Waikura

Linwood-Central-Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waikura/Linwood-Central-Heathcote Community Board will be held on:

 

Date:                                    Wednesday 22 May 2019

Time:                                    10am

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

17 May 2019

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Linwood-Central-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C         1.        Apologies..................................................................................... 4

B         2.        Declarations of Interest................................................................. 4

C         3.        Confirmation of Previous Minutes.................................................. 4

B         4.        Public Forum................................................................................ 4

B         5.        Deputations by Appointment.......................................................... 4

B         6.        Presentation of Petitions............................................................... 4

C         7.        Correspondence.................................................................. 15

C         8.        Briefings............................................................................. 17

Staff Reports

C         9.        Linwood Pool - Concept Design............................................. 19

C         10.     200 Maces Road - Proposed Road Name............................... 113

C         11.     Linwood-Central-Heathcote 2018/19 Discretionary Response Fund Risingholme Community Centre Opening and Open Day Celebration....................................................................... 117

C         12.     Application to Waikura/Linwood-Central-Heathcote Community Board 2018/19 Youth Development Fund - Various............... 121

C         13.     Waikura/Linwood-Central-Heathcote Community Board Area Report - 22 May 2019......................................................... 125

 

B         14.     Elected Members’ Information Exchange..................................... 158 

 

 


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waikura/Linwood-Central-Heathcote Community Board meeting held on Monday, 6 May 2019  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Kit Doudney, Chairperson, and Islay Marsden, Vice-Chairperson, on behalf of Estuary Trust, will speak on his correspondence about the importance of the designation of the Ihutai/Estuary as part of the East Asia/ Australasian Flyway.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

 

Waikura

Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                    Monday 6 May 2019

Time:                                    3pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Deon Swiggs

Sara Templeton

 

 

6 May 2019

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Linwood-Central-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved LCHB/2019/00051

That the apologies from Yani Johanson for lateness, from Tim Lindley for early departure, and from Brenda Lowe-Johnson for absence be accepted.

 

Alexandra Davids/Jake McLellan                                                                                          Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LCHB/2019/00052

That the minutes of the Waikura/Linwood-Central-Heathcote Community Board meeting held on Monday, 1 April 2019 be confirmed.

Sara Templeton/Darrell Latham                                                                                           Carried

 

4.   Public Forum

Part B

4.1      Estuary Fest 2019

Part B

Ms Rebekah McCullough, representing the Mt Pleasant Residents’ Association, presented an update to the Board regarding the Estuary Fest 2019, noting it was very successful and acknowledging the Board for its support.

After questions the Chairperson thanked Ms McCullough for her presentation.

 

 

4.2      Moa Reserve Playground Swing

Part B

Ms Pat Brooker, resident of Moa Place, highlighted that the swing had been removed from Moa Reserve and said that she had been informed by staff that the swing was not being replaced.

Ms Broker was advised to lodge a Customer Service Request through the Council’s Call Centre.

After questions the Chairperson thanked Ms Brooker for her presentation.

The Board requested staff advice on the replacement of the Moa Reserve Playground Swing.

 

4.3      Eastgate Public Transport Passenger Service

Part B

Mr Paul McMahon, local resident, spoke to the Board about the possibility of a bus passenger lounge being situated at Eastgate Shopping Mall.  He stated a bus lounge would keep residents safe and dry, and encourage more people to use the bus service.

It was suggested that the former Postshop/Kiwibank site could be a good space for a bus lounge owing to it having a frontage and access on Aldwins Road.

After questions the Chairperson thanked Mr McMahon for his presentation.

The Board requested staff advice on the installation of a bus lounge at the former Postshop/Kiwibank site at Eastgate Mall on Buckley’s Road.

 

4.4      Estuary Green Edge Pathway

Part B

Ms Judith Millar and Mr Ken Couling, representing Christchurch 360 Trail (Inc) presented to the Board about the group’s concerns about the delays in the implementation of the Estuary Edge project.  Refer Attachment A for summary of Estuary Edge progress.

After questions the Chairperson thanked Ms Millar and Mr Couling for their presentation.

The Board requested that staff provide the Board and the Christchurch 360 Trail (Inc) with a proposed timeline for the implementation of the Estuary Green Edge Pathway.

Attachments

a      Christchurch 360 Trail - Summary of Estuary Edge Progress   

 

16. Suspension of Standing Orders

 

Community Board Resolved LCHB/2019/00053

That pursuant to Standing Order 3.5 (Temporary Suspension of Standing Orders) the Standing Order 11.1 be temporarily suspended to enable the remaining Public Forum presentations to be heard by the Board.

