Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                    Friday 28 June 2019

Time:                                   9am

Venue:                                 The Charles Upham Room, Papanui Returned and Services Association, 1 Harewood Road, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

24 June 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 5

B         2.        Declarations of Interest.............................................................................. 5

C          3.        Confirmation of Previous Minutes................................................................ 5

B         4.        Public Forum............................................................................................ 5

B         5.        Deputations by Appointment...................................................................... 5

B         6.        Presentation of Petitions............................................................................ 5

B         7.        Correspondence...................................................................................... 11

Staff Reports

C          8.        Westminster Street Proposed Stop Control................................................. 13

C          9.        Nyoli Street Proposed Stop Control and No Stopping Restrictions.................. 19

C          10.      Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund
Application - Christchurch Methodist Mission - Aratupu Preschool and Nursery Wall Mural.....................................................................................................
25

C          11.      Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund Application - St Albans Community Preschool.................................................................... 29

C          12.      Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Nerissa Leigh McDowell............................................................................ 33

C          13.      Waipapa/Papanui-Innes Community Board Area Report - 28 June 2019........... 37

 

B         14.      Elected Members’ Information Exchange.................................................... 49 

 

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 14 June 2019  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Positive Youth Development Report Back – Belfast School

Students from Belfast School will attend to report back to the Board on their attendance at the Papanui Youth Development Trust’s Leadership Training Course from 6 to 8 May 2019.

 

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 14 June 2019

Time:                                   9.03am

Venue:                                 The Charles Upham Room, Papanui Returned and Services Association, 1 Harewood Road, Papanui

 

 

Present

Deputy Chairperson

Members

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

14 June 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved PICB/2019/00069

That the apology for absence from Ali Jones be accepted.

 

Mike Davidson/John Stringer                                                                                                                               Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2019/00070

That the open minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 24 May 2019 be confirmed.

Pauline Cotter/Mike Davidson                                                                                                                             Carried

Community Board Resolved PICB/2019/00071

That the Public Excluded minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 24 May 2019 be confirmed.

Mike Davidson/John Stringer                                                                                                                               Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

7.   Joint Meeting - Linwood-Central-Heathcote and Papanui-Innes Community Boards Minutes - 31 May 2019

 

Community Board Resolved PICB/2019/00072

That the Waipapa/Papanui-Innes Community Board confirms the Minutes from the Joint Extraordinary Meeting of the Waikura/Linwood-Central-Heathcote and Waipapa/Papanui-Innes Community Boards held 31 May 2019 be confirmed.

 

Mike Davidson/John Stringer                                                                                                                               Carried

 

 

8.   Paddington Playground - Play Space Renewal

 

Board Comment

The Board discussed incorporating more accessible play items into the playground.  However as the current budget is already allocated to the items consulted on, the Board wish to examine funding options for a drum being included with the equipment in the new financial year. 

 

Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Approve the landscape plan for the play space renewal at Paddington Playground as per Attachment A.

 

Community Board Resolved PICB/2019/00073

Part C

That the Waipapa/Papanui-Innes Community Board:

1.      Approve the landscape plan for the play space renewal at Paddington Playground as per Attachment A to the Agenda for this meeting.

2.      Will look at funding options in the next financial year to include a drum in Paddington Playground area.

3.      Request staff investigate traffic calming measures on Paddington Street. 

 

Jo Byrne/Mike Davidson                                                                                                                                        Carried

 

 

9.   Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund Application - St Albans Tennis Club Incorporated

 

Community Board Resolved PICB/2019/00074 (Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approve a grant of $500 from its 2018-19 Discretionary Response Fund to St Albans Tennis Club Incorporated towards the purchase of a portable heat pump.

