Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                    Friday 17 May 2019

Time:                                   8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

14 May 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

B         7.        Correspondence....................................................................................... 11

Staff Reports

C          8.        Waihoro/Spreydon-Cashmere 2018/19 Discretionary Response Fund Applications Rowley Resource Centre, St Martins-Opawa Friendship Club, and Project Esther 13

C          9.        Waihoro/Spreydon-Cashmere 2018/19  Discretionary Response Fund Report - Te Kura Kaupapa Māori o Te Whānau Tahi................................................................ 19

C          10.      Waihoro Spreydon-Cashmere 2018/19 Discretionary Response Fund - Youth Achievement and Development Scheme...................................................... 23

C          11.      Waihoro Spreydon-Cashmere 2018/19 Youth Achievement and Development Scheme............................................................................................................. 27

C          12.      Waihoro/Spreydon-Cashmere Community Board Area Report - May 2019........... 31

 

B         13.      Elected Members’ Information Exchange..................................................... 50

C          14.      Resolution to Exclude the Public................................................................ 51  

 

 


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 7 May 2019  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                    Tuesday 7 May 2019

Time:                                   5.02pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

7 May 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 There were no apologies.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2019/00020

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 2 April 2019 be confirmed.

Lee Sampson/Helene Mautner                                                                                                                            Carried

 

4.   Public Forum

Part B

4.1      Ōpāwaho Heathcote River Network (OHRN)- Sue Bye and Annabelle Hasselman

Part B

Ms Sue Bye and Ms Annabelle Hasselman addressed the Board regarding the Ōpāwaho Heathcote River Network, and gave a presentation on the work undertaken by the group.
The group’s vision is for “an ecologically healthy river that people take pride in, care for and enjoy”.  The Network takes a collaborative approach to working with the Council and community groups on projects related to the Ōpāwaho Heathcote River. It also acts as an advocates for the health of the river speaking to plans and proposals that could impact the river.

Ms Hasselman and Ms Bye also outlined the network’s activities and plans for communication and education aimed at connecting the community to the Ōpāwaho Heathcote River.

After questions from members, the Chairperson thanked Ms Hasselman and Ms Bye for their presentation.

 

 

5.   Deputations by Appointment

Part B

5.1      Selwyn Street Reserve Landscaping - Mary O'Connor (Item 8 refers)

Part B

Ms Mary O’Connor addressed the Board on the Selwyn Street Reserve Landscaping proposal  Ms O’Connor raised concerns about air pollution from motor vehicles particularly those travelling along  Brougham Street, and enquired whether the proposed planting would provide a buffer or act as a filter to protect reserve  users form these (Item 8 of these minutes refers).

After questions from members, the Chairperson thanked Ms O’Connor for her deputation.

 

8.   Selwyn Street Reserve Landscaping

Board Discussion

 

Staff in attendance spoke to the accompanying report.

The Board also took into consideration the deputation from Ms Mary O’Connor (Item 5.1 of these minutes refers).

The Board was advised that the proposed planting was chosen with a view to use species that would be tolerant to motor vehicle emissions. Staff further advised that the landscape design followed the principles of Crime Prevention Through Environmental Design (CPTED).

It was noted that staff will investigate the potential for native plant species to be incorporated into the design and that a detailed design plan would be provided to the Board prior to the commencement of work.

 

Community Board Resolved SCCB/2019/00021 (original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Approve the landscape plan as shown in Attachment B (LP373701 dated 05/02/2019).

Lee Sampson/Phil Clearwater                                                                                                                            Carried

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

7.   Briefing Ōpāwaho Heathcote River

 

Part B

Waterways Ecology staff provided an update on the ecology of the Ōpāwaho Heathcote River. 

 

 

Community Board Resolved SCCB/2019/00022

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Notes the information supplied during the Briefing.