Sara Templeton/Jake McLellan                                                                                              Carried

 

4.      Public Forum (Continued)

 

4.5      Gracefield Avenue

Part B

Dr Marjorie Manthei representing the Victoria Neighbourhood Association, and Murray and Tania Gorton, residents of Gracefield Avenue, presented to the Board requesting the removal and replacement of the damaged and dying trees in Gracefield Avenue, as they consider that they are becoming a hazard.

The presenters were advised to raise a Customer Service Request through the Council Call Centre.

After questions the Chairperson thanked Dr Manthei, and Mr and Mrs Gorton for their presentation.

The Board requested staff advice on the condition and renewal of the street trees in Gracefield Avenue in light of any planned developments in the area.

 

 

17. Resumption of Standing Orders

 

Community Board Resolved LCHB/2019/00054

That the Standing Orders temporarily suspended (refer Item 4 of these minutes), be resumed.

Sara Templeton/Jake McLellan                                                                                              Carried

 

5.   Deputations by Appointment

Part B

5.1

Scott Park Landscape Plan (Clause 7 of this agenda refers)

Amuri Cockerell, solicitor, presented to the Board on behalf of R and L Thompson, local residents, regarding their submission on the Scott Park Draft Landscape Plan.  The residents main concern is around the planned planting of trees that they consider may block their direct view of the estuary.

After questions the Chairperson thanked Ms Cockerell for her deputation.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Scott Park Landscape Plan

 

Board Comment

1.        The Board took into consideration the deputation from Amuri Cockerell (Item 5.1 of these minutes refers).

2.        The Board acknowledged the work of the Scott Park Working Party on producing the draft landscape plan for Scott Park.

 

Community Board Resolved LCHB/2019/00055 (Original Staff Recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the information outlined in this report

2.        Approve the Scott Park Landscape plan (Attachment A) incorporating the amendments a to c below as a result of community feedback:

a.        Changes to the location of the trees adjacent to the Mt Pleasant Sea Scouts building

b.        Shortened beach area west of the ramp adjacent to the Mt Pleasant Sea Scouts building

c.         Incorporation of cycle stands near the toilet.

3.        Approve the priorities of work, a to f below, to implement the first stages of the Scott Park Landscape Plan:

a.        Seal and mark (eastern) carpark area including markings to improve access from the Christchurch Coastal pathway to the coast.

b.        Plantings adjacent to the Mt Pleasant Yacht Club boat storage building.

c.         Plantings in the picnic area.

d.        Sealed pathway from the Ferrymead Bridge to the public boat ramp.

e.        Other plantings or paths as budget allows.

f.         Seats, picnic tables, and cycle stands as budget allows.

4.        Request staff investigate future funding options to fully implement the landscape plan.

Sally Buck/Tim Lindley                                                                                                              Carried

 

 

Tim Lindley left the meeting at 04:04 p.m.

Yani Johanson joined the meeting at 4:10 p.m.

 

8.   Delegation of sign off of Main Contract for Linwood Pool to Chief Executive

 

Board Comment

The Board noted that the timeline for the construction of the Linwood Pool had not been updated on the website.

 

Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Recommend to the Council that delegation for sign off of the Main Contract for the Linwood Pool be delegated to the Chief Executive, subject to that execution being consistent with capital and operational provision for the Linwood Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

 

Community Board Decisions under Delegation

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Request that the timeline for this project be uploaded to the project web page.

 

Community Board Decided LCHB/2019/00056

Part A

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Recommend to the Council that delegation for sign off of the Main Contract for the Linwood Pool be delegated to the Chief Executive, subject to that execution being consistent with capital and operational provision for the Linwood Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

Alexandra Davids/Jake McLellan                                                                                          Carried

Note: Yani Johanson abstained from voting.

 

9.   Madras and Purchas Street -  Proposed No Stopping Restrictions

 

Board Comment

The Board were advised that staff are working through additional minor safety works around the Madras and Purchas street intersection.

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Madras Street and Purchas Street as indicated in the attached drawing TG133712 Issue 1, dated 18/2/2019.

2.        Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.        Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

 

Community Board Resolved LCHB/2019/00057

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Madras Street and Purchas Street as indicated in the attached drawing TG133712 Issue 1, dated 18/2/2019.

2.        Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.        Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

4.        Request a staff report on the short term minor safety improvement options that staff are currently working on to increase safety at this intersection.

Deon Swiggs/Sally Buck                                                                                                            Carried

 

 

The meeting adjourned at 4:26 p.m. and reconvened at 4:44 p.m.

