Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                    Thursday 22 August 2019

Time:                                   9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

21 August 2019

 

 

 

Principal Advisor

Mary Richardson

Acting Chief Executive

Tel: 941 8999

 

 

Samantha Kelly

Committee and Hearings Advisor

941 6227

samantha.kelly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

22 August 2019

 

 


Council

22 August 2019

 

TABLE OF CONTENTS

 

34.      Resolution to Include Supplementary Reports....................................................... 4

35.      Funding and Financing Options for Improving Warmth and Dryness of Social Housing.. 5

28.      Resolution to Exclude the Public........................................................................ 18


Council

22 August 2019

 

 

34. Resolution to Include Supplementary Reports

1.      Background

1.1          Approval is sought to submit the following reports to the Council meeting on 22 August 2019:

35.   Funding and Financing Options for Improving Warmth and Dryness of Social Housing

36.   Development Contributions Proposal

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.      Recommendation

2.1          That the reports be received and considered at the Council meeting on 22 August 2019.

35.   Funding and Financing Options for Improving Warmth and Dryness of Social Housing

36.   Development Contributions Proposal

 

 


Council

22 August 2019

 

 

35.   Funding and Financing Options for Improving Warmth and Dryness of Social Housing

Reference:

19/919500

Presenter(s):

Bruce Rendall – Head of Facilities, Property and Planning

 

 

1.   Purpose of Report

1.1       The Housing Subcommittee has requested a report on options for accelerating the warmth and dryness upgrades of social housing.

2.   Executive Summary

2.1       A proportion of Council’s social housing portfolio only complies with legislative requirements for insulation because of exemptions.  Council is committed to improving the warmth and dryness of these units and with current funding can achieve this by June 2022.

2.2       The Housing Subcommittee has requested options for accelerating these upgrades.

2.3       Through focusing existing funds set aside for healthy homes upgrades into mechanical ventilation and heating upgrades for the exempt units, improvements can be achieved before next winter.

2.4       If Council borrows to bring forward the insulation improvements, these could be completed by the end of calendar year 2020.  The costs of financing mean that the total cost of the upgrades would be greater than completing the programme as currently planned.

2.5       Council now needs to consider if the benefits associated with bringing forward the programme justify the additional costs.

2.6       While other options have been considered, these are not considered viable and have not been examined in depth.

 

3.   Staff Recommendations 

That the Council:

1.         Note that improvements to the warmth and dryness of exempt properties will be undertaken by the winter of 2020  with an initial focus on improving mechanical ventilation and heating.

2.         Note that a substantial building works programme to upgrade or install insulation in exempt properties can be funded through the housing fund and be completed by June 2022.

3.         Request staff to review, and report back to the 12 September 2019 Council meeting, the possibility of borrowing to bring forward the substantial building works programme so that funding is available to complete the programme by the 31 December 2020.

 

 


 

4.   Context/Background

Issue or Opportunity

4.1       A proportion of Council’s social housing units need upgrades to improve warmth and dryness.

4.2       Under current policy and financial settings it is unlikely that these upgrades can occur in a timeframe consistent with Councillor and tenant expectations.

4.3       This paper examines the policy and financial settings with the aim of identifying opportunities to accelerate the upgrades.

Background

4.4       The Council has been working with community partners to voluntarily improve the warmth and energy efficiency of its social housing since 2013.  We have implemented improvement actions such as the installation of insulation, provision of curtains, “stick on” double glazing, draught stopping, ground vapour barriers, pipe lagging, and heating installation or upgrades. These later upgrades were not compulsory at the time of installation but were undertaken to help improve warmth and dryness of units.

4.5       New regulations in 2016 required landlords to ensure that all rental properties met minimum insulation standards, albeit with some exemptions.  Council has now reviewed all of its social housing portfolio against these standards and installed or upgraded insulation where required.  All units are now compliant, either because of the installed insulation or by way of exemption.

4.6       Rather than just complying with the regulations, Council has applied the higher Energy Efficiency & Conservation Authority (EECA) recommended standard.

