Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                    Thursday 27 June 2019

Time:                                   9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

21 June 2019

 

 

 

Principal Advisor

Mary Richardson

Acting Chief Executive

Tel: 941 8554

 

 

Samantha Kelly

Committee and Hearings Advisor

941 6227

samantha.kelly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

27 June 2019

 

 


Council

27 June 2019

 

TABLE OF CONTENTS

 

1.        Apologies......................................................................................................... 5

2.        Declarations of Interest...................................................................................... 5

3.        Public Participation........................................................................................... 5

3.1       Public Forum...................................................................................................................... 5

3.2       Deputations by Appointment............................................................................................... 5

4.        Presentation of Petitions.................................................................................... 5

Council

5.        Council Minutes - 23 May 2019.............................................................................. 7

6.        Council Minutes - 13 June 2019........................................................................... 17

Social, Community Development and Housing Committee

7.        Long-term Loan and Installation of Public Artwork - "Lift" on Barkers Plantation...... 31

8.        Social, Community Development and Housing Committee Minutes - 12 June 2019..... 61

Audit and Risk Management Committee

9.        Critical Judgements, Estimates and Assumptions in the 2019 Annual Report............. 71

10.      Audit Management Letter - Interim 2018/19.......................................................... 75

11.      Audit and Risk Management Committee Minutes - 30 May 2019.............................. 101

Health and Safety Committee

12.      Health, Safety and Wellbeing Committee Minutes - 7 June 2019............................. 107

Infrastructure, Transport and Environment Committee

13.      Infrastructure, Transport and Environment Committee Minutes - 12 June 2019........ 111

Innovation and Sustainable Development Committee

14.      Innovation and Sustainable Development Committee Minutes - 20 May 2019............ 117

Water Management Zone Committees

15.      Banks Peninsula Water Management Zone Committee Minutes - 21 May 2019........... 125

16.      Christchurch West Melton Water Management Zone Committee Minutes - 23 May 2019 135

17.      Selwyn Waihora Zone Committee Minutes - 29 January and 5 March 2019................ 143

Staff Reports

18.      Chairperson's Report: Central City Development Forum....................................... 163

19.      Hearings Panel Report to the Council on the Summit Road Speed Limit Review........ 167

20.      Timing of the Global Settlement decisions for Council......................................... 183

21.      Update - Response to Review into Management of Bore Water Security................... 185

22.      Resolution to Exclude the Public...................................................................... 196  

 

 

 


Council

27 June 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Participation

3.1  Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

3.2  Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared

4.   Presentation of Petitions

There were no Presentation of Petitions at the time the agenda was prepared.

 


Council

27 June 2019

 

 

5.     Council Minutes - 23 May 2019

Reference:

19/579913

Presenter(s):

Jo Daly, Council Secretary

 

 

1.   Purpose of Report

For the Council to confirm the minutes from the Council meeting held 23 May 2019.

2.   Recommendation to Council

That the Council confirm the Minutes from the Council meeting held 23 May 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Council - 23 May 2019

8

 

 

Signatories

Author

Jo Daly - Council Secretary

  


Council

27 June 2019

 

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6.     Council Minutes - 13 June 2019

Reference:

19/665121

Presenter(s):

Christopher Turner-Bullock – Community Governance Manager

 

 

1.   Purpose of Report

For the Council to confirm the minutes from the Council meeting held 13 June 2019.

2.   Recommendation to Council

That the Council confirm the Minutes from the Council meeting held 13 June 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Council - 13 June 2019

18

 

 

Signatories

Author

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Council

27 June 2019

 

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Council

27 June 2019

 

Report from Social, Community Development and Housing Committee  – 12 June 2019

 

7.     Long-term Loan and Installation of Public Artwork - "Lift" on Barkers Plantation

Reference:

19/664026

Presenter(s):

Brent Smith - Principal Advisor Citizens and Community

 

 

1. Social, Community Development and Housing Committee Recommendation to Council

 

Original Staff Recommendation Accepted Without Change

Part A

That the Council:

1.         Agree to the relocation and long term installation of the sculpture “Lift” on Barkers Plantation subject to the following:

a.         All necessary consents and approvals are obtained and provided.

b.         Future maintenance costs are included within existing budgets.

c.         A condition report and long term maintenance and engineering plans are provided.

d.         The first 12 months maintenance is paid for by Ōtākaro.

e.         An Artwork Lease Agreement is to be prepared between the Artist and Council consistent with the Artworks in Public Places Policy.

 

 

Attachments

No.

Report Title

Page

1

Long-term Loan and Installation of Public Artwork - "Lift" on Barkers Plantation

32

 

No.

Title

Page

a

Lift Summary - Otakaro

39

b

Phil Price Lift 2019 Project Working Party report

53

 

 


Social, Community Development and Housing Committee

12 June 2019

 

 

Long-term Loan and Installation of Public Artwork - "Lift" on Barkers Plantation

Reference:

19/474370

Presenter(s):

 

 

 

1.   Purpose of Report

1.1       The purpose of this report is to seek approval from the Social, Community Development and Housing Committee for Ōtākaro Ltd to relocate for long term installation the sculpture “Lift”, a sculpture by Phil Price, to Barkers Plantation on the corner of Kilmore and Madras Streets.

2.   Executive Summary

2.1       Council is being requested by Ōtākaro to accept a long term lease of the sculpture “Lift” and have it installed on Barkers Plantation.

2.2       Phil Price (the Artist) has made the piece available to Christchurch on a long term loan arrangement (a minimum of ten years with five yearly reviews).

2.3       An Artwork Lease Agreement is required to be put in place between Council and the Artist.

 

3.   Staff Recommendations 

That the Social, Community Development and Housing Committee recommend that Council:

1.         Agree to the relocation and long term installation of the sculpture “Lift” on Barkers Plantation subject to the following:

a.         All necessary consents and approvals are obtained and provided

b.         Future maintenance costs are included within existing budgets

c.         A condition report and long term maintenance and engineering plans are provided

d.         The first 12 months maintenance is paid for by Ōtākaro

e.         An Artwork Lease Agreement is to be prepared between the Artist and Council consistent with the Artworks in Public Places Policy.

 

4.   Key Points

4.1       Council is being requested by Ōtākaro to accept a long term loan of the sculpture “Lift” and have it installed on Barkers Plantation.

4.2       The installation of the artwork supports the aims of the Public Arts Advisory Group.

4.3       Community Outcomes: Supports Strong Communities: Celebration of our identity through arts, culture, heritage and sport.