Melanie Coker/Phil Clearwater                                                                                                                          Carried

 

 

9.   40km/h variable speed zone extension – Hoon Hay Road

 

Community Board Decided SCCB/2019/00023 (original staff recommendation accepted without change)

Part A

That the Waihoro/Council recommends that the Council:

1.         Approves, pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017, and Land Transport Rule: Setting of Speed Limits 2017, that speed limits on Sparks Road and Hoon Hay Road be revoked and set as identified in Attachment A and detailed in 1a-1c below including resultant changes made to the Christchurch City Council Register of Speed Limits and associated Speed Limit Maps;

a.         Revoke the existing 40 kilometres per hour variable speed limit (school speed zone) on Sparks Road commencing at a point 62 metres southwest of its intersection with Hoon Hay Road and extending in a south-westerly direction for a distance of 402 metres to a point 22 metres southwest of its intersection with Maryhill Avenue.

b.         Approve that a 40 kilometres per hour variable speed limit (school speed zone) be set on Sparks Road, commencing at a point 80 metres northeast of its intersection with Hoon Hay Road and extending in a south-westerly direction for a distance of 556 metres to a point 26 metres southwest of its intersection with Maryhill Avenue, as it meets the requirements of the New Zealand Gazette Notice (21/04/2011, Number 55, Page 1284) including the times of operation.

c.         Approve that a 40 kilometres per hour variable speed limit (school speed zone) be set on Hoon Hay Road, commencing at a point 229 metres northwest of its intersection with Sparks Road and extending in a south-easterly direction for a distance of 305 metres to a point 76 metres southeast of its intersection with Sparks Road, as it meets the requirements of the New Zealand Gazette Notice (21/04/2011, Number 55, Page 1284) including the times of operation.

2.         Approves the speed limit changes listed in clauses 1a – 1c above come into force following the date of Council approval, installation of all required infrastructure (signage and/or markings) and removal of obsolete infrastructure (as indicated in Attachment A), and the required notice provided to New Zealand Transport Authority and New Zealand Police in accordance with Section 2.7(6) of Land Transport Rule: Setting of Speed Limits 2017.

Melanie Coker/Helene Mautner                                                                                                                          Carried

 

10. Waihoro Spreydon-Cashmere 2018/19 Youth Achievement and Development Scheme

 

Community Board Resolved SCCB/2019/00024(original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $250 from its 2018/19 Youth Achievement and Development Scheme to Eva Elliott towards participation in the National Senior Adventure Racing Event in Turangi from 29 April to 3 May 2019.

2.         Approves a grant of $500 from its 2018/19 Youth Development Fund to Ynys Robbie Bach-Strong towards participation in the Korfball Under 21 Asia and Oceania Competition in China from 19 to 29 May 2019. 

3.         Approves a grant of $500 from its 2018/19 Youth Development Fund to Billie Hazel Trioka Pine towards participation in the Future Problem Solving International Conference in Massachusetts, USA from 5 to 9 June 2019.

Phil Clearwater/Lee Sampson                                                                                                                            Carried

 

11. Elected Members’ Information Exchange

Part B

Board members shared the following information:

·   Dyers Pass and Hackthorne  intersection Roads– there is  concern about the safety of the intersection particularly given its proximity to local primary schools.

·   The tender process for the sale of Masonic Lodge on the corner of Dyers Pass and Hackthorne Roads is nearing conclusion.

·   Reports on the Greater Christchurch Partnership – Future Development Strategy looking at density of housing and transport matters are due to come back to the Council for consideration in the near future.

·   The works being undertaken to ensure that chlorination of Christchurch’s water supply can end by the end of July are on track.  The Board noted advice given that the necessary work can only be taken on some wells, including the well on 54 Colombo Street that provides water to 42% of houses, can only be undertaken during winter.

·   Parks and greenspace maintenance is currently being looked at.

·   The results of the Remuneration Authority’s recent review of remuneration for community board members nationally has been released.

·   The start of work on proposed changes to the Barrington Mall exit/entrance onto Barrington Street has been delayed and works are now unlikely to start before June/July 2019.

