Waikura

Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                    Monday 6 May 2019

Time:                                    3pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Deon Swiggs

Sara Templeton

 

 

6 May 2019

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Linwood-Central-Heathcote

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waikura/Linwood-Central-Heathcote Community Board

06 May 2019

 

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved LCHB/2019/00051

That the apologies from Yani Johanson for lateness, from Tim Lindley for early departure, and from Brenda Lowe-Johnson for absence be accepted.

 

Alexandra Davids/Jake McLellan                                                                                          Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LCHB/2019/00052

That the minutes of the Waikura/Linwood-Central-Heathcote Community Board meeting held on Monday, 1 April 2019 be confirmed.

Sara Templeton/Darrell Latham                                                                                           Carried

 

4.   Public Forum

Part B

4.1      Estuary Fest 2019

Part B

Ms Rebekah McCullough, representing the Mt Pleasant Residents’ Association, presented an update to the Board regarding the Estuary Fest 2019, noting it was very successful and acknowledging the Board for its support.

After questions the Chairperson thanked Ms McCullough for her presentation.

 

 

4.2      Moa Reserve Playground Swing

Part B

Ms Pat Brooker, resident of Moa Place, highlighted that the swing had been removed from Moa Reserve and said that she had been informed by staff that the swing was not being replaced.

Ms Broker was advised to lodge a Customer Service Request through the Council’s Call Centre.

After questions the Chairperson thanked Ms Brooker for her presentation.

The Board requested staff advice on the replacement of the Moa Reserve Playground Swing.

 

4.3      Eastgate Public Transport Passenger Service

Part B

Mr Paul McMahon, local resident, spoke to the Board about the possibility of a bus passenger lounge being situated at Eastgate Shopping Mall.  He stated a bus lounge would keep residents safe and dry, and encourage more people to use the bus service.

It was suggested that the former Postshop/Kiwibank site could be a good space for a bus lounge owing to it having a frontage and access on Aldwins Road.

After questions the Chairperson thanked Mr McMahon for his presentation.

The Board requested staff advice on the installation of a bus lounge at the former Postshop/Kiwibank site at Eastgate Mall on Buckley’s Road.

 

4.4      Estuary Green Edge Pathway

Part B

Ms Judith Millar and Mr Ken Couling, representing Christchurch 360 Trail (Inc) presented to the Board about the group’s concerns about the delays in the implementation of the Estuary Edge project.  Refer Attachment A for summary of Estuary Edge progress.

After questions the Chairperson thanked Ms Millar and Mr Couling for their presentation.

The Board requested that staff provide the Board and the Christchurch 360 Trail (Inc) with a proposed timeline for the implementation of the Estuary Green Edge Pathway.

Attachments

a      Christchurch 360 Trail - Summary of Estuary Edge Progress  

 

16. Suspension of Standing Orders

 

Community Board Resolved LCHB/2019/00053

That pursuant to Standing Order 3.5 (Temporary Suspension of Standing Orders) the Standing Order 11.1 be temporarily suspended to enable the remaining Public Forum presentations to be heard by the Board.

Sara Templeton/Jake McLellan                                                                                              Carried

 

4.      Public Forum (Continued)

 

4.5      Gracefield Avenue

Part B

Dr Marjorie Manthei representing the Victoria Neighbourhood Association, and Murray and Tania Gorton, residents of Gracefield Avenue, presented to the Board requesting the removal and replacement of the damaged and dying trees in Gracefield Avenue, as they consider that they are becoming a hazard.

The presenters were advised to raise a Customer Service Request through the Council Call Centre.

After questions the Chairperson thanked Dr Manthei, and Mr and Mrs Gorton for their presentation.

The Board requested staff advice on the condition and renewal of the street trees in Gracefield Avenue in light of any planned developments in the area.

 

 

17. Resumption of Standing Orders

 

Community Board Resolved LCHB/2019/00054

That the Standing Orders temporarily suspended (refer Item 4 of these minutes), be resumed.