4.7       Through the inspections Council identified sites that are exempt from the insulation requirement.   An explanation of exemptions can be found at https://www.tenancy.govt.nz/maintenance-and-inspections/insulation/compulsory-insulation/.  The following extract from the website provides a helpful explanation.

Figure 1 Extract from https://www.tenancy.govt.nz/maintenance-and-inspections/insulation/compulsory-insulation/ (as at 12 August 2019).

 

4.8       Some of Council units are in multistorey blocks with habitable spaces above and/or below.  It also has units where there is insufficient room underfloor to safely install insulation.  Finally a proportion of the portfolio has skillion or flat roofs, with no or insufficient ceiling space to safely install insulation without substantial building works.

4.9       Staff have previously indicated that they will work to find alternatives for those sites that comply but cannot be insulated without major works.  Our initial focus has been on the cost and feasibility initially for units with skillion ceilings and flat roofs.   Mechanical ventilation and heating upgrades as required by the Healthy Homes standards have been included in this planning.   Other requirements of Healthy Homes, such as draught stopping etc have not been factored in as data collection to identify needs is underway but not yet complete.

4.10    The total cost to undertake this work is estimated to cost between $7.8 million and $9.2 million.  The lower estimate assumes that existing heating will be sufficient while the higher estimate assumes that all units will require an upgrade to a 4 kw heat pump.  Actual heating requirements will be calculated on a unit by unit basis based on size, insulation R-value, window size etc.   The estimate includes allowances for associated works including asbestos and electrical checks, electrical upgrades (e.g. LED lighting retrofit), and allowances for any additional maintenance identified (eg plumbing).   

4.11    The estimate includes properties to be transferred to the Otautahi Community Housing Trust (“Trust)”. 

4.12    Council is also required to upgrade all other units to meet the new Healthy Home Standards by 1 July 2023.  Preliminary indications are that the cost of this will be in the region of $7 million.  Some of these costs will be included in the warmth and dry acceleration programme outlined in 4.10 above.

Funding Context

4.13    While Council’s desire is to improve the warmth and dryness of units, it has focused on low cost mechanisms wherever possible due to funding constraints. 

4.14    Until 2016, the operation maintenance and renewal of Council’s social housing was only funded from rents collected from tenants and interest from accumulated funds.  No rates funding was used to subsidise the service, and local government has generally not been eligible for central government subsidies (unlike Housing New Zealand or community housing providers). 

4.15    The level of funding has been less than what is required to maintain and renew the portfolio, with a significant deferred maintenance problem.  A deferred maintenance figure of $18.5 million has previously been reported to Council.  This problem is most commonly seen in delayed internal redecoration, reduced external painting, and a reactive maintenance only focus.

4.16    Council has a Housing Development Fund (“Housing Fund”), which is used to separate monies used to deliver social housing activity from other activities.  All social housing revenue (eg rent, interest) is paid into the fund, and all expenditure (eg overhead, operation, maintenance, renewal, new development and financing costs) comes out of it.  The fund has been set up because the Council has a policy of operating its social housing on a rates neutral basis (I.e. at no cost to rate payers).

4.16.1 At 30 June 2019, the Fund sat at $20.7 million.  We are currently spending more from the fund than we earn, due to the earthquake repairs and investment in improving the warmth and dryness of units (most recently insulation).  Committed earthquake repairs of $7.2 million will see the fund drop to $13.5 million by January 2020.  

4.16.2 Over the next few years Council will use the fund for unit upgrades to meet the new healthy homes standards and an increased focus on renewal programmes for units where this has been delayed due to the earthquake repair programme of the last eight years.   These priorities are in addition to meeting overhead, operation, and maintenance costs.  The fund is projected to continue to drop over the next three years.  After this time we accumulate funds, which will be used for the replacement of complexes as they reach the end of the useful lives.

4.17    Since 2016, Council has leased its portfolio to a community housing provider, the Otautahi Community Housing Trust, primarily because they are eligible for government subsidies.   To date this has been an effective strategy with the government subsidies allowing the Trust to generate surpluses that are shared with Council.  Council’s share of these surpluses has been included in the revenue projections for the fund.