·   The “Mother of All Clean Ups” annual event to clean up the banks of the, Ōpāwaho Heathcote River will been held on Saturday 11 May 2019.

·   The opening for the Lights on the Basketball Court on Hoon Hay Park will be on Friday, 10 May, from 6.30-8.00pm at the Park.

 

 

   

Meeting concluded at 7.13pm.

 

CONFIRMED THIS 17TH DAY OF MAY 2019

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

7.     Correspondence

Reference:

19/527247

Presenter(s):

Faye Collins, Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

19th Battalion and Armoured Regiment

Thank you for Anzac Wreath

 

2.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Receive the information in the correspondence report dated 17 May 2019

 

 

Attachments

No.

Title

Page

a

Correspondence from 19th Battalion and Armoured Regiment

12

 

 


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

8.     Waihoro/Spreydon-Cashmere 2018/19 Discretionary Response Fund Applications Rowley Resource Centre, St Martins-Opawa Friendship Club, and Project Esther

Reference:

19/488163

Presenter(s):

Gail Payne, Community Development Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider applications for funding from its 2018/19 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059568

 

 

00059561

 

 

 

00059569

Rowley Resource Centre

 

St Martins- Opawa Friendship Club

 

Project Esther

Community Projects 

 

 

Annual Bus Trip

 

 

 

New Emergency Accommodation

$11,466

 

 

$500

 

 

 

$1,908

$11,466

 

 

$300

 

 

 

$1,908

 

1.2       There is currently a balance of $46,285 remaining in the fund.

2.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $11,466 from its 2018/19 Discretionary Response Fund to Rowley Resource Centre towards the Rowley Community Projects. 

2.         Approves a grant of $300 from its 2018/19 Discretionary Response Fund to St Martins-Opawa Friendship Club, towards the Annual Bus Trip project.

3.         Approves a grant of $1,908 from its 2018/19 Discretionary Response Fund to Project Esther towards equipment for the new Emergency Accommodation project.

3.   Key Points

Issue or Opportunity

3.1       Refer to the Staff Assessment sections in each of the three DRF Decision Matrices. 

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the Council’s Long Term Plan (2018-28). Activity: Community Development and Facilities. Level of Service: 4.1.27.2 Community development projects are provided, supported and promoted; Community Board plans are developed and implemented.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$107,394

$61,109

$46, 285

$32,611

 

3.8       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9       The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.


 

 

 

Attachments

No.

Title

Page

a

Matrix DRF Rowley Resource Centre

16

b

Matrix DRF St Martins Opawa Club

17

c

Matrix DRF Project Esther

18

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Gail Payne - Community Development Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

9.     Waihoro/Spreydon-Cashmere 2018/19  Discretionary Response Fund Report - Te Kura Kaupapa Māori o Te Whānau Tahi

Reference:

19/509944

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

#58931

Te Kura Kaupapa Māori o Te Whānau Tahi

Outdoor Table Tennis Table for Senior's and the Community

$2,800

$2,800

 

1.2       There is currently a balance of $50,285 remaining in the fund

2.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $2,800 from its 2018/19 Discretionary Response Fund to Te Kura Kaupapa Māori o Te Whānau Tahi towards the Outdoor Table Tennis Table for Seniors and the Community.

3.   Key Points

Issue or Opportunity

3.1       To provide a funding opportunity for young people and the wider community through Discretionary Response Funding.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strong Communities. It will provide a strong sense of community; active participation; celebration of our identity through arts, culture, heritage and sport; valuing the voices of children and young people.

Decision Making Authority

3.3       Determine the allocation of the Discretionary Response Fund for each community

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.9       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$107,394

$57,109

$50,285

$47,485

 

3.10    Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.11    The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

2018/19 Waihoro Spreydon-Cashmere Discretionary Response Fund Decision Matrix Te Kura Kaupapa Maori o Te Whanau Tahi

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

10.   Waihoro Spreydon-Cashmere 2018/19 Discretionary Response Fund - Youth Achievement and Development Scheme

Reference:

19/517693

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

#59587

Waihoro Spreydon-Cashmere Community Board

Youth Achievement and Development Scheme

$1,500

$1,500

 

1.2       There is currently a balance of $46,285 remaining in the fund

2.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves an allocation of $1,500 from its 2018/19 Discretionary Response Fund towards the 2018/19 Youth Achievement and Development Scheme.