4.4       This report supports the Council’s Long Term Plan (2018-2028):

·   Activity: Recreation, Sports, Community Arts and Events

·   Level of Service: Support community based organisations to develop, promote and deliver community events and arts in Christchurch

·   Activity: Heritage

·   Level of Service: To manage and maintain Public Monuments, Sculptures, Artworks and Parks Heritage Buildings of significance.

5.   Context/Background

The Artwork

5.1       Lift was made during 1992 at Phil Price’s only ever residency at Queen Mary Hospital in Hanmer.

5.2       At this early stage in his career, Price was keen to demonstrate his ability in making large permanent outdoor works, and this piece is one of a small few from what Price describes as his pre-kinetic sculptures. 

5.3       Price was fascinated by flight and movement but it had not yet dawned on him to make kinetic sculpture. The theme of wings, repeating movements and arcs moving through the air is evident in LIFT. Also strongly evident is a keen interest, and an adeptness in and with materials and processes, something which is a cornerstone of his career.

5.4       The work is in a single piece in good condition. It weighs approximately 3 tonnes. It has an integrated foundation of around 1600x1600x300mm deep.

5.5       The base includes a second, irregular, rectangular addition on top of the main base that extends beyond two sides by approximately 150mm.

5.6       The artwork is thirty years old.

5.7       The artwork is proposed to be re-established onto a plinth with the following rationale:

·   Supports / promotes and compliments the art works presence.

·   Formation of an elevated cube shaped plinth desired by artist

·   Reduce potential risk of damage to art work during park maintenance activities.

·   Reduces potential climbing activities.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The artwork “Lift”

 

 

 

Artist’s impression of the artwork on site with the raised plinth

 

The proposed location

5.8       The proposed location is on the corner of Madras and Kilmore Streets, on a site known as Barkers Plantation.

5.9       The site is within the Avon River Precinct/Te Papa Ōtākaro Zone (in the replacement Christchurch District plan) and the installation of an artwork is permitted within this zone.

5.10    The site is also identified as a heritage setting (#585) and is grouped within the High Significance (Group 1) category.  Therefore a consent is required, as the activity (RD3 – New buildings, structures or features located within an open space which is a heritage item) is a restricted discretionary activity within this category, and the artwork is a structure/feature.

Location of Reserve

 

 

The relocation

5.11    Ōtākaro Ltd propose to relocate the artwork as part of their development work in the Te Papa Ōtākaro/Avon River Precinct. A project plan is attached (Attachment A).

5.12    Ōtākaro Ltd is funding consenting, engineering and site installation costs and the first 12 months maintenance.

5.13    Ōtākaro Ltd will not be funding any subsequent relocation/ removal in future years.

 

The proposed loan

5.14    Phil Price has made the piece available to Christchurch on a long term loan arrangement (a minimum of ten years with five yearly reviews).

5.15    An Artwork Lease Agreement is to be prepared between the Council and the Artist.

5.16    No costs will be covered by Phil Price. 

5.17    Ōtākaro Ltd are responsible for all relocation costs.

5.18    Council will be responsible for ongoing maintenance costs.

 

Engagement and feedback

5.19    A staff assessment has been carried out by a staff working party as per the Artworks in Public Places – Operational procedures (Attachment B).

5.20    Staff comments are:

1.    In concept staff do not have any issues with it being located here or its orientation

2.    The site is already developed and there are no future plans for further development. Views are not obstructed, the scale is in keeping.

3.    A pre-installation clean is required.

4.    That an Artwork Lease Agreement is put in place between Council and the Artist.

5.    To mitigate Health and Safety Risk of climbing and care with maintenance around the artwork if mowing, form a raised surface around the artwork to mitigate this.

6.    Some form of lighting would ideally be included. It would be preferable that the light fixtures would be attached to nearby poles rather than in-ground.

7.    That a system to easily remove the artwork is included (at the least a methodology is supplied for this).

8.    As this is a listed heritage site a consent may be required.

9.    Archaeological authority may be required from Heritage New Zealand.

 

Strategic Alignment

5.21    The site is not identified in the Artworks in Public Places Plan.

5.22    The artwork is consistent with the Council’s Artworks in Public Places Policy.

5.23    This report supports the Council's Long Term Plan (2018 - 2028):

5.23.1 Activity: Parks & Foreshore

·     Level of Service: 6.9.1.5 To manage and maintain Public Monuments, Sculptures, Artworks and Parks Heritage Buildings of significance - Resident  satisfaction with presentation of Public Monuments, Sculptures & Artworks: = 90%

 

Financial implications

5.24    Ōtākaro Ltd are responsible for all relocation costs.

5.25    Council will be responsible for ongoing maintenance costs, estimated at $400-$500 per annum.

5.26    The Parks Unit have confirmed they have sufficient funding in their artworks operations budget to cover the ongoing maintenance costs.

 

 

6.   Legal Implications

6.1       There is a legal context, issue or implication relevant to this decision.

6.2       An Artwork Lease Agreement is required to be put in place between Council and the Artist.

6.3       This report has been reviewed and approved by the Legal Services Unit.


Council

27 June 2019

 

 

 

Attachments

No.

Title

Page

a  

Lift Summary - Otakaro

 

b  

Phil Price Lift 2019 Project Working Party report

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brent Smith - Principal Advisor Citizens & Community

Approved By

Mary Richardson - General Manager Citizen and Community

 


Council

27 June 2019

 

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8.     Social, Community Development and Housing Committee Minutes - 12 June 2019

Reference:

19/664034

Presenter(s):

David Corlett - Committee Advisor

 

 

1.   Purpose of Report

The Social, Community Development and Housing Committee held a meeting on 12 June 2019 and is circulating the Minutes recorded to the Council for its information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Social, Community Development and Housing Committee meeting held 12 June 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Social, Community Development and Housing Committee - 12 June 2019

62

 

 

Signatories

Author

David Corlett - Committee and Hearings Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

Report from Audit and Risk Management Committee  – 30 May 2019

 

9.     Critical Judgements, Estimates and Assumptions in the 2019 Annual Report

Reference:

19/608478

Presenter(s):

Len van Hout - Manager, External Reporting and Governance

 

 

1. Audit and Risk Management Committee Decisions Under Delegation

 

(Original Staff Recommendations Accepted without Change)

Part C

That the Audit and Risk Management Committee:

1.         Notes the critical judgements, estimates and assumptions made to date for the Council’s 2019 Annual Report, noting that these will be reflected in the final Annual Report to be considered by the Committee at its September meeting.