Pauline Cotter/John Stringer                                                                                                                               Carried

 

10. Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund application - Olivia Jane Brett and Jessica Leigh Nisbet

 

Community Board Resolved PICB/2019/00075 (Staff recommendation accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $290 from its 2018-19 Positive Youth Development Fund and a grant of $160 from its 2018-19 Discretionary Response Fund to Olivia Jane Brett towards the costs of representing New Zealand at the World Junior Canoe Racing Championships held in Romania, August 2019.

2.         Approve a grant of $450 from its 2018-19 Discretionary Response Fund to Jessica Leigh Nisbet towards the costs of representing New Zealand at the World Junior Canoe Racing Championships held in Romania, August 2019.

Emma Norrish/Jo Byrne                                                                                                                                         Carried

 

11. Waipapa/Papanui-Innes Community Board Area Report - 14 June 2019

 

Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for May 2019.

 

Community Board Resolved PICB/2019/00076

Part B

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for May 2019.

2.         Has concerns about the removal of the fencing at St Albans park toddler playground along Edward Ave and requests a report on fencing options to make the playground secure.  The gates may require repair and/or replacement.

3.         Requests staff to endeavour to retrieve the historic information for the Laguna and Palm Drive planter box issue. 

Pauline Cotter/Emma Norrish                                                                                                                             Carried

 

 

12. Elected Members’ Information Exchange

Part B

Board Members exchanged information on matters of interest.

 

 

13  Resolution to Exclude the Public

 

Part C

This item was not required as it was considered under item 3.

 

   

Meeting concluded at 10.01am.

 

CONFIRMED THIS 28th DAY OF JUNE 2019.

 

Emma Norrish

Deputy Chairperson

   


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

7.     Correspondence

Reference:

19/687282

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

There was no correspondence at the time the agenda went to print.

 

 

 

 

Attachments

There are no attachments to this report.

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

8.     Westminster Street Proposed Stop Control

Reference:

19/577946

Presenter(s):

Wayne Anisy, Traffic Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to approve the installation of a Stop control on Westminster Street at its intersection with Hills Road in accordance with Attachment A.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Revoke the Give Way control currently against Westminster Street at its intersection with Hills Road.

2.         Resolve that a Stop control be placed against Westminster Street at its intersection with Hills Road.

3.         Approve that these resolutions take effect once the Stop control is in place.

 

3.   Key Points

3.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

3.2       The following feasible options have been considered:

·   Option 1 – Approve Stop Control (preferred option).

·   Option 2 - Do Nothing (leave current Give Way control).

3.3       Option Summary - Advantages and Disadvantages (Preferred Option)

3.3.1   The advantages of this option include:

·     Improves road safety at the Westminster/Hills intersection as it requires vehicles to stop on Westminster Street before entering the intersection.

3.3.2   The disadvantages of this option include:

·     There are no known disadvantages to this option.

4.   Context/Background

Issue

4.1       Safety concerns have been raised by the community regarding the safety of the Westminster Street and Hills Road intersection. The main safety concern that was raised is that under the current Give Way controls, vehicles are able to make a left turn onto Hills Road from Westminster Street without having to greatly lower speeds and this is a safety concern for all other road users that use the retail area just to the north west of the intersection.

4.2       Following requests to look into the safety concerns, site investigations were carried out by staff and it was agreed that due to the nature and angle of the intersection layout it was conducive for vehicles to be able to carry speed while turning left after having a quick look to the right to make sure the way is clear.  

Strategic Alignment

4.3       Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

4.4       The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4.5       The recommendations in this report are also consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)  

Decision Making Authority

4.6       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install intersection controls by resolution.

4.7       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

4.8       The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

4.9       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.10    The level of significance was determined by the low level of impact and low number of people affected by the recommended decision

4.11    The community engagement and consultation outlined in this report reflect the assessment

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   Option 1 - Install Stop Control (preferred option).

·   Option 2 - Do Nothing (Leave current Give Way control).

Options Descriptions

5.2       Option One: Preferred Option:  Install Stop Control.

5.2.1   Option Description: Approve that a Stop control be installed on Westminster Street at its intersection with Hills Road in accordance with Attachment A.

