Social, Community Development and Housing Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Social, Community Development and Housing Committee will be held on:

 

Date:                                    Wednesday 12 June 2019

Time:                                   9am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Phil Clearwater

Councillor Glenn Livingstone

Councillor Jimmy Chen

Councillor Mike Davidson

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Tim Scandrett

 

 

6 June 2019

 

 

 

Principal Advisor

Brent Smith

Principal Advisor Citizens & Community

Tel: 941 8645

 

David Corlett

Committee and Hearings Advisor

941 5421

david.corlett@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Social, Community Development and Housing Committee

12 June 2019

 


Social, Community Development and Housing Committee - Terms of Reference

 

Chair

Councillor Clearwater

Membership

Councillor Livingstone (Deputy Chair), Councillor Chen, Councillor Davidson, Councillor Galloway, Councillor Keown, Councillor Johanson, Councillor Scandrett

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

Responsibilities

The focus of the Social, Community Development and Housing Committee is the governance of operational matters relating to social and community wellbeing.

 

The Committee:

·         Promotes active citizenship, community participation and community partnerships

·         Seeks to address cultural, social and economic disadvantage and  promote equity for all citizens

·         Works in partnerships with key agencies, organisations and communities of place, identity and interest

·         Is innovative and creative in the ways it contributes to social and community wellbeing

·                   

The Social, Community Development and Housing Committte considers and reports to Council on operational matters and, if specifically authorised by the Council, capital projects relating to:

·         Arts  and culture including the Art Gallery

·         Heritage protection, including heritage grant funding 

·         Housing across the continuum of social, affordable and market housing, including innovative housing solutions that will increase the supply of affordable housing

·         Libraries (including community volunteer libraries)

·         Museums

·         Sports, recreation and leisure services and facilities

·         Parks (sports, local, metropolitan and regional), gardens, cemeteries, open spaces and the public realm

·         Hagley Park, including the Hagley Park Reference Group

·         Community facilities and assets

·         Public Health and health in all policies

·         Community safety and crime prevention, including family violence

·         Civil defence and rural fire management including disaster planning and local community resilience plans

·         Community events, programmes and activities

·         Community development and support, including grants and sponsorships

·         Citizen services

·         Community engagement and participation

·         Communities of place, identity and interest.

 

Delegations

 

The Council delegates to the Social, Community Development and Housing Committee authority to:

·         Approve Heritage Incentive Grant applications.

·         Approve extensions of up to two years for the uptake of Heritage Incentive Grants.

·         Approve applications to the Events and Festivals Fund.

·         Give Council’s consent under the terms of a Heritage Conservation Covenant

·         Give Council’s consent to the removal of a Heritage Conservation Covenant from a vacant section.

 

The Committee delegates to the following subcommittees or working groups the responsibility to consider and report back to the Committee:

·         Safer Communities Council for matters relating to Safety and Crime Prevention, including Family Violence 

·         Housing Subcommittee for matters relating to housing as stated in its terms of reference

·         Multicultural Subcommittee for matters relating to the Multicultural Strategy

·         Disability Issues Working Group

 

 


Social, Community Development and Housing Committee

12 June 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 6

B         2.        Declarations of Interest.............................................................................. 6

C          3.        Confirmation of Previous Minutes................................................................. 6

B         4.        Public Forum............................................................................................ 6

B         5.        Deputations by Appointment....................................................................... 6

B         6.        Presentation of Petitions............................................................................ 6

Multicultural Subcommittee

C          7.        Multicultural Subcommittee Minutes - 8 April 2019........................................ 13

Staff Reports

A          8.        Installation of Public Artwork - Segments of Berlin Wall................................. 19

A          9.        Long-term Loan and Installation of Public Artwork - "Lift" on Barkers Plantation 35

C          10.      Covenant Consent Approval for 37 Valley Road, Cashmere, Ngaio Marsh House.. 65

C          11.      Report on Implementation of the Christchurch Alcohol Action Plan................. 71

B         12.      Council Owned Community Heritage Buildings Status Report......................... 79

B         13.      Community Facilities Network Plan............................................................ 81

C          14.      Resolution to Exclude the Public................................................................ 82  

 

 


Social, Community Development and Housing Committee

12 June 2019

 

 

1.   Apologies

An apology for leave of absence was received from Councillor Johanson.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 3 April 2019  be confirmed (refer page 7).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at <Approximate Time>

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared.

6.   Petitions

There were no petitions received at the time the agenda was prepared.


Social, Community Development and Housing Committee

12 June 2019

 

 

 

Social, Community Development and Housing Committee

Open Minutes

 

 

Date:                                    Wednesday 3 April 2019

Time:                                   9.32am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Phil Clearwater

Councillor Glenn Livingstone

Councillor Jimmy Chen

Councillor Yani Johanson

Councillor Mike Davidson

Councillor Aaron Keown

Councillor Tim Scandrett

 

 

3 April 2019

 

 

 

Principal Advisor

Brent Smith

Principal Advisor Citizens & Community

Tel: 941 8645

 

David Corlett

Committee and Hearings Advisor

941 5421

david.corlett@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved SOC/2019/00019

Committee Decision

That the apology from Councillor Anne Galloway and that an apology from Councillor Yani Johanson for lateness be accepted.