Sara Templeton/Jake McLellan                                                                                              Carried

 

5.   Deputations by Appointment

Part B

5.1

Scott Park Landscape Plan (Clause 7 of this agenda refers)

Amuri Cockerell, solicitor, presented to the Board on behalf of R and L Thompson, local residents, regarding their submission on the Scott Park Draft Landscape Plan.  The residents main concern is around the planned planting of trees that they consider may block their direct view of the estuary.

After questions the Chairperson thanked Ms Cockerell for her deputation.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Scott Park Landscape Plan

 

Board Comment

1.                 The Board took into consideration the deputation from Amuri Cockerell (Item 5.1 of these minutes refers).

2.                 The Board acknowledged the work of the Scott Park Working Party on producing the draft landscape plan for Scott Park.

 

Community Board Resolved LCHB/2019/00055 (Original Staff Recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the information outlined in this report

2.        Approve the Scott Park Landscape plan (Attachment A) incorporating the amendments a to c below as a result of community feedback:

a.        Changes to the location of the trees adjacent to the Mt Pleasant Sea Scouts building

b.        Shortened beach area west of the ramp adjacent to the Mt Pleasant Sea Scouts building

c.         Incorporation of cycle stands near the toilet.

3.        Approve the priorities of work, a to f below, to implement the first stages of the Scott Park Landscape Plan:

a.        Seal and mark (eastern) carpark area including markings to improve access from the Christchurch Coastal pathway to the coast.

b.        Plantings adjacent to the Mt Pleasant Yacht Club boat storage building.

c.         Plantings in the picnic area.

d.        Sealed pathway from the Ferrymead Bridge to the public boat ramp.

e.        Other plantings or paths as budget allows.

f.         Seats, picnic tables, and cycle stands as budget allows.

4.        Request staff investigate future funding options to fully implement the landscape plan.

Sally Buck/Tim Lindley                                                                                                              Carried

 

 

Tim Lindley left the meeting at 04:04 p.m.

Yani Johanson joined the meeting at 4:10 p.m.

 

8.   Delegation of sign off of Main Contract for Linwood Pool to Chief Executive

 

Board Comment

The Board noted that the timeline for the construction of the Linwood Pool had not been updated on the website.

 

Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Recommend to the Council that delegation for sign off of the Main Contract for the Linwood Pool be delegated to the Chief Executive, subject to that execution being consistent with capital and operational provision for the Linwood Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

 

Community Board Decisions under Delegation

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Request that the timeline for this project be uploaded to the project web page.

 

Community Board Decided LCHB/2019/00056

Part A

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Recommend to the Council that delegation for sign off of the Main Contract for the Linwood Pool be delegated to the Chief Executive, subject to that execution being consistent with capital and operational provision for the Linwood Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

Alexandra Davids/Jake McLellan                                                                                          Carried

Note: Yani Johanson abstained from voting.

 

9.   Madras and Purchas Street -  Proposed No Stopping Restrictions

 

Board Comment

The Board were advised that staff are working through additional minor safety works around the Madras and Purchas street intersection.

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Madras Street and Purchas Street as indicated in the attached drawing TG133712 Issue 1, dated 18/2/2019.

2.        Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.        Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

 

Community Board Resolved LCHB/2019/00057

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve that under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Madras Street and Purchas Street as indicated in the attached drawing TG133712 Issue 1, dated 18/2/2019.

2.        Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

3.        Approve that these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

4.        Request a staff report on the short term minor safety improvement options that staff are currently working on to increase safety at this intersection.

Deon Swiggs/Sally Buck                                                                                                            Carried

 

 

The meeting adjourned at 4:26 p.m. and reconvened at 4:44 p.m.

 

10. Linwood-Central-Heathcote Community Board's 2018/19 Discretionary Response Fund - 2018/19 Youth Development Fund

 

Board Comment

The Board were advised that staff had received additional Youth Development Funding applications recently.  The Board agreed to increase the amount recommended to accommodate any future applications.

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to the 2018/19 Youth Development Fund.

 

Community Board Resolved LCHB/2019/00058

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approves a grant of $4,500 from its 2018/19 Discretionary Response Fund to the 2018/19 Youth Development Fund.