5.2.2   Option Advantages

·     Meets community requests for improved safety at the intersection.

·     Introducing a Stop control helps reduce speeds on Westminster Street to a safe level when approaching Hills Road.

5.2.3   Option Disadvantages

·     There are no known disadvantages to this option.

5.3       Option Two: Do Nothing (retain Give Way control)

5.3.1   Option Description: Do not change the current Give Way control at this intersection. 

5.3.2   Option Advantages

·     There are no costs involved with the option to leave the current intersection as a Give Way control.

5.3.3   Option Disadvantages

·     Does not address the community requests for improved safety at the intersection.

6.   Community Views and Preferences

6.1       This options report was initiated by community concerns regarding vehicle speeds being carried through the intersection in close proximity to the businesses and entranceways immediately to the north west of the intersection.

6.2       The community has not been specifically consulted on the proposed Stop control as there are no specific impacts on property owners. 

6.3       The Team Leader Parking Compliance supports the preferred option.

6.4       The do nothing option is inconsistent with community requests to improve safety at the intersection.

7.   Legal Implications

7.1       There is a legal context, issue or implication relevant to this decision

7.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 5.5-5.7.

8.   Next Steps

8.1       Approval is required by the Waipapa/Papanui-Innes Community Board.

8.2       If approved, the recommendations will be implemented approximately four weeks after the contractor receives the request.

 

9.    Options Matrix

Issue Specific Criteria

Criteria

Option 1 – Install Stop control against Westminster Street.

Option 2 – Do Nothing

Financial Implications

Cost to Implement

$1,000 for the installation of traffic controls, plus $750 for consultation and the preparation of this report

$750 for consultation and the preparation of this report

Maintenance/Ongoing

Covered under the area maintenance contract and effect will be minimal to the overall asset.

$0

Funding Source

Traffic Operations Budget.

Existing staff budgets

Impact on Rates

No impact

No impact

 

Attachments

No.

Title

Page

a

TG133746 Westminster Street Stop Control Diagram for Board Report

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waipapa/Papanui-Innes Community Board

28 June 2019

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

9.     Nyoli Street Proposed Stop Control and No Stopping Restrictions

Reference:

19/606485

Presenter(s):

Wayne Anisy, Traffic Engineer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to approve the installation of a Stop control and associated No Stopping restrictions on Nyoli Street at its intersection with Sawyers Arms Road in accordance with Attachment A.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approve that a Stop control be placed against Nyoli Street at its intersection with Sawyers Arms Road.

2.         Approve that the stopping of vehicles be prohibited at any time on the east side of Nyoli Street commencing at its intersection with Sawyers Arms Road and extending in a north easterly direction for a distance of 23 metres.

3.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

4.         Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

3.   Key Points

3.1       This recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

3.2       The following feasible options have been considered:

·   Option 1 - Install Stop Control and No Stopping restrictions (preferred option).

·   Option 2 - Do Nothing.

3.3       Option Summary - Advantages and Disadvantages (Preferred Option)

3.3.1   The advantages of this option include:

·     The introduction of Stop control will make the intersection more conspicuous and clearly indicate the intended location for drivers to stop on the Nyoli Street approach. 

·     Lengthening the No Stopping restriction on the Nyoli Street approach to the intersection will also make the intersection more conspicuous and allow the intersection to operate without causing drivers to cross the Nyoli centre line. 

3.3.2   The disadvantages of this option include:

·     Removes two unrestricted car parking spaces.

 

4.   Context/Background

Issue

4.1       This report was initiated following requests from residents who live near to the Sawyers Arms Road / Nyoli Street intersection. The intersection is an uncontrolled T-intersection with priority given to Sawyers Arms Road.

4.2       Safety concerns have been raised following recent cycleway works on Sawyers Arms Road. Eastbound traffic on Sawyers Arms Road now travels close to the kerb line through the intersection. 