 

10. Linwood-Central-Heathcote Community Board's 2018/19 Discretionary Response Fund - 2018/19 Youth Development Fund

 

Board Comment

The Board were advised that staff had received additional Youth Development Funding applications recently.  The Board agreed to increase the amount recommended to accommodate any future applications.

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to the 2018/19 Youth Development Fund.

 

Community Board Resolved LCHB/2019/00058

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approves a grant of $4,500 from its 2018/19 Discretionary Response Fund to the 2018/19 Youth Development Fund.

Jake McLellan/Sally Buck                                                                                                         Carried

 

11. Application to Waikura/Linwood-Central-Heathcote Comunity Board 2018/19 Youth Development Fund - Various

 

Community Board Resolved LCHB/2019/00059 (Original Staff Recommendation accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve a grant of $500 from its 2018/19 Youth Development Fund to William Kao towards Chisnallwood Intermediate Graduate Jazz Band Trip to Music in the Summer Air – Shanghai Youth Summer Music Camp 2019.

Jake McLellan/Sara Templeton                                                                                              Carried

 

12. Application to 2018/19 Linwood-Central-Heathcote Youth Development Fund - Various

 

Community Board Resolved LCHB/2019/00060 (Original Staff Recommendation accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Caitlin Rosalie Rodgers Sadler towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

2.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Zachary James Andrews towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

3.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Katelyn Louise Huata-Chapman towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

Deon Swiggs/Jake McLellan                                                                                                    Carried

 

13. Waikura/Linwood-Central-Heathcote Community Board Area Report - May 2019

 

Board Comment

1.        The Board requested staff updates on Hagley Oval and Memorial Park Cemetery.

 

Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for May 2019.

2.        Consider items for inclusion for the Board Report to the Council’s 11 April 2019 meeting.

3.        Consider items for inclusion in the Board April 2019 Newsletter.

 

Community Board Decisions under Delegation

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for May 2019.

2.        Consider items for inclusion for the Board Report to the Council’s 11 April 2019 meeting.

3.        Request staff to facilitate a multi-stakeholder conversation around the Inner City East.  The Board to hold a workshop in June 2019 to finalise the details of the stakeholder conversation.

4.        Request staff updates on:

a.        The Hagley Oval Development Project to the Board.

b.        Any proposal for Memorial Park Cemetery 15 March 2019 Burial Sites and cemetery security.

 

 

14. Elected Members’ Information Exchange

Part B

Elected Members shared the following information:

·    Wakefield Avenue Public Street Seat – the Board were advised that the seat had broken and been removed.  Staff have been advised that the seat is needed to be replaced.

·    Marriner Street Flooding -  The Board noted that Marriner Street continues to flood and it appears that the outlet is full of sand that does not allow for drainage. 

·    Ōpāwaho to Ihutai Community Workshop – the Board acknowledged the work by the  community organisations and staff that were involved in the Ōpāwaho to Ihutai Community Workshop that was held on 30 April 2019.

·    Linwood Village – The Board discussed recent concerns of anti-social behaviour within the Linwood Village.

·    Mother of All Clean Ups – The Board were advised that the Mother of all Clean Ups is being held the weekend of 11/12 May 2019.

 

14.1   Sumner Rock Retaining Seawall

Part B

The Board were advised that staff have commissioned an assessment report on the Sumner Rock Retaining Seawall to assess the wall’s present condition and identify the best way for its effectiveness.

The Board requested to receive the Sumner Rock Retaining Seawall Assessment Report when it is completed.

 

14.2   Linwood College Redevelopment

Part B

The Board discussed the proposed redevelopment of Linwood College on Aldwins Road.

The Board requested staff advice on the Council’s staff involvement with the redevelopment of Linwood College on Aldwins Road.

 

 

15  Resolution to Exclude the Public

 

Community Board Resolved LCHB/2019/00061

Part C

That at 5:33 p.m.  the resolution to exclude the public set out on pages 81 to 82 of the agenda be adopted.

Alexandra Davids/Yani Johanson                                                                                                                   Carried

 

The public were re-admitted to the meeting at 5:58 p.m.

 

   

Meeting concluded at 5:58 p.m.

 

CONFIRMED THIS 22nd DAY OF MAY 2019

 

Sally Buck

Chairperson

   


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

7.     Correspondence

Reference:

19/445566

Presenter(s):

Liz Beaven, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Kit Doudney

Avon –Heathcote Estuary Ihutai Trust

 

2.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.        Receive the information in the correspondence report dated 22 May 2019.

 

Attachments

No.