Councillor Livingstone/Councillor Scandrett                                                                                              Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved SOC/2019/00020

Committee Decision

That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 6 March 2019 be confirmed.

Councillor Keown/Councillor Livingstone                                                                                                    Carried

 

4.   Public Forum

Part B

4.1

The Toy Collector Museum

Ruth Fisher spoke on behalf of The Toy Collector Museum regarding their operations and invited Committee members to visit the museum.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Approval of an extension of time for the uptake of a Heritage Incentive Grant for works to 64 Opawa Road

 

Committee Resolved SOC/2019/00021

Part C (Original Staff Recommendation Accepted without Change)

That the Social, Community Development and Housing Committee:

Approve an extension of time of one year for the uptake of the Heritage Incentive Grant previously approved for 64 Opawa Road. The completion date for uptake of the grant would be 6 June 2020.

Councillor Keown/Councillor Livingstone                                                                                                    Carried

 

 

8.   Approval of an extension of time for the uptake of a Heritage Incentive Grant for works at Wood Brothers Mill, 14 Wise Street, Addington, Christchurch

 

Committee Resolved SOC/2019/00022

Part C (Original Staff Recommendation Accepted without Change)

That the Social, Community Development and Housing Committee:

Approve an extension of time of one year for the uptake of the Heritage Incentive Grant previously approved for 14 Wise Street, Addington. The completion date for uptake of the grant would then be 3 April 2020.

Councillor Chen/Councillor Keown                                                                                                                  Carried

 

Councillor Johanson joined the meeting at 10:01 a.m. during the consideration of agenda item 9

9.   Covenant Consent Approval for 20 Templar Street, William Sutton House

 

Committee Resolved SOC/2019/00023

Part C (Original Staff Recommendation Accepted without Change)

That the Social, Community Development and Housing Committee:

1.         Approve a covenant consent to undertake the works associated with the replacement of the interconnecting garage door at 20 Templar Street, the Sutton House. 

 

Councillor Livingstone/Councillor Keown                                                                                                    Carried

 

11. Art in Public Places : Installation of artwork in Rauora Park

 

Committee Comment

1.         The Committee discussed the importance of  confirming that the Tongan Community support the sculpture, and it was noted that this support was illustrated at the recent launch.

 

Staff Recommendations

That the Social, Community Development and Housing Committee recommend that Council:

1.         Agree to the permanent installation of Vaka ‘A Ahina subject to the following:

a.         All necessary consents and approvals are obtained and provided by SCAPE Public Art.

b.         SCAPE Public Art confirms that all funding is in place, including funding for the first 12 months maintenance period.

c.         Future maintenance costs for Vaka ‘A Ahina are included for consideration in the draft 2019/20 Annual Plan

d.         A condition report and long term maintenance and engineering plans are provided.

e.         As part of the gifting process, Council’s requirements shall be addressed in a 3 way contract agreement between SCAPE, the Artist and Council.

 

Committee Decided SOC/2019/00024

Part A

That the Social Committee recommend that Council:

1.         Agree to the permanent installation of Vaka ‘A Ahina subject to the following:

a.         All necessary consents and approvals are obtained and provided by SCAPE Public Art.

b.         SCAPE Public Art confirms that all funding is in place, including funding for the first 12 months maintenance period.

c.         Future maintenance costs for Vaka ‘A Ahina are included for consideration in the draft 2019/20 Annual Plan

d.         A condition report and long term maintenance and engineering plans are provided.

e.         As part of the gifting process, Council’s requirements shall be addressed in a 3 way contract agreement between SCAPE, the Artist and Council.

f.        Note that the Tongan Community were involved at the launch.  

Councillor Keown/Councillor Davidson                                                                                                         Carried

 

 

 

 

10. Establishment of a Disability Issues Working Group

 

Committee Comment

1.         The Committee agreed that an additional Councillor be added to the Working Group and  that the Terms of Reference proposed by staff be approved subject to an amendment to the second and fifth bullet points.

 

Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Establishes a Disability Issues Working Group.

2.         Appoints [insert name of Councillor] as a third member of the Disability Issues Working Group.

3.         Adopts the Terms of Reference for the Disability Issues Working Group (Attachment A of this report).   

 

Committee Resolved SOC/2019/00025

Part C

That the Social, Community Development and Housing Committee:

1.         Establishes a Disability Issues Working Group.

2.         Appoints Councillors Johanson and Davidson as additional members of the Disability Issues Working Group.

3.         Adopts the Terms of Reference for the Disability Issues Working Group as proposed by staff but with the following amendments to bullet points two and five.