4.3       There is presently no limit line on Nyoli Street at the intersection to indicate where drivers should stop to yield to approaching traffic.  This could mean that drivers inadvertently travel too far into the intersection when yielding to other traffic because approaching traffic is unusually close to the kerb line.  

Strategic Alignment

4.4       Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

4.5       The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4.6       The recommendations in this report are also consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)  

Decision Making Authority

4.7       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

4.8       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

4.9       The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Assessment of Significance and Engagement

4.10    The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.11    The level of significance was determined by the low level of impact and low number of people affected by the recommended decision. 

4.12    The community engagement and consultation outlined in this report reflect the assessment. 

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   Option 1 - Install Stop Control and No Stopping Restrictions (preferred option).

·   Option 2 - Do Nothing.

Options Descriptions

5.2       Option One: Preferred Option:  Install Stop Control and No Stopping Restrictions.

5.2.1   Option Description: Approve that a Stop control and No Stopping restrictions be installed on Nyoli Street at its intersection with Sawyers arms Road in accordance with Attachment A

5.2.2   Option Advantages

·     The introduction of Stop control will make the intersection more conspicuous and clearly indicate the intended location for drivers to stop on the Nyoli Street approach. 

·     Lengthening the No Stopping restriction on the Nyoli Street approach to the intersection will also make the intersection more conspicuous and allow the intersection to operate without causing drivers to cross the Nyoli centre line. 

5.2.3   Option Disadvantages

·     Removes two unrestricted car parking spaces.

5.3       Option Two: Do Nothing 

5.3.1   Option Description: Do not change the current priorities and markings at this intersection.  

5.3.2   Option Advantages

·     None identified

5.3.3   Option Disadvantages

·     Does not address concerns over improved safety at this intersection.

6.   Community Views and Preferences

6.1       The community has not been consulted on the proposed Stop control as there are no specific impacts on property owners.

6.2       Consultation to install a further two vehicle lengths of No Stopping has not been undertaken as the single property fronting the restriction has vehicle access from Sawyers Arms Road and will retain three parking spaces along its Nyoli Street frontage.  There is sufficient parking in the immediate area away from the intersection to accommodate the displacement of the two vehicles.

6.3       The Team Leader Parking Compliance supports the preferred option.

6.4       The do nothing option does not address requests to improve safety at the intersection.

7.   Legal Implications

7.1       There is a legal context, issue or implication relevant to this decision

7.2       This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework.

7.3       Installing Stop control on Nyoli Street at its intersection with Sawyers Arms Road is consistent with the requirements of the Manual of Traffic Signs and Markings and Traffic Control Devices rule. 

8.   Next Steps

8.1       Approval is required by the Waipapa/Papanui-Innes Community Board.

8.2       If approved, the recommendations will be implemented approximately four weeks after the contractor receives the request.

 

9.    Options Matrix

Issue Specific Criteria

Criteria

Option 1 – Install Stop Control and associated No Stopping restrictions.

Option 2 – Do Nothing

Financial Implications

Cost to Implement

$500 for the installation of traffic controls, plus $750 for consultation and the preparation of this report

$750 for consultation and the preparation of this report

Maintenance/Ongoing

Covered under the area maintenance contract and effect will be minimal to the overall asset.

$0

Funding Source

Traffic Operations Budget.

Existing staff budgets

Impact on Rates

No impact

No impact

Safety

Supports improved road safety

Does not address an identified concern

Community Preferences

Addresses a safety concern identified by the community

Does not address an identified concern

 

 

Attachments

No.