 

3.   Key Points

Issue or Opportunity

3.1       To provide funding opportunities for young people to develop skills in their chosen field of interest through projects and events.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strong Communities.  It will provide a celebration of identity through arts, culture, heritage and sport and will value the voices of children and young people.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$107,394

$61,109

$46,285

$44,785

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Spreydon-Cashmere 2018/19 Discretionary Response Fund Youth Achievement and Development Scheme

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

11.   Waihoro Spreydon-Cashmere 2018/19 Youth Achievement and Development Scheme

Reference:

19/517706

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider applications received for funding from its 2018/19 Youth Achievement and Development Scheme.

1.2       This report is to assist the Board to consider an applications of funding from William Derek Hanlon and Indi Marie Beeforth.

1.3       There is currently a balance of $1,395 remaining in this fund and an application for $1,500 to be presented to the Waihoro Spreydon-Cashmere Community Board on the 17 May 2019.

2.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Approve a grant of $500 from its 2018/19 Youth Achievement and Development Scheme to William Derek Hanlon towards participation in the Under 21 New Zealand Korfball Championships in China from 19 to 29 May 2019.

2.         Approves a grant of $350 from its 2018/19 Youth achievement and Development Scheme to Indi Marie Beeforth towards participation in the New Zealand Under 14 Basketball Tour in Melbourne, Australia from 6 to 11 June 2019.

3.   Key Points

Issue or Opportunity

3.1       To provide funding opportunities for young people to develop skills in their chosen field of interest through projects and events.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – William Derek Hanlon

4.1       Age: 15

4.2       School: Cashmere High School

4.3       Suburb: Beckenham

4.4       Event seeking support for: New Zealand Korfball Under 21 Asian and Oceania Competition in China from 19 to 29 May 2019.

4.5       William lives in Beckenham with his parents and older brother.  William has been selected to compete in the Korfball Under 21 Asian and Oceania Competition in China.  Korfball is a ball sport with similarities to netball and basketball and is played in teams of eight players with the objective to throw a ball into a bottomless basket that is mounted on a high pole.  Korfball originated in the Netherlands.

4.6       William has been playing korfball since the beginning of 2017 and trains three times a week and attends training camps twice a month.  As well as playing korfball William also referees and coaches the younger players and actively promotes korfball to help raise awareness of the game in New Zealand.  William is the youngest members of the squad being 15 years of age in the Under 21 team and has a many years ahead of him to represent his country. 

4.7       William enjoys playing basketball, tennis, volleyball and plays the saxophone and clarinet.  When he leaves school he would like to further his korfball playing career and attend university.  William may consider attending university in the Netherlands to enable him to do this.

4.8       William has been fundraising towards the trip by selling bacon and marshalling at the Weetbix Triathlon and the City to Surf. 

4.9       The following table provides a breakdown of the costs for William:

EXPENSES

Cost ($)

Travel

$2,075

Accommodation

$1,156

Tournament Expenses

$156

Team Costs

$563

 

 

                                                                                                 Total

$3,950

 


 

5.   Applicant 2 – Indi Marie Beeforth

5.1       Age: 13

5.2       School: Cashmere High School

5.3       Suburb: Cracroft

5.4       Event seeking support for: New Zealand Under 14 Basketball Tour in Melbourne, Australia from 6 to 11 June 2019.

5.5       Indi lives with her parents.  Indi has been selected to attend the Under 14 Basketball Tour which is the start of a six year development pathway (Junior Programme) which focusses on developing young athletes and the country's future stars.  80 athletes are selected from all over New Zealand with only 20 gaining the opportunity to travel with the team.   Indi is one of the 20 selected.

