Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                    Friday 24 May 2019

Time:                                   9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

20 May 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

24 May 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 5

B         2.        Declarations of Interest.............................................................................. 5

C          3.        Confirmation of Previous Minutes................................................................. 5

B         4.        Public Forum............................................................................................ 5

B         5.        Deputations by Appointment....................................................................... 5

B         6.        Presentation of Petitions............................................................................ 5

Staff Reports

C          7.        Waipapa/ Papanui-Innes 2018-19 Discretionary Response Fund Application - Richmond Community Garden.................................................................................. 15

C          8.        Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund
Application - Christchurch Methodist Mission - Aratupu Preschool and Nursery Wall Mural.....................................................................................................
19

C          9.        Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund Application - St Albans Tennis Club Incorporated.......................................................................... 23

C          10.      Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Canterbury Softball Association for Trinity Jane Mackley................................ 27

C          11.      Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Jonel Marais.................................................................................................... 31

C          12.      Waipapa/Papanui-Innes Community Board Area Report - May 2019................... 35

 

B         13.      Elected Members’ Information Exchange..................................................... 40

C          14.      Resolution to Exclude the Public................................................................ 41  

 

 


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 10 May 2019  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Positive Youth Development Report – Will Haigh and Walter Stevenson

Will Haigh and Walter Stevenson will speak to the Board regarding their representing Canterbury at the Inter-Provincial Athletics Competition at Nga Puna Wai in April 2019.

 

4.2

Styx Living Laboratory Trust – Outreach Programme

Students from the Styx Living Laboratory Trust Outreach Programme will speak to the Board regarding their participation in the programme.

 

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 10 May 2019

Time:                                   9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

8 May 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2019/00048

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 12 April 2019 be confirmed.

Pauline Cotter/John Stringer                                                                                                                              Carried

 

4.   Public Forum

Part B

 

4.1

Positive Youth Development Report – Angus Hammett

Angus Hammett reported back to the Board on his participation in the AFL New Zealand National Combined Fitness Programme held in Auckland from 5 to 8 April 2019.

After questions from members, the Chairperson thanked Angus for his presentation.

 

4.2

Bus Services – Mike Bowkett

Mike Bowkett spoke to the Board regarding bus services.

After questions from members, the Chairperson thanked Mr Bowkett for his presentation.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 10 May 2019

 

Community Board Decisions under Delegation

Part B

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 10 May 2019

 

7.1       10 Shirley Road, Modular Pump Track and Picnic Table - Joanna Gould

The letter from Mrs Gould poses questions regarding the proposed temporary activations for the 10 Shirley Road site.

The Board requested that staff respond to Mrs Gould answering the questions raised in her correspondence. 

 

7.2       130 Caledonian Road – St Albans Residents Association

The St Albans Residents Association sent an email requesting “that 130 Caledonian Road be included in the site and with the project and amalgamated with the St Albans Community Building site”.

Community Board Resolved PICB/2019/00049

This matter was rescinded under Standing Order 19.5 

The Waipapa/Papanui-Innes Community resolved to:

 

1.      Request that staff begin discussions with the St Albans Residents Association on an agreed use for the site at 130 Caledonian Road.

Pauline Cotter/John Stringer                                                                                                                              Carried

Rescinded in the meeting under Standing Order 19.5

Mike Davidson and Ali Jones requested that their vote against the decision be recorded.

Community Board Recommendation

2.      Request “that 130 Caledonian Road be included in the site and with the project and amalgamated with the St Albans Community Building site”.

Pauline Cotter/John Stringer                                                                                                                                     Lost

Board Comment

The Board identified the need to engage with the affected units of the Council for a report.

Community Board Resolved PICB/2019/00050

The Waipapa/Papanui-Innes Community Board resolved to:

 

3.      Rescind motion item 7.2 number 1 PICB/2019/00051 above.

Mike Davidson/Ali Jones                                                                                                                                        Carried

Community Board Resolved PICB/2019/00052

The Waipapa/Papanui-Innes Community Board resolved to:

 

4.      Request that staff continue discussions with the St Albans Residents Association on an agreed use for the site at 130 Caledonian Road and request the Project Manager, Property and Legal Teams produce a report on the options that might be available so that this land could be used for community use.