Title

Page

a

Avon-Heathcote Estuary Ihutai Trust Designation of the Estuary as part of the East Asia/Australasian Flyway

16

 

 


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

PDF Creator


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

8.     Briefings

Reference:

19/411411

Presenter(s):

Liz Beaven, Community Board Advisor

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Risingholme Opening and Risingholme Workshop Progress

Ritchie Moyle

Programme Management – Heritage

Capital Delivery Community Facilities

 

2.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Notes the information supplied during the Briefings.

 

 

Attachments

There are no attachments to this report.

 


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

9.     Linwood Pool - Concept Design

Reference:

19/440074

Presenter(s):

Kent Summerfield – Senior Project Manager and Lizzy Farthing – Recreation and Sports Planner

 

 

1.   Purpose of Report

1.1      The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to approve a Concept Design for the Linwood Pool.

2.   Executive Summary

2.1      Council has included funding allowances for the development of a Linwood Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

2.2      Following further community consultation, the Waikura/Linwood-Central-Heathcote Community Board selected 141 Smith Street as the site for the Linwood Pool and instructed staff to proceed with procurement and development of a Concept Design (refer section 4.6).

2.3      Development of the design has proceeded in accordance with 2.2, incorporating feedback from engagement with the Community and the Waikura/Linwood-Central-Heathcote Community Board, and a final Concept is now tabled for the approval of the Waikura/Linwood-Central-Heathcote Community Board.

 

3.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve the Concept Design for the Linwood Pool as shown in Attachment A, including limited tree removal as outlined in Attachment F.

2.        Approve staff proceeding with procurement and delivery of the Linwood Pool via Design and Build Contract.

 

4.   Context/Background

Issue or Opportunity

4.1      In accordance with their delegation (refer 4.6) the Waikura/Linwood-Central-Heathcote Community Board have the opportunity to approve a Concept Design for the Linwood Pool.

Strategic Alignment

4.2      This report supports the Council's Long Term Plan (2018 - 2028):

4.2.1   Activity: Recreation, Sport, Community Arts & Events

·      Level of Service: 7.0.1.4 Provide citizens access to fit-for-purpose recreation and sporting facilities - 4 Multi-purpose recreation and sport centres, QEII, Graham Condon, Jellie Park and Pioneer open 364 days pa for 106 hours per week.

Decision Making Authority

4.3      As per section 4.6 the Waikura/Linwood-Central-Heathcote Community Board hold the delegation to approve a Concept Design for the Linwood Pool.

Previous Decisions

4.4      At its meeting  26 February 2018, Waikura/Linwood-Central-Heathcote Community Board resolved (ref: LCHB/2018/00030) that the Board:

1.          Approve the commencement of a community consultation and engagement process regarding options for the location for the Linwood-Woolston Pool based on the tabled consultation booklet (Attachment A).

a.        The consultation document lists five sites which have been assessed for suitability and identifies 141 Smith Street (Linwood Park) as the favoured site.  Respondents may indicate support for the favoured site or any other which they may wish to specify.

2.         Notes the scale of the project to be provided should be consistent with the 2015-2025 Long Term Plan (LTP).  However the community consultation process will seek community feedback on the function and nature of the facility to best meet the current and future needs of the community.

4.5      At its meeting of 22 March 2018, the Council resolved to(ref: CNCL/2018/00049):

1.        Approve delegating to the Linwood-Central-Heathcote Community Board:

a.        The decision on site selection for the new Linwood-Woolston Pool.

b.        The decision on a scope and final Concept Design for the new Linwood-Woolston Pool.

2.        Resolves that both decisions in recommendation 1 must be consistent with Council policy; and capital and operational provision for the Linwood/Woolston Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

3.        Notes that:

a.        The specific financial delegation relating to executing the main build contract for the Linwood-Woolston Pool project remains with Council.

b.        Should the final preferred site be subject to specific decision making processes that are unknown at this time then a further report will be brought back to Council covering proposed delegations to the Linwood-Central-Heathcote Community Board.

c.         The opening ceremony and welcoming the community to the new facility will be undertaken by the Linwood-Central-Heathcote Community Board.

4.6      At its meeting of 16 May 2018, the Waikura/Linwood-Central-Heathcote Community Board resolved to (LCHB/2018/00065):

1.        Approve 141 Smith Street as the site for the Woolston-Linwood Pool facility.

2.        Approve staff proceeding with procurement and development of a concept design for the Woolston-Linwood Pool facility.

