Innovation and Sustainable Development Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Innovation and Sustainable Development Committee will be held on:

 

Date:                                    Monday 26 August 2019

Time:                                   9am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Vicki Buck

Councillor Sara Templeton

Councillor Jimmy Chen

Councillor Mike Davidson

Councillor Anne Galloway

Councillor James Gough

Councillor Glenn Livingstone

Deputy Mayor Andrew Turner

 

 

21 August 2019

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Mark Saunders

Committee and Hearings Advisor

941 6436

Mark.Saunders@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Innovation and Sustainable Development Committee

26 August 2019

 


Innovation and Sustainable Development Committee - Terms of Reference

 

 

Chair

Councillor Buck

Membership

Deputy Mayor Turner, Councillor Chen, Councillor Davidson, Councillor Galloway, Councillor Gough, Councillor Livingstone, Councillor Templeton

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

Areas of Focus

The focus of the Innovation and Sustainable Development Committee is driving the concept of innovation, as in the City vision of a “City of Opportunity, where anything is possible” and to do so in ways that may be experimental and different.

 

The Committee considers and reports to Council on issues and activities relating to:

·           Strategies and priorities in relation to innovation and sustainable development.

·           Climate change and sustainability initiatives such as electric vehicles, carbon reduction and waste minimisation.

·           City Promotion initiatives such as Christchurch Narrative and Visitors Strategy.

·           Innovative or disruptive strategies and programmes, including Smart Cities programme of work.

·           Innovative approaches to the delivery of issues that often go across levels of government.

·           Allocation of funds related to the innovation and sustainability sector, including a new Innovation and Sustainability Fund.

·           Council’s Brand and Communications strategies.

 

Delegations

 

·           The Council delegates to the Innovation and Sustainable Development Committee the authority to make decisions on applications to the Enliven Places Projects Fund of more than $15,000.

·           The Innovation and Sustainable Development Committee has the delegated authority to approve Applications to the Innovation and Sustainability Fund seeking between $10,001 and $100,000 and Council approval will be required for Committee funding recommendations over $100,001.

 

42. Innovation and Sustainability Fund Establishment

 

Council Resolved CNCL/2017/00001

That the Council:

1.         Approve the creation of an Innovation and Sustainability Fund (“Fund”) for 2017/18 funded by:

a.         $400,000 from the Capital Endowment Fund as provided in the 2017/18 Annual Plan; and

b.              Additional funding from donations in lieu of the Councillors Director Fees as provided for in the Policy for the Appointment of Directors to Council Organisations (adopted 28 September 2017, reference CNCL/2017/00002).

2.         Approve the funding in the draft 2018-28 Long Term Plan for future years until 2025:

a.         $400,000 per year from the Capital Endowment Fund for the first three years; and

b.         additional funding from donations in lieu of the Councillors Director Fees as provided for in the Policy for the Appointment of Directors to Council Organisations.

3.         Delegate to:

a.         the Head of Urban Design, Regeneration and Heritage, the delegated authority to approve Innovation and Sustainability Grant applications of up to and including $10,000 in accordance with the Terms Of Reference for the Fund; and

b.         the Innovation and Sustainable Development Committee, the delegated authority to approve Innovation and Sustainability Grant applications between $10,001 and $100,000, in accordance with the Terms Of Reference for the Fund; and

c.          the Head of Urban Design, Regeneration and Heritage the delegated authority to determine and carry out the administration requirements for this Fund, and to enter into Funding Agreements with Grant recipients.

4.         Approve the Fund’s Terms of Reference, as amended by these resolutions (Attachment A of the report).

5.         Approve that any unallocated funds remaining at financial year end (30 June annually) will be recognised as committed, but unallocated on the Balance Sheet and added to the total funding available for allocation.

Councillor Buck/Councillor Scandrett                                                                                                                         Carried

 

Council Resolved CNCL/2018/00130

That the Council:

1.         Approve the following amendment to the Innovation and Sustainability Fund’s Terms of Reference (word changes in italics):

a.         Applications seeking between $10,001 and $100,000 will be delegated to the Innovation and Sustainable Development Committee, and Council approval will be required for Committee funding recommendations over $100,001.