 

2. Audit and Risk Management Committee Recommendation to Council

 

Original Staff Recommendations Accepted without Change

Part A

That the Council:

1.         Receives this report on the critical judgements, estimates and assumptions made to date for the Council’s 2019 Annual Report.

 

 

Attachments

No.

Report Title

Page

1

Critical Judgements, Estimates and Assumptions in the 2019 Annual Report

72

 

 

 


Council

27 June 2019

 

 

Critical Judgements, Estimates and Assumptions in the 2019 Annual Report

Reference:

19/491409

Presenter(s):

Len van Hout, Manager, External Reporting and Governance

 

 

1.   Purpose of Report

1.1       The purpose of this report is to advise the Audit and Risk Management Committee of potential critical judgements, estimates and assumptions which have been considered as part of the preparation of the 2019 Annual Report.

 

2.   Staff Recommendations

That the Audit and Risk Management Committee:

1.         Reviews and considers the critical judgements, estimates and assumptions made to date for the Council’s 2019 Annual Report, noting that these will be reflected in the final annual report to be considered by the Committee at its September meeting.

2.         Recommends to the Council that it receive this report.

 

3.   Context/Background

Key Points

3.1       Council staff have highlighted four significant judgements, estimates and assumptions.

4.   Significant judgements, estimates and assumptions

Early adoption of PBE IFRS 9 – Financial Instruments

4.1       The Council will be early adopting PBE IFRS 9 for the year ended 30 June 2019.

4.2       The adoption will result in a change to the disclosure of financial instruments in the financial statements of the Council.

4.3       Significant changes include

4.3.1   Enhanced disclosure of credit loss risk on financial assets;

Enhanced disclosure of hedging strategies and effectiveness / ineffectiveness;

4.4       There are no proposed changes to value assessment for financial assets.

4.5       Council staff have used check lists provided by external organisations including Audit NZ to prepare for the changes required following the adoption of PBE IFRS 9 and will review most assets and liabilities to determine whether specific provisions are needed.

Ōtautahi Community Housing Trust (OCHT)

4.6       The Council and OCHT entered into an arrangement for the transfer of $50 million of cash and properties to provide OCHT with working capital and assets to deliver social housing for Council.  The $50 million is made up of a gift of $5 million and a long term loan of $45 million.

4.7       Documentation for the $45 million loan has been completed, with zero interest payable, no repayments until expiry in 27 years, October 2046.  2046 is the same year that the existing lease of social housing properties to OCHT by Council also set to expire.

4.8       In the current year, the Council has transferred 14 properties to OCHT with a value of $17.15 million.

4.9       No further properties are expected to be transferred prior to 30 June 2019.  Council is awaiting final subdivisional plans and other clearances prior to transferring the remaining $27.887 million of properties to OCHT.

4.10    Because of the zero interest and zero repayment terms of the loan and loan expiry in 2046, the value of the loan receivable ($17.15 million) will be impaired by approximately $15 million to $2.15 million.

Global Settlement

4.11    Due diligence is underway and negotiations between Council and the Crown are forecast to be completed early in the new financial year.

Valuations

4.12    Council has engaged qualified valuers to undertake valuation of the following property, plant and equipment for inclusion in the 2019 financial statements.

4.12.1 Roading Infrastructure; This asset class has a current carrying value of $2.5 billion and was last valued in 2017.  The valuation is proceeding well with indications of a 5.0% increase (inclusive of additions and disposals). The final report is due in early June. Opus WPS is undertaking this valuation.

4.12.2 Christchurch Art Galley Collection; the collection has a current carrying value of $71.8 million and was last valued in 2015. This valuation is also proceeding well and the final report is due at the end of May 2019.

4.12.3 Asset classes which are not being revalued will be assessed for any material difference between their carrying value and fair values.

Weather tightness

4.13    Staff are reviewing the adequacy of the weather tightness provision.  The provision is a mix of external assessments through actuarial analysis and internal assessment of claims and settlements.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Len Van Hout - Manager External Reporting & Governance

Approved By

Diane Brandish - Head of Financial Management

Carol Bellette - General Manager Finance and Commercial (CFO)

 


Council

27 June 2019

 

Report from Audit and Risk Management Committee  – 30 May 2019

 

10.   Audit Management Letter - Interim 2018/19

Reference:

19/608488

Presenter(s):

Len van Hout - Manager, External Reporting and Governance

 

 

1. Audit and Risk Management Committee Consideration

 

Andy Burns and Andrew Timlin of Audit New Zealand joined the table for the consideration of this item.

 

2. Audit and Risk Management Committee Decisions Under Delegation

 

(Original Staff Recommendations Accepted without Change)

Part C

That the Audit and Risk Management Committee:

1.         Notes that Audit New Zealand reviewed the internal controls in place for our key financial and non-financial information systems and concluded that the Council has appropriate systems of internal control over its key financial systems and that they were operating effectively;

2.         Notes that Audit New Zealand reviewed the Council’s information systems and processes and concluded that the Council’s IT Governance is effective;

3.         Notes that Audit New Zealand reviewed the Council’s systems and controls for reporting its service performance information and concluded for the sample selected that the Council has appropriate systems and processes in place to capture and accurately report its achieved results against the performance measures;

4.         Notes the recommendation made by Audit New Zealand in Appendix 1 of the Interim Management Report on the audit of the Council and management’s response.

 

3. Audit and Risk Management Committee Recommendation to Council

 

Original Staff Recommendations Accepted Without Change

Part A

That the Council:

1.         Receives the Audit New Zealand Interim Management Report on the audit of the Council for the year ended 30 June 2019.

 

 

Attachments

No.

Report Title

Page

1

Audit Management Letter - Interim 2018/19

77

 

No.

Title

Page

a

Audit NZ Interim Audit Management Report 2019

80

 

 


Council

27 June 2019

 

 

Audit Management Letter - Interim 2018/19

Reference:

19/534384

Presenter(s):

Len van Hout - Manager, External Reporting and Governance

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Audit and Risk Management Committee to receive the Audit New Zealand Interim Management Report on the audit of the Council for the year ending 30 June 2019.

2.   Executive Summary

2.1       The 2018/19 report by Audit New Zealand to Council on effectiveness of internal controls highlights that the controls in place are effective and/or adequate.