3.        Request staff to report to the Board on the Linwood Park Concept Plan by June 2018.

4.        Request staff to reassess timeframes for the project in time to inform the 2018-2028 Long Term Plan.

5.        Note staff advice on the funding mechanism identified in the deputation by Augusta Funds Management Limited.

Assessment of Significance and Engagement

4.7      The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.7.1   The level of significance was determined by using the engagement and significance matrix.  Staff have considered the significance of the decision to be made by the Community Board.  Their assessment is that the matter is of medium significance for the following reasons:

4.7.1.1   Engagement with the community in this area supported the need and desire for a pool facility in this area.

4.7.1.2              There are tangible social and cultural benefits involved in the construction of this facility.  Previous work in the community recognised a desire for the community to have a place to meet socially and providing a facility to address water safety is an integral part of this project.

4.7.1.3  There are benefits that will result in the construction of the facility and additional opportunities in relation to community partnerships as part of this project are also being worked through.

4.7.2   Engagement and consultation undertaken on the project reflect this level of significance.

 

5.   Options Analysis

Options Considered

5.1      The following reasonably practicable options were considered and are assessed in this report:

5.1.1   Approve the Concept Design as shown in Attachment A.

5.1.2   Instruct staff to rework the Concept Design (process details to be advised by the Board).

5.2      The following options were considered but ruled out

5.2.1   Discontinuing the project is not considered a reasonable option, given the funding is allocated, a clearly documented need exists, and it has strong stakeholder support.

Options Descriptions

5.3      Preferred Option:  Option 1 - Approve the Concept Design as shown in Attachment A.

5.3.1   Option Description:  Under this option, the Waikura/Linwood-Central-Heathcote Community Board would approve the Concept Design for the Linwood Pool as shown in Attachment A, including limited tree removal as outlined in Attachment F and would approve staff proceeding with procurement and delivery of the Linwood Pool via Design & Build Contract.

5.3.2   The Concept shown in Attachment A has been developed based on input and feedback from the Community and Community Board and was gathered via direct interactions with key stakeholders, the Linwood Development Aspirations Report, consultation during site selection, Community Day and Newsline/Have Your Say release engagement on the Site Plan, and an informal review of the working Concept by the Community Board report. 

5.3.3   Some of the key things stakeholders noted they were looking for in the facility, and which have been reflected in the design, include:

·      A quality facility that the strong local community will “own” and take pride in.

·      A focus on local needs, for people living within 2-4 kilometres.

·      A facility that celebrates all the local cultures in the area.

·      A focus on recreation (family fun), social interaction and health (exercise and mobility).

·      A balance between pool, flexible multi-sport and social activity/meeting spaces.

·      A range of pools designed to encourage participation.

·      An inclusive facility that helps the community come together and provides a home for community events.

·      An inviting building that people feel welcome and safe in.

·      A facility that fits in well with Linwood Park and how it will be used over the years.

5.3.4   To support the design development process a number of specialist reviews were undertaken, including:

·      Urban Design

·      Ngai Tahu cultural (through Matapopore)

·      Crime Prevention through Environmental Design (CPTED)

·      Accessibility

·      Arborist

5.3.5   For more information on how these reviews influenced the design, and on the design itself please refer to Attachments to this report.

5.3.6   A cost estimate produced by the Project Quantity Surveyor indicates the Concept depicted in Attachment A is likely to be affordable within the available capital budget but should certain risks manifest adversely (refer section 8) the Project Team would look to work with potential Design and Build Contractors to reduce costs and ensure ongoing alignment between the scope and budget.

5.3.7   Option Advantages

·      Programme – approving the Concept outlined in Attachment A represents the swiftest approach to progressing the project.

·      Consistency with feedback to date – the Concept presented in Attachment A aligns with feedback received to date around user requirements and aesthetics.

5.3.8   Option Disadvantages

·      Does not allow for further material changes to the Concept – only a disadvantage if these are sought.

5.4      Option 2 - Instruct staff to rework the Concept Design (process details to be advised by the Board).

5.4.1   Option Description: Under this option the Waikura/Linwood-Central-Heathcote Community Board would instruct staff to undertake a material rework of the Concept Design presented in Attachment A and return with an updated Concept Design.  The precise nature of this process would need to be defined to the Waikura/Linwood-Central-Heathcote Community Board.

5.4.2   Option Advantages

·      This option would present an opportunity to incorporate desired material      changes.

5.4.3   Option Disadvantages

·      This option would delay the programme.  The extent of the delay would be dependent on the nature of requested amendments.

6.   Community Views and Preferences

6.1      Based on feedback received from the Community to date around both design requirements and programme aspirations it is anticipated that they would support Option 1.

7.   Legal Implications

7.1      There is not a legal context, issue or implication relevant to this decision.

7.2      This report has not been reviewed and approved by the Legal Services Unit.

8.   Risks

8.1      Some of the  key risks moving forward with the project include:

8.1.1   Resource Consent – A non-notified consent process has been assumed in the cost and programme estimates.  If the project is subject to notification it would adversely affect both elements.