2.         Delegate to the Head of Urban Design, Regeneration and Heritage the decision to publicly release this report when there is no longer any commercial sensitivity relating to any of the applications.

Councillor Buck/Councillor Davidson                                                                                                        Carried

 

 


Innovation and Sustainable Development Committee

26 August 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 6

B         2.        Declarations of Interest.............................................................................. 6

C          3.        Confirmation of Previous Minutes................................................................. 6

B         4.        Public Forum............................................................................................ 6

B         5.        Deputations by Appointment....................................................................... 6

B         6.        Presentation of Petitions............................................................................ 6

Staff Reports

C          7.        Bishopdale Village Mall Revitalisation Programme Update............................. 11

C          8.        Central City Biannual Report January - June 2019.......................................... 29

C          9.        Resolution to Exclude the Public................................................................ 43  

 

 


Innovation and Sustainable Development Committee

26 August 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Innovation and Sustainable Development Committee meeting held on Friday, 26 July 2019  be confirmed (refer page 7).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

AquaPave

Adrianna Hess will speak on behalf of Sustainable Drainage Systems Limited (trading as AquaPave) regarding pervious concrete and blue infrastructure, how this infrastructure could be applied in a resilient city context, and the benefits of recreating the natural hydrological cycle in urban environments.

 

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared.

 

6.   Petitions

There were no petitions received at the time the agenda was prepared.


Innovation and Sustainable Development Committee

26 August 2019

Unconfirmed

 

 

Innovation and Sustainable Development Committee

Open Minutes

 

 

Date:                                    Friday 26 July 2019

Time:                                   3:04pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Vicki Buck

Councillor Sara Templeton

Councillor Jimmy Chen

Councillor Mike Davidson

Councillor Anne Galloway

Councillor James Gough

Councillor Glenn Livingstone

Deputy Mayor Andrew Turner

 

 

26 July 2019

 

 

 

 

 

Acting Principal Advisor

Carolyn Ingles

Head of Urban Regeneration, Urban Design & Heritage

 

Mark Saunders

Committee and Hearings Advisor

941 6436

Mark.Saunders@ccc.govt.nz

www.ccc.govt.nzTo view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies received.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ISDC/2019/00028

That the minutes of the Innovation and Sustainable Development Committee meeting held on Wednesday, 26 June 2019 and the Innovation and Sustainable Development Committee meeting held on Wednesday, 10 July 2019 be confirmed.

Councillor Livingstone/Councillor Chen                                                                                                        Carried

 

4.   Public Forum

Part B

4.1

Custom-Pak Plastic Products

Michael Lee and Glenn Wilson spoke on behalf of Custom-Pak Plastic Products regarding installing a PET wash plant to recover locally recycled PET bottles/packaging and convert it back into reusable food-grade packaging.

 

         Councillor Gough joined the meeting at 3:19pm.

 

4.2

Big Street Bikers Limited

Cleve Cameron and Andrew Charlesworth spoke on behalf of Big Street Bikers Limited regarding the rollout of their Electric Mobility Network in Christchurch.

 

 

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7     Resolution to Exclude the Public

 

Committee Resolved ISDC/2019/00029

Part C

That at 3:35pm the resolution to exclude the public set out on pages 15 to 16 of the agenda be adopted.

Councillor Davidson/Councillor Templeton                                                                                                   Carried

 

The public were re-admitted to the meeting at 3:49pm.

 

   

Meeting concluded at 3:50pm.

 

CONFIRMED THIS 26th DAY OF AUGUST 2019

 

Councillor Vicki Buck

Chairperson

 


Innovation and Sustainable Development Committee

26 August 2019

 

 

7.     Bishopdale Village Mall Revitalisation Programme Update

Reference:

19/831911

Presenter(s):

Joshua Neville, Planner - Urban Regeneration

 

 

1.   Purpose of Report

1.1       The purpose of this report is to update the Committee of the ongoing work to develop and progress a long term Bishopdale Village Mall Revitalisation Programme, and key next steps for this programme.

