Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                    Monday 19 August 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

14 August 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 


Waitai/Coastal-Burwood Community Board

19 August 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

Staff Reports

C          7.        Proposed new lease and licence to Christchurch Archery on Rawhiti Domain..... 11

C          8.        2019-20 Coastal-Burwood Strengthening Communities Fund Report................ 35

C          9.        2019-20 Coastal-Burwood Community Board Projects.................................. 115

C          10.      Coastal-Burwood 2019-20 Discretionary Response Fund Application - Haeata Community Campus Samoan Language Trip 2019........................................ 125

C          11.      Coastal-Burwood 2019-20 Discretionary Response Fund Application - Christchurch Boys High School Polyfest 2020................................................................ 133

C          12.      Coastal-Burwood 2019-20 Youth Development Fund Report - Duncan Smith, Cara Mustchin, Manaia Warbrick, Keegan Piper, Noah Gilpin and Phillip Smith........ 139

C          13.      New Approval Process for the Waitai/Coastal-Burwood Community Board's Youth Development Fund................................................................................. 149

 

B         14.      Elected Members’ Information Exchange................................................... 151

C          15.      Resolution to Exclude the Public.............................................................. 152  

 

 


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 5 August 2019  be confirmed (refer page 5).

4.   Public Forum

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Consultation on proposed lease and licence - Archery on Rawhiti Domain

Bill Skews, of Christchurch Archery Incorporated, will speak on behalf of the Club regarding the report Proposed new lease and licence to Christchurch Archery on Rawhiti Domain on the agenda.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

19 August 2019

Unconfirmed

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                    Monday 5 August 2019

Time:                                   4.34pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Members

Kim Money

Tim Baker

Glenn Livingstone

Linda Stewart

 

 

5 August 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2019/00012

That the apologies from Tim Sintes and David East be accepted.

Tim Baker/Glenn Livingstone                                                                                                                              Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2019/00013

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 22 July 2019 be confirmed.

Tim Baker/Linda Stewart                                                                                                                                      Carried

 

4.   Public Forum

Part B

 

4.1

Youth Development Report – Lauren Sheere

Lauren Sheere attended to report back to the Board on her experience representing New Zealand in the 2019 Australian Gymnastics Championship from 28 May 2019 to 2 June 2019.

After questions from members, the Chairperson thanked Lauren for her presentation.

 

4.2

Haeata Community Campus – Monique Lee

Monique Lee, Community Engagement Coordinator from Haeata Community Campus introduced herself to the Board and highlighted some of the community activities that Haeata Community Campus has been undertaking. This included the upcoming Haeata Market on 15 August.

After questions from members, the Chairperson thanked Monique for her presentation.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

7.   Briefings

 

Part B

Community Pride Garden Awards

Gary Watson, Partnerships and Planning Manager, reported to the Board on his discussions with the Christchurch Beautifying Association around the local Community Pride Garden Awards and the Board’s decision to deliver these each second year.

The Association was now understanding of the Board’s decision.

The Chairperson thanked staff for the presentation.

 

 

8.   Waitai/Coastal-Burwood Community Board Area Report - August 2019

 

 

Board Comment

The Board requested  staff to follow up on various matters:

1.         QEII Park Delivery Package - the Board would appreciate greater detail on the works.

2.         Avon River Stopbank Extension Bridge Street – with reported king tide flooding in this area over the weekend, the Board sought assurance that the planned bund height is sufficient.

3.         Floating Wetland – the Board sought information on the affect the installation would have on the volume of water going into the Avon River.

4.         The Board requested a briefing on drainage in its Wards.

 

Community Board Resolved CBCB/2019/00014 Original Staff Recommendation accepted without change

Part B

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for August 2019.

2.         Receive the minutes of the Waitai/Coastal-Burwood Community Board’s Submissions Committee meeting held on 15 July 2019 as attached to complete a Board submission on Te Wai Ora o Tāne Draft Integrated Water Strategy (attachment A of the agenda refers).

Kim Money/Linda Stewart                                                                                                                                    Carried

 

 Community Board Decided

Community Board Resolved CBCB/2019/00015

Part A

That the Waitai/Coastal-Burwood Community Board recommend that the Council:

1.         Request advice on the possibility of bringing forward funding for the Mairehau/Burwood Roads intersection safety improvements, given the importance of the safety needs of the wheelchair users of Burwood Hospital’s Spinal Unit who frequently need to cross at this intersection and have difficulty doing so.

 

The Board noted the Burwood Hospital’s Spinal Unit is the only such unit in the South Island.

Kim Money/Linda Stewart                                                                                                                                    Carried

 

9.   Elected Members’ Information Exchange

Part B

 

9.1      Annual Plan 2019

The Council’s decision of 25 June 2019 in adopting the 2019 Annual Plan included a request that the transport team discuss the prioritisation of footpath and re-surfacing and minor safety improvement programmes with the community boards over the 19/20 financial year.

Its decision also included a request that the Transport team investigate the proposed tree and associated footpath repair programme in the Westhaven subdivision.

The Board asked when Transport staff will be coming to the Board regarding ward transport priorities.

The Board asked when the Transport team will be reporting to the Board regarding the Westhaven tree and footpath repair programme.

 

9.2      Residents’ Association Forum

The Chairperson thanked staff for organising the recent successful Residents Association Forum held on 19 July in the New Brighton Boardroom.

The Board noted with thanks, the offer from the Spencerville Residents’ Association to host the next Forum in its Community Centre.

 

9.3      PS204 Pump Station on Pages Road

The Board indicated its interest in the option of power being permanently reinstalled to this damaged pump station as a safeguard against future residential red zone flooding encroaching on Pages Road.

The Board requested staff to supply a map of Pump Station locations within its two wards and a response for its suggestion of retaining a permanent power supply to Pump Station 204.

 

9.4      Stormwater Treatment

The Board requested an update from land drainage staff on the effective methods of dealing with flooding resulting from rainfall inundation being drained to the estuary, including duck bill valves and portable pump stations.

9.5      Global Settlement Agreement

The Board noted that on 8 August 2019, the Council would consider a report regarding a Global Settlement with the Crown.

The Board requested an update regarding co-governance of the former residential red zone land and the implementation of the Ōtākaro Avon River corridor regeneration plan.

 

10  Resolution to Exclude the Public

 

Community Board Resolved CBCB/2019/00016

Part C

That at 6.14pm the resolution to exclude the public set out on pages 34 to 35 of the agenda be adopted.

Kim Money/Linda Stewart                                                                                                                                      Carried

 

The public were re-admitted to the meeting at 6.27pm.

 

   

Meeting concluded at 6.27pm

 

CONFIRMED THIS 19th DAY OF August 2019

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

7.     Proposed new lease and licence to Christchurch Archery on Rawhiti Domain

Reference:

19/753304

Presenter(s):

Derek Roozen, Senior Network Planner Parks

 

 

1.   Purpose of Report

1.1       To seek the Waitai/Coastal-Burwood Community Board’s approval to publicly notify the intention to grant a new lease and licence to Christchurch Archery Incorporated for the purpose of an archery facility on Rawhiti Domain.

2.   Executive Summary

2.1       Christchurch Archery (the Club) has a ground lease to occupy an area of Rawhiti Domain for its clubrooms.  This lease expires on 30 June 2021.

2.2       The Club for some time has wished to add a new building/extension to its clubrooms to allow it to better accommodate its existing level of activity and provide an indoor range, which will require an expansion of its leased premises.  The proposed new building/extension is referred to in the management plan for Rawhiti Domain that became operative in 2007.

2.3       The Club has agreed that it surrender its current lease, conditional on it being granted a new lease.  This requires public notification in accordance with the Reserves Act 1977.

2.4       Trees will be impacted by the proposed building development and proposed actions to address this will require both resource consent (to be separately applied for by the Club) and approval of the Waitai/Coastal-Burwood Community Board, exercising its delegated power to do so.  Normally this follows public consultation on the proposed actions.  Council officers propose to include this as part of the public notification on the proposed new lease.

2.5       When the Club runs events at its venue it requires exclusive use of portions of park ground for its range and accompanying areas and, at times, exclusive use of the car park.  The car park was originally developed as a condition of consent for the clubroom development.  The exclusive use of the park grounds for its activities is provided through ground allocation.  It is proposed that the required times of exclusive use of the car park area by the Club is provided through a licence to occupy.  This, therefore, is also intended to be included in the package of public consultation to be approved by the Community Board.

 

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves public notification of the intention to:

a.         Grant a ground lease to Christchurch Archery Incorporated, pursuant to the requirements of section 54(1)(b) of the Reserves Act 1977, over approximately 783 square metres of the land in Sec 2 SO 491011, as shown on the plan in Attachment A of this report, for a term of 11 years (with two rights of renewal of 11 years each) for the premises of the existing clubrooms and the addition of a new adjoining building for the purpose of an indoor archery range.

b.         Grant a licence to occupy to Christchurch Archery Incorporated, pursuant to the requirements of section 54(1)(d) of the Reserves Act 1977, over approximately 813 square metres of the land in Sec 2 SO 491011, as shown on the Plan in Attachment A of this report for a term of 11 years (with two rights of renewal of 11 years each) for the periodic exclusive use of this area for days and times, as a minimum, corresponding to the ground allocation to the Club for Field C listed in the annual Major Events Calendar and shown in Attachment B.

2.         Remove, or address the effects on, trees as specified in the table in Attachment C.

 

4.   Context/Background

Issue or Opportunity

4.1       This report serves to start the formal process for the Club, an existing recreation provider and occupier on Rawhiti Domain, to improve its facilities and address identified occupation issues.

Strategic Alignment

4.2       Canterbury Archery is a current occupier of Rawhiti Domain, with a current ground lease for existing clubrooms granted subject to the Reserves Act 1977.

4.3       The occupation of the park and the proposed new building/extension is contemplated in the Rawhiti Domain and Thomson Park Management Plan 2007.

4.4       This report supports the Council's Long Term Plan (2018 - 2028):

4.4.1   Activity: Parks & Foreshore

·     Level of Service: 6.8.5 The range and quality of recreation facilities within Parks meets customer expectations.