Jake McLellan/Sally Buck                                                                                                         Carried

 

11. Application to Waikura/Linwood-Central-Heathcote Comunity Board 2018/19 Youth Development Fund - Various

 

Community Board Resolved LCHB/2019/00059 (Original Staff Recommendation accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve a grant of $500 from its 2018/19 Youth Development Fund to William Kao towards Chisnallwood Intermediate Graduate Jazz Band Trip to Music in the Summer Air – Shanghai Youth Summer Music Camp 2019.

Jake McLellan/Sara Templeton                                                                                              Carried

 

12. Application to 2018/19 Linwood-Central-Heathcote Youth Development Fund - Various

 

Community Board Resolved LCHB/2019/00060 (Original Staff Recommendation accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Caitlin Rosalie Rodgers Sadler towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

2.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Zachary James Andrews towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

3.        Approve a grant of $500 from its 2018/19 Youth Development Fund to Katelyn Louise Huata-Chapman towards competing in the International Korfball Federation U21 Asia Oceania Championship, May 2019 in Shaoxing, China.

Deon Swiggs/Jake McLellan                                                                                                    Carried

 

13. Waikura/Linwood-Central-Heathcote Community Board Area Report - May 2019

 

Board Comment

1.                 The Board requested staff updates on Hagley Oval and Memorial Park Cemetery.

 

Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for May 2019.

2.        Consider items for inclusion for the Board Report to the Council’s 11 April 2019 meeting.

3.        Consider items for inclusion in the Board April 2019 Newsletter.

 

Community Board Decisions under Delegation

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.        Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for May 2019.

2.        Consider items for inclusion for the Board Report to the Council’s 11 April 2019 meeting.

3.        Request staff to facilitate a multi-stakeholder conversation around the Inner City East.  The Board to hold a workshop in June 2019 to finalise the details of the stakeholder conversation.

4.        Request staff updates on:

a.                 The Hagley Oval Development Project to the Board.

b.                Any proposal for Memorial Park Cemetery 15 March 2019 Burial Sites and cemetery security.

 

 

14. Elected Members’ Information Exchange

Part B

Elected Members shared the following information:

·        Wakefield Avenue Public Street Seat – the Board were advised that the seat had broken and been removed.  Staff have been advised that the seat is needed to be replaced.

·        Marriner Street Flooding -  The Board noted that Marriner Street continues to flood and it appears that the outlet is full of sand that does not allow for drainage. 

·        Ōpāwaho to Ihutai Community Workshop – the Board acknowledged the work by the  community organisations and staff that were involved in the Ōpāwaho to Ihutai Community Workshop that was held on 30 April 2019.

·        Linwood Village – The Board discussed recent concerns of anti-social behaviour within the Linwood Village.

·        Mother of All Clean Ups – The Board were advised that the Mother of all Clean Ups is being held the weekend of 11/12 May 2019.

 

14.1   Sumner Rock Retaining Seawall

Part B

The Board were advised that staff have commissioned an assessment report on the Sumner Rock Retaining Seawall to assess the wall’s present condition and identify the best way for its effectiveness.

The Board requested to receive the Sumner Rock Retaining Seawall Assessment Report when it is completed.

 

14.2   Linwood College Redevelopment

Part B

The Board discussed the proposed redevelopment of Linwood College on Aldwins Road.

The Board requested staff advice on the Council’s staff involvement with the redevelopment of Linwood College on Aldwins Road.

 

 

15  Resolution to Exclude the Public

 

Community Board Resolved LCHB/2019/00061

Part C

That at 5:33 p.m.  the resolution to exclude the public set out on pages 81 to 82 of the agenda be adopted.

Alexandra Davids/Yani Johanson                                                                                                                   Carried

 

The public were re-admitted to the meeting at 5:58 p.m.

 

   

Meeting concluded at 5:58 p.m.

 

CONFIRMED THIS 22nd DAY OF MAY 2019

Sally Buck

Chairperson