·    Providing a point of engagement for the Council with individuals with disabilities or groups or organisations who actively advocate for the disability community people with disabilities.

·    Requesting information from Council Officers to support the search for best practise around disability issues to identify opportunities for implementing and creating best practise around disability issues.

 

 

Councillor Keown/Councillor Davidson                                                                                                         Carried

 

 

 

   

Meeting concluded at 10.52am.

 

CONFIRMED THIS 5th DAY OF JUNE 2019

 

Councillor Phil Clearwater

Chairperson

 


Social, Community Development and Housing Committee

12 June 2019

 

 

7.     Multicultural Subcommittee Minutes - 8 April 2019

Reference:

19/449131

Presenter(s):

Liz Ryley, Committee Advisor

 

 

1.   Purpose of Report

The Multicultural Subcommittee held a meeting on 8 April 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Social, Community Development and Housing Committee

That the Social, Community Development and Housing Committee receives the Minutes from the Multicultural Subcommittee meeting held 8 April 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Multicultural Subcommittee - 8 April 2019

14

 

 

Signatories

Author

Liz Ryley - Committee Advisor

  


Social, Community Development and Housing Committee

12 June 2019

 

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Social, Community Development and Housing Committee

12 June 2019

 

 

8.     Installation of Public Artwork - Segments of Berlin Wall

Reference:

19/396728

Presenter(s):

Brent Smith – Principal Advisor, Citizens and Community

 

 

1.   Purpose of Report

1.1       The purpose of this report is to seek approval from the Social, Community Development and Housing Committee for the permanent installation and maintenance of two sections of the Berlin Wall as public artwork to be installed on Council land.

2.   Executive Summary

2.1       Two sections of the Berlin Wall were gifted to Christchurch by the German construction firm tasked with dismantling the wall which separated East and West Berlin for almost 40 years.

2.2       Council is being requested to approve the permanent installation and maintenance of two sections of the Berlin Wall opposite the Floral Clock adjacent to the Town Hall

 

3.   Staff Recommendations

That the Social, Community Development and Housing Committee recommend that Council:

1.         Agree to the permanent installation of the two Berlin Wall sections subject to the following:

a.         All necessary consents and approvals are obtained and provided.

b.         Future maintenance costs for the two Berlin Wall sections are included in future maintenance planning

c.         A condition report and long term maintenance and engineering plans are provided.

 

 

4.   Key Points

4.1       Council is being requested to approve the permanent installation and maintenance of two sections of the Berlin Wall opposite the Floral Clock adjacent to the Town Hall..

4.2       The permanent installation of the artwork is supported by the Public Arts Advisory Group.

4.3       The artwork is consistent with the Council’s Artworks in Public Places Policy

4.4       Community Outcomes: Supports Strong Communities: Celebration of our identity through arts, culture, heritage and sport.

4.5       This report supports the Council’s Long Term Plan (2018 – 2028):

·   Activity: Recreation, Sports, Community Arts & Events

·   Level of Service: Support community based organisations to develop, promote and deliver community events and arts in Christchurch

·   Activity: Heritage

·   Level of Service: To manage and maintain Public Monuments, Sculptures, Artworks and Parks Heritage Buildings of significance.

 

 

5.   Context/Background

Issue or Opportunity

5.1       Two sections of the Berlin Wall were gifted to Christchurch by the German construction firm tasked with dismantling the wall which separated East and West Berlin for almost 40 years.

5.2       An endowment agreement is in place between the Christchurch City Council and EMP Beratungsgesellschaft mbH, Germany.

5.3       SCAPE were engaged to establish the provenance, agree the endowment and manage the procurement and shipping of the sections.

5.4       Shipping costs were covered by Southbase Construction Ltd, a sponsor of SCAPE.

5.5       This deal was brokered by Ministry of Culture and Heritage staff involved in the Christchurch rebuild, and was canvassed with elected members in 2016.

5.6       The acquiring of these sections of wall was brought to the Social, Community Development and Housing Committee in May 2017.

5.7       Sections of the wall are on display around the world and stand for the peaceful and successful pursuit of liberty.

5.8       A group of Berlin-based students with learning disabilities painted one section of the wall, while the second was painted to represent themes from “Doctor Who”.

5.9       2019 marks the 30th anniversary of the berlin Wall coming down.

 

 

 

 

Site considerations

 

5.10    Three proposed locations were considered for the placement of the artwork:

1.    Friendship Corner - a good fit thematically, a nice green gathering space for the public – however two large concrete structures in this setting could be imposing

2.    East Frame (near Margaret Mahy Park near the pump track) - felt like a reasonably ‘heavy’ themed work in an area primarily used by young people / children. Lots of hillocks to contend with.

3.    Opposite Floral Clock – Council owned land, flat site with existing lighting.  The site is bordered by two significant brutalist architecture buildings characterised by their monolithic concrete construction. West Berlin was home to the height of brutalist architecture after WW2.  