Decision Making Authority

4.5       The Waitai/Coastal-Burwood Community Board has the power of the Council delegated to it to grant a ground lease and licence to occupy under Section 54 of the Reserves Act to Canterbury Archery, and to approve tree removals and works on Rawhiti Domain.  Prior to the making of these decisions public consultation is required and it is the practice to seek community board approval for this.

Previous Decisions

4.6       The Burwood/Pegasus Community Board granted the Club a new ground lease for its existing clubrooms on 15 July 2002.

Assessment of Significance and Engagement

4.7       The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.8       The level of significance was determined by the intention to (1) grant a new ground lease and licence to occupy and (2) undertake affected tree works, these being of limited local effect.

4.9       The community engagement and consultation outlined in this report reflects this assessment.

Background

4.10    Rawhiti Domain is a large reserve of over 61 hectares in situated in New Brighton.  It contains a range of formal and informal recreational and sporting facilities, including sports fields, tennis and netball courts, playgrounds, a dog exercise area and buildings, some of which are owned by different organisations.

4.11    The Club has occupied its current clubroom building in Rawhiti Domain, as shown on the aerial plan in Attachment A, since 1993, with the existing building extended in 1997 and formalised by a new ground lease granted on 15 July 2002 and expiring on 30 June 2021.

4.12    The Club uses the ground immediately west of its clubrooms for its range, an area on the eastern side of the clubrooms as a practice area, the portion of the park behind (to the south of) the targets as an overshoot area, and the ground to the west of the car park as a clout area (where arrows are shot at a flag).  It enjoys exclusive use of one or more of these areas for events on days and times throughout the year, formalised through ground allocation and identified in an annual Major Events Calendar.  The 2020 calendar is included in Attachment B as an example.

4.13    The Club proposed to add a new adjoining building/extension to its existing clubroom building at the time of preparation of, and consultation on, the Draft Rawhiti Domain and Thomson Park Management Plan in 2006.  The footprint and position of this proposed new building/extension, along with some description of the scale of and reason for (indoor range) the extension, were included in the approved management plan in 2007.

4.14    Notwithstanding that the Club still has just under two years to run with its current clubroom ground lease, it has been agreed between the Club and Council officers that it is time and cost efficient for the Club to surrender its existing lease and apply for a new lease for the proposed extended building area.

4.15    It is further agreed by the Club to apply for a licence to occupy over the car park area for periodic exclusive use of that area for the times it is undertaking its archery activities.  These times correspond, as a minimum, with the times the Club is allocated the ground indicated as Field C for exclusive use and listed in the annual Major Events Calendar for the Club (Attachment B).

4.16    The Club has specifically requested exclusive use times for the car park area that include, although exceed, the times indicated in the Major Events Calendar (Attachment B).  These greater desired times cover most day-time hours for half to two-thirds of the days in each month, as shown in Attachment D.  Council officers advise that such a level of exclusive use, if accepted, would warrant the setting of licence conditions that fairly reflect that level of exclusive use.  This should include a condition that ensures the capacity for negotiation of access by other valid park users, and for events, at certain times as reasonably required.

Public consultation

4.17    It is required under section 54(2) of the Reserves Act (the Act) for new leases and licences to be publicly notified in accordance with Section 119 of the Act, and to consider all objections and submissions received in relation to the proposal in accordance with Section 120 of the Act.

4.18    The waiver of public consultation provided in Section 54(2A) of the Act does not apply in this situation as the application is for a new lease and licence.  Although the management plan refers to the proposed building extension, and extension of the lease area to allow this to occur, this is only relevant for consideration of consultation waiver under Section 54(2A) for an application to vary the existing lease.  In addition, detailed building plans were not included in the finalised management plan, and the applied for building extension area is greater (now 531 square metres) than that referred to in the management plan (307.2 square metres).

4.19    Furthermore, public consultation on the proposed removal or modification of trees on the park will be required prior to reporting to the Waitai/Coastal-Burwood Community Board for approval.

4.20    Council officers intend to combine all public consultation requirements for this proposal.  This will be both time and cost efficient for all parties.

4.21    It is intended that the public consultation will be for a period of no less than one calendar month, during which written submissions or objections will be accepted, and those submitters will have the opportunity to be heard in support of their submission or objection by a reserve hearings panel.

4.22    It is expected to advertise the consultation by way of public notice in The Press and the Pegasus Post, on the Councils Have Your Say web page and through a letterbox drop to neighbours (residents and other clubs on Rawhiti Domain).  Notification and commencement of public consultation will made as soon as possible after approval to consult is given, with the earliest start date being 24 August 2019; however, it is not possible at this time to confirm the actual dates.

4.23    Consultation material will include:

·   A plan of the proposed new occupations, as shown in Attachment A.

·   A summary of the rationale for the proposed occupations and developments by the Club on Rawhiti Domain, as provided in Attachment E.

·   The Club provided building development plans, as given in Attachment F.

·   A plan and description of the trees that will be affected by the proposed new building/extension, and specification of action to be taken in response.  This is provided in Attachment C.

New lease and licence

4.24    In the event of approval of the proposed new lease and licence following public consultation and hearing panel determination, the granting of a new lease to the Archery Club will be conditional upon the Club surrendering its current ground lease for its existing clubrooms.

4.25    The Christchurch City Council Property Consultancy Manager has the delegated authority to negotiate, conclude and administer all terms and conditions of the lease and licence agreements.

 

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered:

·   Approve public notification of the intention to grant a new ground lease and licence to occupy to Christchurch Archery to occupy areas of Rawhiti Domain as shown in Attachment A, and deal with trees that will be affected by the proposed new building/extension.

·   No approval to consult is made.

Options Descriptions

5.2       Preferred Option: Approve public notification of the proposed new occupations and associated tree treatment.

5.2.1   Option Description: Approve consultation on the proposed new ground lease and licence to occupy to Christchurch Archery on Rawhiti Domain and on proposed affected tree removal or protection.

5.2.2   Option Advantages

·     Allows public viewpoint to be received.

5.2.3   Option Disadvantages

·     No disadvantage – is the due consultative process that needs to be followed.

5.3       Not approve public consultation – no further action is taken.

5.3.1   Option Description: No public consultation on the proposed new ground lease and licence to occupy to Christchurch Archery on Rawhiti Domain, nor on proposed affected tree removal or protection, is able to be actioned.

5.3.2   Option Advantages

·     No advantage – if do not consult cannot take the processing of the proposed occupations any further.

5.3.3   Option Disadvantages

·     Not able to facilitate the necessary public consultation on the proposed occupations.

Analysis Criteria

5.4       Appropriate response to the application by Christchurch Archery – public consultation is a statutory requirement with regard to the proposed formal occupations, and a usual action by Council officers prior to reporting to a community board for a decision on park tree treatment.

Options Considerations

5.5       In order to move forward with processing the Club’s application it is necessary to consult to obtain the viewpoints of the community.

6.   Community Views and Preferences

6.1       The community will be able to gives its views and make its preferences clear when given the opportunity to submit.

7.   Legal Implications

7.1       There is no legal context, issue or implication relevant to this decision.

8.   Risks

8.1       There are no risks associated with this decision.

9.   Next Steps

9.1       With approval of Option 1, Council officers will then be able to proceed at the earliest opportunity with public advertisement to invite written submissions over a period of at least one calendar month.

 


Waitai/Coastal-Burwood Community Board

19 August 2019

 

10. Options Matrix

Criteria

Option 1 – Approve public consultation

Option 2 – Not approve public consultation

Financial Implications

Cost to Implement

Consultation costs

N/A

Maintenance/Ongoing

None

N/A

Funding Source

Internalised, shared service

N/A

Impact on Rates

No

N/A

 

Criteria

Option 1 – Approve public consultation

Option 2 – Not approve public consultation

Impact on Mana Whenua

No

N/A

Alignment to Council Plans & Policies

Yes – proposed extended clubroom building contemplated in the Rawhiti Domain and Thomson Park Management Plan 2007

N/A

Consistent with legislation

Reserves Act consultative process followed

N/A


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

 

Attachments

No.

Title

Page

a

Attachment A - Proposed occupation plan

18

b

Attachment B - Ground allocation

19

c

Attachment C - Affected tree amelioration

21

d

Attachment D - Proposed car park exclusive use

26

e

Attachment E - Rationale for occupation and development

30

f

Attachment F - Proposed building development plans

32

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Derek Roozen - Senior Network Planner Parks

Approved By

Andrew Rutledge - Head of Parks

Brent Smith - Acting General Manager Citizens & Community

  


Waitai/Coastal-Burwood Community Board

19 August 2019

 

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8.     2019-20 Coastal-Burwood Strengthening Communities Fund Report

Reference:

19/843468

Presenter(s):

Heather Davies – Community Development Advisor
Anna Langley – Community Development Advisor
Jacqui Miller – Community Development Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider applications for funding from their 2019/20 Strengthening Communities Fund.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approve the 2019-20 Strengthening Communities Fund grants outlined in the following  schedule:

No

Organisation Name

Project

Recommendation

00059299

Aranui Community Trust

Building Capacity in Aranui

That the Waitai/Coastal-Burwood Community Board approve a grant of $13,000 from its 2019-20 Strengthening Communities Fund to the Aranui Community Trust towards the Kiwisport Co-ordinators wages, AFFIRM festival and programme costs.

00059070

Crossroads Youth with a Future Trust

Three Youth Stay Real Programmes and Drop in Centre in Coastal-Burwood

That the Waitai/Coastal-Burwood Community Board approve a grant of $16,000 from its 2019-20 Strengthening Communities Fund to the Crossroads Youth with a Future Trust towards wages, power, telephone and internet for their Stay Real programme and Drop in Centre.

00059329

Dallington Community Trust

Dallington Community Trust

That the Waitai/Coastal-Burwood Community Board approve a grant of $13,000 from its 2019-20 Strengthening Communities Fund to the Dallington Community Trust towards rent, public liability insurance, their newsletter and their community movie.