8.1.2   Development Contributions – The cost estimate assumes no requirement to pay Development Contributions.   Should a requirement to do so be confirmed this would adversely affect the cost budget.

8.1.3   Market response – The current estimate was built up based on recent comparable exercises/initial conversations with potential suppliers but should the actual market response compare unfavourably to estimate figures it would adversely affect the cost budget.

8.1.4   Contaminated ground – a Preliminary Site Investigation undertaken post demolition of the Nursery did not identify any significant concerns in this regard but should contamination be discovered it would adversely affect the programme and/or cost budget.

8.1.5   Ground conditions – Investigations into geotechnical conditions have been taken beyond Concept level (to Preliminary level) to provide greater certainty to potential contractors, but should additional requirements be identified/perceived as a risk it will have an adverse effect on the cost budget.

9.   Next Steps

9.1      If the Waikura/Linwood-Central-Heathcote Community Board resolve to endorse Option 1, the Project Team will proceed with developing tender documentation and, once complete, release to the shortlist to ultimately select a Design and Build Contractor.

10. Financial Implications

10.1    Council have included funding allowances for the development of a Linwood Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.  The estimate produced for Option 1 indicate capital costs for the Concept shown in Attachment A is likely to be affordable within the Long Term Plan provision.  If Option 1 is approved the Project Team would work with the Design and Build Contractor as required to ensure alignment is maintained.  An operational provision is also included within Long Term Plan and specification within the design process has been mindful of minimising operating costs wherever possible.

10.2    The precise financial implications of Option 2 are unknown as the nature of changes would need to be defined by the Community Board, but it is assumed that it would also need to remain consistent with provisions within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan (unless it was the Board’s intent to seek further funding).

11. Impact on Manu Whenua

11.1    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.          

11.2    Matapopore Charitable Trust are the organisation that has been established by Ngāi Tūāhuriri to work with Christchurch City Council (CCC) to provide cultural advice on Ngāi Tūāhuriri/Ngāi Tahu values, narratives and aspirations, and to weave these into the fabric of the anchor projects and other projects associated with the recovery of greater Christchurch.         They have worked closely with the wider Project Team as the Concept shown in Attachment A was developed, and a summary of the key themes they have introduced to the design can be found in Attachment C.

 

 

Attachments

No.

Title

Page

a

Attachment A -Linwood Pool Concept - Community Board Issue -20190513

26

b

Attachment B - Linwood Pool Cultural Design Statement

71

c

Attachment C - Linwood Pool Matapopore Design Statement

73

d

Attachment D - Linwood Pool Accessibility Summary

75

e

Attachment E - Linwood Pool draft lighting plan

76

f

Attachment F - Linwood Pool Development Tree Report - 13 May 2019

80

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kent Summerfield - Senior Project Manager

Approved By

Alistair Pearson - Manager Capital Delivery Major Facilities

Michael Down - Finance Business Partner

Nigel Cox - Head of Recreation, Sports & Events

Mary Richardson - General Manager Citizen and Community

  


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

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Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

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22 May 2019

 

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Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

10.  200 Maces Road - Proposed Road Name

Reference:

19/418070

Presenter(s):

Paul Lowe, Principal Advisor Resource Consents

 

 

1.   Purpose of Report

1.1      The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider and approve the proposed road name arising from the proposed subdivision at 200 Maces Road.

Origin of Report

1.2      This report is staff generated resulting from naming request received from the subdivision developer.

1.3      This report relates to the subdivision at 200 Maces Road.

2.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board resolve to approve the following new road name:

1.        200 Maces Road (RMA/2019/527):

a.        Charles Luney Lane (if the access is provided as a right of way); or

b.        Charles Luney Place (if the access is provided as legal road)

 

3.   Background

Introduction

3.1      Road naming requests have been submitted by the developer for 200 Maces Road (RMA/2019/527) subdivision.  A preferred name and alternative name have been put forward by the developer.

3.2      The recommended road and/or right-of-way names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The recommended names are considered sufficiently different to existing road names.

3.3      The recommended road and/or right-of-way names have been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and urban addressing. The recommended names are considered to be consistent with the Standard unless otherwise stated below.

3.4      Under the Roads and Right-of-Way- naming policy the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.5      Consultation has been undertaken with Land Information New Zealand who have raised that while the preferred road name is acceptable to use there are six other roads using Charles within 16kms of the proposed road.

3.6      The other six roads using Charles are not similar to the proposed road name and therefore in our view would not cause any confusion.

