Multicultural Subcommittee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Multicultural Subcommittee will be held on:

 

Date:                                    Friday 9 August 2019

Time:                                   9am

Venue:                                 Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Members

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Glenn Livingstone

 

 

5 August 2019

 

 

 

Claire Phillips

Principal Advisor

Tel: 941 5408

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Multicultural Subcommittee

09 August 2019

 


Multicultural Subcommittee - Terms of Reference

 

Chair

Councillor Chen

Membership

Councillor Galloway, Councillor Livingstone

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Bimonthly

Reports To

Social, Community Development and Housing Committee

 

Responsibilities

The Multicultural Subcommittee is responsible for:

·         Overseeing the implementation of the Christchurch Multicultural Strategy – Our Future together

·         Overseeing issues related to diverse communities throughout the city

·         Considering matters related to multicultural communities and sector providers

·         Receiving  regular updates from existing mandated community networks/forums via nominated representatives including:

-        The Multicultural Council – Nominated Representative

-        INFORM Network – Nominated Representative

-        CLING (Community Languages and Information Network Group)– Nominated Representative

-        Ethnic Leaders Forum- Nominated Representative

-        Multicultural Strategy Implementation Committee – Staff

·         Receiving deputations from individuals and ethnic communities (as and when appropriate via invitation or deputation), i.e. Muslim Building Bridges Group, Chinese New Year Committee, Indian Students’ Association etc

·         Supporting the activities of the Canterbury Regional Economic development - Newcomer work strand

Championing ethnic and cultural diversity across Council

                                                      

 

 


Multicultural Subcommittee

09 August 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 5

B         2.        Declarations of Interest.............................................................................. 5

C          3.        Confirmation of Previous Minutes................................................................. 5

B         4.        Public Forum............................................................................................ 5

B         5.        Deputations by Appointment....................................................................... 5

B         6.        Updates from Mandated Groups................................................................... 5

                         - UC Iranian Society

                         - Jinky Knowler

                         - Nigerian Canterbury Association

Staff Reports

C          7.        People and Capability Strategy

Prue Norton, Head of Human Resources and Hazel Barlow, Organisation Development Manager will address the meeting to discuss how the People and Capability Strategy can support the proposed Multicultural Strategy Action Plan

C          8.        Draft Multicultural Strategy- Implementation Plan and Multicultural Working Party Terms of Reference................................................................................... 11

C          9.        Multicultural Report................................................................................. 27   

 

 


Multicultural Subcommittee

09 August 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Multicultural Subcommittee meeting held on Friday, 7 June 2019  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.  It is intended that the public forum session will be held at approximately 9am.

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

6.   Updates from Mandated Groups

6.1

Farahnaz Khosravi, Chairperson of the UC Iranian Society will attend the meeting to discuss the Christchurch Iranian community’s activities.

 

6.2

Mrs Jinky Knowler will provide information about the work she carries out to support and empower Filipino students

 

6.3

Nigerian Canterbury Association Update

Sheun of the Nigerian Canterbury Association will provide an update to the meeting about the activities of the Association.

  


Multicultural Subcommittee

09 August 2019

Unconfirmed

 

 

Multicultural Subcommittee

Open Minutes

 

 

Date:                                    Friday 7 June 2019

Time:                                   9.04am

Venue:                                 Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

 

 

In Attendance:

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Glenn Livingstone

 

Councillor Phil Clearwater

 

 

6 June 2019

 

 

 

Claire Phillips

Principal Advisor

Tel: 941 5408

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Decision

No apologies were recorded.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved MCSC/2019/00006

That the minutes of the Multicultural Subcommittee meeting held on Monday, 8 April 2019 be confirmed.

Councillor Chen/Councillor Livingstone                                                                                                        Carried

 

4.   Public Forum

Part B

 

4.1  Dr Surinder Tandon, Christchurch Multicultural Council

Dr Surinder Tandon, Christchurch Multicultural Council (CMC), addressed the meeting on the CMC’s activities.

Dr Tandon sought the City Council’s assistance in promoting education about the 2019 election process.  The CMC would be inviting some community members to Question and Answer sessions in the community.  The CMC acknowledged the support of the City Council, and particularly Councillor Chen, in helping it meet its objectives.

 

4.2  Anna Gruczynska, Polish Association

Anna Gruczynska, representing the Polish Association Christchurch, provided the meeting with information about the Association.  She talked about the initial migration in the 1870s and the recent skilled migrants.  The Association provides support to new migrants. 

 

She noted that social isolation was a concern.  The Association is active in city events and does appreciate the support of the Council.

 

4.3  Thi Phan, Hagley College

Thi Phan, Hagley College spoke about the College’s Diversity Support Programme running programmes at the College and out in the community.  The College has six community liaison workers who speak many languages, working with the community.  Students range in age from 20 to 65.