00059195

Dallington Residents Association

Dallington Residents Association

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,190 from its 2019-20 Strengthening Communities Fund to the Dallington Residents Association towards operating costs, excluding bank fees and the noticeboard.

00058945

New Brighton and Districts Historical Society and Museum Incorporated

Assistance with rent

That the Waitai/Coastal-Burwood Community Board approve a grant of $12,000 from its 2019-20 Strengthening Communities Fund to the New Brighton and Districts Historical Society and Museum Incorporated  towards annual rent.

00059248

New Brighton Community Gardens Trust

New Brighton Community Gardens

That the Waitai/Coastal-Burwood Community Board approve a grant of $20,000 from its 2019-20 Strengthening Communities Fund to the New Brighton Community Gardens Trust towards operational costs.

00059313

New Brighton Project Incorporated

Operating costs, projects and events

That the Waitai/Coastal-Burwood Community Board approve a grant of $23,000 from its 2019-20 Strengthening Communities Fund to the New Brighton Project Incorporated towards operating costs.

00059167

Renew Brighton

Renew Brighton

That the Waitai/Coastal-Burwood Community Board:

1.    Approve a grant of $2,500 from its 2019-20 Strengthening Communities Fund to Renew Brighton towards the "A Shore Thing" event calendar.

2.    Approve a grant of $15,000 from its 2019-20 Strengthening Communities Fund to Renew Brighton towards the operational costs for stage two of the community development project, only if this project does not receive funding from the Community Resilience Partnership Fund.

00059000

South City Youth Trust

The Palace

That the Waitai/Coastal-Burwood Community Board approve a grant of $7,000 from its 2019-20 Strengthening Communities Fund to the South City Youth Trust towards wages for 'The Palace' programmes in Aranui.

00059361

Sustain South Brighton

Community Hub @ Common Ground

That the Waitai/Coastal-Burwood Community Board approve a grant of $11,000 from its 2019-20 Strengthening Communities Fund to Sustain South Brighton towards wages, venue hire and power.

00058913

Wainoni Avonside Community Services Trust

Wainoni Avonside Community Services Trust

That the Waitai/Coastal-Burwood Community Board approve a grant of $11,000 from its 2019-20 Strengthening Communities Fund to the Wainoni Avonside Community Services Trust towards wages and overheads.

00059350

Youth Alive Trust

Mentoring Project

That the Waitai/Coastal-Burwood Community Board approve a grant of $5,000 from its 2019-20 Strengthening Communities Fund to the Youth Alive Trust towards volunteer and mentoring coordinator wages.

00059496

A Town Boxing Gym Incorporated

Community Development

That the Waitai/Coastal-Burwood Community Board approve a grant of $4,500 from its 2019-20 Strengthening Communities Fund to A-Town Boxing Incorporated towards A-Town Boxing Gym for the Champion 4 Life Boxing Programme and equipment costs.

00059463

Alpine Presbytery

Movin' to Music, events and Community Development

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,500 from its 2019-20 Strengthening Communities Fund to the Alpine Presbytery towards the Movin' to Music Programme and Event Costs.

00059366

Anglican Diocese of Christchurch – Parish of East Christchurch

Te Waka Aroha

That the Waitai/Coastal-Burwood Community Board approve a grant of $7,000 from its 2019-20 Strengthening Communities Fund to the Anglican Diocese of Christchurch – Parish of East Christchurch towards Te Waka Aroha community worker wages.

00058932

Brighton Gallery Trust

Rent

That the Waitai/Coastal-Burwood Community Board approve a grant of $9,000 from its 2019-20 Strengthening Communities Fund to the Brighton Gallery Trust towards rent for the building.

00058884

Burwood Association Football Club Incorporated

General Administration Costs

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the Burwood Association Football Club Incorporated towards general operational costs.

00059392

Burwood Community Church Trust Inc.

BCCT Inc. 2019

That the Waitai/Coastal-Burwood Community Board approve a grant of $15,000 from its 2019-20 Strengthening Communities Fund to the Burwood Community Church Trust Incorporated towards Powerhouse Youth Ministries and 24-7 youth worker programmes.

00058956

Burwood Day Care Centre for the Elderly

Co-ordinator / Caregivers' Wages

That the Waitai/Coastal-Burwood Community Board approve a grant of $8,000 from its 2019-20 Strengthening Communities Fund to the Burwood Day Care Centre for the Elderly Incorporated towards co-ordinators wages.

00059118

Burwood Playcentre

Funding for Coordinator Wages for one term

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the Burwood Playcentre towards co-ordinators wages.

00059047

Compassion Trust

Compassion Trust Financial Mentoring (Budgeting) Service

That the Waitai/Coastal-Burwood Community Board approve a grant of $10,000 from its 2019-20 Strengthening Communities Fund to the Compassion Trust towards wages, rent and volunteer recognition.

00059261

E Tipu e Rea

Develop a 'Nature Play' area in Preschool Playground

That the Waitai/Coastal-Burwood Community Board approve a grant of $750 from its 2019-20 Strengthening Communities Fund to E Tipu e Rea Early Learning Centre towards development of their nature play area.

00059516

Kaputahi Community Orchard Trust

Kaputahi Community Orchard Tools and Equipment

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,085 from its 2019-20 Strengthening Communities Fund to the Kaputahi Community Orchard Trust towards the costs of its tools and equipment.

00059305

New Brighton Cricket Club Inc.

Player Resources 2019/20 season

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,000 from its 2019-20 Strengthening Communities Fund to the New Brighton Cricket Club Incorporated towards junior cricket equipment (balls).

00059196

New Brighton Friendship Club

Older Person's Coach Trips

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the New Brighton Friendship Club towards coach trip travel costs.

00059208

New Brighton Netball Club Incorporated

Supporting continued player participation

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,640 from its 2019-20 Strengthening Communities Fund to the New Brighton Netball Club Incorporated towards netball equipment and volunteer recognition.

00059225

New Brighton Pier and Foreshore Promotion Society Incorporated

The New Brighton Duke Festival of Surfing

That the Waitai/Coastal-Burwood Community Board approve a grant of $6,000 from its 2019-20 Strengthening Communities Fund to the New Brighton Pier and Foreshore Society Incorporated towards the costs of:

1.    Event assistant wages.

2.    Surfing lessons.

3.    Gallery assistant wages.

00059163

New Brighton Stitch-O-Mat

New Brighton Stitch-O-Mat

That the Waitai/Coastal-Burwood Community Board approve a grant of $7,700 from its 2019-20 Strengthening Communities Fund to the New Brighton Stitch-O-Mat towards wages and rent.

00059093

North Beach Tennis Club Incorporated

Junior Programme Funding 2019-20

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,550 from its 2019-20 Strengthening Communities Fund to the North Beach Tennis Club Incorporated towards the costs of the North Beach Tennis Club Junior Programme project.

00059058

Northshore Residents' Association

Christmas Carols, Barbeque and Annual General Meeting

That the Waitai/Coastal-Burwood Community Board approve a grant of $400 from its 2019-20 Strengthening Communities Fund to the Northshore Residents' Association towards the Christmas Carols, Barbeque and Annual General Meeting costs.

00058935

Otautahi Sports Association

Club Development Project

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,800 from its 2019-20 Strengthening Communities Fund to the Otautahi Sports Association towards Junior affiliation costs, volunteer recognition and training.

00059044

Parklands Christchurch Softball United Incorporated

Player Resources

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,000 from its 2019-20 Strengthening Communities Fund to the Parklands Christchurch Softball United Incorporated towards player resources.

00059039

Parklands Ladies Club

Club trips and venue hire

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the Parklands Ladies Friendship Club towards rent and coach hire costs.

00059382

Pegasus Toy Library

Annual running of the Toy Library

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,500 from its 2019-20 Strengthening Communities Fund to the Pegasus Toy Library Incorporated towards the toy librarian wages.

00059345

People Empowerment Environmental Enhancement Programme Trust (P.E.E.E.P.)

Staff wages and operational overheads

That the Waitai/Coastal-Burwood Community Board approve a grant of $12,000 from its 2019-20 Strengthening Communities Fund to the People Empowerment Environmental Enhancement Programme Trust (P.E.E.E.P.) towards the costs of staff wages and operational overheads.

00059410

Pleasant Point Yacht Club Incorporated

Rescue boat running costs and purchase of 3 VHF radios

That the Waitai/Coastal-Burwood Community Board approve a grant of $570 from its 2019-20 Strengthening Communities Fund to the Pleasant Point Yacht Club towards the purchase of VHF radios.

00058943

QEII Swim Club Incorporated

Growth of Swimming in Eastern Christchurch

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,000 from its 2019-20 Strengthening Communities Fund to the QEII Swim Club Incorporated towards the coach wages.

00059389

Queenspark Community Trust

Parklands Community Christmas in the Park

That the Waitai/Coastal-Burwood Community Board approve a grant of $4,000 from its 2019-20 Strengthening Communities Fund to the Queenspark Community Trust towards the costs of the Parklands Community Christmas in the Park event.

00058997

Richmond Keas Softball Inc.

Equipment to facilitate softball participation

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,500 from its 2019-20 Strengthening Communities Fund to the Richmond Keas Softball Incorporated towards equipment including bats, balls and team bags.

00059049

Scouting NZ Burwood

Burwood Keas, Cubs and Scouts

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,000 from its 2019-20 Strengthening Communities Fund to Scouting NZ Burwood towards the Scout NZ Levies.

00059210

SeniorNet New Brighton Incorporated

Computer Tuition

That the Waitai/Coastal-Burwood Community Board approve a grant of $4,000 from its 2019-20 Strengthening Communities Fund to Seniornet New Brighton Incorporated towards operational costs.

00059448

Shirley Ladies Friendship Club

Bus Trip Funding

That the Waitai/Coastal-Burwood Community Board approve a grant of $250 from its 2019-20 Strengthening Communities Fund to the Shirley Ladies Friendship Club towards travel costs.

00058964

Shirley Playcentre

Wages for coordinators

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the Shirley Playcentre towards coordinators wages.