Ali Jones/Mike Davidson                                                                                                                                        Carried

 

8.   Willowview Drive Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2019/00053 (original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approve that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Willowview Drive as indicated in drawing TG133703 Issue 1, dated 19/2/2019 attached to the Agenda of this meeting.

2.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.         Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

Jo Byrne/Ali Jones                                                                                                                                                    Carried

 

 

9.   Langdons Road/Chapel Street Redundant Bus Stops and Proposed P10/P120 Restrictions

 

Community Board Resolved PICB/2019/00054 (original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approve that under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parts of Langdons Road as indicated in the attached drawing TG133725 Issue 1, dated 4/4/2019, be reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 10 minutes, this restriction is to apply at any time.

2.         Approve that under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Chapel Street as indicated in drawing TG133753 Issue 1, dated 8/4/2019 as attached to the Agenda for this meeting, be reserved as a parking place for any vehicles, subject to the following restriction: the maximum time for parking of any vehicle is 120 minutes.

3.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

4.         Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

Emma Norrish/Mike Davidson                                                                                                                            Carried

 

10. Waipapa/Papanui-Innes Community Board 2018-19 Discretionary Response Fund Application - Northcote School

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $7,000 from its 2018-19 Discretionary Response Fund to Northcote School towards the ‘Bikes in Schools’ initiative.

 

Community Board Resolved PICB/2019/00055

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $8,000 from its 2018-19 Discretionary Response Fund to Northcote School towards the ‘Bikes in Schools’ initiative.

Notes the Board wishes to write a letter to the Ministry of Education expressing its disappointment that the Ministry is not applying funding to this project and in general the lack of  financial support for initiatives like this in schools as well as playgrounds.  In light of the earthquakes and stressors Christchurch has been through the Board feels that providing playgrounds and facilities for children is especially important. 

Emma Norrish/ Mike Davidson                                                                                                                           Carried

 

11. Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Lena Krakowiak

 

Community Board Resolved PICB/2019/00056 (original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolves to:

1.         Approve a grant of $450 from its 2018-19 Youth Development Fund to Lena Krakowiak towards the costs of attending Music in the Summer Air (MISA) Shanghai Youth Summer Music Camp, 7 July to 14 July 2019.

Jo Byrne/Ali Jones                                                                                                                                                    Carried

 

12. Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Laura Powley

 

Community Board Resolved PICB/2019/00057 (original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolves to:

1.         Approve a grant of $450 from its 2018-19 Youth Development Fund to Laura Powley towards the cost of attending the Music in the Summer Air (MISA) Shanghai Youth Summer Music Camp, 7 July to 14 July 2019.

Jo Byrne/Ali Jones                                                                                                                                                    Carried

 

13. Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Applications - Canterbury Softball Association Incorporated and Rosie Nixon-Smith

 

Community Board Resolved PICB/2019/00058 (original Staff Recommendations adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolves to:

1.         Approve a grant of $450 from its 2018-19 Positive Youth Development Fund to Canterbury Softball Association Incorporated towards the costs of McKenzie Mihi Marama Bailey McDowell attending the Asia Pacific Qualifier, June 2019 in Jakarta, Indonesia.

2.         Approve a grant of $450 from its 2018-19 Positive Youth Development Fund to Rosie Nixon-Smith towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

Ali Jones/Jo Byrne                                                                                                                                                    Carried

 

Jo Byrne left the meeting at 10.03am and returned at 10.05am.

 

14. Waipapa/Papanui-Innes Community Board Area Report - April 2019

 

Community Board Resolved PICB/2019/00059(original Staff Recommendations adopted without change)

Part B

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for April 2019.

