 from it 2019-20 Strengthening Communities Fund to Papanui Baptist Church Community Services Freedom Trust  towards the wages for their Community Support Worker.

00059141

Papanui Community Toy Library.

(Split 57 % P-I / 43% F-W-H)

Wages for Toy Library Coordinator.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,800 from it 2019-20 Strengthening Communities Fund to Papanui Community Toy Library  towards the costs of the wages of the Toy Library Supervisor.

00059266

Richmond Community Garden Trust.

(Split 45% P-I / 55% L-C-H)

Richmond Community Garden Community Development.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $2,000 from it 2019-20 Strengthening Communities Fund to Richmond Community Garden Trust towards salary for their Community Development Worker.

00059172

St Albans Shirley Football Club.

Grassroots Football Project 2019-20.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $3,000 from it 2019-20 Strengthening Communities Fund to St Albans Shirley Football Club Incorporated towards training of coaches costs.

00059054

Shirley Playcentre.

(Split 53% P-I / 32% C-B / 21% L-C-H)

Wages for Coordinators.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,500 from it 2019-20 Strengthening Communities Fund to Shirley Playcentre towards wages for their session coordinators.

00059475

Sockburn Park Amateur Swimming Club Incorporated.

(Split 40% P-I 60% F-W-H)

Swimming and Water Safety Lessons.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,800 from it 2019-20 Strengthening Communities Fund to Sockburn Park Amateur Swimming Club Incorporated   towards Swimming and Water Safety Lessons.

00059440

Spencer Park Surf Life Saving Club Incorporated.

(Split 41% P-I / 59% B-C)

Lifeguard Development and Water Safety Lessons.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,500 from it 2019-20 Strengthening Communities Fund to Spencer Park Surf Life Saving Club Incorporated towards the Club's Lifeguard Development programme.

00059082

St Albans Park Sports Club.

Greenkeeper.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $2,000 from it 2019-20 Strengthening Communities Fund to St Albans Park Sports Club Incorporated towards Green Keeper costs.

00059430

STYX Living Laboratory Trust.

(Split 70% P-I / 30% F-W-H)

Continuation of the STYX Living Laboratory annual work programme.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $4,282 from it 2019-20 Strengthening Communities Fund to STYX Living Laboratory Trust comprising:

$916 - Equipment / Materials. (Binoculars and Rechargeable batteries for camera traps).

$100 - Volunteer Recognition. (Annual BBQ).

$766 - Training / Upskilling. (Defensive driving course for transporting high school children and First Aid certificates).

$2,500 - Summer Research Scholarship.

00059257

The Linfield Cultural Recreational Sports Club Inc.

(Split 48% P-I / 52% L-C-H)

KiwiSport Wages

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $4,000 from it 2019-20 Strengthening Communities Fund to The Linfield Cultural Recreational Sports Club Incorporated towards KiwiSport costs.

00059104

The Village Community Centre.

Community Centre running and Project Costs.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $900 from its 2019-20 Strengthening Communities Fund to The Village Community Centre (Papanui) towards the costs of equipment (tables, chairs and books) for the extra drop in day and the Lilliput Library.

00059242

Belfast Sports and Community Centre Inc.

Clubs Gymnasium Upgrade of Equipment.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $433 from its 2019-20 Strengthening Communities Fund to Belfast Sports and Community Centre Incorporated towards the cost of purchasing the FT1 Functional Trainer.

00059321

Christchurch Methodist Mission.

(Split 75% P-I/ 25% F-W-H)

Aratupu Preschool and Nursery.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,500 from its 2019-20 Strengthening Communities Fund to the Christchurch Methodist Mission towards Aratupu Preschool and Nursery community outing costs.

00059388

Christchurch North Presbyterian Church.

Children’s Activities and Community Christmas Carols.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $700 from its 2019-20 Strengthening Communities Fund to Christchurch North Presbyterian Church for costs of running a Carols event and the Mainly Music programme.

00059245

Edgeware Tennis Club Inc.

Funding to purchase tennis balls for our Junior Coaching Programme.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,700 from its 2019-20 Strengthening Communities Fund to Edgeware Tennis Club Incorporated towards Junior coaching costs.

 

00059428

Kaputahi Community Orchard Trust.

(Split 60% P-I / 40% C-B)

Kaputahi Community Orchard.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $2,000 from its 2019-20 Strengthening Communities Fund to Kaputahi Community Orchard Trust towards the costs of purchasing tools and equipment.

00058985

Morrison Avenue Bowling Club Inc.

Green Maintenance and Fertilisers.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $3,000 from it 2019-20 Strengthening Communities Fund to Morrison Avenue Bowling Club Incorporated towards costs associated with maintaining their greens.

00058923

Papanui Senior Citizens Welcome Club.

Running Cost for the Welcome Club.

