Finance and Performance Committee of the Whole

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Finance & Performance Committee of the Whole will be held on:

 

Date:                                    Thursday 1 August 2019

Time:                                   9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Raf Manji

Deputy Mayor Andrew Turner

Mayor Lianne Dalziel

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

30 July 2019

 

 

 

Principal Advisor

Carol Bellette

General Manager Finance and Commercial

 

 

Samantha Kelly

Committee and Hearings Advisor

941 6227

samantha.kelly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Finance and Performance Committee of the Whole

01 August 2019

 

 


Finance and Performance Committee of the Whole

01 August 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          22.      Resolution to Include Supplementary Reports............................................... 4  

B         23.      Performance Exceptions Report June 2019.................................................... 5

C          17.      Resolution to Exclude the Public................................................................ 23


Finance and Performance Committee of the Whole

01 August 2019

 

 

22. Resolution to Include Supplementary Reports

1.      Background

1.1          Approval is sought to submit the following reports to the Finance and Performance Committee of the Whole meeting on 01 August 2019:

23.   Performance Exceptions Report June 2019

24.   Service Delivery Review (Section 17A) Schedule

25.   Development Contributions Proposal

26.   Regenerate Christchurch - Comments on draft Statement of Intent - 2020 and 2021

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Finance and Performance Committee of the Whole receive the reports at the current meeting.

2.      Recommendation

2.1          That the reports be received and considered at the Finance and Performance Committee of the Whole meeting on 01 August 2019.

23.   Performance Exceptions Report June 2019

24.   Service Delivery Review (Section 17A) Schedule

25.   Development Contributions Proposal

26.   Regenerate Christchurch - Comments on draft Statement of Intent - 2020 and 2021

 

 


Finance and Performance Committee of the Whole

01 August 2019

 

 

23.   Performance Exceptions Report June 2019

Reference:

19/835419

Presenter(s):

Peter Ryan - Head of Performance Management

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Finance and Performance Committee of the Whole to note Performance Exception Reporting for June 2019.

 

2.   Staff Recommendations

That the Finance and Performance Committee of the Whole:

1.         Receives the information in the Year-end Corporate Performance Exceptions Report, Level of Service Delivery Graphs, Exception Commentaries and Performance by Activity reports for June 2019.

3.   Key Points

3.1       Corporate performance reports focus on exceptions as follows:

3.1.1   Performance Exceptions Report June 2019 in Attachment A.

3.1.2   Attachment B comprises year-end June 2019 updates for:

·     Graph of forecast levels of service (LOS) delivery summary.

·     Graph of forecast levels of service (LOS) performance by Activity.

·     Exceptions commentaries.

3.1.3   Performance by Activity June 2019 in Attachment C:

·     Graph of relationship between forecast LOS delivery and forecast operational expenditure, by Activities.

·     Table of Activities’ forecast LOS delivery performance and forecast operational expenditure.

·     Trends and analysis of key activities.

4.   Context/Background

Issue or Opportunity

4.1       The reports assist with both transparency and accountability. Their focus is on managing risks to delivery and any remedial actions required.  

Strategic Alignment

4.2       This reporting framework is based on the levels of service, budgets and projects approved in the 2018 Long Term Plan.

 

Attachments

No.

Title

Page

a

Performance Exceptions Summary June 2019

7

b

LOS Delivery Graphs and Exceptions Commentaries June 2019

9

c

Performance by Activity - Graphs and Table June 2019

19

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lerks Stedman - Senior Business Analyst

Approved By

Peter Ryan - Head of Performance Management

Carol Bellette - General Manager Finance and Commercial (CFO)

  


Finance and Performance Committee of the Whole

01 August 2019

 

PDF Creator


 

PDF Creator


Finance and Performance Committee of the Whole

01 August 2019

 

PDF Creator


PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Finance and Performance Committee of the Whole

01 August 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator

 

 

 


Finance and Performance Committee of the Whole

01 August 2019

 

 

17.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Finance and Performance Committee of the Whole

01 August 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

24

Service Delivery Review (Section 17A) Schedule

s7(2)(b)(ii)

Prejudice Commercial Position

There is commercial sensitivity in one of the attachments which provide contract amounts to explain cost and benefit of the recommendation.

Following completion of sign-off of the Long Term Plan 2021-31

25

Development Contributions Proposal

s7(2)(b)(ii), s7(2)(i)

Prejudice Commercial Position, Conduct Negotiations

The report addresses an unsolicited proposal received by the Council that is inconsistent with Council policy. It concerns possible development plans that are not yet public.

If the Council declines the proposal, once the development plans have been made public (to be determined by the Chief Executive) or, if an agreement is entered into, when any final action under the agreement has been completed.

26

Regenerate Christchurch - Comments on draft Statement of Intent - 2020 and 2021

s7(2)(i)

Conduct Negotiations

To allow for debate on the content of the draft SOI which contains information about future activities

After publication of the final SOI which is required one month after the SOI is finalised, and with the approval of the Chief Executive of the Council in consultation with the Chief Executive of Regenerate Christchurch.