2.   Executive Summary

2.1       The Innovation and Sustainable Development Committee received the latest Suburban Regeneration Biannual Report in June 2019. That report summarised progress on the Bishopdale Village Mall Revitalisation Programme. This report provides a more substantive overview of work completed to date and the key next steps.

2.2       This report is for ‘information only’ purposes. Key progress for a long term Bishopdale Village Mall Revitalisation Programme and interim conclusions are outlined in paragraphs 4.5 and 4.6 below.  These identify that without intervention, Bishopdale centre will likely continue to decline.  A contextual document is provided in Attachment A.

2.3       Immediate next steps are outlined in paragraph 4.7.  A more substantive ‘options report’ on revitalisation approaches for Bishopdale Village Mall will be provided to the incoming Council.

3.   Staff Recommendations

That the Innovation and Sustainable Development Committee:

1.         Receives the report.

2.         Notes that staff will present a report to the incoming Council, outlining options for further regeneration activity in Bishopdale centre.

4.   Context/Background

Issue or Opportunity

4.1       Over the past few years there has been increasing community concern about the ongoing viability of Bishopdale Village Mall, and its capacity to fulfil its role as a Neighbourhood Centre.  This latest interest follows a range of previous investigations and calls for action.

4.2       In November 2017 the Fendalton-Waimairi-Harewood Community Board, in conjunction with the Bishopdale Village Business Association, requested advice from the Council and Development Christchurch Limited (DCL) staff on how to address this concern.

4.3       In December 2017, the Council’s Chief Executive replied to the Community Board supporting the continuation of staff working, with DCL support, to progress revitalisation in Bishopdale Village Mall.

4.4       Any financial commitment to capital spending by the Council would need to follow the usual Annual Plan and Long Term Plan processes, as well as aligning with the Council’s key strategic policies and priorities. To date no requests for financial commitment have been made or progressed.

4.5       The key pieces of work completed to date and the results of these are:

4.5.1   Early Scoping and Research                      -           July – September   2017

DCL and staff evaluated Bishopdale Village Mall, and alongside the commercial centre fact sheets, it was identified that the Mall was performing at a lower than average level than comparative neighbourhood centres, meriting further investigation and intervention.

4.5.2   Stakeholder engagement exercises        -           Early 2018   

DCL Investment advisors worked with key stakeholders to understand their priorities and intentions regarding Bishopdale Village Mall. This work revealed interest in development/investment, as well as an incomplete understanding about the Council’s role and responsibility in the mall. Strong desire for change was expressed.

4.5.3   Further qualitative and quantitative data collection           -           May – September 2018

Audits of assets, shoppers and parking surveys, lighting assessments, business gap analysis, public space and urban design audit, accessibility audit, and review of property metrics all occurred. This information was used to develop tools for an Enquiry by Design workshop.

4.5.4   Enquiry by Design workshop                     -           October 2018

An Enquiry by design workshop was held on 3 October 2018 with key businesses, landowners, community and elected members. The results of this workshop reinforce the desirability of revitalisation in Bishopdale Village Mall, and also indicated potential solutions for transformative regeneration.

4.5.5   Regeneration Approach Evaluation staff workshop                          -           November 2018

CCC and DCL staff conducted an initial evaluation of all viable regeneration approaches, and prioritised a short list for further investigation.

4.5.6   Strategic Business Case development               -           January 2019                                   

CCC staff developed a strategic business case for transformative regeneration in Bishopdale Village Mall to inform internal asset owners and enable future assessment of the project against other regeneration priorities for potential funding.

4.5.7   Regeneration Steering Group reporting            -           April 2019 - current

CCC staff working and Steering group reporting to build consensus and support amongst those responsible for the variety of assets.