Mike Davidson/Jo Byrne                                                                                                                                        Carried

 

 

14.1    Edgeware Village Master Plan

The Board requested that the staff team involved with the Edgeware Village Master Plan present to the Board again with prior provision of the information originally requested at its meeting on 9 November 2018.

 

14.2    Equal Education in the East (EEE)

At its meeting on 8 February 2019 the Board were advised of the formation of the above group and asked that staff investigate holding a combined meeting with the Ministry of Education and EEE to continue previous discussions related to the zoning for Shirley Boys’ and Avonside Girls’ High Schools.

Jo Byrne agreed to formulate a draft letter to the Ministry of Education with the concerns and issues raised by the community for the Board to consider.

 

Pauline Cotter left the meeting at 10.14am.

 

15. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest.

 

Pauline Cotter  returned to the meeting at 10.16am.

 

15.1    Papanui Bush - Bridgestone Reserve

The Board requested an update from the Team Leader Biodiversity, Parks Unit regarding Papanui Bush with particular reference to:

1.         Maintenance/weeding

2.         Transplanting larger/older suitable trees from the Red Zone to Papanui Bush

3.         Holding a community tidy up day on the anniversary of the planting of the Bush around Arbour Day.

 

 


 

15.2    Papanui Roading Network

The Board noted the announcement that Kmart is building a new retail outlet on Langdons Road and expressed concern regarding the potential increase of traffic. Staff advised this would be addressed as part of Stage Two of the retail precinct development.

 

15.3    Westminster/Cranford Street Intersection

The Board expressed concern regarding traffic and pedestrian safety at the Cranford/Westminster Street intersection. The Board were advised that this is a matter for law enforcement.

 

 

Meeting concluded at 10.30am.

 

CONFIRMED THIS 24th DAY OF May 2019.

 

Ali Jones

Chairperson

   


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

7.     Waipapa/ Papanui-Innes 2018-19 Discretionary Response Fund Application - Richmond Community Garden

Reference:

19/542083

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

59613

Richmond Community Garden

Matariki in Zone

$4,950

$2,000

 

1.2       There is currently a balance of $9,789 remaining in the fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $2,000 from its 2018-19 Discretionary Response Fund to Richmond Community Garden towards the costs of hosting the Matariki in Zone event.

 

3.   Key Points

Issue or Opportunity

3.1       To consider providing funding support to assist to a community organisation to host an event which provides and supports a range of social and recreational initiatives which build and develop community wellbeing and connectedness.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strong Communities. It will provide and support a range of social and recreational initiatives which build and develop community wellbeing and connectedness.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$86,958

$77,169

$9,789

$7,789

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix DRF 2018-19 - Richmond Community Garden Trust

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

24 May 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

8.     Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund
Application - Christchurch Methodist Mission - Aratupu Preschool and Nursery Wall Mural

Reference:

19/399045

Presenter(s):

Stacey Holbrough Community Development Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

59162

Christchurch Methodist Mission

Aratupu Preschool and Nursery Wall Mural

$6,688

$3,500

 

1.2       There is currently a balance of $9,789 remaining in the fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $3,500 from its 2018-19 Discretionary Response Fund to the Christchurch Methodist Mission towards the Aratupu Preschool and Nursery wall mural.

 

3.   Key Points

Issue or Opportunity

3.1      

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Stronger Communities. It will provide a strong sense of community. 

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$86,958

$77,169

$9,789

$6,289

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix DRF 2018-19 Christchurch Methodist Mission - Aratupu Preschool and Nursery Wall Mural

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

24 May 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

9.     Waipapa/Papanui-Innes 2018-19 Discretionary Response Fund Application - St Albans Tennis Club Incorporated

Reference:

19/475403

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059273

St Albans Tennis Club Incorporated

Heat Pump

$2,892

$0.00

 

1.2       There is currently a balance of $9,789 remaining in the fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Declines a grant from its 2018-19 Discretionary Response Fund to St Albans Tennis Club Incorporated towards the purchase and installation of a heat pump.