2.2       Having effective and adequate internal controls is important to minimising the risk of fraud or misstatements.

3.   Staff Recommendations

That the Audit and Risk Management Committee:

1.         Notes that Audit New Zealand reviewed the internal controls in place for our key financial and non-financial information systems and concluded that the Council has appropriate systems of internal control over its key financial systems and that they were operating effectively;

2.         Notes that Audit New Zealand reviewed the Council’s information systems and processes and concluded that the Council’s IT Governance is effective;

3.         Notes that Audit New Zealand reviewed the Council’s systems and controls for reporting its service performance information and concluded for the sample selected that the Council has appropriate systems and processes in place to capture and accurately report its achieved results against the performance measures;

4.         Considers the recommendation made by Audit New Zealand in Appendix 1 of the Interim Management Report on the audit of the Council and management’s response; and

5.         Recommends to the Council that it receives the Audit New Zealand Interim Management Report on the audit of the Council for the year ended 30 June 2019.

 

4.   Context/Background

Issue or Opportunity

4.1       The Audit New Zealand Interim Management Report on the audit of the Council for the year ending 30 June 2019 outlines the work and findings from their interim audit visit in March / April 2019.

4.2       The primary objective of the interim audit was for Audit New Zealand to update its understanding of the Council’s control environment and systems of internal control relevant to the audit. Their report is at Attachment A.

4.3       The key points in the Interim Management Report are:

Control Environment

4.3.1   Audit New Zealand’s high level assessment of the control environment assists with their planning for the end of year audit assignment. As highlighted in the Audit Plan, submitted earlier this year, along with their more traditional work, they intend to focus on project management and procurement management.

Internal controls

4.3.2   From the testing undertaken by Audit New Zealand, they consider that the key controls have operated effectively and can be relied upon to gain audit assurance over account balances at year end.

Information systems

4.3.3   Audit New Zealand’s assessment of the control process for the design and operating effectiveness of information systems is deemed to be effective.

4.3.4   A previous recommendation (beneficial) SAP Three Way Matching has been closed as a result of their review and assessment. See Appendix 1 in their report.

4.3.5   Audit New Zealand received an update on SAP Suite for Hanna conversion.

Service performance systems and controls

4.3.6   From the testing undertaken by Audit New Zealand on significant service performance measures, they consider that the Council has appropriate systems and processes in place to capture and accurately report service performance information.

4.3.7   Audit New Zealand has recommended that Council include a mandatory performance measure in the “road safety” activity in addition to the measure required as per the 2018/28 Long Term Plan.  Council has agreed to this request.

Business risks and issues identified in the audit plan

4.3.8   The specific areas of focus that Audit New Zealand are paying particular attention to are outlined in the Audit Plan Letter and they include:

·   Valuation of property, plant and equipment

·   Fair value assessment of property, plant and equipment not subject to revaluation this year.

·   Capital asset additions and work-in-progress

·   Early adoption of accounting standards

·   Management override of controls

4.4       Audit New Zealand were updated on the status of the Holidays Act 2003 compliance review being undertaken by Ernst Young.

4.5       Audit New Zealand were updated on the status of the work being undertaken for the early adoption of PBE IRFS 9 Financial Instruments.

4.6       There are no new recommendations for improvement identified in the Interim Management Report.

 

4.7       An update is given on the progress of the remaining issue that was identified in the 2016/17 audit.

4.7.1   Reconciliations of the income in advance accounts for building inspections and code of compliance certificates are up to date however the process is still manual and staff are working with IT to enable the process to be automated.

4.8       As part of the interim audit work, one item deemed beneficial was closed.

4.8.1   Interim audit work confirmed that purchase orders matched to invoices needed to be goods receipted prior to payment.  The SAP control setting for 3 way matching is set to optional to remove the zero tolerance matching function.  Note: Zero tolerance requires the purchase order, goods received note and invoice to all record the exact value, which does not always occur.

4.9       Audit New Zealand will return in June 2019 to undertake a second interim audit to ensure the control environment continues to be effect prior to the commencement of the final audit of the financial statements in July 2019.

 

 

Attachments

No.

Title

Page

a  

Audit NZ Interim Audit Management Report 2019

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Len Van Hout - Manager External Reporting & Governance

Approved By

Diane Brandish - Head of Financial Management

Carol Bellette - General Manager Finance and Commercial (CFO)

 


Council

27 June 2019

 

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Council

27 June 2019

 

 

11.   Audit and Risk Management Committee Minutes - 30 May 2019

Reference:

19/607420

Presenter(s):

Mark Saunders - Committee and Hearings Advisor

 

 

1.   Purpose of Report

The Audit and Risk Management Committee held a meeting on 30 May 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 30 May 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Audit and Risk Management Committee - 30 May 2019

102

 

 

Signatories

Author

Mark Saunders - Committee and Hearings Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

12.   Health, Safety and Wellbeing Committee Minutes - 7 June 2019

Reference:

19/632605

Presenter(s):

Mark Saunders - Committee and Hearings Advisor

 

 

1.   Purpose of Report

The Health, Safety and Wellbeing Committee held a meeting on 7 June 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Health, Safety and Wellbeing Committee meeting held 7 June 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Health, Safety and Wellbeing Committee - 7 June 2019

108

 

 

Signatories

Author

Mark Saunders - Committee and Hearings Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

13.   Infrastructure, Transport and Environment Committee Minutes - 12 June 2019

Reference:

19/650183

Presenter(s):

Aidan Kimberley - Committee Advisor

 

 

1.   Purpose of Report

The Infrastructure, Transport and Environment Committee held a meeting on 12 June 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 12 June 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Infrastructure, Transport and Environment Committee - 12 June 2019

112

 

 

Signatories

Author

Aidan Kimberley - Committee and Hearings Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

14.   Innovation and Sustainable Development Committee Minutes - 20 May 2019

Reference:

19/637609

Presenter(s):

Sarah Drummond - Committee and Hearings Advisor

 

 

1.   Purpose of Report

The Innovation and Sustainable Development Committee held a meeting on 20 May 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Innovation and Sustainable Development Committee meeting held 20 May 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Innovation and Sustainable Development Committee - 20 May 2019

118

 

 

Signatories

Author

Sarah Drummond - Committee and Hearings Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

15.   Banks Peninsula Water Management Zone Committee Minutes - 21 May 2019

Reference:

19/646105

Presenter(s):

Liz Ryley - Committee Advisor

 

 

1.   Purpose of Report

The Banks Peninsula Water Management Zone Committee held a meeting on 21 May 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Banks Peninsula Water Management Zone Committee meeting held 21 May 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Banks Peninsula Water Management Zone Committee - 21 May 2019

126

 

 

Signatories

Author

Liz Ryley - Committee Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

16.   Christchurch West Melton Water Management Zone Committee Minutes - 23 May 2019

Reference:

19/646117

Presenter(s):

Liz Ryley - Committee Advisor

 

 

1.   Purpose of Report

The Christchurch West Melton Water Management Zone Committee held a meeting on 23 May 2019 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Christchurch West Melton Water Management Zone Committee meeting held 23 May 2019.