4.6       Investigations by the Council and DCL staff since 2017 have concluded that, without intervention, Bishopdale Village Mall will likely continue to decline with a range of complex and largely negative implications for multiple stakeholders.  These stakeholders include the community, private and business sector, and Council, which is both an asset owner and an agency with responsibilities and functions under the Local Government Act.  The issues and implications are explored more fully in Attachment A under the following list of headings.

·     District Plan Status and Neighbourhood Centre Definition

·     Bishopdale Mall History and Establishment

·     The Council Ownership, Responsibility, and Maintenance

·     Challenges

·     2017 Commercial Centre Fact Sheet: Bishopdale

Next Steps

4.7       Immediate next steps are:

4.7.1   Mapping of assets and limitations

4.7.2   Preparation of options

4.7.3   Costing of alternative approaches

4.7.4   Reporting and decisions on an agreed revitalisation approach for Bishopdale.

Decision Making Authority

4.8       With respect to resourcing Bishopdale Village Mall Revitalisation, the incoming Council will determine the appropriate response as part of a whole-of-city approach to priorities for regeneration activities. An options report for Bishopdale will enable this consideration and determine next steps for the centre.

4.9       A number of responsibilities, duties, and powers have been delegated to the local Fendalton-Waimari-Harewood Community Board; some may be utilised in future for Bishopdale revitalisation activities including:

4.9.1   Changes and approvals related to reserves and parks,

4.9.2   Road Stopping (in compliance with the Council’s Road stopping Policy); and

4.9.3   Changes to parking places.

Stakeholder Engagement

4.10    Initial Stakeholder engagement has taken place and further engagement exercises will be recommended and discussed in an ‘options report’.

 

Attachments

No.

Title

Page

a

Bishopdale Village Mall Revitalisation - Context and Background

15

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Josh Neville - Planner - Urban Regeneration

Approved By

Carolyn Ingles - Head of Urban Regeneration, Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

  


Innovation and Sustainable Development Committee

26 August 2019

 

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Innovation and Sustainable Development Committee

26 August 2019

 

 

8.     Central City Biannual Report January - June 2019

Reference:

19/706649

Presenter(s):

Laura Quaid, Assistant Planner - Urban Regeneration

 

 

1.   Purpose of Report

1.1       The purpose of this report is to update the Innovation and Sustainable Development Committee about City Council funded regeneration activity within the Central City between January and June 2019.

1.2       This report does not include regeneration matters led by Development Christchurch Limited, Regenerate Christchurch or ChristchurchNZ, as this work is reported separately. Progress on An Accessible City is also reported separately.

2.   Executive Summary

2.1       This report is for ‘information only’ purposes and is relevant for the period between January and June 2019. Key progress for projects within the Central City is outlined in paragraphs 4.2 to 4.14 below. Highlights (including graphs and photographs) are set out in Attachment A.

3.   Staff Recommendations

That the Innovation and Sustainable Development Committee:

1.              Receives this report for information.

4.   Context/Background

4.1       Reflecting the key themes of the Central City Action Plan, highlights from the January-June period have been grouped in the sections below under five categories; City Leadership, Amenity & Activation, Growth, People and Getting it Done.

City Leadership

Action Plan

4.2       A focus during the January to June period was establishing clear reporting arrangements and processes as part of the Central City Action Plan.  This included the development of the ‘Best for City’ Decision Making Framework, outcomes framework and the confirmation of roles and mandates of public agencies.   

Recovery Co-ordination and Activation

Barrier Sites

4.3       Over the January to June period, three sites were removed from the Barrier Sites list with owners either lodging consents for redevelopment or commencing development.

 Activation

4.4       Funding has enabled the extension of the Central City Activation Coordinator role until June 2020. During this reporting period, the Winter Circus programme was launched with an aim of supporting the performance community to take to the streets during winter. This role also supported the delivery of various other activations.