5.11    The preferred location is diagonally opposite the Floral Clock.

 

 

 

5.12    This would be a semi-permanent location, but provides a quick win in terms of having the work publically accessible in time for the 30th anniversary this year of the Berlin Wall coming down.

 

 

Strategic Alignment

5.13    The site is not identified in the Artwork in Public Places Five Year Plan 2004.

5.14    The artwork is consistent with the Council’s Artworks in Public Places Policy.

 

Engagement and support

5.15    Staff have liaised with Chancellor Wolfgang Hüsgen at the German Embassy and Dr Christian Riffel, Honorary Consul at the Consulate of the Federal Republic of Germany in Christchurch regarding the installation of the wall sections.

5.16    Their preference is for the sections to be installed as close together as possible in reference to the original function of the wall that separated families for decades and in acknowledgement of their suffering.

5.17    A staff assessment has been carried out by a staff working party as per the Artworks in Public Places – Operational procedures (ATTACHMENT A)

5.18    This assessment outlines the criteria for assessment, issues, maintenance requirements and finance implications. Also included was an engineering design and assessment for the installation of the sections.

5.19    Comment has been sought from the Chair of the Council’s Public Arts Advisory Group (PAAG) and the Director of the Christchurch Art Gallery and they have commented that they have no issues with this proposal.

 

Financial implications

5.20    Urban regeneration are funding $10,000 for the installation of the two Berlin Wall sections in 2018/19.

5.21    Parks have confirmed that they have funding to carry out the on-going maintenance of the artwork which will involve a monthly wash-down, any required graffiti removal and an annual engineering check.

5.22    Maintenance has been estimated at $5,800 annually.

6.   Recommendations

6.1       That Council agree to the permanent installation of the two Berlin Wall sections opposite the Floral Clock subject to the following:

1.    All necessary consents and approvals are obtained and provided.

2.    Future maintenance costs for two Berlin Wall sections are included in future maintenance planning

3.    A condition report and long term maintenance and engineering plans are provided.

 

 

Attachments

No.

Title

Page

a

Project Working Party Report - Berlin Wall Segments

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brent Smith - Principal Advisor Citizens & Community

Approved By

Mary Richardson - General Manager Citizen and Community

  


Social, Community Development and Housing Committee

12 June 2019

 

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Social, Community Development and Housing Committee

12 June 2019

 

 

9.     Long-term Loan and Installation of Public Artwork - "Lift" on Barkers Plantation

Reference:

19/474370

Presenter(s):

 

 

 

1.   Purpose of Report

1.1       The purpose of this report is to seek approval from the Social, Community Development and Housing Committee for Ōtākaro Ltd to relocate for long term installation the sculpture “Lift”, a sculpture by Phil Price, to Barkers Plantation on the corner of Kilmore and Madras Streets.

2.   Executive Summary

2.1       Council is being requested by Ōtākaro to accept a long term lease of the sculpture “Lift” and have it installed on Barkers Plantation.

2.2       Phil Price (the Artist) has made the piece available to Christchurch on a long term loan arrangement (a minimum of ten years with five yearly reviews).

2.3       An Artwork Lease Agreement is required to be put in place between Council and the Artist.

 

3.   Staff Recommendations 

That the Social, Community Development and Housing Committee recommend that Council:

1.         Agree to the relocation and long term installation of the sculpture “Lift” on Barkers Plantation subject to the following:

a.         All necessary consents and approvals are obtained and provided

b.         Future maintenance costs are included within existing budgets

c.         A condition report and long term maintenance and engineering plans are provided

d.         The first 12 months maintenance is paid for by Ōtākaro

e.         An Artwork Lease Agreement is to be prepared between the Artist and Council consistent with the Artworks in Public Places Policy.

 

4.   Key Points

4.1       Council is being requested by Ōtākaro to accept a long term loan of the sculpture “Lift” and have it installed on Barkers Plantation.

4.2       The installation of the artwork supports the aims of the Public Arts Advisory Group.

4.3       Community Outcomes: Supports Strong Communities: Celebration of our identity through arts, culture, heritage and sport.

4.4       This report supports the Council’s Long Term Plan (2018-2028):

·   Activity: Recreation, Sports, Community Arts and Events

·   Level of Service: Support community based organisations to develop, promote and deliver community events and arts in Christchurch

·   Activity: Heritage

·   Level of Service: To manage and maintain Public Monuments, Sculptures, Artworks and Parks Heritage Buildings of significance.

5.   Context/Background

The Artwork

5.1       Lift was made during 1992 at Phil Price’s only ever residency at Queen Mary Hospital in Hanmer.

5.2       At this early stage in his career, Price was keen to demonstrate his ability in making large permanent outdoor works, and this piece is one of a small few from what Price describes as his pre-kinetic sculptures. 

5.3       Price was fascinated by flight and movement but it had not yet dawned on him to make kinetic sculpture. The theme of wings, repeating movements and arcs moving through the air is evident in LIFT. Also strongly evident is a keen interest, and an adeptness in and with materials and processes, something which is a cornerstone of his career.