 

 

Attachments

No.

Title

Page

A

Minutes Christchurch West Melton Water Management Zone Committee - 23 May 2019

136

 

 

Signatories

Author

Liz Ryley - Committee Advisor

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

17.   Selwyn Waihora Zone Committee Minutes - 29 January and 5 March 2019

Reference:

19/646230

Presenter(s):

Liz Ryley - Committee Advisor

 

 

1.   Purpose of Report

The Selwyn Waihora Zone Committee held meetings on 29 January and 5 March 2019, and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Selwyn Waihora Zone Committee meetings held on 29 January and 5 March 2019.

 

 

Attachments

No.

Title

Page

a

Minutes - 29 January 2019

144

b

Minutes - 5 March 2019

151

 

 

Signatories

Author

Liz Ryley - Committee Advisor

  


Council

27 June 2019

 

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27 June 2019

 

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Council

27 June 2019

 

 

18.   Chairperson's Report: Central City Development Forum

Reference:

19/498539

Presenter(s):

Councillor James Gough - Chairperson of the Central City Development Forum

 

 

1.   Purpose of Report

1.1       The purpose of this report is to:

1.1.1   Update the Council about the progress in the delivery of projects/activities included in the Central City Action Plan.

1.1.2   Note that a Central City Action Plan reporting dashboard summarising progress is to be made available to the public on the Council’s website and will be updated on a monthly basis.

2.   Chairperson’s Recommendations

That the Council:

1.         Receives this report for information.

3.   Background

3.1       The purpose of the Central City Action Plan dashboard (the dashboard) is to provide an overview of progress with the projects/activities in the Central City Action Plan.

3.2       The dashboard was shared with the Central City Development Forum (the Forum) on 15 March 2019. The Forum saw the dashboard as a useful tool in understanding progress on implementing the Central City Action Plan, and suggested that the dashboard be reported in the public portion of the Council meeting agenda. This Chair’s Report responds to that suggestion.

3.3       The dashboard will be also be published on the Central City Action Plan webpage on the Christchurch City Council’s website. The dashboard will be updated monthly post the City Executives meeting.  A copy of the dashboard for the month of April 2019 is attached to this report.

4.   Highlights from April

4.1       Central City webpages have been refreshed, and are now live on the Council’s website. They are the: Explore Amazing Places; Travel Easy; Watch this Space; and Things to do. Development of the “Living here” and “Develop here” webpages are underway with these expected to be completed and live at end of June 2019.

4.2       Funding has enabled the extension of the Central City Activation Coordinator role which will ensure proposed activations are seen through to completion as well as additional support for activations over winter 2020.

4.3       The winter events programme has been created and is in the proofing stage. Approximately 95% of events listed are to be held in the Central City.

4.4       Ao Tawhiti Unlimited Discovery School opened for the start of the new school term.

 

5.   Key Points

5.1       Progress has been made in delivery of the Central City Action Plan.

5.2       A dashboard outlining progress was shared with the Forum on 15 March 2019. The Forum suggested that the dashboard be reported in the public portion of the Council meeting agenda.

5.3       A copy of dashboard is to be hosted on the Council’s website and will be updated on a regular basis.

Signatories

Author                        Councillor James Gough, Chairperson of the Central City Development Forum

 

 

 

Attachments

No.

Title

Page

a

Central City Action Plan reporting dashboard  for April 2019

165

  


Council

27 June 2019

 


Council

27 June 2019

 

 

19.   Hearings Panel Report to the Council on the Summit Road Speed Limit Review

Reference:

19/598109

Presenter(s):

Councillor Mike Davidson – Chair of the Hearings Panel

 

 

1.   Purpose of Report

1.1       The purpose of this report is to recommend to the Council the adoption of the Hearings Panel recommendations following the consultation and hearings process on the Summit Road Speed Limit Review, as depicted in Attachment A.

1.2       The purpose of consulting on the Summit Road Speed Limit Review is to improve road safety for everyone and make Christchurch roads as safe as possible.  A drop in speed on Summit Road and the five adjoining side roads of Evans Pass Road, Sumner Road, Mount Pleasant Road, Broadleaf Lane, and Worsleys Road may also help address some of the anti-social road user behaviour happening in the area, and make it a more enjoyable space for recreational users.

1.3       Adoption of the report will enable the speed limits on the relevant sections of Summit Road and the adjoining side roads of Evans Pass Road, Sumner Road, Mount Pleasant Road, Broadleaf Lane, and Worsleys Road to be permanently changed to 60 kilometres per hour.

1.4       The Hearings Panel has no decision-making powers but, in accordance with its delegation, has considered the written and oral submissions received on the proposal and is now making recommendations to the Council.  The Council can then accept or reject those recommendations as it sees fit bearing in mind that the Local Government Act 2002 s.82(1)(e) requires that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration.”

1.5       The Council, as the final decision-maker, should put itself in as good a position as the Hearings Panel having heard and read all the submissions on the proposal.  This report discusses the oral and written submissions that were presented at the hearing, and the Hearings Panel considerations and deliberations.  The written submissions are also available should you want to review them, commencing at page 15 of the link below.

https://christchurch.infocouncil.biz/Open/2019/05/BLHP_20190524_AGN_3785_AT.PDF

 

2.   Hearings Panel Recommendations

That the Council:

1.         Approve, pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017 and the Land Transport Rule: Setting of Speed Limits 2017, that the speed limits on the relevant sections of Summit Road and the adjoining side roads of Evans Pass Road, Sumner Road, Mount Pleasant Road, Broadleaf Lane, and Worsleys Road be revoked and set as listed below in clauses 1a- 1m, and resultant changes made to the Christchurch City Council Register of Speed Limits and associated Speed Limit Maps:

 

a.         Revoke the existing permanent speed limit of 70 kilometres per hour on Summit Road commencing at a point 150m south west of its intersection with Worsleys Road, and extending in an easterly direction, generally, to its end at Godley Head.

b.         Revoke the existing permanent speed limit of 100 kilometres per hour on Summit Road (Christchurch City Council controlled sections) commencing at a point 150m south west of its intersection with Worsleys Road, and extending in a southerly direction, generally, to its intersection with Gebbies Pass Road.