 

High Street Revitalisation and Tram Extension

4.5       In early May, The Duncan’s Buildings on Lower High Street were reopened as commercial premises.  The repair and strengthening of these premises is an important achievement in the retention of the Central City’s heritage. Throughout the month of May, feedback was received through a formal consultation process for the proposed High Street Upgrade. The proposal also includes the extension of the tram beyond its current terminus. The next phase of the project will involve analysis and reporting before scheduled hearings in August 2019.

Cathedral Square Improvements

4.6       The design proposal for public realm improvements to the South and South East quadrants of Cathedral Square was approved by Council in March 2019.   The works are scheduled to commence in mid-August 2019.

Enliven Places Programme

4.7       Key projects completed within this reporting period include the completion of the ‘Pop-Up Gardens’ and amenity improvements along Westpac Lane, including a vibrant mural and two lighting columns designed by artist Fayne Robinson. A small set of ‘legacy’ urban sheep was also installed on High Street.

Grants and Funds

4.8       During this reporting period, projects supported by the Enliven Places Project Fund included the continuation of the Arts Centre Mākete. Grants were also awarded to Little Andromeda (a pop up theatre that will host a range of performances) and temporary hāngi pits at the Commons on Kilmore Street.

4.9       Grant funding for our City-making Partners (Gap Filler, Life in Vacant Spaces and Greening the Rubble) enabled a number of projects to come to life, including workshops hosted at Tūranga, pop-up lunchtime events during the Moodshift series and continued support for artistic spaces.

4.10    Between the January-June period, the Enliven Places Rates Incentive provided a rates reduction to five sites in the Central City that were activated by temporary projects.

4.11    The Creative Hoarding Incentive encourages creative construction site hoardings by waiving fees usually charged to occupy legal road. Over the January to June period, seven sites had fees waived due to hoardings that meet the guidelines. 

Growth

Central City Land Use Survey

4.12    The Central City Land Use Survey is completed bi-annually and provides an understanding of the status and use of sites located within the central city. The most recent survey was undertaken in January and shows some progress in the re-development of the Central City built environment over the last 6 months.

People

Project 8011

4.13    Work is underway on the eight inter-related projects of the Central City Residential Programme (Project 8011). Progress was made on reviewing and updating the Council’s Central City web content to support the Programme. A stocktake of the existing residential supply was also undertaken. The results of this survey work will inform a number of the Project 8011 projects.

Events

4.14    Key Council-produced events include Sparks and the South Island Lantern Festival. The Council also issued permits for 69 events in the Central City which resulted in over 475,000 people making their way into the central city to enjoy these experiences.

Marketing and Promotions

4.15    The Explore Campaign ran from November 2018-March 2019 and focussed on providing helpful information about how to get around the Central City. The ‘What’s On’ campaign was launched in May 2019 providing a useful guide to central city events. Christchurch NZ’s “Baby Come Back” campaign launched in June. Supported by the Council, it is aimed at getting locals to visit, explore and spend time in the central city particularly over the winter months.

Getting It Done

4.16    The progress of key developments is outlined in the ‘Getting it Done’ section. This includes the Town Hall, Ao Tawhiti Unlimited Discovery School, Duncan’s Building Development and the Guthrey Centre. These have helped contribute to a growth in footfall and broadening of the range of activity in the Central City.

 

Attachments

No.

Title

Page

a

Central City Biannual Attachment - January- June 2019 - PDF

32

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Laura Quaid - Assistant Planner - Urban Regeneration

Danielle Yeoman - Planner (Urban Regeneration)

Carolyn Bonis - Team Leader Urban Regeneration

Approved By

Carolyn Ingles - Head of Urban Regeneration, Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

  


Innovation and Sustainable Development Committee

26 August 2019

 

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Innovation and Sustainable Development Committee

26 August 2019

 

 

9.      Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Innovation and Sustainable Development Committee

26 August 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

10

Public Excluded Innovation and Sustainable Development Committee Minutes - 26 July 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

11

Innovation and Sustainability Fund

s7(2)(c)(ii)

Prevent Damage to the Public Interest

Points to be discussed are commercially sensitive.

Once there is no longer any commercial sensitivity relating to any of the applications.