Strategic Alignment

4.18    The provision of social housing contributes directly to Council’s desired community outcome, particularly A Liveable City (see Table 1 and 2 below)

4.19    Council’s Housing Policy 2016 contains the vision that:

·   all people in Christchurch have access to housing that is secure, safe, affordable, warm and dry.

4.20    Goals that support this vision include:

·   Retaining affordable housing - Develop a range of creative, collaborative and innovative ways to ensure the co-ordinated long term promotion, provision and retention of both social and affordable housing.

·   Housing quality - Improve the standards, regulations and monitoring on housing design and quality to achieve healthier housing for households irrespective of their income.

4.21    The policy guidance indicates that Council wants to retain social housing and supports improving its quality.

4.22    Similar themes appear in the Social Housing Strategy 2007.  In addition, there is a focus on financial sustainable management of Council’s portfolio and financially affordable rents for tenants, within a framework of no funding from rates. 

4.23    Taken together Council policy focus is on retaining existing social housing at an affordable level, while improving its quality - particularly its warmth and dryness.  Achieving these outcomes needs to be achieved without calling on rates for funding. 

4.24    The Council also sets direction through the levels of service it sets for delivering social housing.  Relevant levels of service in the 2018-2028 Long Term Plan include targets for the number of units that Council supplies, maintaining rates neutrality, and the installation of insulation where it is practically possible.

4.25    There can be tension between these policy outcomes, particularly growth, quality and affordability.

Decision Making Authority

4.26    A possible option involves a proposal to borrow money that has not been contemplated in the Long Term Plan.  Only Council can make this decision. 

Assessment of Significance and Engagement

4.27    If the preferred option is adopted the decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.28    The primary reasons for the low assessment are:

4.28.1 The low number of people affected by the proposal and the low level of impact.  Ratepayers are not affected as no rates funding is required.  Some current tenants are affected positively, as they will receive upgrades to their units.  These tenants are likely to prefer the upgrades occurring faster, however, this does not materially change the significance rating.

4.28.2 There are known groups interested in this matter who are likely to support improvement in warmth and dryness of social housing.  This proposal will have a low positive impact on these groups.  Again these groups are likely to prefer the upgrades occurring faster.

4.28.3 The limited financial impact and low financial risk of the proposal.  There is no rates expenditure required and the costs can be met within the fund (subject to close monitoring of cash flow).

4.28.4 While social housing is a strategic asset, the proposal will not lead to a change of ownership or control.   

4.29    In line with Council’s policy, the recommended engagement approach is to inform the community about these decisions.

The borrowing option is also of low significance. 

 

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   Status quo – implement upgrades as funding becomes available. 

·   Borrow to bring forward warm and dry upgrades. 

·   Close and replace units.

5.2       The following options were considered but ruled out.

·   Change the policy and subsidise from rates.

Council‘s policy, as contained in the Social Housing Strategy 2007 and reflected in the Revenue and Financing Policy (part of the 2018-2028 Long Term Plan),  is for social housing to be rates neutral.  Council could consider changing its policy and allowing for a rates subsidy for the ongoing provision of social housing.  This option has been ruled out because the significance of this change justifies a public consultation process.  With the impact of Council elections, any consultation and decision making process is likely to be extended and not achieve immediate results.

·   One off departure from policy and fund warm and dry upgrades from rates.

Council‘s policy, as contained in the Social Housing Strategy 2007 and reflected in the Revenue and Financing Policy (part of the 2018-2028 Long Term Plan),  is for social housing to be rates neutral.  Council could consider a one off departure from policy and use rates funding to bring forward the warm and dry upgrades.  This is not considered feasible as it would require an existing project elsewhere to be cancelled to free up funds.  As there are feasible alternatives, cancelling other projects is not considered necessary.

·   Seek a government grant.

Council could consider seeking a grant from the Government for assisting with meeting the mandatory Healthy Homes standards.  This would allow to use the funds set aside for Healthy Homes upgrades to fund other warmth and dryness upgrades across the portfolio.  While this option will be explored anyway, and can be used in conjunction with other options, it is not considered a viable stand-alone option because it is uncertain.

·   Sell complexes and use the capital to fund upgrades.