c.         Approve that the permanent speed limit on Summit Road (Christchurch City Council controlled sections) commencing at its intersection with Gebbies Pass Road and extending in an easterly direction generally, to its end at Godley Head be set at 60 kilometres per hour.

d.         Revoke the existing permanent speed limit of 70 kilometres per hour on Worsleys Road commencing at its intersection with Summit Road and extending in a north westerly direction for a distance of 390 metres.

e.         Approve that the permanent speed limit on Worsleys Road commencing at its intersection with Summit Road and extending in a north westerly direction for a distance of 390 metres be 60 kilometres per hour.

f.          Revoke the existing permanent speed limit of 70 kilometres per hour on Broadleaf Lane commencing at its intersection with Summit Road and extending in a southerly direction to its end.

g.         Approve that the permanent speed limit on Broadleaf Lane commencing at its intersection with Summit Road and extending in a southerly direction to its end be 60 kilometres per hour.

h.         Revoke the existing permanent speed limit of 70 kilometres per hour on Mount Pleasant Road commencing at its intersection with Summit Road and extending in a northerly direction to a point 50 metres south of its intersection with Major Hornbrook Road.

i.          Approve that the permanent speed limit on Mount Pleasant Road commencing at its intersection with Summit Road and extending in a northerly direction to a point 50 metres south of its intersection with Major Hornbrook Road be 60 kilometres per hour.

j.          Revoke the existing permanent speed limit of 70 kilometres per hour on Sumner Road commencing at its intersection with Summit Road and extending in a south westerly direction to a point 65 metres north east of its intersection with Reserve Terrace.

k.         Approve that the permanent speed limit on Sumner Road commencing at its intersection with Summit Road and extending in a south westerly direction to a point 65 metres north east of its intersection with Reserve Terrace be 60 kilometres per hour.

l.          Revoke the existing permanent speed limit of 70 kilometres per hour on Evans Pass Road commencing at its intersection with Summit Road and extending in a north easterly direction to a point 130 metres south west of its intersection with Ocean View Terrace.

m.       Approve that the permanent speed limit on Evans Pass Road commencing at its intersection with Summit Road and extending in a north easterly direction to a point 130 metres south west of its intersection be 60 kilometres per hour.

 

2.         Approve that the speed limit changes listed above in clauses 1a- 1m come into force following the date of Council approval and the installation of all the required infrastructure (signage and/or markings) and the removal of redundant infrastructure as indicated on Attachment A.

 

3.         Request staff investigate safety improvements for intersections identified, Summit and Dyers Pass Roads, and Heberden and Evans Pass Roads, and report options to relevant Community Boards.

 

4.         Request the provision of additional signage and upgrading signage in high risk areas, e.g. reflective chevron boards and share-the-road signage, and update progress to the Infrastructure, Transport and Environment Committee.

 

5.         Request staff provide information relating to the users of Summit and Sumner Roads from video analyses or other data, to the Infrastructure, Transport and Environment Committee.

3.   Context/Background

3.1       During 2017 the Council undertook consultation on Summit Road Proposed Prohibited Times on Road Restrictions, to restrict night-time road access to Summit Road (between Rapaki Road and Gebbies Pass Road) and Worsleys Road (from Summit Road to the start of the Track) under the Cruising and Prohibited Times on Roads Bylaw 2014.  That proposal was to investigate and consider it as a possible solution to concerns raised regarding safety on, and damage to, Summit Road relating to anti-social road use, vandalism, fire, and littering.

3.2       Summit Road is a popular recreational area with ecological significance that is vulnerable to fire and evidently frequented by anti-social road users.  The number of submissions received during that 2017 consultation (865 submissions) indicated the high level, and metropolitan significance, of Summit Road.

3.3       On 22 March 2018 the Council considered the Hearings Panel Report on the matter, and decided not to go ahead with the proposal to restrict access to Summit Road.  It resolved:

That the Council:

1.         Does not approve the installation of a Prohibited Times on Road Restriction on Summit Road (Rapaki Road - Gebbies Pass Road) and Worsleys Road (Summit Road - start of the Track).

2.         Requests that the Port Hills Management Plan be advanced as soon as possible recognising that the outcomes and objectives of that Plan may assist in achieving positive outcomes for the Summit Road and other affected roads in the area covered by that Plan.

3.         Requests that a joint briefing on these matters be provided as soon as possible to the affected Community Boards.

4.         Request a report to enable consideration of lowering of the speed limit on the Summit Road within four months.

5.         Request a report to enable consideration of mechanisms that could potentially identify users of the Summit Road for crime prevention purposes within four months.

6.         Notes that the Police are agreeable to assisting with measures to curb anti-social behaviour on the Summit Road.

 

3.4       The Council received and considered a staff report from its Infrastructure, Transport and Environment Committee (referred to above in recommendation 4) at its meeting of 23 August 2018.  At that meeting the Council resolved:

That the Council:

1.         Receive the information in the Summit Road - Speed Limits and Crime Prevention Mechanisms report.

2.         Appoint a Hearings Panel to receive and consider written and verbal public submissions, and make a recommendation to the Council on the proposed speed limit review of the following roads:

a.         Summit Road (From Godley Head to Gebbies Pass Road)

b.         Evans Pass Road

c.         Sumner Road

d.         Mt Pleasant Road

e.         Broadleaf Lane

f.          Worsleys Road

 

3.5       The speed limit review is being undertaken to support the objectives of the NZTA Speed Management Guide 2016, and the overall vision of the Safer Journeys: Road Safety Strategy 2010-2020.

3.6       Following the confirmation of a Hearing Panel timeframe, staff presented a briefing to the Summit Road Protection Authority at its 29 January 2019 meeting, which outlined the proposed Summit Road and adjoining roads speed limit review. The Summit Road Protection Authority has a statutory function in relation to this road.

3.7       The proposed 60km/h speed limits are consistent with the safe and appropriate speed identified in the NZTA Speed Management Guide, and aim to support the continued recreational usage of this area. Changing the speed limits is a low cost intervention that can be implemented quickly and have an influence on operating speeds.

3.8       Slowing down vehicle operating speeds saves lives, with a strong link between speed and safety. Having speed limits set at the appropriate level for the conditions is one of the most important ways Council can assist people to get where they want to go safely.

3.9       Education and Police enforcement of the proposed speed limits and driver behaviour will further support the safe operation of these roads for all road users.