5.4       The work is in a single piece in good condition. It weighs approximately 3 tonnes. It has an integrated foundation of around 1600x1600x300mm deep.

5.5       The base includes a second, irregular, rectangular addition on top of the main base that extends beyond two sides by approximately 150mm.

5.6       The artwork is thirty years old.

5.7       The artwork is proposed to be re-established onto a plinth with the following rationale:

·   Supports / promotes and compliments the art works presence.

·   Formation of an elevated cube shaped plinth desired by artist

·   Reduce potential risk of damage to art work during park maintenance activities.

·   Reduces potential climbing activities.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The artwork “Lift”

 

 

 

Artist’s impression of the artwork on site with the raised plinth

 

The proposed location

5.8       The proposed location is on the corner of Madras and Kilmore Streets, on a site known as Barkers Plantation.

5.9       The site is within the Avon River Precinct/Te Papa Ōtākaro Zone (in the replacement Christchurch District plan) and the installation of an artwork is permitted within this zone.

5.10    The site is also identified as a heritage setting (#585) and is grouped within the High Significance (Group 1) category.  Therefore a consent is required, as the activity (RD3 – New buildings, structures or features located within an open space which is a heritage item) is a restricted discretionary activity within this category, and the artwork is a structure/feature.

Location of Reserve

 

 

The relocation

5.11    Ōtākaro Ltd propose to relocate the artwork as part of their development work in the Te Papa Ōtākaro/Avon River Precinct. A project plan is attached (Attachment A).

5.12    Ōtākaro Ltd is funding consenting, engineering and site installation costs and the first 12 months maintenance.

5.13    Ōtākaro Ltd will not be funding any subsequent relocation/ removal in future years.

 

The proposed loan

5.14    Phil Price has made the piece available to Christchurch on a long term loan arrangement (a minimum of ten years with five yearly reviews).

5.15    An Artwork Lease Agreement is to be prepared between the Council and the Artist.

5.16    No costs will be covered by Phil Price. 

5.17    Ōtākaro Ltd are responsible for all relocation costs.

5.18    Council will be responsible for ongoing maintenance costs.

 

Engagement and feedback

5.19    A staff assessment has been carried out by a staff working party as per the Artworks in Public Places – Operational procedures (Attachment B).

5.20    Staff comments are:

1.    In concept staff do not have any issues with it being located here or its orientation

2.    The site is already developed and there are no future plans for further development. Views are not obstructed, the scale is in keeping.

3.    A pre-installation clean is required.

4.    That an Artwork Lease Agreement is put in place between Council and the Artist.

5.    To mitigate Health and Safety Risk of climbing and care with maintenance around the artwork if mowing, form a raised surface around the artwork to mitigate this.

6.    Some form of lighting would ideally be included. It would be preferable that the light fixtures would be attached to nearby poles rather than in-ground.

7.    That a system to easily remove the artwork is included (at the least a methodology is supplied for this).

8.    As this is a listed heritage site a consent may be required.

9.    Archaeological authority may be required from Heritage New Zealand.

 

Strategic Alignment

5.21    The site is not identified in the Artworks in Public Places Plan.

5.22    The artwork is consistent with the Council’s Artworks in Public Places Policy.

5.23    This report supports the Council's Long Term Plan (2018 - 2028):

5.23.1 Activity: Parks & Foreshore

·     Level of Service: 6.9.1.5 To manage and maintain Public Monuments, Sculptures, Artworks and Parks Heritage Buildings of significance - Resident  satisfaction with presentation of Public Monuments, Sculptures & Artworks: = 90%

 

Financial implications

5.24    Ōtākaro Ltd are responsible for all relocation costs.

5.25    Council will be responsible for ongoing maintenance costs, estimated at $400-$500 per annum.

5.26    The Parks Unit have confirmed they have sufficient funding in their artworks operations budget to cover the ongoing maintenance costs.

 

 

6.   Legal Implications

6.1       There is a legal context, issue or implication relevant to this decision.

6.2       An Artwork Lease Agreement is required to be put in place between Council and the Artist.

6.3       This report has been reviewed and approved by the Legal Services Unit.

1.  


Social, Community Development and Housing Committee

12 June 2019

 

 

 

Attachments

No.

Title

Page

a

Lift Summary - Otakaro

42

b

Phil Price Lift 2019 Project Working Party report

56

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brent Smith - Principal Advisor Citizens & Community

Approved By

Mary Richardson - General Manager Citizen and Community

  


Social, Community Development and Housing Committee

12 June 2019

 

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12 June 2019

 

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10.   Covenant Consent Approval for 37 Valley Road, Cashmere, Ngaio Marsh House

Reference:

19/480934

Presenter(s):

Brendan Smyth

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to retrospectively approve emergency tree removal and pruning as required at the former residence of writer Dame Ngaio Marsh, known as the Ngaio Marsh House, at 37 Valley Road Cashmere. This report is staff generated in response to the application for a covenant consent approval received on 29 April 2019 from ‘The Ngaio Marsh House and Heritage Incorporated Trust’ (the Trust) which maintains the building. The building owner is the PGG Trust Limited and the Ngaio Marsh Trust maintain the building and grounds as a house museum.