Council could consider selling complexes and using the capital released to fund upgrades.  This is not considered a viable option given that Council’s aim is to maintain unit numbers.  There is also frequently Community support for growing the amount of social housing, and the current waiting list and expected trends support maintaining and growing social housing. 

·   Increase rents.

Council’s revenue comes from the Otautahi Community Housing Trust.  It could consider requesting the OCHT pay more rent to fund the upgrades.  This is not considered a viable option as this would involve a change to the lease, which cannot occur unilaterally.  It would also be inconsistent with Council intentions, reflected in the lease and the current rent, to limit increases for pre October 2016 tenants, and limit the return from the Trust to a level that allows for maintenance and replacements of the existing portfolio only.   


 

Options Descriptions

5.3       Preferred Option: Status quo – implement upgrades as funding becomes available.

5.3.1   Option Description:  There is sufficient existing funds and projected revenue to allow the warm and dry programme to be complete in June 2022 and healthy homes upgrades by June 2023.  The phasing of the projected spend will need to be carefully managed so that the fund remains solvent. 

·     This option would involve focusing on upgrading mechanical ventilation and heating as a priority, with insulation upgrades over time.  While detailed implementation planning is still being worked on, we would aim to have the ventilation and heating upgrades completed on the “exempt” properties by next winter, and insulation upgrades completed by before the winter of 2022.

·     All options assume expenditure both on those units retained by Council and those transferred to the Trust.  We are suggesting inclusion of the properties transferred to the Trust because of moral considerations - tenants who are transferred should not be worse off than those in units that were not transferred.  As an independent body, the Trust would need to make their own decision on whether or not to accept such an offer.

5.3.2   Option Advantages

·     Delivery can be achieved within existing forecasts.

·     Other renewal and maintenance programmes are not affected.

·     The cumulative fund balance over the long term is generally consistent with the estimated balance undertaken prior to setting up the Trust.

·     Improvement for tenants by next winter.

·     Achievable within constraints (particularly temporary accommodation).

5.3.3   Option Disadvantages

·     Tenants will not get the full extent of benefits until 2022.

·     There is likely to be ongoing tenant and interested party concerns including the possibility of media attention.

5.4       Option 2: Borrow to bring forward the programme. 

5.4.1   Option Description: This option involves borrowing money now to finance warm and dry related upgrades to social housing units.

5.4.2   The programme would see some progress by next winter and is likely to result in substantial improvements by December 2020.  Not all units could be insulated before the beginning of the 2020 winter because there is a restricted number of temporary accommodation units.

5.4.3   The loans and interest would be paid back over time through the additional rent and deferring some maintenance and renewal works.  The “additional rent” is a proportion of any surplus that the Trust generates from Council’s portfolio, with surplus primarily being derived from Income Related Rents.  Council has projected additional rents based on 2015 estimates of the take up and numbers of IRRS funded places.  Both the rate of take up and the number of subsidised places has been higher than expected.  Additionally there is the ability for Council to defer some maintenance to assist in servicing a loan.

5.4.4   Option Advantages

·     Insulation upgrades can be brought forward by a year.

5.4.5   Option Disadvantages

·     The number and availability of temporary accommodation units will restrict the ability to bring forward the upgrades.   

·     The loan will need to be serviced from the fund potentially resulting in other maintenance and renewal works being deferred.

5.5       Option 3: Close and replace units.

5.5.1   Option Description: Council could consider closing some or all of the exempt units and focusing on building new units, of higher quality, to replace them.  A large proportion of the units that require upgrades are in poorly performing complexes or complexes that would be suitable for redevelopment.

·     Within current policy settings, the most affordable way to fund new developments is through a new supply agreement with the Government.  While Council is not eligible for this funding, community housing providers such as the Trust are.  The Council would need to work with one or more community housing providers to access these funds.

5.5.2   Option Advantages

·     There would be an overall increase in the quality of Council’s portfolio.

·     The Council could take the opportunity to intensify development, at appropriate sites, allowing for an increase in stock to meet current and future needs.

·     There would be no wasted investment in units that are effectively past their economic useful life.

·     For some long term tenants, who are eligible for income related rent subsidies,   rents may drop.