 

3.   Key Points

Issue or Opportunity

3.1       To consider providing funding support to a community organisation which will have short term benefits.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Building Strong Communities. It will also align to the Papanui-Innes Community Board outcomes that “Community Outcomes and Priorities of young people and older adults are supported.”  Support through advocacy and funding a range of social and recreational projects with a focus on children, youth elderly and volunteers.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$86,958

$77,169

$9,789

$9,789

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes DRF 2018-19 Decision Matrix - St Albans Tennis Club Incorporated

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

24 May 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

10.   Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Canterbury Softball Association for Trinity Jane Mackley

Reference:

19/498645

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application received for funding from its 2018-19 Positive Youth Development Fund.

1.2       This report is to assist the Board to consider an application for funding from the Canterbury Softball Association on behalf of Trinity Jane Mackley.

1.3       There is currently a balance of $1,090 remaining in this fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $450 from its 2018-19 Positive Youth Development Fund to the Canterbury Softball Association for Trinity Jane Mackley towards attending the Little League Asia Pacific Softball Tournament, June 2019 in Jakarta, Indonesia.

 

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the Council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Canterbury Softball Association for Trinity Jane Mackley

4.1       Age: 14 years

4.2       School: St Margaret’s College (Scholarship)

4.3       Suburb: Redwood

4.4       Event seeking support for: Little League Asian Pacific Softball Tournament

4.5       Trinity is a member of the Canterbury Under 15 Girls’ Softball team who won the national title at a recent tournament held in Palmerston North. The national title win has qualified the team to compete at the Little League Asian Pacific Softball Tournament in Indonesia from 17 to 22 June 2019.

4.6       The Canterbury Girls under 15 team will be representing New Zealand at the Little League Softball Tournament in Indonesia from 17 June to 22 June 2019. There are a total of four teams from New Zealand attending the tournament representing different age groups.

4.7       Trinity has been competing in Softball for ten years and plays in the position of 1st base, however she also enjoys pitching.  She is currently a member of Parklands Christchurch United Club and has just been chosen for the New Zealand Sox Girls U15 team.

4.8       When not playing Softball Trinity can be found competing in netball, basketball or playing with her family.

4.9       Trinity has been raising funds for the trip by running raffles, and running a pizza night at Winnie Bagoes.

4.10    The following table provides a breakdown of the costs for Trinity Jane Mackley to attend the Little League Softball Tournament in Indonesia from 17 June 2019 to 22 June 2019:

EXPENSES

Cost ($)

Airfares

$1450

Accommodation

$400

Meals

$480

Insurance

$312

Transport

$66

Gifts for playing teams

$33

Medical, laundry, photo

$72

Uniform

$220

                                                                                                 Total

$3033

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

11.   Waipapa/Papanui-Innes 2018-19 Positive Youth Development Fund Application - Jonel Marais

Reference:

19/514797

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application(s) received for funding from its 2018-19 Positive Youth Development Fund.

1.2       This report is to assist the Board in considering an application for funding from Jonel Marais.

1.3       There is currently a balance of $1,090 remaining in this fund.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $350 from its 2018-19 Positive Youth Development Fund to Jonel Marais towards the costs associated with attending the 2019 Australian Gymnastics Championship from 28 May to 2 June 2019.

 

3.   Key Points

Issue or Opportunity

3.1       To consider funding applications received to support the development and achievements of young people living in the Papanui-Innes ward areas.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the Council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2       Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3       The level of significance was determined by the number of people affected and/or with an interest.

3.4       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Jonel Marais

4.1       Age: 15

4.2       School: Papanui High

4.3       Suburb: Papanui

4.4       Event seeking support for: 2019 Australian Gymnastics Championship

4.5       This is the first time the applicant has applied for funding.

4.6       Jonel was selected by Gymnastics New Zealand to compete in the ribbon and hoop team event at the 2019 Australian Gymnastics Championships.  To be eligible to be selected, athletes must meet the qualifying score at the New Zealand National trials. Jonel is part of the six member team who will compete in grade six.