2.   Executive Summary

2.1       The property at 37 Valley Road has a conservation covenant registered on the title in 2000 which requires Council approval for the removal and replacement of any of the trees within the site. The site includes a former macrocarpa hedge along the northern boundary adjacent to Sherwood Lane. The trees within this hedge have grown to a height which is greater than is safe and appropriate for the location and they presented a serious risk to both users of the site and to the users of Sherwood Lane. Storm damage on 19 January 2019 resulted in substantial branches falling from the trees, which blocked the lane to all traffic. Further wind damage occurred on the 29 April 2019. The opinion of an arborist was sought by the Trust after this second event and the arborist recommended the immediate removal of the trees as there was the potential for further branch fall and considerable risk to the users of the property and the adjacent lane. This opinion is enclosed as Attachment A.  This work was scheduled to be carried out in early May 2019. Advice was sought by the Trust from Council staff prior to the removal of the trees and it was considered too dangerous to delay the work recommended by the arborist by using the standard timeframes for a covenant approval process and hence this application is for retrospective approval.

 

3.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Approve a retrospective covenant consent for emergency tree removal and pruning at 37 Valley Road, Cashmere, the former residence of Dame Ngaio Marsh. 

 

4.   Key Points

4.1       A full conservation covenant protecting the house and its setting was entered into between the owner at the time, Perpetual Trust Limited and The Christchurch City Council in July 2000. This covenant applies to all of the property title of 37 Valley Road. Clause 5 of the covenant stipulates that Council approval is required for the pruning or removal of any of the trees on the site:

“Where any tree or shrub on the Property is diseased dead or overcrowded so as to require removal and replacement, the Owner will not undertake such removal or replacement without the prior written consent of the Council. …”

  

Dame Ngaio Marsh House, left, and the trees on Sherwood Lane boundary, right.

5.   Context/Background

Heritage Significance

5.1       Ngaio Marsh House is scheduled as a Highly Significant Building in the Christchurch District Plan. The building is listed Category I by Heritage New Zealand Pouhere Taonga. The building is of high historical, social, and cultural significance as a New Zealand style bungalow, which reflects the lifestyle of a particular period in time and has an intimate relationship with Dame Ngaio Marsh, world-renowned crime writer and theatre director, and one of New Zealand’s leading 20th Century literary and theatrical figures. The dwelling has high architectural and aesthetic significance as predominantly the work of noted Christchurch architect Samuel Hurst Seager. There is craftsmanship significance in the Arts and Crafts detailing, and the building technology of the time. The building and grounds are maintained as a museum dedicated to the memory of Dame Ngaio. It remains much as she left it, with her household effects in-situ.

5.2       The grounds around the dwelling at 37 Valley Road were included in the area protected by the July 2000 conservation covenant to preserve the original terraced format and intent of the landscape design and to preserve the site as closely as possible to how it was during the life of Dame Ngaio Marsh. However, the trees required significant maintenance and regular pruning but limited funds have meant that this has not been undertaken by the Trust.

5.3       Although the north boundary trees were scheduled to be removed under urgency following storm damage the trees in this part of the site were already recognised in the “ Landscape History and Conservation Report Dame Ngaio Marsh Garden” produced  in July 2013 by Opus Consultants as not being maintained at an appropriate height:

“… Along the north boundary are a row of younger macrocarpa trees which due to lack of maintenance, now block the view from the house of the Southern Alps.”

“The growth of the macrocarpa and pine along the north boundary are obstructing views to the mountains which was a significant aspect contributing to Ngaio Marsh’s enjoyment of the property”

Overall, the early macrocarpa and pine plantings are rated as being of “Moderate/intrusive” significance with the comment that the “Size and age of trees now threaten to damage the house and are a danger to public safety”.

5.4       The Landscape Report notes that “boundary shelter planting which gives the site a sense of enclosure” is one of a number of critical elements to the overall authenticity of the ornamental landscape. However, it is noted elsewhere that these elements have become overgrown and inappropriate pruning has made them unsightly. The views out from the site were clearly an important feature of the landscape design and this element has been impacted by the growth of the northern boundary trees beyond their intended and manageable height. Macrocarpa and pine trees along the western boundary which had also grown to inappropriate heights and which threatened the house and the public were removed under a previously approved covenant consent. Although the northern boundary trees do not threaten the house they are identified by the arborist as posing a threat to public safety as they are located on a steep bank directly adjacent to Sherwood Lane. The removal of the large line of western boundary trees is also cited as possibly exposing the remaining trees to greater winds and hence greater threat of branch fall and damage.

