Waipuna

Halswell-Hornby-Riccarton Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipuna/Halswell-Hornby-Riccarton Community Board will be held on:

 

Date:                                    Tuesday 28 May 2019

Time:                                   4.30pm

Venue:                                 Hao Room, Te Hāpua: Halswell Centre
341 Halswell Road, Halswell

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Catherine Chu

Anne Galloway

Ross McFarlane

Debbie Mora

 

 

22 May 2019

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 


Halswell-Hornby-Riccarton Community Board – Community Board Plan 2017-2019

 

Community Outcomes and Priorities

 

1.        Strong Communities

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

1.1          A range of social and recreational initiatives which build and develop community wellbeing.

1.2          Culturally inclusive and celebrates diversity.

   

Our Board Priorities are to:

Community

1.3          Support and encourage the involvement of children and young people in all aspects of community life including decision making.

1.4          Support and advocate for initiatives that address poverty issues and improve the well-being of families and individuals.  

1.5          Support and advocate for activities for older adults in the ward to reduce social isolation.

1.6          Advocate for culturally inclusive practices, where diversity is supported. 

1.7          Consider disability access across all projects.

1.8          Ensure partnerships are created and strengthened with community organisations, schools and the University of Canterbury.

1.9          Foster the development of leadership and celebrate this across the wards.  

Community Board Engagement

1.10       Advocate for the promotion and accessibility of the Community Board and its members so as to enhance more active participation and transparency in the Board’s decision-making.

1.11       Supporting and enabling consultation to gain clear views from the community.

Social Wellbeing

1.12       Advocate for safe, well-run and attractive social housing and strategies that reduce homelessness in the city. 

1.13       Support the creation of safe, accessible and connected places for people to meet in the community.

1.14       Support local events and activities that bring communities together.  

1.15       Support innovative projects that enhance social wellbeing.

 

2.        Liveable City

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

2.1       Residents feel safe in their communities and neighbourhoods.

2.2       Residents have ready access to parks and greenspace for recreational facilities and activities.

2.3       The cultural, natural and built heritage is acknowledged, valued and enhanced.

2.4       Children are provided with fun and safe environments.

2.5       Community facilities are provided that meet the needs of communities. 

2.6       A safe, efficient and sustainable transport and local roading network.

 

Our Board Priorities are to:

Roading and Transport

2.7       Work with schools and community groups to ensure safe crossings and road networks near schools and along key transit routes. 

2.8       Support public transport and cycling initiatives that promote increased usage.

Planning

2.9       Advocate for improvements to parks, greenspace and recreational facilities. 

2.10    Advocate for the protection of the quality of residential living. 

2.11    Monitor the issues of green field subdivisions and increasing intensification across the ward. 

2.12    Advocate for the community facing the challenges of growth. 

2.13    Advocate and make decisions on effective traffic management measures that contribute to meeting the needs and connectivity of local communities.

2.14    Monitor planning issues and support community concerns through appropriate channels.

Community Facilities and Playgrounds 

2.15    Ensure the new Riccarton Community Centre and the Hornby Library and Customer Services and South West Leisure Centre meet the needs of the community.

2.16    Advocate for the timely provision of local facilities to meet the needs of growing local communities.

2.17    Ensure that usage of Council facilities is being optimised.

2.18    Advocate for the provision of quality playgrounds throughout the wards. 

Heritage

2.19    Support and advocate for the enhancement and protection of local heritage assets.

  

3.        Healthy Environment

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

3.1       A commitment to protect and improve the local environment.

3.2       Climate change and environmental sustainability is considered by the Community Board in its decision making, including for all new facilities.

 

Our Board Priorities are to:

3.3       Support and advocate to maintain clean drinking water and high standards of air quality.

3.4       Monitor pollution issues, quarrying effects and compliance of consents. 

3.5       Support local communities on land use, and air and water quality issues and where appropriate, advocate for and represent any community concerns arising.

3.6       Monitor and respond on parks and tree issues raised by the community.

3.7       Encourage and support the implementation of local sustainable greenspace use initiatives, for example, food forests and community gardens.

3.8       Support and advocate for initiatives aimed at addressing climate change. 

 

4.        Prosperous Economy

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

4.1       Strong local business communities.

4.2       An environment where innovative projects are trialled and supported.

4.3       Has a strong social enterprise sector.

 

Our Board Priorities are to:

4.4       Continue to liaise with local business networks.

4.5       Support initiatives that promote a wide range of innovative practices. 

4.6       Foster social enterprise initiatives. 

4.7       Advocate for Council rate increases to be kept as low as possible.   

4.8       Support the provision of more affordable and social housing. 

 

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 6

B         2.        Declarations of Interest.............................................................................. 6

C          3.        Confirmation of Previous Minutes................................................................. 6

B         4.        Public Forum............................................................................................ 6

B         5.        Deputations by Appointment....................................................................... 6

B         6.        Presentation of Petitions............................................................................ 6

Staff Reports

C          7.        Waipuna/Halswell-Hornby-Riccarton Community Board Area Report - May 2019 11

 

B         8.        Elected Members’ Information Exchange..................................................... 44

C          9.        Resolution to Exclude the Public................................................................ 45  

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waipuna/Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 14 May 2019,  be confirmed (refer page 7).