3.7      The developer is still resolving the matter of the legal status of the ‘road’ through the subdivision consent application process and have confirmed that the road type is to be ‘Lane’ if it is to be a right of way or ‘Place’ if it is to be a road.

3.8      The requests have been accompanied by an explanation of the background to the names which are summarised below.

Assessment of Significance and Engagement

3.9      The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.10    The level of significance was determined by the number of people affected and/or with an interest.

3.11    Due to the assessment of low significance, no further community engagement and consultation is required.

200 Maces Road (RMA/2019/527)

3.12    Road names have been requested by Chas S Luney Ltd for the road or right of way within the subdivision at 200 Maces Road. To view the right of way subject to this application refer to Attachment A.

3.13    Given the history the road names have been chosen in accordance with the theme of Founder of the applicant company Chas S Luney. The site, 200 Maces Road, was the works depot for the applicant’s company, which was started by Charles Luney in 1926. The firm was a prominent commercial construction firm in the city, having built numerous prominent buildings over the years, including the Repertory Theatre (now demolished), Princess Margaret Hospital, the Government Life building (now demolished), the Christchurch Town Hall, the Christchurch Library (now demolished), the Park Royal Hotel (now demolished), Christchurch Public Hospital and what is now known as the Horncastle Arena. The depot in Maces Road was established in the early 1960’s when the Bromley area was opened up for development. The site was the Company’s depot until they changed focus from construction to property development in the early 2000’s.

3.14    The preferred name followed by an alternative names follows:

·    Charles Luney Lane or Place – Charles Luney passed away in 2005. The depot was turned into a Business Park, and was named after him.

·    Luney Lane or Place

 

Attachments

No.

Title

Page

a

200 Maces Road - Plan

116

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Laura Braddick - Senior Resource Consents Support Officer

Paul Lowe - Principal Advisor Resource Consents

Approved By

John Higgins - Head of Resource Consents

Leonie Rae - General Manager Consenting and Compliance

  


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

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Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

11.  Linwood-Central-Heathcote 2018/19 Discretionary Response Fund Risingholme Community Centre Opening and Open Day Celebration

Reference:

19/543790

Presenter(s):

Sol Smith, Community Development Advisor

 

 

1.   Purpose of Report

1.1      The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00059284

Risingholme Community Centre Incorporated

Risingholme

$2,500

$2,500

 

1.2      There is currently a balance of $67,355 remaining in the fund

2.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approves a grant of $2,500 from its 2018/19 Discretionary Response Fund to Risingholme Community Centre Incorporated towards the Risingholme Community Centre Open Day and Open Day Celebration.

 

3.   Key Points

Issue or Opportunity

3.1      To assist Risingholme Community Centre Incorporated with the community opening and open day.

Strategic Alignment

3.2      The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of ‘Strong Communities’. It will contribute to a ‘strong sense of community’ and the strategic priority ‘enabling active citizenship and connected communities’.

Decision Making Authority

3.3      The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·      Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·      Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4      The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5      The level of significance was determined by the number of people affected and/or with an interest.

3.6      Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7      At the time of writing, the balance of the <enter year> Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$141,336

$73,981

$67,355

$64,855

 

3.8      Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9      The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Linwood Central Heathcote 2018 19 Discretionary Response Fund Matrix Final

119

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sol Smith - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

  


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

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Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

12.  Application to Waikura/Linwood-Central-Heathcote Community Board 2018/19 Youth Development Fund - Various

Reference:

19/503032

Presenter(s):

Sol Smith, Community Development Advisor

 

 

1.   Purpose of Report

1.1      The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider an application(s) received for funding from its 2018/19Youth Development Fund.

1.2      This report is to assist the Board to consider an application(s) of funding from Willow Cook and Brodyn Hall.

1.3      There is currently a balance of $3,600 remaining in this fund.

2.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board resolve to:

1.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Willow Cook towards representing New Zealand at the Australian Youth Climbing Championships.

2.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Brodyn Hill towards attending the Junior World Gymnastics Competition.

 

3.   Key Points

Issue or Opportunity

3.1      To support funding for Willow Cook towards representing New Zealand at the Australian Youth Climbing Championships and Brodyn Hall towards attending the Junior World Gymnastics Competition.

Strategic Alignment

3.2      Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

1.1      Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

1.2      Allocations must be consistent with any policies, standards or criteria adopted by the Council

1.3      The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

1.4      The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.3      The level of significance was determined by the number of people affected and/or with an interest.