5.5       Although this work was scheduled to be undertaken with urgency following significant wind damage to the trees in January and April 2019, the work to reduce the impact of the northern boundary trees aligns with the Landscape Report noted above and the outcome will be positive for the long term preservation and safe use of the building and the grounds. Replacement plantings along the northern boundary could recreate the desired sense of enclosure with more appropriate species than macrocarpa and pine.

Strategic Alignment

5.6       The proposal aligns with the current level of service related to heritage matters:

Activity: Strategic Planning and Policy:

·        Level of Service 1.4.2. Support the conservation and enhancement of the City’s heritage places;

·        Level of Service: 1.4.3. Maintain the sense of place by conserving the city’s heritage places;

5.7       The proposal also aligns with the Heritage Strategy 2019-2029 ‘Our Heritage, Our Taonga’ as well as the ‘Accessibility Charter’ to which Council is a signatory.

 

Attachments

No.

Title

Page

a

Arborist Report regarding tree damage at 37 Valley Road

69

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brendan Smyth - Team Leader Heritage

Approved By

Carolyn Ingles - Head of Urban Regeneration, Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

  


Social, Community Development and Housing Committee

12 June 2019

 

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Social, Community Development and Housing Committee

12 June 2019

 

 

11.   Report on Implementation of the Christchurch Alcohol Action Plan

Reference:

19/201952

Presenter(s):

Ruth Littlewood, Senior Policy Advisor, Claire Phillips Principal Advisor

 

 

1.   Purpose and background to the Report

1.1       The purpose of this report is to update the Social, Community Development and Housing Committee on the implementation of the Christchurch Alcohol Action Plan (CAAP).  Staff have prepared this report in response to the Committee request (Resolution SOC -2018-0037) of 6 June 2018 to provide a progress report for the CAAP.

2.   Executive Summary

2.1       At the 6June 2018 committee meeting, representatives of the cross-agency working party for the Christchurch Alcohol Action Plan presented the CAAP implementation programme to the Committee.  The Committee received the programme and invited staff to update the committee on progress by the end of the year. This report including the attached progress matrix [Attachment 1 to this report] provides the CAAP progress report for the 18/19 year.

2.2       Highlights for the year included the official launch event for the CAAP which provided a valuable forum for the wider sector to discuss issues and opportunities and a number of collaborative projects. Projects which have been implemented during the year include working with Community Boards (in association with Community Law) to strengthen the community voice on licensing, support for and involvement in the AVIVA “Train the trainer” programme to address the links between alcohol and family violence and a successful initiative to make side-lines at Rugby League games ‘alcohol-free’.  CAAP projects led by partner agencies include a Police’ initiative to address alcohol related harm in the central city night-time economy and the Canterbury District Health Board “Alcohol-related Harm Reduction Strategy” which has been recently launched.

2.3       Staff consider that while progress has been made in implementing the CAAP priorities, progress has been slower than hoped for in some areas such as building relationships with media and community leaders and building workforce and community stakeholder capacity.  In order to fully implement the plan, the CAAP working group considers additional resources are required and the working party has been endeavouring since July 2018 to secure resourcing for a CAAP co-ordinator role.  At present staff are developing a partnership proposal between the Council and an external agency to resource the co-ordination role and staff have a degree of confidence in a successful outcome.

3.   Staff Recommendations

That the Social, Community Development and Housing Committee:

 

1.         Request staff by June 2020 to provide a further report on progress in implementing the Christchurch Alcohol Action Plan.

 

4.   Context/Background

Issue or Opportunity

4.1       The development of the CAAP - a project jointly led by the Council, CDHB and NZ Police -reflects the level of community concern about alcohol related harm.  The partners have jointly committed to developing milestones and a monitoring framework for the CAAP and this report contributes to the CAAPs stated aim of measuring the effectiveness of the implementation of the CAAP in alcohol harm reduction.

Progress Matrix

4.2       In order to provide a  relatively simple ‘report card’ of progress indicators for the CAAP which can be updated over the duration of the CAAP, staff have prepared [Attachment 1 to this report] a matrix which sets out the staff’ assessment of  progress for key actions under the three priority areas for the CAAP, to;

·    Collaborate, co-ordinate, communicate

·    Create safer spaces

·    Reduce exposure, accessibility, availability.

The April 2019 progress matrix sets out the priority actions that are ‘achieved’ and those that are still in progress; where staff have assessed an action as both ‘achieved and ‘in progress’, the assessment reflects the ongoing nature of the requirement for action.  An example is the action/indicator on page 3 of the matrix “Continue to work with stakeholders in planning and managing large events”.  With regard to this action, it is  ‘achieved’ in terms of the Council having detailed plans to minimise alcohol related harm (for Council events) while the action is ‘in progress’ with regard to the CAAP partners’ promotion and support of other agencies to put in place similar plans for their events. 

In addition to the progress matrix, a few highlights in the implementation of the CAAP are outlined below.