Thi sought information from the Council on how the College could secure the use swimming pools as part of their Physical Education programme.  She thanked Claire Phillips for the organisation she had provided following the 15 March terror attacks.

The College will be holding community education sessions to provide training to multicultural communities, which will include a section on elections.  Assistance was sought from the Christchurch City Council in promoting education on election processes.

 

Discussion was held at the conclusion of the Public Forum, and the following points were noted:-

 

·     Separated swimming sessions organised at Pioneer Swimming Pool are held on Sundays from 2-4pm.

·     Literacy education programmes for young mums with pre-school children  would be helpful.

·     The use of major languages during the 2019 election process.  The Subcommittee suggest that staff engage with Christchurch Multicultural Council and Hagley College on election processes and ensure that the Local Government election information is made available in major languages at the Council’s libraries and services centres.

·     Liaison between the Council’s Community Development Advisors and Hagley College.  The Council needs to continue to support community development outreach programmes.

·     Support and enhance skilled migrants.

 

The Subcommittee members thanked Hagley College for opening the College as a welfare centre during the mosque attacks.

 

The Subcommittee agreed to provide a Chairperson’s report to the Social, Community Development and Housing Committee requesting:

1.1.1         That staff engage with Hagley College and the Christchurch Multicultural Council on election processes; and

1.1.2         That the Council ensures that 2019 local election information in major languages is made available at the Council’s libraries and service centres.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Updates from Mandated Groups

Part B

There were no updates from mandated groups.

 

An adjournment was taken from 10.14am to 10.22am.

 

7.   Multicultural Report

 

Committee Comment

Claire updated the Subcommittee on the following matters:

1.         Refugee Resettlement - On 21 June two refugee families will arrive in Christchurch, from Afghanistan and Eritrea.  Claire will provide further details to Subcommittee members when they become available.

2.         Council welcoming signage project update – Claire displayed the wayfinding welcoming signage.  These will be located in the Civic Offices foyers.  The information will be shared with community outreach.  There will also be signage displayed electronically.

3.         “Our Future Together” Te Kohao Pounamu – Claire tabled the “Our Future Together” collaborative work plan post the 15 March terror attacks.  Community funding is a collaborative approach and is continually sought.

4.         Multicultural Strategy Implementation Plan – Priorities to 2021 – The Subcommittee members reviewed the draft Implementation Plan and suggested minor amendments to some of its content.

5.         The Subcommittee members suggested requesting a brief update from the Christchurch City Council’s Ngāi Tahu Partnership Team to the Social, Community Development and Housing Committee on their activities following the 15 March mosque attacks.

 

Councillor Livingstone departed at 11.18am during the review of the Implementation Plan.

 

Committee Resolved MCSC/2019/00007

Part C

That the Multicultural Subcommittee:

1.      Receive the update by staff on Multicultural activities as summarised in section 3 of the report.

 

Councillor Chen/Councillor Galloway                                                                                                            Carried

 

Committee Decided MCSC/2019/00008

Part A

             The Multicultural Subcommittee recommended the following:

             That the Social, Community Development and Housing Committee recommends that the Council:

1.      Request staff engage with Hagley College and the Christchurch Multicultural Council on election processes; and

2.      Ensure that 2019 local election information in major languages is made available at the Council’s libraries and service centres.

 

Councillor Chen/Councillor Galloway                                                                                                            Carried

 

 

 

Meeting concluded at 12.08pm.

 

CONFIRMED THIS 9TH DAY OF AUGUST 2019

 

Councillor Jimmy Chen

Chairperson

   


Multicultural Subcommittee

09 August 2019

 

 

8.     Draft Multicultural Strategy- Implementation Plan and Multicultural Working Party Terms of Reference.

Reference:

19/826074

Presenter(s):

Claire Phillips –Principal Advisor Community Partnerships and Planning

 

 

1.   Purpose of Report

1.1       The purpose of the report is to present, for endorsement, the draft Multicultural Strategy Implementation Plan and the draft Multicultural Advisory Group Terms of Reference.

2.   Executive Summary

2.1       The Council officially adopted the Christchurch Multicultural Strategy – Our Future Together in 2017 and staff have worked to, and updated the Multicultural Sub Committee on,  an internal Implementation Plan during this time.

2.2       Staff and the Multicultural Sub Committee acknowledge the need, and the community’s desire, for an outward facing plan with transparent lines of accountability.  As a result, a comprehensive draft implementation plan, in consultation with key units of Council and external stakeholders, has been developed.

2.3       The intent of the Implementation Plan is provide, in partnership with others, a clear citywide framework for achieving the Strategy goals. It will be a publically accessible, living document whereby new initiatives and actions can be included.