00059396

Shirley Toy Library Incorporated

Toy Library

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,500 from its 2019-20 Strengthening Communities Fund to the Shirley Toy Library Incorporated towards the costs of the Toy Librarian wages.

00059165

South Brighton Community Toy Library Incorporated

Paid Toy Librarian and Rent

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,000 from its 2019-20 Strengthening Communities Fund to the South Brighton Community Toy Library Incorporated towards toy librarian wages and rent.

00059360

South Brighton Playcentre

Annual Funding for a Te Reo Teacher

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the South Brighton Playcentre towards wages for a Te Reo Maori teacher.

00059359

South Brighton Surf Life Saving Club Incorporated

Junior Programme

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,000 from its 2019-20 Strengthening Communities Fund to the South Brighton Surf Life Saving Club towards the cost of equipment.

00059209

South New Brighton Tennis Club

Junior Coaching Programme

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,800 from its 2019-20 Strengthening Communities Fund to the South New Brighton Tennis Club towards junior tennis equipment.

00059269

Spencer Park Surf Life Saving Club Incorporated

Lifeguard Development and Training Coordinator

That the Waitai/Coastal-Burwood Community Board approve a grant of $1,500 from its 2019-20 Strengthening Communities Fund to the Spencer Park Surf Life Saving Club Incorporated towards the Club Development Co-ordinator wages.

00059297

Spencerville Playcentre

Coordinator Wages

That the Waitai/Coastal-Burwood Community Board approve a grant of $500 from its 2019-20 Strengthening Communities Fund to the Spencerville Playcentre towards wages for the two Playcentre Coordinators.

00059151

Te Kupenga o Aranui

Wages for Youth Worker

That the Waitai/Coastal-Burwood Community Board approve a grant of $12,000 from its 2019-20 Strengthening Communities Fund to Te Kupenga o Aranui towards youth worker wages.

00059322

Te Wero Gymnastics Incorporated

Women's Artistic Gymnastics Head Coach Salary

That the Waitai/Coastal-Burwood Community Board approve a grant of $2,000 from its 2019-20 Strengthening Communities Fund to Te Wero Gymnastics Incorporated towards the Women's Artistic Gymnastics (WAG) Programme Director wages.

00059384

The Bridge South Brighton Trust

The Bridge Community Hub

That the Waitai/Coastal-Burwood Community Board approve a grant of $8,000 from its 2019-20 Strengthening Communities Fund to The Bridge South Brighton Trusts towards running costs.

00059181

The Pukeko Centre Incorporated

The Pukeko Centre – Connecting Communities Programme 2019/20

That the Waitai/Coastal-Burwood Community Board approve a grant of $10,000 from its 2019-20 Strengthening Communities Fund to The Pukeko Centre Incorporated towards the Pukeko Centre – Sport and Recreation co-ordinator wages.

 

2.         Decline the 2019-20 Strengthening Communities Fund applications outlined in the following schedule:

No

Organisation Name

Project

Recommendation

00059300

Christchurch Methodist Mission

New Brighton Community Social Worker

That the Waitai/Coastal-Burwood Community Board declines to fund the application from the Christchurch Methodist Mission towards the costs of the  New Brighton Social Worker.

00059009

The Royal New Zealand Society for the Prevention of Cruelty to Animals – Christchurch Centre

Targeted Canine Desexing Campaign – Eastern Suburbs

That the Waitai/Coastal-Burwood Community Board declines to fund the application from the Royal New Zealand Society for the Prevention of Cruelty to Animals – Christchurch Centre  towards the costs of the Targeted Canine Desexing Campaign – Eastern Suburbs.

00059212

Empowerment Trust

Kidpower Confident Kids programme to Primary Schools in the Christchurch region

That the Waitai/Coastal-Burwood Community Board declines to fund the application from the Empowerment Trust towards the costs of the Kidpower Confident Kids programme to Primary Schools in the Christchurch region.

 

3.         Approve the transfer of $45,097 to the Coastal-Burwood 2019-20 Discretionary Response Fund.

4.         Approve the transfer of $15,000 to the Coastal-Burwood 2019-20 Discretionary Response Fund if Renew Brighton is successful in gaining funding from the Community Resilience Partnership Fund for stage two of the community development project.

 

3.   Key Points

Issue or Opportunity

3.1       The purpose of the Strengthening communities Fund is to support community focused organisations whose projects contribute to the strengthening of community wellbeing in the Christchurch area.

3.2       Successful organisations will be those who can demonstrate that they are sustainable, strategic, community focussed groups who have a significant presence within their community of benefit. Successful projects will also clearly demonstrate their contribution to the Council funding outcomes and priorities.

Strategic Alignment

3.3       As the name of the fund implies, the projects and organisations recommended for funding in this report align to the Council’s commitment to achieving strong communities. In establishing the recommendations we were guided by the Strategic Framework, in particular the Strengthen Communities Strategy and its principles such as capacity building, diversity, participation and partnership.

Decision Making Authority

3.4       Approve the allocation of the local Strengthening Communities Fund for each community

3.5       Allocations must be consistent with any policies, standards or criteria adopted by the Council.

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.9       The 2019-20 Strengthening Communities Fund opened on 4 March 2019 and closed on 14 April 2019.

3.10    A total of 57 applications were received, requesting a total of $785,862 from the Coastal-Burwood Community Board.

3.11    In the 2017-18 funding round, the Board allocated three year funding to the following organisations:

·    Aranui Community Trust (ACTIS) – Capacity Building - $40,000.

·    Eastern Community Sport and Recreation – Community Sport Manager - $20,000.

·    Youth Alive Trust – Community Youthwork - $25,000.

3.12    In the 2018-19 funding round the Board allocated two year funding to the following organisation:

·    Avon-Heathcote Ihutai Trust – South New Brighton Park Revegetation - $2,150.

3.13    The Waitai/Coastal-Burwood Community Board has a total funding pool of $438,982. Less the pre-committed funds (as above) of $87,150 and the $5,000 used to establish the Waitai/Coastal-Burwood 2019-20 Discretionary Response Fund at the Board's meeting on 1 July 2019. This leaves a total remaining of $346,832 to allocate to the Board's 2019-20 Strengthening Communities Fund and 2019-20 Discretionary Response Fund.

3.14    Staff have recommended a total of $301,735 for the 2019-20 Strengthening Communities Fund, which would result in $45,097 remaining to be transferred to the 2019-20 Discretionary Response Fund. This would bring the balance of the 2019-20 Discretionary Response Fund to $50,097.

3.15    The attached Decision Matrix (Attachment A) provides detailed information for the applications. This includes organisational details, project details, financial information, a staff assessment and priority ranking.

3.16    Also attached is the Strengthening Communities Fund Criteria and Council's Funding Outcomes (Attachment B).

3.17    Workshops were held with the Community Board on 22 July 2019 and 2 August 2019, which provided an opportunity for Board members to ask questions and seek clarification on any of the projects or staff recommendations.

3.18    Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Funding for their respective Board area. The Board's decisions will be actioned immediately following the decision meeting. All groups will then be informed of the decisions and funding agreements will be negotiated where relevant. All funding approved is for the period of 1 September to 30 August each year.

3.19    Grants will be paid out in September 2019 following the receipt of a signed funding agreement.

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Strengthening Communities Fund - 2019- 2020 - Decision Matrix

49

b

Strengthening Communities Fund Criteria and Funding Outcomes

113

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Natalie Dally - Community Development Advisor

Anna Langley - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

Michael Down - Finance Business Partner

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

19 August 2019

 

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Waitai/Coastal-Burwood Community Board

19 August 2019

 

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Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

9.     2019-20 Coastal-Burwood Community Board Projects

Reference:

19/847569

Presenter(s):

Heather Davies – Community Development Advisor
Anna Langley – Community Development Advisor
Jacqui Miller – Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider allocations for their Board Projects from its 2019-20 Discretionary Response Fund as listed below.

Funding Request Number

Organisation

Project Name

Amount Recommended

00059695

Coastal-Burwood Community Board

Coastal-Burwood Youth Development Fund 2019/20

$7,500

00059696

Coastal-Burwood Community Board

Coastal-Burwood Summer with Your Neighbours

$2,500

00059697

Coastal-Burwood Community Board

Parklands @ Play 2020

$5,500

00059699

Coastal-Burwood Community Board

Garden Pride Awards 2020

$3,000

00059700

Coastal-Burwood Community Board

Dallington Avondale Burwood Combined Event 2020

$6,000

00059678

Coastal-Burwood Community Board

"I Love" New Brighton 2020

$6,000

00059698

Coastal-Burwood Community Board

ANZAC Day Expenses 2020

$500

 

1.2       The balance of the Coastal-Burwood 2019-20 Discretionary Response Fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Allocates $7,500 from their 2019-20 Discretionary Response Fund to establish the Coastal-Burwood Community Board 2019-20 Youth Development Fund.

2.         Establish the 2019-20 Youth Development Fund under the same criteria as the 2018-19 Coastal-Burwood Youth Development Fund.

3.         Allocates $2,500 from their 2019-20 Discretionary Response Fund towards the Coastal-Burwood Community Board Summer with your Neighbours 2019-20.

4.         Allocates $5,500 from their 2019-20 Discretionary Response Fund towards the costs of staging Parklands @ Play 2020.

5.         Allocates $3,000 from their 2019-20 Discretionary Response Fund towards the costs of staging the Coastal-Burwood Community Board Garden Pride Awards 2020.

6.         Allocates $6,000 from their 2019-20 Discretionary Response Fund towards the costs of staging the Dallington Avondale Burwood Combined Event 2020, subject to a community group leading the delivery of the event, with support from Coastal-Burwood Community Governance staff.

7.         Allocates $6,000 from their 2019-20 Discretionary Response Fund towards the costs of staging "I Love" New Brighton 2020.

8.         Allocates $500 from their 2019-20 Discretionary Response Fund towards the costs of the Coastal-Burwood Community Board ANZAC Day Expenses 2020.

3.   Key Points

Issue or Opportunity

3.1       To consider allocating funding towards a variety of events and activities delivered by the local Community Governance Team on behalf of the Community Board and to establish the 2019-20 Coastal-Burwood Community Board Youth Development Fund.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Building Strong Communities.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each Board area.