3.10    Setting a speed limit of less than 60km/h was considered. Given that it would not align with the NZTA Speed Management Guide, would result in multiple and inconsistent speed limits along and adjoining the roads, and is likely to have poor compliance levels, on balance it was decided not to progress. 60km/h is the maximum speed limit in ideal conditions and does not override existing road user rule requirements for drivers to drive to the conditions as these change.

3.11    Sumner Road reopened on 29 March 2019 and has a temporary speed limit of 60km/h in place, which is operating under a Temporary Traffic Management Plan. Sumner Road has been designed for a 60 km/h speed limit, and the permanent 70 km/h speed limit was no longer considered safe and appropriate to reinstate. Evans Pass Road and Sumner Road are part of the over dimension and dangerous goods route between Christchurch and Lyttelton Port.

3.12    A section of Summit Road west of Rapaki Road is physically closed at present due to earthquake damage and rockfall risk. The permanent speed limit on the whole length of Summit Road between Godley Head and Gebbies Pass Road is being recommended to change as part of this review. The benefits are for consistency purposes, and to enable a safe and appropriate speed limit to be in place when sections of, or the entire road, reopen in the future, without additional administrative processes.

3.13    The adjoining sections of Dyers Pass Road have a speed limit of 60 kilometres per hour.  The adjoining sections of Gebbies Pass Road are proposed to have a speed limit of 60 kilometres per hour, and this is currently being progressed within the broader Banks Peninsula speed limit review process.

3.14    A section of Summit Road southwest of Worsleys Road and north of Gebbies Pass Road is within Selwyn District Council.  The Team Leader for Transportation at the Selwyn District Council has confirmed that Council agrees that the Christchurch City Council should take the lead in the Summit Road Speed Limit Review process.

4.   Consultation Process and Submissions

4.1       The consultation period for the Summit Road Speed Limit Review occurred from 11 March to 8 April 2019.  A total of 251 submissions were received.  Refer to the link at 1.5 above for the Volumes of submissions received from submitters who wished to be heard in person, submitters who no longer wished to be heard, and submitters who did not wish to be heard.

4.2       As the area for the speed review is very large, the project team decided to utilise social media, community development advisors’ contacts, local businesses, local newsletters and newspapers, to inform people about the consultation.

4.3       Three information signs were also installed along the route, at the Godley Head parking area, the Sign of the Kiwi and at the Sign of the Bellbird.

4.4       Of the 251 submitters, 179 people agreed with the proposed speed change to 60 kilometres per hour.  Twenty three people wanted the speed limit to be changed to 50 kilometres per hour.  The main reason was that as this was a tourist route, people do not drive to the limit and they want to enjoy it.  Also a lot of people use this route as a recreational route, so a lower speed would allow for a better journey for motorists, cyclists and pedestrians.

4.5       Some people did not want a change the speed limit.  Reasons included that people’s driving should be changed, driver distractions, and drivers should drive to the conditions.

4.6       Other common themes from the feedback were:

·      Change to 80 kilometres per hour

·      Change to 70 kilometres per hour

·      Change to 30 kilometres per hour

·      A lower speed (not specified)

·      Enforcement

·      Other deterrents noted included speed bumps, cameras and roadside barriers

·      Driver Education

5.   The Hearing

5.1       The Hearings Panel consisted of Councillor Mike Davidson (Chairperson), Councillor Tim Scandrett, Councillor Sara Templeton and Deputy Mayor Andrew Turner.

5.2       The staff report to the Hearings Panel is attached to the Council report, Attachment B.

5.3       The Hearings Panel convened on Friday 24 May 2019 and heard from nine submitters who wished to be heard.

5.4       The Panel considered and deliberated on all submissions received on the proposal, as well as information received from Council officers during the hearing.  Key issues that were addressed by the Hearings Panel were as follows:

 

·     Safety relating to the intersection at Summit and Dyers Pass Roads and appropriate ways to slow traffic and improve visibility as there are a high number of people walking and cycling in the area.  This could include signage for track entrances and for appropriate locations for photography, reflective chevron boards and share-the-road signage, and/or painted areas as used for cycle lanes.

 

·     The speed limit of 60 kilometres per hour had been originally suggested to support the objectives of the NZTA Speed Management Guide 2016, and the overall vision of the Safer Journeys: Road Safety Strategy 2010-2020, rather than 50 kilometres per hour.

 

·     A safety issue was also considered at the corner of Herberden and Evans Pass Roads.  Vehicles often travel too fast off Evans Pass Road onto the top of Herberden Road where there are a number of houses and often children playing in that area.

 

5.5       Discussion was held about the use of video analytics technology to provide the Council with information on users of Summit and Sumner Roads.

6.   Consideration and Deliberation of Submissions

6.1       Following consideration and deliberation of submissions, the Hearings Panel agreed to recommend to Council to revoke the current speed limits on the relevant sections of Summit Road and the adjoining side roads of Evans Pass Road, Sumner Road, Mount Pleasant Road, Broadleaf Lane, and Worsleys Road, and to approve the permanent speed limit be set at 60 kilometres an hour in those areas listed.

 

 

Signatories

Author                        Liz Ryley - Committee Advisor

Approved By           Councillor Mike Davidson - Chair of Hearings Panel

 

 

 

Attachments

No.

Title

Page

a

Summit Road Speed Limit Review - Map

173

b

Hearings Panel - Summit Road Speed Limit Review - Staff Report

174

 

 


Council

27 June 2019

 

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Council

27 June 2019

 

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Council

27 June 2019

 

 

20.   Timing of the Global Settlement decisions for Council

Reference:

19/654429

Presenter(s):

Brendan Anstiss – General Manager Strategy and Transformation

 

 

1.   Purpose of Report

1.1       The purpose of this report is to provide Council, the public and other interested parties advance notice of when the global settlement proposal is scheduled to be brought for decision to Council. 

2.   Executive Summary

2.1       It is expected that the global settlement proposal will be completed and made available to the public on or around the 29th of July 2019 (via the Council website); deputations on the proposal will be received at a meeting of Council on the 6th August 2019; and the Council will then consider and make a decision on the proposal at its public meeting on the 8th of August 2019. 

2.2       The global settlement provides for the resolution of the key outstanding matters from the original cost sharing agreement in 2013, and other associated matters that have arisen since this time.  This includes the long term ownership of city and civic assets, the increased opportunity for local leadership at this juncture of the recovery, and necessary clarity, momentum, and certainty on where opportunity, risk and cost for key projects is apportioned. 

2.3       The Council and the Crown have been working together to finalise the global settlement over recent months.  Any agreement will need the approval of both the Council and the Crown.  It is expected that the Crown approval process will follow the Council process.