5.6       Indi has been playing basketball since she was in year 5 at primary school.  Indi plays in her school team and has been representing Canterbury for the past four years.  Indi reports that Canterbury Basketball has improved her ball skills and leadership skills over this time and has taken her to a number of new places competing. 

5.7       Indi also plays for her school netball team and play korfball and softball.  When Indi leaves school she would like to join the New Zealand Police as a dog handler.

5.8       Indi has been fundraising towards the tour by selling pies and carrying out gardening for her neighbours.

5.9       The following table provides a breakdown of the costs for Indi:

EXPENSES

Cost ($)

Travel

$1,000

Accommodation

$400

Uniform/Gear

$250

Tournament/Games

$100

Insurance/Food/Misc

$400

 

 

                                                                                                 Total

$2,150

 


 

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

12.   Waihoro/Spreydon-Cashmere Community Board Area Report - May 2019

Reference:

19/409153

Presenter(s):

Faye Collins, Community Board Adviser

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receive the Waihoro/Spreydon-Cashmere Community Board Area Report for April/May 2019.

2.         Retrospectively adopts the Board's submission to the Christchurch City Council Draft Annual Plan 2019-20 as finalised by the Board Chairperson and Deputy Chairperson and lodged on 29 March 2019.

3.         Retrospectively adopts the Board's submission on the proposal to change the speed limit on Summit Road as lodged on 5 April 2019.

4.         Agrees the matters to be included in its report to Council.

5.         Agrees which matters it would like to suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Proposed changes to the District Plan – Port Hills Slope Instability Overlays

Staff have provided the attached memorandum dated 27 March 2019 with information about proposed amendments to the Christchurch District Plan to amend the Port Hills slope instability overlays.  This is in specific locations where the risk has been removed or recalculated.

Post- earthquake, Geological and Nuclear Sciences (GNS) slope instability modelling was undertaken to identify Port Hills properties affected by or at risk from rockfall, cliff collapse or mass movement.  This information was included in the Christchurch District Plan as mapped hazard areas, called slope instability overlays.  Updated information for a number of properties now shows that the risk has been removed or is less than originally anticipated.

Amendments to the slope instability overlays in the District Plan are therefore now being proposed to reflect the latest hazard information.  The proposed amendments will affect up to 35 properties.

A joint Spreydon Cashmere /Linwood Central Heathcote/Banks Peninsula Community Boards Seminar is scheduled for 17 November 2019 for staff to present the proposal and outline the process.

3.1.2   Funding allocation history

At its meeting on 15 March 2019 the Board requested staff advice on the total amount of Strengthening Communities Funding allocated to community boards over the last five years.  The requested information was sent out to members 5 April 2019

3.1.3   54 Colombo Street

Staff have provided an update on their investigations into the possible use of the site of section 54 Colombo Street for community purposes.  They have confirmed that the area is administered by the Council’s Parks Unit.  The hard surface area of the site has been until recently by Civil Defence (Council) for storage, but is no-longer required for that purpose.  The adjacent grassed area is leased to the Cashmere Target Shooting Club, The lease expires in 2045.

The land is the site of a Council well. Staff are currently looking into protection of the well head.  There have been suggestion of a possible metal cage around the well heads or a wooden cap over the well heads, or fencing off this area.  The Parks Unit currently has no funding either in Opex or in the Long Term Plan for protection around the well heads or any protective fencing.

Staff advise that any lease arrangement will need to follow the public notification process to determine interest in leasing this area.

3.1.4   Poplar Trees Adjacent to George Manning Lifecare - Paulger Courts Retirement Village

Parks staff advise that they have been working with management and residents of Paulger Courts Retirement Village to address residents’ concerns about the effects of falling leaves and shading from Poplar trees on the riverbank area adjacent to the Village. The trees have now been heavily trimmed to alleviate the problem.