2.4       The Christchurch Multicultural Strategy also commits to establishing a Multicultural Advisory Group.  On 10 July 2019, Council staff and elected members met with the working group originally tasked will developing the Multicultural Strategy to seek their feedback on the draft Multicultural Advisory Group Terms of Reference and Implementation Plan. Their feedback has been taken into consideration in the development of both documents.

 

3.   Staff Recommendations 

That the Multicultural Subcommittee:

1.         Support the draft Multicultural Strategy Implementation Plan and refer to the Social, Community Development and Housing Committee meeting of 4 September 2019 for endorsement.

2.         Support the Multicultural Advisory Group draft Terms of Reference and refer to the Social, Community Development and Housing Committee meeting of 4 September 2019 for adoption.

 

4.   Context/Background

Strategic Alignment

4.1       Both the draft Multicultural Strategy Implementation Plan and the draft Multicultural Advisory Group Terms of Reference support the Council’s Long Term Plan (2018-2028). They give effect to the Council’s Strategic Framework, drawing on the Council Vision and supports progress towards the Council’s Community Outcomes. The Implementation Plan and Draft Advisory group Terms of Reference also seeks to support progress towards Council’s, Strategic Priorities, in particular:

4.2.1      Enabling active citizenship and connected communities.

4.2.2      Maximising opportunities to develop a vibrant, prosperous and sustainable 21st Century city.

4.2       Both the draft Multicultural Strategy Implementation Plan and the draft Multicultural Advisory Group Terms of Reference align with Council’s Multicultural Strategy 2017-2021.

4.3       This report supports the Council's Long Term Plan (2018 - 2028):

4.3.1   Activity:

·     Level of Service: 4.1.27.2 Community development projects are provided, supported and promoted. - Community Board plans are developed and implemented.

Assessment of Significance and Engagement

4.4       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.5       The level of significance was determined by the fact that that the required decisions aim to implement as existing strategy that was developed in partnership with the multicultural communities and extensively consulted upon.  There are no proposed changes to levels of service or resources.

4.6       The community engagement and consultation outlined in this report reflect the assessment.

 

5.   Options Analysis

Preferred Option

5.1       Part 1.  That the Multicultural Subcommittee supports the draft Multicultural Strategy Implementation Plan and refers it to the Social Community Development and Housing Committee for endorsement.

5.1.1   Option Advantages

·     The Implementation Plan is launched, publically accessible and an annual work plan is carried out.

·     This is a whole of Council approach, seeking to embed the aims and aspirations of the Multicultural Strategy into the organisational culture.

·     Framework allows for changes and new initiatives throughout the implementation process.

5.1.2   Option Disadvantages

·     Possibly less flexibility to accommodate actions or initiatives not in or contrary to the draft implementation plan.

5.2       Part 2.  That the Multicultural Subcommittee supports the draft Multicultural Advisory Group Terms of Reference and refers it to the Social Community Development and Housing Committee for adoption.

5.2.1   Option Advantages

·     The establishment of the Multicultural Advisory Group can commence immediately.

·     Council staff and elected members met with the working group originally tasked will developing the Multicultural Strategy to seek their feedback on the draft Multicultural Advisory Group Terms of Reference and Implementation Plan. Their feedback has been taken into consideration in the development of both documents.

5.2.2   Option Disadvantages

·     Once Terms of Reference are established, there is less flexibility to change.

Other option

5.3       That the Multicultural Subcommittee do not support the draft Multicultural Strategy Implementation Plan or draft Multicultural Advisory Group Terms of Reference and refer back to Officers to consider and make changes to the Implementation Plan and Terms of Reference.

5.3.1   Option Advantages

·    Provides the opportunity to make further changes if required.

5.4       Option Disadvantages

·     Signals a delay at a time where stakeholders, following March 15 are keen to proceed in a manner consistent with the Strategy.

·     By not adopting both the Implementation and Plan and Advisory Group terms of Reference it may have a negative impact on the numerous stakeholders who have informed the process to date and confidence in Council to “get on with it”.

6.   Community Views and Preferences

6.1       On 10 July 2019, Council staff and elected members met with the working group (community representatives) originally tasked will developing the Multicultural Strategy to seek their feedback on the draft Multicultural Advisory Group Terms of Reference and Implementation Plan. Their feedback has been taken into consideration in the development of both documents.

6.2       Local communities, since the terror attack of 15 March, have shown an increased interest in the implementation of the Christchurch Multicultural Strategy and the role that all peoples can play in making Christchurch a place where they feel a sense of safety and belonging. This is evident in the multiple activities and forums across the city aimed at building a multicultural/ multi-ethnic society - many who reference the importance of the Strategy and its successful implementation.