Title

Page

a

TG133776 Nyoli Street Stop Control and No Stopping Diagram for Board Report

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

Richard Osborne - Head of Transport

  


Waipapa/Papanui-Innes Community Board

28 June 2019

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

10.   Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund
Application - Christchurch Methodist Mission - Aratupu Preschool and Nursery Wall Mural

Reference:

19/627198

Presenter(s):

Stacey Holbrough Community Development Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

59162

Christchurch Methodist Mission

Aratupu Preschool and Nursery Wall Mural

$2,000

$1,000

 

1.2       There is currently a balance of $2,670 remaining in the fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $1,000 from its 2018-19 Discretionary Response Fund to the Christchurch Methodist Mission towards the Aratupu Preschool and Nursery wall mural.

 

3.   Key Points

Issue or Opportunity

3.1      

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Stronger Communities. It will provide a strong sense of community. 

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$86,958

$84,279

$2,679

$1,679

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix DRF 2018-19 Christchurch Methodist Mission - Aratupu Preschool and Nursery Wall Mural

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

28 June 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

11.   Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund Application - St Albans Community Preschool

Reference:

19/681309

Presenter(s):

Stacey Holbrough – Community Development Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059670

St Albans Community Preschool

Heat pump and signage

$4,137

$1,150

 

1.2       There is currently a balance of $2,679 remaining in the fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $1,500 from its 2018-19 Discretionary Response Fund to St Albans Community Preschool towards a contribution for a heat pump.

 

3.   Key Points

Issue or Opportunity

3.1       To consider providing funding support to a local community preschool delivering its services within the Papanui-Innes are.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of the Strengthening Communities Strategy and Children’s Policy.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$86,958

$84,279

$2,679

$1,179

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Waipapa/Papanui-Innes Community Board Discretionary Response Fund 2018-19 Decision Matrix - St Albans Community Preschool

31

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

28 June 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

12.   Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Nerissa Leigh McDowell

Reference:

19/636768

Presenter(s):

Helen Miles, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application received for funding from its 2018/19 Positive Youth Development Fund.

1.2       This report is to assist the Board to consider an application of funding from Nerissa Leigh McDowell.

1.3       There is currently a balance of $0.00 remaining in this fund, therefore staff recommend that the amount be granted from the Discretionary Response Fund 2018-19.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $500 from its 2018-19 Discretionary Response Fund to Nerissa Leigh McDowell towards representing New Zealand at the Canada Cup International Softball Championships from  5– 14 July in Surrey, British Columbia, Canada.

 

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the Council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Nerissa Leigh McDowell

4.1       Age: 21

4.2       School: Canterbury University

4.3       Suburb: Marshlands

4.4       Event seeking support for: Canada Cup International Softball Championships

4.5       Nerissa has been selected to play for the New Zealand U23 Softball team in the Women’s Division at the Canada Cup.  This cup is the America Olympic qualifiers.

4.6       Nerissa has played competition Softball for nine years and this is her second time representing New Zealand.  She has represented Canterbury since she was 14 years old and her aim is to make the White Sox Women’s team.

4.7       Nerissa currently plays centre field and short stop infield and trains approximately 12 hours a week. 

4.8       When not playing softball Nerissa can be found studying or hanging out with family.

4.9       Nerissa has been raising funds for the trip by running raffles, saving money from her part time job and helping out at housie nights. 

4.10    The following table provides a breakdown of the costs for Nerissa Leigh McDowell:

EXPENSES

Cost ($)

Airfares

2663

Accommodation

947

Meals

607

Uniforms

231

Other - insurance, transport, contingency.

488

 

 

                                                                                                 Total

$4,936

 

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

13.   Waipapa/Papanui-Innes Community Board Area Report - 28 June 2019

Reference:

19/649910

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for 28 June 2019.