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       The balance of the 2019/20 Coastal-Burwood Discretionary Response Fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

3.8       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9       The attached Decision Matrix (Attachment A) provides detailed information for the applications.  This includes project details, financial information and staff assessments.

 

 

Attachments

No.

Title

Page

a

Coastal-Burwoood 2019-20 Board Bids Decision Matrix

118

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Heather Davies - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Anna Langley - Community Development Advisor

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

  


Waitai/Coastal-Burwood Community Board

19 August 2019

 

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Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

10.   Coastal-Burwood 2019-20 Discretionary Response Fund Application - Haeata Community Campus Samoan Language Trip 2019

Reference:

19/840762

Presenter(s):

Katie MacDonald – Community Support Officer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2019-20 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059766

Haeata Community Campus

2019 Samoan Language Trip

$1500

$1500

 

1.2       The balance of the Coastal-Burwood 2019-20 Discretionary Response Fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,500 from its 2019-20 Discretionary Response Fund to the Haeata Community Campus towards the Haeata Community Campus Samoan Language student trip to Samoa from 29 September 2019 to 10 October 2019, to be used towards the costs of flights for the fourteen students attending the trip from the Coastal-Burwood Community Board area: Asolelei Pula, Kenora Pula, Moresby Fa'agase, Jodie Fa'agase, Cattlaya Fruean, Ruta Fruean, Pio Pio, Kalolo Petelo, Maria Petelo, Luse Foi, Sarah Foi, Miracle Peapea, Dylan Vaovasa and Joanna Antonio. The granted funds are not to be used towards the costs of any other students participating in the event or any supervisory staff, coaching tuition or management costs.

 

3.   Key Points

Issue or Opportunity

3.1       To support funding for a group of fourteen youth to attend the 2019 Haeata Community Campus Samoan Language trip to Samoa.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of the Coastal-Burwood Community Board, "enabling active citizenship and connected communities."

Decision Making Authority

3.3       The Coastal-Burwood Community Board had the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.9       The balance of this fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

3.10    Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.11    The Coastal-Burwood Community Board at its meeting of 20 August 2018 established a maximum grant of up to $1,500 for Youth group/team applications from its Discretionary Response Fund.

4.   Application Details

Group Application Information

4.1       Haeata Community Campus are sending a group of Gagana Sāmoa (Samoan Language) students on a trip to Samoa from 29 September 2019 to 12 October 2019.

4.2       There are eighteen students from Haeata Community Campus attending this trip - fourteen from the Coastal-Burwood Community Board area and four from the Linwood-Central-Heathcote Community Board area.

4.3       The trip aims to give the students a chance to gather and gauge ideas that will give them a better sense of their identity as a Samoan living in Christchurch.

4.4       The students will be given a chance to discover their history and experience the culture of Samoa first hand.

4.5       The trip was open to all of the 30 students studying Gagana Sāmoa (Samoan Language) at Haeata Community Campus. Of the 30 students, 18 elected to attend the trip.

4.6       The students have been invited by the Sosaiete A'oga Amata Samoa I Aotearoa (S.A.A.S.I.A) to be the representative school from New Zealand at their conference in Samoa. The conference will run for three days and will include cultural performances and workshops with other schools.

4.7       For the remainder of the trip, the students will undertake school visits, performances and visits to the Taumafai Disability Centre and Samoa Victims Support Group in Apia and they will partner with community projects such as the Vaimauga Coastal clean-up project.

4.8       There have been a number of group fundraising activities that have been undertaken, with the students from Coastal-Burwood and their families being heavily involved. These are detailed in the below table.

4.9       There are six teachers that are attending the trip. The costs for the teachers to attend are fully covered by Haeata Community Campus.

4.10    The costs for an individual student to attend have been broken down below:

EXPENSES (Per Student)

Cost ($)

Flights

$1320

Accommodation

$555

Transport

$346

Food

$555

Activities

$111

                                                                                                 Total

$2887

Individual Fundraising

 

Corporate Sponsorship Donation Forms

$250

 

 

Group Fundraising (detailed below)

 

Individual share of group fundraising

$772

                                                                                           Total Fundraising

$1022

 

 

REMAINING

$1865

 

 

Group Fundraising

 

Carwash – two held

$1300

Bake Sales – three held

$600

Supper Meal – one held

$2000

F45 Fitness 10 week challenge – not yet held, figure is an estimate

$5,000

Vai Movie screening – not yet held, figure is an estimate

$3,000

Concert – not yet held, figure is an estimate

$1,000

Winnie Bagoes – not yet held, figure is an estimate

$1,000

Total of group fundraising to be split amongst the eighteen students attending ($772 per student).

$13,900

 

4.11    The group fundraising activities have had involvement from all of the students and their families. There has been a total of three parent meeting's held to date in order to coordinate and facilitate the group fundraising. As there has been significant involvement in the group fundraising from all those participating, there has been no individual fundraising apart from Corporate Sponsorship Donation forms.

4.12    The four students attending the trip who reside in the Linwood-Central-Heathcote area have been directed to make a group application to that Board's fund.

4.13    At the Board's meeting on 20 August 2018 the Board established a criteria that; "A group/team will constitute four or more participants from within the Board area attending the same event activity." This threshold has been met and the Board is, under this report, considering the group application from their Discretionary Response Fund as per the established guidelines.

 

 

Individual Youth Information

4.14    Asoleilei Pula

-      Asoleilei is a 14 year old student who resides in the Coastal-Burwood Community Board area.

-      Asoleiei and his family have participated in the group fundraising activities as detailed in the table at 4.10 of this report.

-      Asoleiei is currently designing and creating earrings for the students they will be visiting at Loto Taumafai Disability Unit in Apai.

-      Asoleiei is an avid chess player and represented Chinallwood Intermediate at the South Island Games.

 

4.15    Kenora Pula

-      Kenora is a 16 year old student who resides in the Coastal-Burwood Community Board area.

-      Kenora and his family have participated in the group fundraising activities as detailed in the table at 4.10 of this report.

-      Kenora is a Senior Leader of the Haeata Pasifika Hapori and is Captain of the School's First XIII Rugby League team.

-      Kenora was awarded a 2019 SPACPAC (Spacifically Pacific) Leadership Award for Haeata Community Campus.

 

4.16    Moresby Fa'agase

-      Moresby is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Moresby and his family have participated in the group fundraising activities as detailed in the table at 4.10 of this report.

-      Moresby is part of the TECHLAB Unit at Haeata Community Campus.

-      Moresby is the junior school Volleyball captain.

 

4.17    Jodie Fa'agase

-      Jodie is a 14 year old student who resides in the Coastal-Burwood Community Board area.

-      Jodie and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report.

-      Jodie has represented Canterbury in both Netball and Rugby Union.

-      Jodie has aspirations to become a police officer.

 

4.18    Cattlaya Fruean

-      Cattlaya is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Cattlaya and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report.

-      Cattlaya is a senior leader of the Haeata Community Campus Pasifika Hapori.

-      Cattlaya was awarded a 2019 SPACPAC Leadership Award for Haeata Community Campus.

-      Cattlaya was a runner up at the SPACPAC Junior Samoan speech competition.

 

4.19    Ruta Fruean

-      Ruta is a 16 year old student who resides in the Coastal-Burwood Community Board area.

-      Ruta and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Ruta has a passion for fashion design and was the designer for the Haeata Community Campus Polyfest uniform for 2019. She is currently designing clothing for the Samoan Language trip.

-      Ruta is the captain of the Haeata / Linwood girls 1st XV Rugby Union Team.

-      Ruta was part of the Canterbury Girls Under 16 Rugby Union team in 2018.

 

4.20    Pio Pio

-      Pio is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Pio and his family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Pio is a leader within the Filipino Community at Haeata Community Campus.

-      Pio has represented Haeata Community campus at the SPACAC speech competition.

-      Pio placed second at the BIZNINJA competition with his business pitch of designing video games that translated into different bilingual languages.

-      Pio is also a Muay Thai fighter, with a total of seven wins.

 

4.21    Kalolo Petelo

-      Kalolo is a 17 year old student who resides in the Coastal-Burwood Community Board area.

-      Kalolo and his family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Kalolo is a talented artist and recently designed the artwork on the new Haeata School vans.

-      Kalolo is currently working on design projects with business providers attached to the school.

-      Kalolo is also a talented rugby player, currently playing for the New Brighton Club.

 

4.22    Maria Petelo

-      Maria is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Maria and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Maria is a Senior Leader of the Haeata Pasifika Haupori.

-      Maria is a talented singer and often performs at community events.

 

4.23    Luse Foi

-      Luse is a 14 year old student who resides in the Coastal-Burwood Community Board area.

-      Luse and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Luse is talented singer and is part of a vocal group with her sister Sarah and Maria Petelo, which has performed at various community events.

-      Luse has an artistic eye and helped to design the Pasifika space at Haeata Community Campus.

 

4.24    Sarah Foi

-      Sarah is a 13 year old student who resides in the Coastal-Burwood Community Board area.

-      Sarah and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Sarah is part of a vocal group with her sister Luse and Maria Petelo that has performed at various community events.

-      Sarah is her age group captain for her Haeata Community Campus Netball team.

 

4.25    Miracle Peapea

-      Miracle is a sixteen year old student who resides in the Coastal-Burwood Community Board area.

-      Miracle and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Miracle is a senior leader of the Haeata Pasifika Haupori.

-      Miracle is a Samoan Dance tutor at Haeata Community Campus.

-      Miracle was a runner up at the SPACPAC senior Samoan speech competition.

 

4.26    Dylan Vaovasa

-      Dylan is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Dylan and his family have participated in the group fundraising activities as detailed in the table at 4.10 of this report

-      Dylan is a member of the Haeata Community Campus 1st XIII Rugby League team.

-      Dylan is also artistic and is currently involved in creating pounamu necklaces.

 

4.27    Joanna Antonio

-      Joanna is a 14 year old student who resides in the Coastal-Burwood Community Board area.