7.   Legal Implications

7.1       There is not a legal context, issue or implication relevant to this decision, legal advice has not been sought.

8.   Risks

8.1       There are no significant risks associated with both the Implementation Plan and Terms of Reference.  Any resulting changes and amendments to the Implementation Plan and/or Terms of Reference will be carried out in consultation with key stakeholders.  Perhaps the most significant risk is not being seen to move forward, this is mitigated by the recommendations of this report.

9.   Next Steps

9.1       Following the adoption of the Multicultural Advisory Group Terms of Reference, a recruitment process will commence. See Attachment B -Multicultural Advisory Group Terms of Reference. It is anticipated that an inaugural Multicultural Advisory Group will be appointed and in place by November 2019. Should the Council not reinstate the Multicultural Subcommittee post 2019 elections, then the Council will appoint members to the selection committee.

9.2       Following the endorsement of the Multicultural Strategy Implementation Plan by the Social Community Development and Housing Committee, the document will be made available in print and online.  Council officers with coordinate reporting to Council and the Community through the Multicultural sub-committee.


Multicultural Subcommittee

09 August 2019

 

10. Options Matrix

Issue Specific Criteria

Criteria

Option 1 -

Option 2 -

Option 3 -

Financial Implications

Cost to Implement

Sourced from existing budgets

No financial cost to implement

N/A

Maintenance/Ongoing

Existing budgets

No financial cost to implement

 

Funding Source

Existing budgets

No Financial cost to implement

 

Impact on Rates

Nil

Nil

 

(Criteria 1 e.g. Climate Change Impacts)

Not relevant

Not relevant

 

(Criteria 2 e.g. Accessibility Impacts)

This enhances accessibility and inclusion

The resulting delay on coordinating the implementation of the Strategy would be detrimental to accessibility and inclusion

 

(Criteria 3  e.g. Health & Safety Impacts)

None

None

 

(Criteria 4 e.g. Future Generation Impacts)

The implementation of the Multicultural Strategy sets a framework for an inclusive society into the future.

By not adopting both the Implementation and Plan and Advisory Group terms of Reference it will have a negative impact Council efficacy and community development.

 

 

Statutory Criteria

Criteria

Option 1 -

Option 2 -

Option 3 -

Impact on Mana Whenua

The Strategy is written in partnership with Mana Whenua who are taking an active and inclusive role in its implementation.

This would be detrimental to our treaty relationship and our partnerships with diverse communities across the city.

 

Alignment to Council Plans & Policies

Strengthening Communities Strategy

Heritage Strategy

Multicultural Strategy

People and Capability Strategy

By not adopting, there will be delay in implementing multiple organisational strategy goals and outcomes.

 

<enter Other Statutory Criteria>

None

None

 

·  


Multicultural Subcommittee

09 August 2019

 

 

 

Attachments

No.

Title

Page

a  

Draft Multicultural Strategy Implementation Plan

 

b

Draft Multicultural Advisory Group Terms of Reference

18

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Claire Phillips - Principal Strengthening Communities Advisor

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Brent Smith - Acting General Manager Citizens & Community

  


Multicultural Subcommittee

09 August 2019

 

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Multicultural Subcommittee

09 August 2019

 

 

9.     Multicultural Report

Reference:

19/824604

Presenter(s):

Claire Phillips, Principal Adviser Community Planning and Partnerships

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Multicultural Subcommittee to be provided with an update about activities related to Council’s Multicultural Strategy.

2.   Staff Recommendations

That the Multicultural Subcommittee:

1.         Receive the update by staff on Multicultural activities summarised in section 3 of this report.

3.   Key Points

3.1       March 15.  Staff will update the Subcommittee on aspects the community response post the terror attacks of 15 March 2019 on three areas, specifically:

The Muslim Community - Open Space Forum 31 August and 1 September 2019

·    Council staff, in partnership with the Office of Ethnic Communities, the Rata Foundation are working in partnership with the Muslim community, to identify and plan a community-led recovery.

Tributes Exhibition- 13th, 14th and 15th September- Christchurch Art Gallery

·    The Muslim community, Council, Art Gallery, Museum and Botanic Gardens, is coordinating this exhibition. The many tributes received post 15 March terror attacks will be displayed to the public and community over a three-day period. Staff will update the Subcommittee on progress.

Stock take of community-led initiatives

·    Council in partnership with MSD will undertake a stock take of community-led activities across the city by the Muslim and wider communities as a result of the terror attacks of 15 March. This information will be shared across agencies and assist the identification of gaps in support/future focus.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Claire Phillips - Principal Strengthening Communities Advisor

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

Brent Smith - Acting General Manager Citizens & Community