2.         Request a report from the Road Landscapes Team for the repair of the palm tree planter box located in the roundabout at the intersection of Laguna Gardens and Palm Drive in the Clearbrook Palms subdivision which must include options for remediation, renewal or removal, together with quotes for the costs applicable to each option (i.e. resource consent, traffic management plans, etc.) finances available and timelines.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board:

·     Scheme Design for Local Cycleway Link between CNC Shared Path through to Papanui Parallel via Rutland Reserve Memorandum (circulated 7 June 2019)

·     Papanui Bush – Bridgestone Reserve: Classification and Gazettal Investiture (circulated 10 June 2019)

·     Update on upgrade of pedestrian crossings Innes Road – refer item 8.2.1 of this report (circulated 12 June 2019)

·     Response to Board Request on Tree Planting in Carrington Street (circulated 13 June 2019)

·     Matariki in the Zone (circulated 13 June 2019)

·     Draft Integrated Water Strategy (circulated 13 June 2019)

·     CNC Project Update: Stop/Go Old Main North Road and Waimakariri Contraflow (circulated 18 June 2019)

·     SWN: Highfield Wastewater and Water Main July work (circulated 20 June 2019)

3.1.2   Memos/Notes:

·   Memorandum - Palm Tree/Planter Box – Clearbrook Palms (circulated 20 June 2019)

At its meeting on 14 June 2019 the Board requested that staff endeavour to retrieve the historic information for the Laguna Gardens and Palm Drive intersection planter box issue.

A memorandum containing a full summary of the relevant information was circulated to Board members for their information on 20 June 2019.

Staff recommend that the Board request a report from the Road Landscapes Team for the repair of the palm tree planter box located in the roundabout at the intersection of Laguna Gardens and Palm Drive in the Clearbrook Palms subdivision which must include options for remediation, renewal or removal, together with quotes for the costs applicable to each option (i.e. resource consent, traffic management plans, etc.) finances available and timelines.

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Draft Integrated Water Strategy (opens 14 June – closes 14 July 2019)

Water services are a big part of what the Council does and makes up a quarter of the expected spending over the next 10 years, with up to $10 billion budgeted in the Long Term Plan. The Council takes care of three main water services (the ‘three waters’) – water supply, wastewater, and stormwater – as well as the water infrastructure throughout the Christchurch district.

We need an Integrated Water Strategy to consider all of these different water resources, values and demands, and to set a framework to help us manage them over the next 100 years and beyond.

Download Draft Integrated Water Strategy

3.2.2   Marshland, Spencerville and Kainga Area Speed Management Plan (opens 4 June – closes 2 July 2019)

The Council are working with the Police and NZTA to find ways to make the roads safer in this area. This may include lowering a number of existing 80 km/h and 70 km/h speed limits to 60 km/h.  Marshland, Spencerville, Kainga and Mairehau Roads have all been identified as high risk with unacceptable crash records. Many other roads in the area have speed limits that are higher than the identified safe and appropriate speeds for those roads.

Overview Map of Proposed Speed Management Plan

3.3       Annual Plan and Long Term Plan matters

3.3.1   Nil to report.

3.4       Board Reporting

3.4.1   The Board are asked to consider topics for inclusion in Newsline, the newsletter and the report to Council.

4.   Community Board Plan – Update against Outcomes

4.1       A final report on progress to date will be included in the 13 September 2019 Papanui-Innes Community Board meeting.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   The introductory seminar (Funding for the Future) on Strengthening Communities Funding for the 2019-2020 financial year was held on Wednesday 15 May 2019. This will be followed by a further seminar on Wednesday 24 July 2019 with staff recommendations. A report will be presented to the 9 August 2019 Board meeting for the Board’s consideration.

 

5.2       Other partnerships with the community and organisations

5.2.1   Nil to report.

 

5.3       Community Facilities (updates and future plans)

5.3.1   St Albans Park – Children’s Playground

At its meeting on 14 June 2019 the Board passed a resolution requesting that the relevant staff provide a report on reinstating the fence around the children’s playground on the Edward Avenue side of St Albans Park as it was prior to the 2011 earthquake.

 

5.4       Infrastructure projects underway

5.4.1   Belfast Cemetery Extension

The works for a section of road layout to link the new extension to the entrance is currently out to tender.