3.1.5   Cashmere/Worsleys/Hoon Hay Roads Intersection Improvements.

In response to a question raised in the Board meeting on 2 April 2019 staff have advised that that the work on the proposed Cashmere/Worsleys/Hoon Hay Roads Intersection Improvements is currently planned to get underway in September 2019 and expected to be completed before Christmas 2019.

 

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Summit Road Speed limit Review

A proposal to change the speed limit on Summit Road from 100 kilometres per hour (and 70 kilometres per hour) to 60 kilometres per hour was released for public consultation in March.  A Board workshop was held and a submission was prepared. The attached Board submission was filed on 5th April 2019 to meet the closing date of 8th April 2019.

 

3.3       Annual Plan and Long Term Plan matters

3.3.1   Draft Annual Plan 2019-2020

The closing date for submissions on the Draft Annual Plan 2019-2020 that covers financial year two of the Long Term Plan was 1st April 2019.  In terms of the Board resolution at its meeting on 15 March 2019 a workshop to consider the Board’s submission on the draft plan was held on 15 March 2019.  The submission was finalised by the Board Chairperson and Deputy Chairperson and lodged on 29 Marc 2019 (see attached).  The Chairperson and Deputy Chairperson spoke to the Board’s submission at the Council hearing on 30 April 2019.

 

3.4       Board Reporting

3.4.1   The Board is asked to consider which matters it would like included in its next report to the Council.

3.4.2   The Board is asked to consider which matters it would like to suggest as articles for the Council’s Newsline and/or the Community Board Newsletter.

4.   Community Board Plan – Update against Outcomes

4.1       Work continues on the priority actions identified at the last Board workshop held on 31 August 2018.  A further workshop to look at progress against plan objectives is to be arranged for June 2019.

4.2       Age-friendly Spreydon-Cashmere

The Community Board received an update about Age-friendly Spreydon-Cashmere at its meeting of 15 March, and a discussion meeting with the steering group is planned for late May. The Office for Seniors presented the draft new Government strategy “Better Later Life – He Oranga Kaumatua 2019-2034, for older adults in Christchurch on 1 May, and this strategy includes ongoing support of the Age-friendly Cities programme.  

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Youth Achievement and Development Scheme

The Board has made numerous grants from its Youth Achievement and Development Scheme so far this year for a wide range of academic, sporting, cultural and recreational pursuits.  Many of the applicants are achieving and excelling in more than one area. 
A number of the grant recipients return to the Board to express their appreciation for the grant and to report on their ventures.   In its last report to the Council the Board spoke about the scheme and highlighted the achievements of two grant recipients.

5.2       Other partnerships with the community and organisations

5.2.1   Edible Gardens Awards

The 2019 Spreydon-Cashmere Edible Garden Awards event was held on the evening of
6 May 2019 at the Cashmere Club.  The awards initiative was piloted in 2018 as a partnership with the Canterbury Horticultural Society, and agreement was made to continue the project due to its success.

This year 29 awards were made to residents and groups whose gardens had been visited and assessed by Society members.  As well as certificates, participants received gift items and there was a draw of prizes donated by local businesses.  Special awards and prizes were also given for Sustainability, organics, use of rainwater, and outstanding yield.

Approximately 70 people attended the event and were addressed by the Community Board and the Society members.

 


 

5.3       Community Facilities (updates and future plans)

5.3.1   Huntsbury Community Centre

The Huntsbury Community Centre was opened in 1975.  It is situated on Council land, adjoining the Huntsbury Reserve.  The Centre building is owned and operated by the Huntsbury Community Centre Incorporated.

A Capital Endowment Fund application has been submitted to undertake earthquake- strengthening work on the Huntsbury Community Centre building, and to upgrade the building to 67% of the New Building Standards.

The Centre has a very active booking calendar with few weekly vacancies.  Community activities using the Centre include a four-day per week community-led Preschool, Table Tennis, Pilates, Yoga, Folk Dancing, Martial Arts, Highland Dancing.  There are also regular private functions held at the Centre including weddings and birthday parties.