Highlights in implementation of the CAAP

4.3       The official launch of the CAAP on the 14th August 2018 provided an opportunity to celebrate the finalisation of the CAAP, to publicise the work and to further develop partnerships within the community working in the area of alcohol harm reduction. The two launch events drew over seventy attendees and were greatly appreciated especially by representatives of NGOs and the wider community; they appreciated the opportunity to learn, to exchange ideas, develop relationships and to support each other in the work.  Most of the participants who provided feedback asked for more frequent forums and the CAAP working party is currently in the initial stage of planning for the next inter- sectoral forum.

4.4       One of the most compelling presentations at the CAAP launch was from Canterbury Rugby League (CRL); this outlined the problems the rugby league community has been facing as a result of a culture which associates drinking alcohol and the playing and watching of rugby league.  The impact of this unhealthy association has had significant impacts on individuals and clubs; approximately 70% of clubs reported to CRL that they experienced alcohol fuelled incidents on a weekly basis and the clubs reported that members and volunteer officials and coaches left rugby league as a result of this alcohol related harm.  Following the launch presentation, the CAAP agencies provided support for Canterbury Rugby League to achieve their goal of alcohol free side-lines as part of a wider culture change for the sport.  This collaboration has recently resulted in the successful introduction on Council owned playing fields of a temporary alcohol ban to apply during rugby league games for the 2019 Rugby League season.

4.5       Actions by the partner agencies relevant to the CAAP include the New Zealand Police’s national Alcohol Action Plan 2018 and a new local Police initiative to address alcohol related harm in the Central City night-time economy.   The Canterbury District health Board (CDHB) has very recently launched the Canterbury Health System Alcohol-related Harm Reduction Strategy 2018-2023.   The CDHB strategy aligns directly with the CAAP “and demonstrates the health system’s contribution to achieving the objectives of the CAAP and ensures that the link to activities occurring outside of the health system is strong”.[1]

Strategic Alignment

4.6       The CAAP which offers a sustained co-ordinated approach to the effective reduction of alcohol related harm contributes to the Community outcome of “safe and healthy communities”; in addition the collaborative approach of the CAAP accords with the Council’s guiding principles (collaboration, wellbeing and resilience) and its strategic priority to enable “active citizenship and connected communities”.

 

 

Attachments

No.

Title

Page

a

CAAP progress  supplement to report to Committee May 19.docx

74

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Ruth Littlewood - Senior Policy Analyst

Approved By

Emma Davis - Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

  


Social, Community Development and Housing Committee

12 June 2019

 

PDF Creator


 

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Social, Community Development and Housing Committee

12 June 2019

 

 

12.   Council Owned Community Heritage Buildings Status Report

Reference:

19/561491

Presenter(s):

Russel Wedge, Team Leader Parks and Policy

 

 

Council Owned Community Heritage Buildings

Russel Wedge will provide a verbal update on the status of Council owned Heritage Buildings.

 

The update will focus on the public engagement process to explore the future use, funding and ownership of a number of Council owned community heritage buildings.

 

A full report will be brought to the Social, Community Development and Housing Committee meeting on 3 July 2019.

 

 

 

Attachments

No.

Title

Page

a

Council Owned Community Heritage Buildings Status Report

80

 

 


Social, Community Development and Housing Committee

12 June 2019

 

PDF Creator


Social, Community Development and Housing Committee

12 June 2019

 

 

13.   Community Facilities Network Plan

Reference:

19/575641

Presenter(s):

John Filsell, Head of Community Support, Governance & Partnerships
David Allan, Global Leisure Group

 

 

Community Facilities Network Plan

John Filsell and David Allan will provide a PowerPoint presentation and verbal update on the Community Facilities Network Plan.

 

A full report will be brought to the Social, Community Development and Housing Committee meeting on 3 July 2019.

 

 

Attachments

There are no attachments to this report.

  

 


Social, Community Development and Housing Committee

12 June 2019

 

 

14.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Social, Community Development and Housing Committee

12 June 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

15

Events & Festivals Fund

s7(2)(h)

Commercial Activities

Points to be discussed are commercially sensitive

1 June 2024

16

Old Municipal Chambers Future Use and Funding Options

s7(2)(b)(ii), s7(2)(f)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Protection from Improper Pressure or Harassment, Commercial Activities, Conduct Negotiations

Due to the inclusion of sensitive information from the Expressions of Interest process and commercial sensitivity therein

After a long term lease has been signed with a tenant.

17

Robert McDougall Gallery Future Use and Funding Options

s7(2)(b)(ii), s7(2)(f)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Protection from Improper Pressure or Harassment, Commercial Activities, Conduct Negotiations

Due to the inclusion of sensitive information from the Expressions of Interest process and commercial sensitivity therein

Once a lease agreement is entered into.

 

 



[1] Page 8, CDHB, Canterbury Health System Alcohol-related Harm Reduction 2018-2023