5.4.2   Paddington Playground

Report presented to the Board at its meeting on 14 June 2019. Staff will now carry out the action points from the Board’s resolution.

5.4.3   Papanui Library – Introduction of NZ Postal Services

Governance and Customer Services staff have been relocated temporarily while the contractor is on site for five weeks undertaking the alterations to the customer services area at the front of the library.

5.4.4   Sabina Playground – Play Space Renewal

Remains on hold until the 2020 financial year.

5.4.5   St Albans Community Centre

Currently in the Design and Consenting stage.

5.4.6   St Albans Park Sport Turf Renewal

The turf is now fully established and the park has been handed back to the Parks Unit.

5.4.7   St Albans Skate Park Extension

Concepts and consultation plans now underway. A draft plan will be presented to the Board in September 2019 prior to consultation.


 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Events Report Back

6.1.1   Board and School Principals Meeting – 21 June 2019

The Term 2 Principals Meeting was held on Friday 21 June 2019 at the Northcote School Breakfast Club Room. The guest speaker was the Education Portfolio Leader from the Styx Living Laboratory Trust Outreach Programme.

6.1.2   Matariki in the Zone – 22 June 2019

Matariki in the (Red) Zone celebrated the beginning of the Māori New Year, with Matariki marking the reappearance of the seven Matariki stars. The event was a collaboration by Avebury House, Richmond Community Garden and the Avon–Otākaro Network and supported by the Papanui-Innes Community Board.

                                                         Hangi being uplifted

    

CULTURAL: Flax weaving classes                                                                                       ENVIRONMENTAL: Volunteers building a household rain garden exemplar for treating stormwater

Held at Avebury House and the Richmond Community Gardens, a large feast including a traditionally prepared hangi was served to 500 people and was accompanied by live music and entertainment.  Loads of activities were included – classes in wood carving, flax weaving, lantern and kite making as well as a marshmallow pit, seed bombs and cultural and environmental projects.  It took two days for organisers to set up the fairy lights in Avebury Park and the surrounding gardens.

 

The Lights on Bikes crew wrapped up the event with a bike ride in the dark around the Red Zone.

 

7.   Updates from Other Units

7.1       Parks Unit

7.1.1   Asphalting Footpaths in St James Park

In response to the Board’s request for information the Parks Team report that there is no planned renewal money for this – it would need to be reactive. A Parks staff member checked St James Park a month ago – the gravel had recently been topped up and was looking tidy.

Parks staff estimate that due to the width and number of paths and the additional work to remove all the gravel and re-level for asphalting the costs could amount to well over $100k (working on approximately $90/m2).

The Parks Team recommendation would be that should the Waipapa/Papanui-Innes Community Board wish to pursue this then it should put in an Annual Plan or Long Term Plan bid as this project is unlikely to be achievable within the next two financial funding years because of the number of paths in worse condition with significant health and safety issues.

 

7.1.2   Local Parks Update

·     Local Park Rangers are currently in the midst of their busiest season of the year. So far over 3,000 plants have been planted by volunteers in local parks city wide this season.

·     Papanui Bush – Bridgestone Reserve had a recent planting day involving our urban rangers, 40 people from Papanui High School and the Rotary Club. Along with weeding over 100 new plants were planted.

·     Rutland Reserve Educational Event with the Urban Park rangers and Paparoa School took place recently with 180 students looking at invertebrates in the water, bugs in the ground and the local flora. Riccarton Bush donated two Kahikatea for the students.

 

 

 

 

 

 

 

 

 

 

 

 

 

·     Styx Conservation Reserve (Redwood Springs). This event with our urban rangers and Conservation Volunteers NZ, planted 900 trees and shrubs along the stream embankment of the Styx River.

 

Photos from the Day (willow removal in preparation for the plantings

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


·     The Community Parks team are gearing up for in-house staff mobilisation, while Recreational Services will continue to deliver bulk mowing, spraying and bin emptying activities in local parks.

