Audit and Risk Management Committee

Open Minutes



Date:                                    Wednesday 28 August 2019

Time:                                   9:04am

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch





Deputy Chairperson


Ms Kim Wallace

Deputy Chair Raf Manji

Councillor Vicki Buck

Councillor Phil Clearwater

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Mr Mark Russell

Mr Michael Rondel



28 August 2019




Principal Advisor

Carol Bellette

General Manager Finance and Commercial


Mark Saunders

Committee and Hearings Advisor

941 6436

To view copies of Agendas and Minutes, visit:


Audit and Risk Management Committee

28 August 2019


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation


  The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved ARCM/2019/00018

That the apologies from Councillor Cotter and Councillor East for absence, and from Councillor Manji for lateness, be accepted.

Ms Wallace/Councillor Buck                                                                                                                                Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ARCM/2019/00019

That the minutes of the Audit and Risk Management Committee meeting held on Tuesday, 18 June 2019 be confirmed.

Councillor Clearwater/Mr Rondel                                                                                                                     Carried

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Committee-Only Time with Auditors for Public Excluded Items

Part B

It was noted that under its Terms of Reference, the Committee should meet with the internal and the external auditors without Management present at each meeting where external reporting is approved, and at other meetings if requested by any of the parties. This Committee-only time with the auditors to be part of the consideration of a relevant item on the public excluded agenda and requested during the consideration of the item.



8     Resolution to Exclude the Public


Committee Resolved ARCM/2019/00020

Part C

That the following persons remain after the public have been excluded for the following items of the public excluded agenda as they have knowledge that is relevant to these items and will assist the Council:

·      David Seath of Deloitte, for:

·      Item 10, Internal Audit Status Report;

·      Item 11, Risk Management Status Report;

·      Item 12, Fraud Status Report; and

·      Item 13, Quarterly Procurement Report – Quarter 4 – 2018/19;


That at 9:07am the resolution to exclude the public set out on pages 13 to 15 of the agenda be adopted.

Mr Russell/Ms Wallace                                                                                                                                              Carried


Councillor Manji joined the meeting at 9:12am during the consideration of Item 10.


The public were re-admitted to the meeting at 10:44am.



Meeting concluded at 10:45am.




Kim Wallace