 

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $720 from it 2019-20 Strengthening Communities Fund to Papanui Senior Citizens Welcome Club towards the costs of running the club’s activities.

00058869

Papanui Toc H Athletics Club Inc.

Recognition for Life Members.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $500 from it 2019-20 Strengthening Communities Fund to Papanui Toc H Athletics Club Incorporated towards the cost of Life member badges.

00059390

Papanui Youth Development Trust.

(Split 80% P-I / 20% F-W-H)

Whakaoho – Community Day.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $3,500 from it 2019-20 Strengthening Communities Fund to Papanui Youth Development Trust towards the cost of Whakaoho Community Day.

00059171

Shirley Ladies Friendship Club.

(Split 53% P-I / 47%  C-B)

Bus Trips.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $500 from it 2019-20 Strengthening Communities Fund to Shirley Ladies Friendship Club towards travel costs.

00059457

Shirley Toy Library Incorporated.

(Split 50% P-I / 50% C-B)

Toy Library.

That the Waipapa/Papanui-Innes Community Board resolve to approve the making of a grant of $1,800 from it 2019-20 Strengthening Communities Fund to Shirley Toy Library Incorporated towards the costs of the Toy Librarians wages.

 

2.         Decline the 2019-20 Strengthening Communities Fund applications outlined in the following schedule:

No

Organisation Name

Project

Recommendation

00058999

South City Youth Trust.

Freedom Kids and Access Youth programmes.

That the Waipapa/Papanui-Innes Community Board resolve to decline the making of a grant from its 2019-20 Strengthening Communities Fund to The South City Youth Trust for the Freedom Kids and Access Youth programmes.

00059316

The Society of St Vincent de Paul.

Re Sew.

That the Waipapa/Papanui-Innes Community Board resolve to decline the making of a grant from its 2019-20 Strengthening Communities Fund to The Society of St Vincent de Paul for the Re Sew project.

 

3.         Delegate authority to the Committee Chairperson and a member of the Committee to confirm the minutes of the meeting.

 

3.   Key Points

3.1       The 2019-20 Strengthening Communities Fund opened on 4 March 2019 and closed at midnight on 14 April 2019.

3.2       The available funding for allocation from the 2019-20 funding year is $401,834.

3.3       A total of 34 applications were received, requesting a total of $475,717.

3.4       In the 2017-18 Strengthening Communities funding round, the Board allocated three year funding to the following organisations.

·    Belfast Community Network Incorporated - $54,000

·    Neighbourhood Trust. - $67,499

·    Shirley Community Trust - $54,200

             In the 2018-19 Strengthening Communities funding round, the Board allocated two year funding to the following organisations.

·    Papanui Youth Development Trust (Te Koru Pou Iho) - $30,000

·    Te Ora Hou Otautahi Incorporated - $30,000

            The pre committed funds from the multi-year funding decisions made in 2017-18 and 2018-19 total $235,699.

3.5       The Waipapa/Papanui–Innes Community Board has a total funding pool of $401,834 less the pre-committed funds from the multi-year funding decisions made in 2017-18 and 2018-19 of $235,699 leaving a total of $166,135 to allocate to their 2019-20 Strengthening Communities Fund and their 2019-20 Discretionary Response Fund.

3.6       Staff have recommended $88,135 for the 2019-20 Strengthening Communities Fund. If these recommendations are adopted, the remaining balance would be $78,000 for the 2019-20 Discretionary Response Fund (plus any carry-forward from the 2018-19 year which is currently being finalised).

3.7       The attached Decision Matrices (Attachment A) provide detailed information for the applications. This includes organisation details, project details, financial information, a staff assessment and a priority rating.

3.8       Also attached (Attachment B) are the 19-20 Strengthening Communities Fund Criteria, Funding Outcomes and Priorities.

3.9       A workshop was held with the Board on 24 July which provided an opportunity for Board members to ask questions and seek clarification on any of the projects or staff recommendations.

3.10    Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Funding for their respective Board area. The Boards decisions will be actioned immediately following the decision meeting. All groups will then be informed of the decisions and funding agreements will negotiated where relevant. All funding is approved is for the period of September to August each year.

3.11    All successful applicants are required to complete an accountability form at the end of the funded period. A summary of this information will be provided to the Community Board.

Strategic Alignment

3.12    As the name of the fund implies, the projects and organisations recommended for funding in this report align to the Council’s commitment to achieving strong communities. In establishing the recommendations we were guided by the Strategic Framework, in particular the Strengthen Communities Strategy and its principles, such as capacity building, diversity, participation and partnership.

Decision Making Authority

3.13    Approve the allocation of the local Strengthening Communities Fund for each community

3.14    Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement

3.15    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.16    The level of significance was determined by the number of people affected and/or with an interest.