-      Joanna and her family have participated in the group fundraising activities as detailed in the table at 4.10 of this report.

-      Joanna's family run a Polynesian food catering business and she assists with this and hopes to one day become a chef.

-      Joanna is part of, and heavily engaged in the Haeata Community Campus BUSI+ unit.

 

4.28    None of the fourteen youth considered as part of this group application have applied to the Coastal-Burwood Community Board for funding previously.

 

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Katie MacDonald - Community Support Officer

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

11.   Coastal-Burwood 2019-20 Discretionary Response Fund Application - Christchurch Boys High School Polyfest 2020

Reference:

19/848683

Presenter(s):

Katie MacDonald – Community Support Officer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2019-20 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059770

Christchurch Boys High School

Christchurch Boys High School Polyfest 2020

$2500

$750

 

1.2       The balance of the Coastal-Burwood 2019-20 Discretionary Response Fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $750 from its 2019-20 Discretionary Response Fund to Christchurch Boys High School towards the Christchurch Boys’ High School Polyfest 2020 team to compete at the ASB Polyfest 2020 in Auckland from 18-21 March 2020, to be used towards the costs of flights for the five students attending the trip from the Coastal-Burwood Community Board area: Mathew Gill, Hone Hurunui, Feao Manu, Noah Saukuru and Piliati Siatage. The granted funds are not to be used towards the costs of any other students participating in the event or any supervisory staff, coaching tuition or management costs.

 

3.   Key Points

Issue or Opportunity

3.1       To support funding for a group of five youth to compete as part of the Christchurch Boys’ High school Polyfest 2020 team competing at the ASB Polyfest 2020 from 18-21 March 2020.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of the Coastal-Burwood Community Board, "enabling active citizenship and connected communities."

Decision Making Authority

3.3       The Coastal-Burwood Community Board had the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.9       The balance of this fund will be determined by the allocations to the Strengthening Communities Fund considered at this meeting.

3.10    Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.11    The Coastal-Burwood Community Board at its meeting of 20 August 2018 established a maximum grant of up to $1,500 for Youth group/team applications from its Discretionary Response Fund.

4.   Application Details

Group Application Information

4.1       Christchurch Boys’ High School is sending a group of 34 students as part of the Christchurch Boys’ High School Polyfest 2020 Team to compete at the ASB Polyfest 2020 in Auckland from 18-21 March 2020.

4.2       There are 34 students from Christchurch Boys’ High School attending this event; five from Coastal-Burwood, four from Fendalton-Waimairi-Harewood, nine from Halswell-Hornby-Riccarton, eight from Linwood-Central-Heathcote, two from Papanui-Innes and six from Spreydon-Cashmere.

4.3       The ASB Polyfest 2020 event is to be held in Auckland from 18-21 March 2020. And will give the students a chance to perform and celebrate their cultural heritage.

4.4       The students will also take part in six rehearsal training camps prior to the event.

4.5       The students will have the opportunity to research and explore healing from various cultural backgrounds and discover the language, music, dance of many other cultures.

4.6       The trip was open to all members of the Christchurch Boys’ High School Polyfest 2020 team.

4.7       The students will attend the opening of the Polyfest 2020 event, practice for their performance, Partake in a fiafia night at Kelston Boys High School, attend each day of Polyfest 2020 and perform on the final day.

4.8       The group are in the beginning stages of their group fundraising activities. They have planned a Pasifika Family night, this will be a group fundraising evening, but will also provide an opportunity for individuals to fundraise through the sale of food and other items. The planning group met on 29th July 2019 and made plans for further group fundraising activities as detailed in the table at 4.13.

4.9       A requirement for inclusion in the team was that the families and students all participate in the group fundraising activities.

4.10    The Christchurch Boys’ High School Polyfest Group for 2019/20 has a tutor group of six adults who will be attending the trip along with one teacher.

4.11    The funds raised via group fundraising will be used to cover the tutor costs to attend the event and to reduce the costs for each of the 34 students to attend.

4.12    The school has contributed funds towards the tutor costs of the rehearsals for this event. The school has also covered the costs of the performance uniforms which are note listed as an item in the budget below. The school has covered the cost for the teacher to attend.

4.13    The costs for an individual student to attend have been broken down below. Please note the cost for the six training camps has been included in this breakdown, but it is not recommended by staff to fund this element:

EXPENSES (Per Student)

Cost ($)

Rehearsal Training Camps Food – Six camps ($20 per camp)

$120

Flights

$270

Transport in Auckland

$50

Accommodation

$150

Traveling uniform

$90

Performance materials

$50

Breakfast and dinners

$140

Daily allowance for activities and lunches

$120

 

 

                                                                                                 Total

$990

Individual Fundraising

 

Individual Fundraising from each boy (Estimate)

$200

 

 

Group Fundraising

 

Allocation to each boy attending - $250 each (Estimate)

$250

 

 

REMAINING

$540

 

 

Group Fundraising

 

Application to Rata Foundation – Amount shown is requested.

Decision December 2019

$4,000

Pasifika Family Night – Amount shown is an estimate.

$3,400

Dress Rehearsal Performance – Gold Coin Entry – Amount TBC.

$0

Raffles – Amount TBC

$0

Sausage Sizzle – Amount TBC

$0

Bacon Sales – Amount TBC

$0

Bingo Night – Amount TBC

$0

School Hall set up and pack down for hirers – Amount TBC

$0

Stall at the Pacific Series Rugby League competition – Amount TBC

$0

 

 

Total Group Fundraising (Pending)

$7,400

 

4.14    The group fundraising activities are required to have involvement from all the students attending the event and from their parents/caregivers.

4.15    The students who don’t reside in the Coastal-Burwood Community Board area have been directed to make applications to their relevant ward area funds.

4.16    At the Board's meeting on 20 August 2018 the Board established a criteria that; "A group/team will constitute four or more participants from within the Board area attending the same event activity." This threshold has been met and the Board is, under this report, considering the group application from their Discretionary Response Fund as per the established guidelines.

 

Individual Youth Information

4.17    Mathew Gill

-      Mathew is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Mathew is a talented athlete, he plays rugby for Christchurch Boys High School and Rugby League for an Aranui based team.

-      Mathew is described as a quiet and polite young man by his English Teacher.

-      Mathew and his family will be participating in the group fundraising activities as detailed in the table at 4.13.

-      Mathew is currently looking for a part time job to cover the remaining costs for him to attend this event.

 

4.18    Hone Hurunui

-      Hone is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Hone is a member of the school band, sings in the school Pacific Choir and is also a member of the Kimihia kapa haka group.

-      Hone is a lead vocalist in the Christchurch Boys High School Polyfest Group.

-      Hone is described by his music teacher as a talented musician and a real asset to any group he is involved in.

-      Hone and his family will be participating in the group fundraising activities as detailed in the table at 4.13.

-      Hone has not individually fundraised due to his extensive sport, singing and academic commitments.

 

4.19    Feao Manu

-      Feao is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      Feao has performed as part of the Christchurch Boys High School Polyfest team for the past two years.

-      Feao is described by his social studies teacher as a great kid with plenty of spark.

-      Feao and his family will be participating in the group fundraising activities as detailed in the table at 4.13.

-      Feao plans to individually fundraise by making baked goods and working for his father.

 

4.20    Noah Saukuru

-      Noah is a 15 year old student who resides in the Coastal-Burwood Community Board area.

-      He is a keen sportsman and plays for Eastern Eagles Rugby League, Christchurch Boys High School Rugby and Christchurch Boys High School Volleyball.

-      Noah has been invited to the Melbourne Storm Rugby League training camp and future Warriors under 16s camp.

-      Noah is described by his PE Teacher as a hardworking and conscientious student.

-      Noah and his family will be participating in the group fundraising activities as detailed in the table at 4.13.

-      Noah plans to individually fundraise by getting a part time job and he alongside his family will be making food parcels to sell.

 

4.21    Piliatai Siataga

-      Piliatai is a 13 year old student who resides in the Coastal-Burwood Community Board area.

-      Piliatai performed as part of the Christchurch Boys High School Polyfest Team in both 2018 and 2019.

-      Piliatai plays rugby for Christchurch Boys High School.

-      Piliatai is described by his math's teacher a hardworking and with great leadership skills.

-      Piliatai and his family will be participating in the group fundraising activities as detailed in the table at 4.13.

-      Piliatai plans to get a part time job to cover the remaining costs for him to partake in this trip.

 

4.22    None of the five youth considered as part of this group application have applied to the Coastal-Burwood Community Board for funding previously.

 

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Katie MacDonald - Community Support Officer

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

12.   Coastal-Burwood 2019-20 Youth Development Fund Report - Duncan Smith, Cara Mustchin, Manaia Warbrick, Keegan Piper, Noah Gilpin and Phillip Smith

Reference:

19/859153

Presenter(s):

Katie MacDonald – Community Support Officer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider six applications received for funding from its 2019-20 Youth Development Fund.

1.2       This report is to assist the Board to consider applications of funding from Duncan Smith, Cara Mustchin, Manaia Warbrick, Keegan Piper, Noah Gilpin and Phillip Smith.

1.3       The balance of this fund will be determined by an allocation made from the 2019-20 Discretionary Response Fund at this meeting.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve a grant of $500 from its 2019-20 Youth Development Fund to Duncan Smith towards the costs of his flights to attend the Shirley Boys’ High School cultural exchange trip South Korea from 1 to 12 October 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

2.         Approve a grant of $500 from its 2019-20 Youth Development Fund to Cara Mustchin towards the costs of her flights to attend the New Zealand Under 16 Girls’ Touch team tour of Australia from 14 to 22 September 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

3.         Approve a grant of $250 from its 2019-20 Youth Development Fund to Manaia Warbrick towards the costs of her flights and accommodation to attend the AIMS Games in Tauranga as part of the Casebrook Intermediate team from 8 to 14 September 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

4.         Approve a grant of $250 from its 2019-20 Youth Development Fund to Keegan Piper towards the costs of his flights and accommodation to attend the AIMS Games in Tauranga as part of the Casebrook Intermediate team from 8 to 14 September 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

5.         Approve a grant of $150 from its 2019-20 Youth Development Fund to Noah Gilpin towards the costs of his flights and accommodation to attend the Rex Dawkins Boys’ Football Tournament in Taupo from 1 to 6 September 2019. The granted funds are not to be used for any supervisory staff, coaching tuition or management costs.