5.5.3   Option Disadvantages

·     There would be a time lag between closing units and replacing them with new units.

·     There is no guarantee that Government funding will be obtained.

·     Existing tenants would not be guaranteed a tenancy in the new units. 

·     New developments may not be in the same area as the closed units.

5.5.4   A variation of this option is for Council to undertake heating and mechanical ventilation upgrades, as well as healthy home upgrades, but do not proceed with the insulation upgrades.  This will result in improvements to warmth and dryness, but at a lower level of investment.  This approach would only be used at complexes that are likely to be redeveloped within the next ten years.

Analysis Criteria

5.6       Criteria to assist decision making are based on councillor guidance, Council policy and financial management considerations.  The criteria used in this report are:

5.6.1   Certainty for tenants.

5.6.2   Implementation as quickly as possible with substantial progress by next winter.

5.6.3   Ability to deliver.

5.6.4   Current maintenance or renewal stays at the same level.

5.6.5   Meet Healthy Home Standard Deadlines.

5.6.6   Affordable.

5.6.7   Unit Numbers.

5.6.8   Wasted investment.

5.7       Certainty for tenants:  There is a desire to make a decision in this term of Council so that tenants can have certainty when units will be upgraded.

5.8       Implementation as quickly as possible with substantial progress by next winter: There is a desire to accelerate delivery of upgrades so that more units are warm and dry next winter.

5.9       Ability to deliver: Implementation considerations include allowing sufficient time for unit specific data collection and planning, procurement time frames, product supply constraints and the need for temporary accommodation in some cases.    

5.10    Current maintenance or renewal stays at the same level: Council’s social housing portfolio has a substantial deferred maintenance problem.  Continuing maintenance and renewals at the same level will help address this problem.  While there is a desire to improve the warmth and dryness of some units, it is considered desirable that this does not come at the expense of maintenance and renewals across the portfolio.

5.11    Meet Healthy Home Standard Deadlines: Council has a legal responsibility to implement upgrades to meet the Healthy Home Standards.  Current budgets have allowances included so that the works can be completed by the 2023 deadline.    We are currently collecting data across the portfolio and will commence the main roll out of this programme in January 2020 (noting that some upgrades are already included in the EQ repair programme and we are allowing for ad hoc upgrades when units are repaired or redecorated between tenancies).

5.12    Affordable: The likely cost of upgrades is currently affordable within the fund, albeit with some deferral of future renewals.  To bring forward the works will require borrowing, so the cost of servicing the loans also needs to be affordable.

5.13    Unit Numbers:  Council’s policy is to maintain unit numbers and if possible grow them.  Any option needs to at a minimum maintain unit numbers at current levels.  A plan that sees the closure of units with planned replacement with at least the same number of units could be seen as being consistent with that policy, as long as the time between closure and replacement is minimised.

5.14    Wasted investment:  Many of the units that require upgrades are poor performers and likely contenders for redevelopment.  The money spent on warmth and dryness upgrades, Healthy Homes Standards upgrades, and the associated costs that are likely (e.g. asbestos removal, electrical system renewals and upgrades, redecoration costs) may be a wasted investment on these units.   

Options Considerations

5.15    All options allow for improvements in the warmth and dryness of social housing units by next winter through an initial focus on improving mechanical ventilation and heating.

5.16    The choice for the Council is essentially a choice between the lower cost but slower time of option 1 and the faster time but greater cost of option 2.  The timing is driven by funding availability rather than work methodology.  The cost difference relates to interest costs associated with borrowing. 

5.17    In the time available the full implications of option 2 have not been able to be explored and more work is required to determine the financial impacts and how this will affect the rest of the portfolio.  This uncertainty is the primary reason why Option 1 has been preferred.   Further investigation could show that the effects of the additional costs and the deferred maintenance are minimal, which would change the order of the options.

5.18    Option 3 is considered viable, but is unattractive as it will see a short term reduction in unit numbers and no certainty that these will be replaced.  It is not considered a primary option, but might be considered on a case by case basis for some units and complexes if funding for redevelopment can be secured.

6.   Community Views and Preferences

6.1       It is anticipated that there will be general community support for improving the warmth and dryness of social housing units.