3.17    Due to the assessment of low significance, no further community engagement and consultation is required.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrices - Strenthening Communities Funding 2019-20 Applications

50

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Trevor Cattermole - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

Michael Down - Finance Business Partner

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

09 August 2019

 

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Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

11.   Waipapa/Papanui-Innes Discretionary Response Fund Application -  Belfast Friendly Club and the Belfast Netball Club.

Reference:

19/817482

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2019-20 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059672

Belfast Friendly Club

Activities for the Belfast Friendly Club

$800

$800

00059705

Belfast Netball Club

Uniforms, Gear bags and Equipment

$7,981

1,500

 

1.2       There is currently a balance of $71,000 remaining in the fund

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $800.00 from its 2019-20 Discretionary Response Fund to Belfast Friendly Club towards the Bus transport.

2.         Approves a grant of $1,500.00 from its 2019-20 Discretionary Response Fund to Belfast Netball Club towards equipment.

 

3.   Key Points

Issue or Opportunity

3.1       To consider providing funding support to a community organisation which will have

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Building Strong Communities. It will also align to the Papanui-Innes Community Board outcomes that “Community Outcomes and Priorities of young people and older adults are supported.”  Support through advocacy and funding a range of social and recreational projects with a focus on children, youth elderly and volunteers.

 

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the $71,000 Discretionary Response Fund is as below.

Total Budget 2019/20

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$78,000

$7,000

$71,000

$68,700

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix 2019-20 - Belfast Friendly Club

88

b

Papanui-Innes Decision Matrix DRF 2019-20 - Belfast Netball Club

89

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

09 August 2019

 

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Waipapa/Papanui-Innes Community Board

09 August 2019

 

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Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

12.   Waipapa/Papanui-Innes Community Board Area Report - 9 August 2019

Reference:

19/818823

Presenter(s):

 

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report.

 

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board:

·     St Albans Residents’ Association – Community Resilience Partnership Fund (circulated 25 July 2019)

·     CNC Alliance – QEII Drive further piling and wall reconstruction (circulated 29 July 2019)

·     Kāpūtahi Community Orchard Winter Wassail (circulated 30 July 2019)

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Transport projects in the Cranford Street area (opened 26 July – closes 19 August 2019)

We would like to thank everyone who has taken the time to give us feedback so far. Your input has helped to shape the work we have done to date. There is still a lot of work to do and we would appreciate your continued feedback in the next stages.

The Christchurch Northern Corridor is due to open in mid-2020. We are working with our partner organisations to develop a plan for mitigating the expected increase in traffic on Cranford Street and other streets in a way that keeps everyone safe, encourages walking and cycling, use of public transport, and keeps people moving through the area.

Information sessions for members of the public will be held as follows:

5pm to 7pm Tuesday 6 August 2019 – St Albans School Hall, 17 Sheppard Place, St Albans

5pm to 7pm Thursday 8 August 2019 – St Albans School Hall, 17 Sheppard Place, St Albans

Three themes have emerged from feedback we received during consultation in mid-2018 and early in 2019. These themes are:

 

 

 

 

 

Please click on the link below to go to the Have Your Say page on the Council’s website for more information:  Transport projects in the Cranford Street area

3.2.2   The following consultation (information supplied in previous area report/s) is still open:

·   Pak’nSave Supermarket – 171 Main North Road – submissions close 16 August 2019.

3.3       Annual Plan and Long Term Plan matters

3.3.1   Nil to report.

3.4       Board Reporting

3.4.1   The Board are asked to consider topics for inclusion in Newsline, the newsletter and the report to Council.

4.   Community Board Plan – Update against Outcomes

4.1       Staff have undertaken a final review of the Waipapa/Papanui-Innes Community Board Plan 2016‑19 and will workshop this with the Board on 14 August 2019.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   The 2019-20 Strengthening Community Fund report is up for the Board’s consideration and decision on this agenda.

5.2       Other partnerships with the community and organisations

5.2.1   Neighbourhood Trust Parenting Week 2019

Parenting Week is a two-week information and events programme run annually by the Neighbourhood Trust that is full of wisdom and research-backed advice to provide strategies to help families flourish and enjoy being together.

This is a collaborative effort with Neighbourhood Trust backed by financial contributions from the Papanui-Innes, Fendalton-Waimairi-Harewood and Coastal-Burwood Community Boards, the Rata Foundation and the Lottery Grants Board.

Ticket sales and more information can be found at www.nht.org.nz/parentingweek/

 

 

5.3       Community Facilities (updates and future plans)

5.3.1   St Albans Community Facility

This project is still in the procurement stage.

5.3.2   10 Shirley Road

The public consultation on the positioning of the modular pump track and multi-purpose closed on 29 July 2019. Staff are working on a summary of the submissions received.