6.         Approve a grant of $500 from its 2019-20 Youth Development Fund to Phillip Smith towards the costs of his flights to attend the Shirley Boys High School First Eleven Cricket tour of Australia from 29 September to 6 October 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

 

3.   Key Points

Issue or Opportunity

3.1       To offer funding support to Duncan Smith, aged 18 living in the Coastal-Burwood Community Board area to attend the Shirley Boys High School cultural exchange trip to South Korea from 1 to 12 October 2019.

3.2       To offer funding support to Cara Mustchin, aged 15 living in the Coastal-Burwood Community Board area to attend the New Zealand Under 16 Girls Touch team tour of Australia from 14 to 22 September 2019.

3.3       To offer funding support to Manaia Warbrick, aged 12 living in the Coastal-Burwood Community Board area to attend the AIMS Games in Tauranga as part of the Casebrook Intermediate team from 8 to 14 September 2019.

3.4       To offer funding support to Keegan Piper, aged 12 living in the Coastal-Burwood Community Board area to attend the AIMS Games in Tauranga as part of the Casebrook Intermediate team from 8 to 14 September 2019.

3.5       To offer funding support to Noah Gilpin, aged 14 living in the Coastal-Burwood Community Board area to attend the Rex Dawkins Boys Football Tournament in Taupo from 1 to 6 September 2019.

3.6       To offer funding support to Phillip Smith, aged 18 living in the Coastal-Burwood Community Board area to attend the Shirley Boys High School First Eleven Cricket Tour of Australia from 29 September to 6 October 2019.

Strategic Alignment

3.7       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.8       The level of significance was determined by the number of people affected and/or with an interest.

3.9       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant One – Duncan Smith

4.1       Event seeking support for: Shirley Boys’ High School cultural exchange trip to South Korea, 1 to 12 October 2019.

4.2       This is the first time the applicant has applied for funding.

4.3       Duncan is an 18 year old student who resides in the Coastal-Burwood Community Board area.

4.4       Shirley Boys High school is arranging a cultural exchange trip to South Korea. Duncan is taking part in this exchange trip. Invitations were offered to all senior students (Years 11-13). To be accepted they had to meet the school's behaviour and pastoral requirements. Academically they had to have acceptable fortnightly reports.

4.5       There are a total of seven students and one teacher from Shirley Boys’ High School taking part in the cultural exchange trip.

4.6       The students will visit the demilitarized zone between South and North Korea, visit the war memorial of South Korea and interact with students at the Munchang High school in Munchang, South Korea.

4.7       Duncan is a Senior Prefect at Shirley Boys’ High School and a member of the school's environment committee.

4.8       Duncan plays second XI cricket for Shirley Boys High School, competes in table tennis and took part in the Mother of All Clean Up's day in May 2019.

4.9       No group fundraising activities are planned.

4.10    Duncan is saving his income from his part time job to contribute towards the costs of this trip. No further individual fundraising is being undertaken as the family is heavily involved in group fundraising for Duncan's sibling who is attending a cricket tour of Australia at the same time Duncan will be attending the cultural exchange.

4.11    Shirley Boys’ High School is covering the costs of the teacher's flights to attend this trip. The school are not contributing any funds towards the costs of the seven students attending this trip or to the teacher's other costs such as accommodation. The other costs for the teacher to attend are included in the amount the students have to pay.

4.12    The following table provides a breakdown of the costs for Duncan to attend the Shirley Boys’ High School Cultural Exchange trip to South Korea from 1 to 12 October 2019:

EXPENSES

Cost ($)

Flights

$1980

Accommodation

$192

Sightseeing

$199

Insurance

$84

Food, transport and other costs

$330

Contingency and contribution to staff costs to attend.

$215

 

 

                                                                                                 Total

$3000

Individual Fundraising

 

Savings from part time job

$600

 

 

                                                                                                 Total

$600

 

 

REMAINING

$2400

 

5.   Applicant Two – Cara Mustchin

5.1       Event seeking support for: New Zealand Under 16 Girls Touch team tour of Australia, 14 to 22 September 2019.

5.2       This is the first time the applicant has applied for funding.

5.3       Cara is a 15 year old student who resides in the Coastal-Burwood Community Board area.

5.4       Touch New Zealand have organised a New Zealand 2019 National Youth Championship tour of Australia. Cara has been selected as part of the New Zealand Under 16 Girls’ Team participating in that tour.

5.5       There are a total of 16 players that have been selected as part of the New Zealand Under 16 Girls touch team taking part in the tour. Cara is one of two players from Canterbury who have been selected.

5.6       The players were selected to take part by Touch New Zealand based on form and performance.

5.7       Touch New Zealand are not contributing any funds towards the costs of the athletes attending.

5.8       There are two coaches and one manager that are attending the tour with the team. The costs for the staff to attend are covered by Touch New Zealand.

5.9       The aim of the tour is to give like-minded and skilled players with potential, the opportunity to pathway into the elite touch environment.

5.10    The players will travel to Brisbane, the Sunshine Coast and then take part in a tournament organised by Touch Football Australia.

5.11    Cara attends a high school in Christchurch on a sports scholarship. Cara competes in Touch Rugby, Netball and Basketball.

5.12    Cara has coached one of her school's year 7/8 Touch team's and has enjoyed this experience.

5.13    Due to the members of the team being located across New Zealand, no group fundraising activities have been undertaken.

5.14    The individual fundraising activities are detailed in the table below.

5.15    The following table provides a breakdown of the costs for Cara to attend the New Zealand Under 16 Girls’ Touch team tour of Australia from 14 to 22 September 2019:

EXPENSES

Cost ($)

Transport/Petrol/Excess

$470

Flights

$800

Accommodation

$600

Referee Levy/Subsidy/Facility Hire/Lights

$160

Food

$480

Sports Bag

$40

Uniforms

$590

Physiotherapist / Medical Fees

$45

Miscellaneous (ice, pools, drink bottles etc)

$110

Travel Insurance

$50

Equipment/Marquee Hire

$50

Team Photos

$35

Training Camp July 2019

$270

 

 

                                                                                                 Total

$3,700

Individual Fundraising

 

Wine Fundraiser - completed

$1150

Wine Fundraiser – to be completed, amount unknown

$0

 

 

                                                                                                 Total

$1,150

 

 

REMAINING

$2,550

 

 

6.   Applicant Three – Manaia Warbrick

6.1       Event seeking support for: AIMS Games Tauranga - Casebrook Intermediate Team, 8 to 14 September 2019.

6.2       This is the first time the applicant has applied for funding.

6.3       Manaia is a 12 year old student who resides in the Coastal-Burwood Community Board area.

6.4       Casebrook Intermediate are sending their 'A' Boys and Girls Basketball teams to this event.

6.5       There are a total of 20 students that have been selected to represent Casebrook Intermediate at the AIMS Games. There are ten girls that are part of the Girls 'A' Basketball team and ten boys that are part of the Boys 'A' Basketball team. The two basketball teams were the only teams chosen by Casebrook Intermediate to represent the school at the AIMS Games.

6.6       The selection process to be included in the Boys 'A' and Girls 'A' Basketball teams for Casebrook Intermediate involved a trial process.

6.7       Casebrook Intermediate are not contributing any funds towards the costs of the students attending.

6.8       There are four teachers/coaches attending the trip. The costs for them to attend are to be paid by the students attending the event, with no funding contribution to this from the school.

6.9       The AIMS games gives the opportunity 11, 12 and 13 years olds from across the country to compete against their age in 23 different sports. For the 2019 event 11,500 students from 368 schools are competing.

6.10    The students from Casebrook Intermediate will be competing in Basketball.

6.11    Manaia has shown great potential in Basketball and is looking forward to this event furthering her skills.

6.12    Manaia also plays netball and is the leader of the Casebrook Intermediate Kapa Haka group.

6.13    The school is coordinating the group fundraising activities which are detailed in the table at 6.15. The funds raised from the group fundraising will be used to reduce the cost each of the students have to pay. Manaia and her family have participated in all the group fundraising activities to date and plan to be involved in the ones to come.

6.14    The individual fundraising activities are detailed in the table below.

6.15    The following table provides a breakdown of the costs for Manaia to attend the AIMS Games in Tauranga as part of the Casebrook Intermediate Team from 8 to 14 September 2019:

EXPENSES

Cost ($)

Flights

$186

Accommodation

$270

Van hire, petrol and luggage trailer

$119

Tournament entry fee

$60

Food

$100

Contribution towards teachers/coaches costs to attend

$65

 

 

                                                                                                 Total

$800

Individual Fundraising

 

Toilet paper sales

$50

 

 

                                                                                                 Total

$50

 

 

Group Fundraising

 

School Mufti Day and Sausage Sizzle - Amount TBC and to be shared.

$0

Naked Baker Pie Fundraiser - Amount TBC and to be shared.

$0

Cling Wrap Fundraiser – Amount TBC and to be shared.

$0

Quiz Night - Amount TBC and to be shared.

$0

Bake Sale – Amount TBC and to be shared.

$0

                                                                                                 Total

$0 (TBC)

 

 

REMAINING

$750

 

7.   Applicant Four – Keegan Piper

7.1       Event seeking support for: AIMS Games Tauranga - Casebrook Intermediate Team, 8 to 14 September 2019.

7.2       This is the first time the applicant has applied for funding.

7.3       Keegan is a 12 year old student who resides in the Coastal-Burwood Community Board area.

7.4       Casebrook Intermediate are sending their 'A' Boys and Girls Basketball teams to this event.

7.5       There are a total of 20 students that have been selected to represent Casebrook Intermediate at the AIMS Games. There are ten girls that are part of the Girls 'A' Basketball team and ten boys that are part of the Boys 'A' Basketball team. The two basketball teams were the only teams chosen by Casebrook Intermediate to represent the school at the AIMS Games.