2.4       There is also the separate, but with dependencies, process for the final decision making around the allocation of the $300m Christchurch Regeneration Acceleration Facility.  Investment cases (stage 1) for the Canterbury Multi-use Arena ($220m), residential red zone seed funding ($40m) and transport / roading infrastructure ($40m) have been approved by Council and the Crown.  Detailed investment cases (stage 2) for each of these are now underway and all three are expected to be completed in coming months. 

2.5       The Council has committed to its decision making for the global settlement being made in public and with an opportunity for the views and preferences of the public to be heard via deputations, prior to any decision being made.  This is provided for in the process noted above in paragraph 2.1.

 

3.   Staff Recommendations

That the Council:

1.         Note that the global settlement proposal is expected to be made publically available on the 29th of July, deputations heard on the 6th of August, and Council consideration and decision on the 8th of August 2019. 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Linda Bennett - Principal Communications Advisor

Brendan Anstiss - General Manager Strategy and Transformation

Approved By

Brendan Anstiss - General Manager Strategy and Transformation

  


Council

27 June 2019

 

 

21.   Update - Response to Review into Management of Bore Water Security

Reference:

19/659630

Presenter(s):

Helen Beaumont – Acting Head of Three Waters and Waste

 

 

Secretarial Note: This item was referred to this meeting from the Council meeting on 13 June 2019.

1.   Purpose of Report

1.1       This report provides an update to Council on the actions taken following the report to Council on 1 November 2018 responding to the recommendations of Bruce Robertson’s Response to Review into Management of Bore Water Security.

 

2.   Staff Recommendations

That the Council:

1.         Receive the report.

2.         Note the progress on actions as outlined in the attached table, refer appendix A.

 

3.   Context/Background

Background to the Review

3.1       On 22 December 2017 Christchurch City Council was advised by the Drinking Water Assessor that the security status for the Christchurch and Brooklands/Kainga water supplies would be changed from ‘provisionally secure’ to ‘unsecure’.

3.2       Following reports presented to a meeting of the Council’s Recess Committee on 18 January 2018 and the Council on 25 January 2018, the Council resolved to ‘Ask the Chief Executive to undertake an overarching, independent, external review of this matter so the Council can provide assurance for the future of our unchlorinated water supply…’

3.3       The Chief Executive engaged former assistant auditor-general and director of Audit NZ, Bruce Robertson, of RBRobertson Ltd, to undertake a review.  The Prime Objective of the review was “in providing assurance for the future for Christchurch’s unchlorinated water supply”.

3.4       While undertaking his review, Mr Robertson was updated on events and actions post 25 January 2018, and he has acknowledged that the actions implemented after that date address many of the recommendations.

3.5       Temporary chlorination of the city’s water supply was rolled out across 50 pump stations between March and May 2018.

3.6       The report was released to the public on 16 October 2018. Key events and findings from the report were reported to the Council on 1 November 2018. 

 The future position of the Council – Unchlorinated Water and the Government’s reviews

3.7       Considerable progress has been made in addressing the findings and conclusions of the review.  The Council is now in a stronger position to meet the upcoming (and to an extent unknown) challenges from future drinking water standards and regulatory changes.  The focus and resourcing, combined with the investments approved, demonstrate the commitment by management and elected members to a safe and secure drinking water supply, without the need for residual chlorine. 

3.8       Council is implementing major works to improve the security of its water supply network, despite the absence of specific guidance from central government regarding their approach to the findings of the Havelock North inquiry. A further Cabinet paper is due on the proposed regulatory framework for water supply.  Its outcomes will help Council to better evaluate what is needed to continue to supply water, without chlorine disinfection, to its community.  However, this may not yet provide certainty.

3.9       The new and upgrade works being undertaken focussed on the well heads are in anticipation of higher standards in the future for the security of the water supply network – including demonstrating the security of the source water, the bore heads and the distribution network.  This is in recognition of the strong feedback and views of our community as to their desire to have unchlorinated water in the future, on a permanent basis.  Whether this is achievable will depend on the content of any new regulatory standards.

3.10    Major works have been completed or are underway to improve the security of the Council’s water supply network. A programme to accelerate the upgrade of the well heads across the city commenced in February 2018. To date 55 out of 140 wells have been upgraded and made secure.  Work is underway or timetabled at a further 65 wells.

3.11    Ultraviolet disinfection treatment at Main Pumps is planned to be operational in July/August 2019.

3.12    By the end of July 2019 the Council will be able to provide water to all people 100 per cent of the water will be delivered without chlorine treatment, except at times of high demand. By the end of September 100 per cent of the water would be able to be delivered without chlorine disinfection.

 

Attachments

No.

Title

Page

a

Progress against recommendation of the Bruce Robertson report      June 2019

188

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

David Adamson - General Manager City Services

Helen Beaumont - Acting Head of Three Waters & Waste

Ross Pringle - Chief Advisor

Joanne Gallop - Executive Assistant

Approved By

Karleen Edwards - Chief Executive

  


Council

27 June 2019

 

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Council

27 June 2019

 

 

22.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

27 June 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

23

Public Excluded Council Minutes - 23 May 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

24

Public Excluded Council Minutes - 13 June 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

25

Events & Festivals Fund

s7(2)(h)

Commercial Activities

Points to be discussed are commercially sensitive

1 June 2024

26

Public Excluded Social, Community Development and Housing Committee Minutes - 12 June 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

27

Risk Management Status Report

s7(2)(c)(ii), s7(2)(f)(ii)

Prevent Damage to the Public Interest, Protection from Improper Pressure or Harassment

Prevent the improper use and misinterpretation of information

When the Chief Executive determines there are no longer any reasons to withhold the information under the Act.

28

Internal Audit Status Report

s7(2)(e), s7(2)(f)(ii), s7(2)(j)

Prevention of Material Loss, Protection from Improper Pressure or Harassment, Prevention of Improper Advantage

Prevent the use of Internal Audit findings and identified control weaknesses from being used for improper advantage.

When the Chief Executive determines there are no longer any reasons to withhold the information under the Act and the relevant Internal Audit findings have been resolved.

29

Public Excluded Audit and Risk Management Committee Minutes - 30 May 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

30

Public Excluded Health, Safety and Wellbeing Committee Minutes - 7 June 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

31

Public Excluded Innovation and Sustainable Development Committee Minutes - 20 May 2019

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

32

Chief Executive recruitment process

s7(2)(a)

Protection of Privacy of Natural Persons

To ensure the confidentiality of natural persons.

At direction of the Mayor.