5.4       Infrastructure projects underway

5.4.1   Transport projects in the Cranford Street area

The Engagement Team has thanked everyone who took the time to provide feedback so far on plans to mitigate the expected increase in traffic on Cranford Street and other streets following the opening of the Christchurch Northern Corridor in mid-2020.

The current consultation (refer Item 3.2.1) focuses on work in the St Albans, Edgeware and Mairehau areas and the Council are wanting feedback on the following transport projects proposed:

·    Main road and intersection upgrades

·    Traffic calming including turning restrictions and landscaping

·    Cycle routes

·    Slow speed zones

·    Parking changes and bus stop relocations

Consultation is open until Monday 19 August 2019

5.4.2   Christchurch Northern Corridor (CNC)

·   Waimakariri Bridge Update

The Christchurch Northern Corridor (CNC) Alliance is further widening SH1 southbound between the Waimakariri Bridge and the Western Belfast Bypass. This is so we can connect the new lanes over the bridge with the new CNC motorway. Before this work can start we need to install steel safety barriers and prepare the site for the earthwork crews.

The team are working nights to minimise the traffic impact.

·   QEII Drive Embankment Update

From next week, the wall panels for the QEII Drive bridge abutments will be removed. This is so further piling work can happen. Additional ground improvements (piles) are needed because the ground conditions along QEII Drive have proven to be even worse than expected. Adding more piles now will ensure this structure is resilient and will last.

 

After the piling work is complete, the wall panels will be reconstructed so building the bridge can start. Because some of this work is close to QEII Drive the contractors need to work at night, stopping traffic on QEII Drive in both directions for about five minutes at a time as each panel is removed. The night work is planned to start on Wednesday 7 August and expected to be finished by 16 August.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Grimseys Road/QEII Underpass - Flooding

At its meeting on 26 July 2019 the Board received a letter from the Papanui Primary School Board of Trustees regarding recurring flooding of the Grimseys Road/QEII underpass and requested that staff refer the issues raised with the Christchurch Northern Corridor (CNC) Alliance for investigation and action/report to the Board.

The Board were informed at a meeting with the CNC Alliance team following the Board meeting that the problem had been logged and the solution to replace the existing pump with a more powerful model had been implemented. There will be a delay in installing the new pump as it has had to be ordered internationally and will take time to be shipped.

In the meantime a letter has gone to the Board of Trustees explaining the situation and suggesting that should flooding occur then a phone call to the Council’s Call Centre stating health and safety issues will result in a prompt response to pump out the underpass.

6.2       Chancellor Street Footbridge

Community governance staff were contacted by the Richmond Residents and Business Association about a resident slipping and falling over on the Chancellor Street foot bridge on a frosty morning.  Staff talked with customer services and followed up with the appropriate team.

This issue was prioritised as urgent for health and safety reasons, and contractors have been out and placed mesh over the top of the Chancellor and Guild Street foot bridges to remediate the problem.

               

7.   Updates from Other Units

7.1       Parks Unit Update

7.1.1   A Parks update will be provided at the Board meeting on 23 August 2019.

7.2       Strategic Policy Unit

7.2.1   Governance Partnership Agreement

This report was presented to the Board at its meeting on 26 July 2019 at which time the Board moved to accept the Agreement.

A couple of queries were raised at the meeting and staff have responded with the following information:

“Concern was expressed about the wording under Governance, Communications and Coordination that says "The Council is not entitled to rescind or amend a final decision made under a delegation to a Community Board".

    We sought legal advice on this clause. It reflects clause 30(g) of Schedule 7 of the LGA 02 which specifically provides that “(6) Nothing in this clause entitles a local authority or committee to rescind or amend a decision made under a delegation authorising the making of decision by a committee, a subcommittee, or another subordinate decision-making body.” Therefore, if the Council were to rescind a decision of the Community Board, it may be found to have acted illegally (there is case law on this where Kapiti Coast District Council rescinded a committee decision, and the Council was found to have acted illegally).

“In the Delegation register (page 7) there is a specific reference to the rebuild and future management of Shirley Community Centre - the Board asked why this has been specified and doesn’t apply to the future management of any community centre in the Community Board’s area.”

    This is a carryover from a delegation in the current register.  It wasn't removed in this review in case it is still being relied on.  The project team hasn't discussed whether CBs should have the power to make decisions about the future management of all community centres, and propose that it could be investigated as an issue for Stage 2 of the review, taking into consideration any impacts the proposal may have.

8.   Community Board Funding Update

8.1       Positive Youth Development and Discretionary Response Funds Update

The 2019-20 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment A to this report).

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board DRF and PYDF Balance Sheet 2019-20 as at 30 July 2019

96

 

 

Signatories

Authors

Lyssa Aves - Governance Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Elizabeth Hovell - Community Board Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

09 August 2019

 

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Waipapa/Papanui-Innes Community Board

09 August 2019

 

 

13.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.