The Huntsbury Community Centre has demonstrated its ability to manage the Centre’s finances and maintenance for the past 40 plus years.  The Centre’s outcomes include providing a local focal point that facilitates community connection, safety, and neighbourhood wellbeing; and that builds strong local support networks.  The Centre also organises community events, for example, the March movie night at the Huntsbury Reservoir.

The Council will consider the Capital Endowment Fund application at its 25 July meeting.  Each application has a sponsor unit supporting it and providing advice. 

The Community Support, Governance, and Partnership Unit is providing advice for this application, and it has been noted that the Spreydon-Cashmere Community Board could provide information, and is in support of the organisation’s application. 

5.4       Infrastructure projects underway

5.4.1   Barrington Mall Entrance/Exit

The proposed safety to the Barrington Mall entrance/exit on Barrington Street were scheduled to get underway at the beginning of May. Staff have now advised that there has been delays with the necessary changes to the resource consent for Barrington Mall necessary before the work can commence.  The work is now unlikely to get underway before June or July 2019.

6.   Significant Community Issues, Events and Projects in the Board Area

 

6.1       Support for local school communities

Local Community Governance Staff have been working alongside Spreydon Youth Community Trust's 24-7 Youth Workers and Cross Over Trust's Primary Project Workers at the local High and Primary Schools that have students and families affected by the 15 March 2019 Terror Attacks.

Cashmere High School - the students were provided with hot chocolate one morning a week over a four week period and a sausage sizzle the week before the Easter holidays.  A coffee cart was also provided for the staff at the school.  To help respond to the needs of the students the hours of the 24-7 Youth Workers at the school has been increased for an eight week period of time after which further updates will be provided.

Hillmorton High School - the 24-7 Youth Workers reported that the students had been coping in the four weeks after the attacks.  It was noted that staff were tired and a coffee cart was provided one morning to assist the staff members.  Further updates will be provided over the coming weeks as to how the students and staff members are.

Addington Primary School – A sausage sizzle was held on the last day of term before the Easter Holidays.  A number of families at this school have been affected and the Primary Project Worker has been working additional hours to manage the needs.  A new Primary Project Worker will be starting at the school in mid-May and the hours have been increased for the next 12 months to assist with the ongoing demands.  Driving lessons and budgeting sessions are being made available to some of the Muslim families to enable mothers to learn these skills.  It has been reported that there is anxiety being experienced by a number of Muslim families about walking their children to and from school.  Further updates will be provided.

Canterbury Youth Workers Collective are hosting a number of workshops over the coming months offering the opportunity for those working with young people additional training to recognise and respond to grief, self-harm and suicide prevention.  These workshops are being advertised through the weekly bulletins sent out to the community.

6.2       Muddy Adventure

An event is being held in Victoria Park on the 16 July 2019 is being led by the Community Recreation Advisor in partnership with KidsFest, the Library Team and local Park Rangers. 
The event is aimed at children up to the age of 12 and offers a muddy adventure for children including mud painting, hut building, story times, climbing adventures and a mud kitchen.  This will be followed by hot soup for the adventurers that bring their own mugs.  The objective of the event is to highlight Victoria Park as a place to explore for families and to encourage Nature Play and to provide parents and children the opportunity to do this in a safe environment.  The Muddy Adventure is being held from 10am to 4pm with bookings available every two hours to help ease possible congestion with parking.

6.3       Christchurch Fling

An event permit has been submitted by Gecko Ltd to hold the Christchurch Fling, a National Disc Golf Event in Victoria Park on the 2, 4, 6 and 9 October 2019.  The course is 18 holes long and will attract a maximum of 50 participants over the week.

6.4       Mother of All Clean Ups

The annual Mother of All Clean Ups to clean up litter from the banks of the Opawaho Heathcote River for Mother Earth’s Day was held on Saturday 11 May to coincide with Mother’s Day.  More than twelve voluntary groups were supported by the Opawaho Heathcote River Network to take part in the project, covering locations along the river banks between the source springs and the Avon-Heathcote Ihutai Estuary.  The rubbish was collected by City Care and properly disposed of.