6.2       There will potentially be differing views on accelerating this work, with some preferring that upgrades are undertaken quickly through borrowings, while others supporting a slower “pay as you earn” approach.  The first group would argue that the general societal benefits of improvements in warmth and dryness of homes outweighs the additional costs of paying interest and delaying works. 

7.   Legal and Financial Implications

Legal Implications

7.1       There is a legal context, issue or implication relevant to this decision.

7.2       This report has not been reviewed and approved by the Legal Services Unit.

7.3       The legal consideration relates to Council’s obligation to meet Healthy Homes Standards by June 2023.

Financial Implications

7.4       This report has been prepared quickly and while there has been time to undertake some financial assessment, the full financial implications of the options have not been explored.

7.5       A suggested way forward is for Council to indicate its preferred option or options.  The full financial implications can then be reviewed prior to a further report to Council.

7.6       While the final decision is delayed, it will not have an impact on execution of the Council’s wishes as the detailed implementation planning will be accelerated while this financial review is completed.

 


Council

22 August 2019

 

8.   Options Matrix

Issue Specific Criteria

Criteria

Option 1 – Status Quo

Option 2 - Borrow

Option 3 – Close and Rebuild

Financial Implications

Cost to Implement

$7.8 to $9.2 million dependent on specific heating solutions

$7.8 to $9.2 million dependent on specific heating solutions

This has not been separately costed but will be less than $7.8 million for warm and dry upgrades only.

Maintenance/Ongoing

Maintenance of upgrades: $120,000 per annum for servicing heat pumps

Maintenance of upgrades: $120,000 per annum for servicing heat pumps

 

Loan servicing: Not yet assessed

Maintenance of upgrades: Up to $120,000 per annum for servicing heat pumps

 

Maintenance and operating costs of new units

 

Likely to be lower over the long term than the cost of maintaining existing units

Funding Source

Housing Fund

Housing Fund

Housing Fund plus any direct loan repayments from community housing providers

Impact on Rates

Nil

Nil

Nil

Certainty for tenants

Tenants will know that they will see some improvements by next winter and that warm and dry upgrades will  be completed by June 2022

Tenants will know that they will see some improvements by next winter and that warm and dry upgrades should  be completed by December 2020

Tenants will know that they will see some improvements by next winter.  Not all units will be upgraded and some may be closed   leaving tenants with uncertainty.

Rapid Implementation

Partial – if heating and ventilation upgrades are prioritised

Yes

Partial – if heating and ventilation upgrades are prioritised

Ability to Deliver

Achievable

Likely achievable but with some risks associated with access to temporary accommodation units.

There are risks as external funding will need to be obtained to make this work.

Maintain existing levels of maintenance and renewals

Yes

Some deferral of maintenance and renewal funding to allow for the interest costs to be met.

Yes

Meet Healthy Homes Standards

Yes

Yes

Yes

Maintain unit numbers

Yes

Yes

No in the short term, but overtime this option would result in maintaining or growing unit numbers

Best Use of Resources

Some of the investment in upgrades will be wasted if complexes are redeveloped  in the medium term

Some of the investment in upgrades will be wasted if complexes are redeveloped  in the medium term

The amount if investment wasted if complexes are redeveloped  in the medium term will be minimised

Statutory Criteria

Impact on Mana Whenua

No impact greater than on the general population

No impact greater than on the general population

No impact greater than on the general population

Alignment to Council Plans & Policies

Aligned

While this option is generally aligned with Council’s policies, there is no planned borrowing

While this option is generally aligned with Council’s policies, and the Trust has new developments planned, Council itself has not planned any developments.

 


Council

22 August 2019

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Bruce Rendall - Head of Facilities, Property & Planning

Approved By

Leonie Rae - Acting General Manager Corporate Services

   

 

 


Council

22 August 2019

 

 

28.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

22 August 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

36

Development Contributions Proposal

s7(2)(h), s7(2)(i)

Commercial Activities, Conduct Negotiations

The report deals with financial arrangements between the Council and a private company and includes details that are commercially sensitive for the private company.

When the Chief Executive has determined there are no longer any grounds under the Act to withold the report.