3.4      Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Willow Hannah Cook

4.1      Age: 12

4.2      School: Cashmere High School

4.3      Suburb: Waltham

4.4      Event seeking support for: Australasian Youth Climbing Championships

4.5      Willow is a 12 Year Old student at Cashmere High School who lives in Waltham. She has been selected for the New Zealand Youth Climbing Team in the Australian Nationals in Sydney in late May. Willow has been climbing since the age of 9 and climbs four times a week. She also does strength and condition classes alongside climbing sessions. Willow since taking up the sport of climb has some impressive accolades. This year at the South Island Festival of Climbing she claimed the Port Hills 300 Female under 16 and Lead, Speed Bouldering. Willow’s goal for the future is to represent New Zealand at the Olympics. Willow is currently learning to coach climbing to young children. She also plays for the 1st XI Cashmere Hockey team. Getting to this meet has been a struggle financial for the family. Due to Willow’s age her mother, Alison will need to travel with her to the competition.

4.6      The following table provides a breakdown of the costs for Willow:

EXPENSES

Cost ($)

Airfares

$900

Accommodation

$200

Insurance

$20

Transport

$100

Registration

$80

                                                                                                 Total

$1320

 

5.   Applicant 2 -  Brodyn Anthony Hall

5.1      Age: 16

5.2      School: Middleton Grange School

5.3      Suburb: Hillsborough

5.4      Event seeking support for: Junior World Gymnastics Competition, Hungary.

5.5      Brodyn Hall is a 16 year old student at Middleton Grange School from Hillsborough. Brodyn has been selected as part of a three man team to attend the Junior World Gymnastics Competition in Hungary in 22nd June – 6th July. Brodyn will compete against the top junior (under 18) gymnasts in the world. Previous to this Brodyn as part of the New Zealand team to compete in a Texas, USA. Brodyn came first in his division which secured his position in the Junior World New Zealand team heading to Hungary. Brodyn has been training towards this for the past two years. This is the highest form of competition for junior gymnasts around the world. Brodyn coaches junior gymnasts twice a week, as he wants to be an inspiration to those he coaches. He was voted Team Person at the clubs prize giving last year.  

5.6      The following table provides a breakdown of the costs for Brodyn:

EXPENSES

Cost ($)

Airfares, Uniform, Accommodation and Entry Fee

$5,300

 

 

                                                                                                 Total

$5300

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sol Smith - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

  


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

13.  Waikura/Linwood-Central-Heathcote Community Board Area Report - 22 May 2019

Reference:

19/482272

Presenter(s):

Arohanui Grace, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for 22 May 2019.

2.        Approve the grant of the easement in gross in accordance with the previous resolution LCHB/2018/00035 but over the areas shown in plan RPS2546 dated 03/2019, or such other area, if this is only a minor amendment and has no material effect on the Reserve.

3.        Approve the grant of the easement in gross in accordance with the previous resolution LCHB/2017/00177 but over the areas shown in plan RPS2600 dated 05/2019, or such other area, if this is only a minor amendment and has no material effect on the Reserve.

 

3.   Community Board Activities and Forward Planning

3.1      Memos/Information/Advice to the Board

3.1.1   Olliviers Reserve Easement - The Board received a memorandum in November 2018 advising that the presence of contamination had made the biofilter option too expensive and that a single carbon filter would be installed instead.  An amendment to the Board’s resolution is required to update the area of the required easement.  The Board is request to resolve the new easement. (Attachment A).

3.1.2   Settlers Crescent Reserve – The Board resolved an easement over part of Settlers Reserve on 18 October 2017.  The original reason for needing an easement to drain sewage was for the construction of a new biofilter and associated infrastructure, including a 2.5m x 2m fan cabinet.  The design has since been changed from a biofilter to a carbon filter which means a change in the area required for the easement.  The Board is request to resolve the new easement.  (Attachment B).

3.1.3   Ōpāwa Volunteer Library – Attached is staff advice relating the detailed design of the Ōpāwa Volunteer Library rebuild.

 

 

 

 

Attachments

No.

Title

Page

a

103E Olliviers Rd - Amended Easements over Ollliviers Reserve

127

b

1040 Ferry Road - Amended Easement over Settlers Reserve

130

c

Ōpāwa Volunteer Library - Detailed Design

134

 

 

Signatories

Authors

Liz Beaven - Community Board Advisor

Amanda Black - Support Officer

Bruce Coleman - Community Development Advisor

Diana Saxton - Community Recreation Advisor

Sol Smith - Community Development Advisor

Tracey Waho-Blayney - Support Officer

Approved By

Arohanui Grace - Manager Community Governance, Linwood-Central-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

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22 May 2019

 

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22 May 2019

 

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Waikura/Linwood-Central-Heathcote Community Board

22 May 2019

 

 

14.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.