West Spreydon School got a head start on the main event with a clean-up of the river bank on Friday 10 May 2019.  It was also an opportunity for pupils to connect with river life by touching an eel.

 

Events Report Back

6.4.1   Hoon Hay Lights Opening was held on Friday 10 May 2019 from 6pm to 8.30pm. 
The project has taken over three years to fully fund and complete and has included the light installation, a new Barbecue, a Barbecue shelter, tiered seating, picnic tables, bins and the painting of the court.  The local community came together to celebrate the young people whose initiative the project was.  After a blessing and some speeches the young people cut the ribbon and performed before many games of basketball were played.  The event was supported by the Canterbury RAMS who donated a family pass for a prize draw that was won by a young basketballer and Hellers who donated free sausages for the Barbecue. 

Updates from Other Units

6.5       Parks Update - April 2019

Winter sports turf maintenance commences this month.

The Metrological Office has predicted cool to warm temperatures ranging from low to high teens, with increasing rainfall.  It is typical at this time of year that growth rates decrease region wide. As there has been differing weather patterns in the last 12 months, this cannot be entirely counted on.

Contract key performance: Delta April 2019 Quality: 88%Breakdown of KPI scores by activity


 

 

Current Maintenance Programme:

 

Scheduled Parks Maintenance Programme for April 2019:

 

Activity

Frequency per month

Ornamental Mowing

2

Amenity Mowing

2

Informal Mowing

1

Winter Sport Mowing

5

Winter Cricket Block Maintenance

2

Winter Sport Line Marking

3

Chemical Weed Control

1

Ornamental Garden Maintenance

2

BBQ Clean

4

Drinking Fountain Clean

4

 

 

 

 

Scheduled Parks Maintenance Programme for May 2019:

 

Activity

Frequency per month

Ornamental Mowing

2

Amenity Mowing

2

Informal Mowing

0

Summer Sport Mowing

4

Cricket Block Maintenance

2

Summer Sport Line Marking

3

Chemical Weed Control

1

Ornamental Garden Maintenance

2

BBQ Clean

2

Drinking Fountain Clean

4

 


 

 

Cashmere Riverbank Reserve

The picnic table that was damaged beyond repair during a recent weather event has been replaced by the local Park Rangers.

 

IMG_2428

7.   Community Board Funding Update

7.1       Funding Update Attached

 

 

 

 

 

Attachments

No.

Title

Page

a

Spreydon Cashmere Community Board Submission on the Draft Annual Plan 2019-2020

42

b

Spreydon-Cashmere Community Board
Submission to the Christchurch City Council Summit Road Speed limit Review

47

c

Funding Update

49

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Gail Payne - Community Development Advisor

Wendy Gunther - Community Support Officer

Jay Sepie - Community Development Advisor

Emma Pavey - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator


 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

PDF Creator 


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

13.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waihoro/Spreydon-Cashmere Community Board

17 May 2019

 

 

14.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Spreydon-Cashmere Community Board

17 May 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

15

Results of the Request for Proposals for Sign of the Takahe and Lease Agreement

s7(2)(b)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Commercial Activities, Conduct Negotiations

Releasing this report would release commercially sensitive and confidential information belonging to Council and RFP respondent. This may result in either party's commercial position being compromised

28 August 2020

When lease agreements are approved by the Council and finalised with the successful applicant.

16

Results of EOI for Coronation Hall, Spreydon and Lease Agreemen

s7(2)(b)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Commercial Activities, Conduct Negotiations

Releasing this report would release commercially sensitive and confidential information belonging to the Council and EOI respondent. This may result in either party's commercial position being compromised.

28 August 2020

Or sooner when the lease agreement is finalised with the successful applicant and approved by the Community Board.

17

Spreydon Cashmere Community Service Awards 2019

s7(2)(a)

Protection of Privacy of Natural Persons

Personal details of nominees and nominators are included in the report

Following the Community Service Awards Function