7.1.3   Sports Parks Update

·     Mild temperatures in April to June have prolonged the autumn growing season. This has assisted the autumn sports field renovation programme with a high seed germination rate and accelerated sports field recovery time

·     Favourable weather conditions have seen no sports field closures for winter sports so far this season.

·     Additional sports field mowing has been added into the programmed maintenance scheduled to keep with increased grass growth.

·     The activities carried out in the sports field renovation programme are listed below:

Under-sowing (applying grass seed)

De-compaction (breaking up top layer of soil)

Weed control

Topdressing (adding topsoil to level out dips and hollows)

Fertilising

7.1.4   Capital Works Projects

7.1.4.1   Rutland Reserve Landscape Plan Proposal Timelines

·    Plan presented to the Waipapa/Papanui-Innes Community Board 14 June 2019

·    Entered in to LTP capital programme July 2019

·    Public consultation – 2023

·    Capital implementation:     

Stage 1, Value $10,000, year 2024

Stage 2, Value $20,000, year 2025

Stage 3, Value $300,000, year 2026

 

7.1.5   Community Park Maintenance Schedule

Activity

Frequency per month

Ornamental mowing

2

Amenity mowing

2

Ornamental garden maintenance

2

Winter sport field mowing

4

Winter sport cricket block maintenance

2

Winter sport line marking

3

Chemical weed control

1

Bin Emptying

As required

Play and Fitness Equipment Check

1

Drinking Fountain Clean

4

 

 

 

7.1.6   Contractor Performance

·     Recreational Services Northern Sector KPI quality score for June was 89%

·     Breakdown of Northern Sector KPI scores:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.2       Transport Unit

7.2.1   Innes Road Pedestrian Crossings Upgrade

The Traffic Engineer provided a quick update (circulated to the Board on 12 June 2019) on the two Innes Road crossings that cater for Mairehau and St Francis schools.

In the memo presented to the Board on 10 May 19, the stay-put school patrol system was initially scheduled to be completed this financial year however after recent on site meetings with the installer/contractor, the decision was made to complete the installation during the first week of school holidays (8-12 July) to avoid disruption. Following the installation, a meeting with the Police and school patrol staff will be arranged in the second week of school holidays (15-19 July) to go over the operation details.

Traffic management staff involved met with both schools in the first week of June and explained the reasons for the variation of the installation programme. All parties were happy with the revised dates.

7.3       Business Support Team

7.3.1   Start Work Notices (SWN)

The Board noted the lack of synchronisation between on-site notices and letter drops informing residents of imminent road works taking place in their vicinity.  The notice boards are placed on-site seven days prior to work commencing and the letters are delivered to residents five days prior to the start of road works. The Chair has raised the inconsistencies with time frames through the Board Requests system so that this can be addressed accordingly.

A response has been received from the Principal Advisor, Strategic Communications Team as follows:

“Recently, we have recognised the need for refresher training on the works notice process with new project managers, recognising that new staff have come on board, and some may have missed the initial training. We have instigated this programme and will be running refresher training as soon as suitable dates can be arranged.

We are also formalising the current practice of distribution of Start Work Notices prior to installation of any construction signage by including this specifically in the Construction Standard Specifications (CSS), under the information about signs. This is being done as part of the regular review of CSS which is happening this year.”

 

8.   Community Board Funding Update

8.1       Positive Youth Development and Discretionary Response Funds Update

The 2018/19 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment A to this report).

 

 

Attachments

No.

Title

Page

a

Papanui-Innes PYDF and DRF Balance Sheet 2018-2019

47

 

 

Signatories

Author

Elizabeth Hovell - Community Board Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

  


Waipapa/Papanui-Innes Community Board

28 June 2019

 

PDF Creator


 

PDF Creator

 


Waipapa/Papanui-Innes Community Board

28 June 2019

 

 

14.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.