7.6       The selection process to be included in the Boys 'A' and Girls 'A' Basketball teams for Casebrook Intermediate involved a trial process.

7.7       Casebrook Intermediate are not contributing any funds towards the costs of the students attending.

7.8       There are four teachers/coaches attending the trip. The costs for them to attend are to be paid by the students attending the event, with no funding contribution to this from the school.

7.9       The AIMS games gives the opportunity 11, 12 and 13 years olds from across the country to compete against their age in 23 different sports. For the 2019 event 11,500 students from 368 schools are competing.

7.10    The students from Casebrook Intermediate will be competing in Basketball.

7.11    Keegan is the Head Boy at Casebrook Intermediate and is a Kapa Haka and House Leader.

7.12    Keegan is enthusiastic about sport and is particularly passionate about basketball.

7.13    The school is coordinating the group fundraising activities which are detailed in the table at 7.15. The funds raised from the group fundraising will be used to reduce the cost each of the students have to pay. Keegan and his family have participated in all the group fundraising activities to date and plan to be involved in the ones to come.

7.14    No individual fundraising has been undertaken by Keegan.

7.15    The following table provides a breakdown of the costs for Keegan to attend the AIMS Games in Tauranga as part of the Casebrook Intermediate Team from 8 to 14 September 2019:

EXPENSES

Cost ($)

Flights

$186

Accommodation

$270

Van hire, petrol and luggage trailer

$119

Tournament entry fee

$60

Food

$100

Contribution towards teachers/coaches costs to attend

$65

 

 

                                                                                                 Total

$800

Individual Fundraising

 

Toilet paper sales

$50

 

 

                                                                                                 Total

$50

 

 

Group Fundraising

 

School Mufti Day and Sausage Sizzle - Amount TBC and to be shared.

$0

Naked Baker Pie Fundraiser - Amount TBC and to be shared.

$0

Cling Wrap Fundraiser – Amount TBC and to be shared.

$0

Quiz Night - Amount TBC and to be shared.

$0

Bake Sale – Amount TBC and to be shared.

$0

                                                                                                 Total

$0 (TBC)

 

 

REMAINING

$750

 

8.   Applicant Five – Noah Gilpin

8.1       Event seeking support for: Rex Dawkins Boys Football Tournament, 1 to 6 September 2019.

8.2       This is the first time the applicant has applied for funding.

8.3       Noah is a 14 year old student who resides in the Coastal-Burwood Community Board area.

8.4       Middleton Grange School is sending their First XI team football team to the Rex Dawkins Boys Football Tournament in Taupo from 1 to 6 September 2019.

8.5       There was no qualification for the team to attend this tournament, the school has elected to send the team to it.

8.6       There are a total of 15 students that are attending the tournament as part of the First XI team.

8.7       The trial's for the Middleton Grange First XI team were held in early 2019 and Noah was selected as part of the team. Noah is in year ten and the team is usually reserved for year 11 to 13 students.

8.8       Middleton Grange School completed a variety of general school fundraising activities which reduced the initial per student cost from $850 to $700. The budget breakdown detailed in the table at 8.15 provides a breakdown of the $700 remaining costs per student.

8.9       There are three teachers/coaches attending the trip. The costs for them to attend are to be paid by the students attending the event, with no funding contribution to this from the school. The school was not able to provide us with a breakdown listing this cost as a separate item and as such all the costings listed in the table at 8.15 include a contribution towards the teachers/coaches costs.

8.10    The Rex Dawkins Boys Football Tournament is organised and run by the New Zealand Secondary Schools Football Association.

8.11    Along with playing in the Middleton Grange School First XI team, Noah is also a member of the Coastal Spirit Football Club. He has played Football since he was seven years old. He has captained various age group teams at his club and almost each year he has been given the 'player of the year' or 'most improved' awards.

8.12    Noah is also an avid basketball player.

8.13    The school instructed the parents/caregivers of the students that they are to take ownership of organising any fundraising or sponsorship opportunities.

8.14    Noah has saved money from his part-time job as his individual fundraising contribution towards the costs of this event. The group fundraising was general school fundraising and the school was not able to provide specific details on these activities. The funds raised via group fundraising reduced the costs for each student to attend from $850 to $700, the applicant was only able to provide the cost breakdown for the $700 remaining.

8.15    The following table provides a breakdown of the costs for Noah to attend the Rex Dawkins Boys Football Tournament as part of the Middleton Grange First XI team from 1 to 6 September 2019:

EXPENSES

Cost ($)

Flights

$220

Food

$120

Transport

$120

Entry Fee

$70

Accommodation

$170

 

 

                                                                                                 Total

$700

Individual Fundraising

 

Savings from part time job

$100

 

 

                                                                                                 Total

$100

 

 

REMAINING

$600

 

 

9.   Applicant Six – Phillip Smith

9.1       Event seeking support for: Shirley Boys’ High School First Eleven Cricket Tour of Australia, 29 September to 6 October 2019.

9.2       This is the first time the applicant has applied for funding.

9.3       Phillip is an 18 year old student who resides in the Coastal-Burwood Community Board area.

9.4       Shirley Boys High School is sending their First Eleven Cricket team on a tour of Australia. This tour has occurred in the past, but has not happened for a number of years. Selection for the event was based on being selected for the team itself and participating in their regular season games.

9.5       There are a total of thirteen students, one teacher and one coach attending the tour. There are also five parents attending the tour. The parents travelling are doing so at their own expense.

9.6       The students will play three 50 over cricket games and compete in a day of T20 cricket matches.

9.7       Phillip is Associate Head Boy at Shirley Boys High School.

9.8       Phillip competes in table tennis for his school and is an avid participant in Drama activities.

9.9       The funds raised from the group fundraising activities has been used to cover the costs of the teacher and coach to attend the trip. The group fundraising activities that have been undertaken are detailed in the table at 9.12.

9.10    Phillip is saving his income from his part time job to contribute towards the costs of this trip. He and his family have been involved in all the group fundraising activities detailed in the table at 9.12.

9.11    Shirley Boys’ High School is not contributing any funds towards the costs of the teacher, coach or students attending the tour.

9.12    The following table provides a breakdown of the costs for Phillip to attend the Shirley Boys’ High School First Eleven Cricket Tour of Australia from 29 September to 6 October 2019:

EXPENSES

Cost ($)

Flights

$700

Accommodation

$300

Transport

$200

Food, miscellaneous and insurance

$300

Contribution to teacher / coach costs to attend and uniform

$458

 

 

                                                                                                 Total

$1958

Individual Fundraising

 

Savings from part time job

$300

 

 

                                                                                                 Total

$300

 

 

Group Fundraising

 

Supervision of Junior School Dance

$1,400 total raised, divided by 13 students attending

$108

Trivia Evening

$1,410 total raised, divided by the 13 students attending

$108

Craft Beer Afternoon

$1,280 total raised, divided by the 13 students attending

$98

Newspaper Advert

$1,875 total raised, divided by the 13 students attending

$144

 

 

                                                                                                 Total

$458

 

 

REMAINING

$1200

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Katie MacDonald - Community Support Officer

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

13.   New Approval Process for the Waitai/Coastal-Burwood Community Board's Youth Development Fund

Reference:

19/848359

Presenter(s):

Katie MacDonald – Community Support Officer
Jacqui Miller – Community Recreation Advisor
Heather Davies – Community Development Advisor
Anna Langley – Community Development Advisor

 

 

1.   Purpose of Report

1.1       The purpose is for the Board to consider approving a new process for funding decisions for applications to its Youth Development Fund (YDF).
Applicants can often be selected as representatives quite close to the event taking place so an approval process would enable quicker decisions on allocations to be made before an event.


2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.    Approves the process for Coastal-Burwood Youth Development Fund allocations to be approved by any three Waitai/Coastal-Burwood Community Board members via email.

 

 

3.   Key Points for the new Decision Delegation for the Youth Development Fund

Issue or Opportunity

3.1       Applications to the Board's Youth Development Fund are typically submitted close to the time of the young person's event.  Often this is due to short timeframes for representative selection prior to the event. 

3.2       At times, the application cannot be decided by the Board at a scheduled Board meeting prior to the event taking place due to the Youth Development Fund decision process and required timeframes for the Board’s agenda. 

3.3       It is proposed that authority be given to any three Waitai/Coastal-Burwood Community Board members to approve funding allocations of the Coastal-Burwood Youth Development Fund via email. 

Strategic Alignment

3.4       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of enabling active citizenship and connected communities. It will provide for enabling a strong sense of community, active participation and opportunities to celebrate our identity through arts, culture, heritage and sport.

Discussion and Youth Development Fund Process

3.5       Staff propose that the Waitai/Coastal-Burwood Community Board consider approving a process in order to enable more timely decisions for Youth Development Fund applicants.

3.6       Staff recommendations are typically between $150 and $500, dependent on the distance needed to travel to the event.

3.7       All current criteria and eligibility for the fund would remain.

3.8       Applicants would continue to use the Youth Development Fund application form.

3.9       The approval process would enable funding to be made available as quickly as possible.

3.10    It is proposed that the Board would give authority to a minimum of any three (3) Board members.  Waitai/Coastal-Burwood Community Board decisions would be made via email on applications received according to the fund criteria.  Funding will be approved if three Board members vote to approve the application.  

3.11    Staff recommendations and a copy of the application form completed by the applicant would be circulated by email to Board members for consideration and decision making.  No formal decision report would be provided. 

3.12    Applicants would be advised as soon as possible of the decision and grants would be processed by staff.

3.13    Staff would report back to the Board via the Area Report on successful applications approved under that delegation.

3.14    Tracking of allocations would continue to be itemised on the Board’s Area Report Funding Tracker.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Jacqui Miller - Community Recreation Advisor

Heather Davies - Community Development Advisor

Anna Langley - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

   


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

14.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waitai/Coastal-Burwood Community Board

19 August 2019

 

 

15.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Coastal-Burwood Community Board

19 August 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

16

Public Excluded Coastal-Burwood Community Board Minutes - 5 August 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.