4.7       Jonel has been competing in gymnastics for 10 years and has represented Canterbury for the last four years.  Jonel also learns ballet and jazz dancing as this enhances her gymnastic performances. Her goal for this championship is to achieve a personal best.

4.8       When not participating in gymnastics or dance, Jonel can be found sewing or socialising with her youth group friends.

4.9       To date Jonel has raised $300 towards the total cost through a combination of activities including gardening and odd jobs around the house.

4.10    The following table provides a breakdown of the costs for Jonel Marais:

EXPENSES

Cost ($)

Uniform

$215

Airfares

$650

Competition Entry

$200

Accommodation and Food

$650

 

 

                                                                                                 Total

$1715

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

12.   Waipapa/Papanui-Innes Community Board Area Report - May 2019

Reference:

19/515364

Presenter(s):

Christine Lane, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Receives the Waipapa/Papanui-Innes Community Board Area Report for May 2019.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board:

·   CNC: Reminder Waimakariri Bridge Contraflow Traffic Management (circulated 9 May 2019)

·   Te Wai Ora o Tane: Draft Water Strategy for comment (circulated 10 May 2019)

·   Main North Road Bus Priority Timelines Updates (circulated 15 May 2019)

·   SWN: Stapletons Road – Partial Reconstruction (circulated 20 May 2019)

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Toi Ōtautahi – Christchurch Arts (open for feedback 15 May – 17 June 2019)

This is a draft strategy for arts and creativity in Ōtautahi Christchurch with the vision of being New Zealand’s best place to live and create, where the arts activate Ōtautahi Christchurch and creative exploration defines who we are.

The arts have proven their ability to renew, revitalise, heal and connect our communities. Our city has built a reputation for its creative responses to urban regeneration and mental and social wellbeing.

The draft strategy is available by clicking on this link Toi Otautahi Christchurch Arts

3.3       Annual Plan and Long Term Plan matters

3.3.1   The Chair verbally supported the Waipapa/Papanui-Innes Community Board’s written submissions on the Annual Plan on Tuesday 30 April 2019.

3.4       Board Reporting

3.4.1   The Board are asked to consider topics for inclusion in Newsline, the newsletter and the report to Council.

4.   Community Board Plan – Update against Outcomes

4.1       A final report on progress to date will be included in the 13 September 2019 Papanui-Innes Community Board meeting.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Nil to report.

5.2       Other partnerships with the community and organisations

5.2.1   Nil to report.

5.3       Community Facilities (updates and future plans)

5.3.1   St Albans Community Facility

An update will be provided by the Project Manager.

5.3.2   10 Shirley Road

To confirm benches situation from Parks Team.

5.4       Infrastructure projects underway

5.4.1   Updates on current projects:

Belfast Cemetery Extension – Currently out to tender for section of road layout to link the new extension to the entrance.

Paddington Playground Renewal and Basketball Hoop – Consultation results for the community input to the concept plan is being analysed and will be reported to the Community Board to determine appropriate next steps.

St Albans Skate Park Extension – Engagement of designer underway with concepts and consultation aimed for mid-2019.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Events Report Back

6.1.1   Nil to report.

7.   Updates from Other Units

7.1       Nil to report.

8.   Community Board Funding Update

8.1       The 2018/19 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment A to this report).

 

 

 

Attachments

No.

Title

Page

a

Papanui-Innes DRF and PYDF Balance Sheet as at 16 May 2019

38

 

 

Signatories

Authors

Lyssa Aves - Governance Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Elizabeth Hovell - Community Board Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

24 May 2019

 


 

 


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

13.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waipapa/Papanui-Innes Community Board

24 May 2019

 

 

14.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Papanui-Innes Community Board

24 May 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

15

Consideration of Waipapa/Papanui-Innes Community Service Awards 2019

s7(2)(a)

Protection of Privacy of Natural Persons

Personal details of nominees and nominators are included in the report.

1 July 2019

Waipapa/Papanui-Innes Community Board Community Service Awards 2019