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

The public forum will be held at 4.30pm.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

 

 

Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                    Tuesday 14 May 2019

Time:                                   4.30pm

Venue:                                 Hao Room, Te Hāpua: Halswell Centre
341 Halswell Road, Halswell

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Catherine Chu

Ross McFarlane

Debbie Mora

 

 

14 May 2019

 

 

 

 

 

Matthew Pratt

Manager Community Governance, Halswell-Hornby-Riccarton

941 5428

matthew.pratt@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved HHRB/2019/00051

That the apologies for absence received from Vicki Buck, Jimmy Chen and Anne Galloway, be accepted.

Mike Mora/Debbie Mora                                                                                                                                         Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HHRB/2019/00052

That the minutes of the Waipuna/Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 30 April 2019, be confirmed.

Ross McFarlane/Natalie Bryden                                                                                                                         Carried

 

Community Board Resolved HHRB/2019/00053

That the minutes of the Joint Extraordinary Meeting of the Waimāero/Fendalton-Waimairi-Harewood Community Board and Waipuna/Halswell-Hornby-Riccarton Community Board held on Tuesday 30 April 2019, be confirmed.

Ross McFarlane/Natalie Bryden                                                                                                                         Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   265 Riccarton Road - Proposed School Buses - Parking Restrictions

 

Community Board Resolved HHRB/2019/00054 (Original Staff Recommendation accepted without change)

Part C

That the Waipuna/Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve under Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 that a marked bus stop for the exclusive use of school buses only subject to the following restriction: between the hours of 2.30pm to 3.30pm School Days Only, be installed on the south side of Riccarton Road as indicated in drawing TG133718 Issue 1, dated 16-4-2019 in Attachment A of the agenda staff report.

2.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in the agenda staff report.

3.         Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the agenda staff report are in place (or removed in the case of revocations).

Helen Broughton/Catherine Chu                                                                                                                       Carried

 

 8.     Elected Members’ Information Exchange

Part B

Board members exchanged information on the following:

·    Seymour Street - Heavy Vehicle Restriction – bylaw enforcement by the Police

·    Halswell Road (SH75)/Larsens Road - Right Turn Restrictions – New Zealand Transport Agency trial

·    Ilam and Upper Riccarton Residents’ Association - Annual General Meeting

·    Ilam Fire Station – Board invitation to opening

·    Carrs Road – access to the area is now controlled

·    Halswell Community Project – Annual General Meeting

 

   Meeting concluded at 4.51pm

 

CONFIRMED THIS 28TH DAY OF MAY 2019

Mike Mora

Chairperson   


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

 

7.     Waipuna/Halswell-Hornby-Riccarton Community Board Area Report - May 2019

Reference:

19/461877

Presenter:

Matthew Pratt, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waipuna/Halswell-Hornby-Riccarton Community Board decide to:

1.         Receive the Waipuna/Halswell-Hornby-Riccarton Community Board Area Report for May 2019.

2.         Receive and note the information contained in the staff memorandum regarding the removal of trees associated with the Cox’s Quaifes Stormwater Facility Project.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   The Board continues to receive strategic, technical and procedural advice mainly through an ongoing programme of Board seminars and/or workshops generally held at the conclusion of the Board’s twice monthly ordinary meetings.

3.1.2   A staff memorandum (refer Attachment A) is provided informing the Board of the delegated decision of staff to approve the removal of trees associated with the Cox’s Quaifes Stormwater Facility Project.

3.2       Board Reporting

3.2.1   Board members are invited through the issued weekly meetings schedule, to forward to local staff, any items they would like highlighted for inclusion in the Board’s monthly Newsletter, Newsline releases and the monthly report to the Council.

4.   Community Board Plan – Update against Outcomes

4.1       The next quarterly update will be included in the Area Report to the Board’s meeting on
24 September 2019.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   The Waipuna/Halswell-Hornby-Riccarton Community Board will consider applications to the 2019-20 Strengthening Communities Fund on 13 August 2019.

Of the 55 applications, the Board has already approved multi-year funded grants to six organisations in 2017-18 and 2019-9. 

A workshop is scheduled for early July to assist the Board in its initial deliberations ahead of its decision making allocations on 13 August 2019.

5.1.2   One of the projects that the Waipuna/Halswell-Hornby-Riccarton Community Board funded through the Local Response Fund featured on the Sunday current affairs television programme on 12 May 2019.  (https://www.tvnz.co.nz/shows/sunday/clips/blood-brothers)

The Board granted $1,000 towards the University of Canterbury Muslim Students Association to provide a retreat for Muslim youth from 25 to 27 April 2019.

The group of young Muslim males has been challenged by the deaths of two of the group members, brothers and other family and friends in the 15 March tragedy.  The retreat was an opportunity for the group to bond again outside of the city, providing avenues to deal with some of the issues they are facing in a non-threatening environment.

 

 

 


 

 

 

 

 

 

 

 

 

 

5.2       Other partnerships with the community and organisations

5.2.1   Staff continue to liaise with the University of Canterbury in a variety of areas.  Recent projects include a local body election awareness project and a combined presentation to the upcoming International Association of Public Participation (IAP2) Australasia symposium on community and student relationships.

5.3       Community Facilities

5.3.1   Riccarton Community Centre - Update

Excavation work for the building is now complete and work on the backfill stage is substantially advanced. 

 

The lift pit and first half of the external foundation beams have been poured and much of that boxing removed.  The photos below refer.

 

During June, things will get visually interesting on site with the pour of the ground floor scheduled for early in the month and the precast panels to be installed by mid-June.

 

The dewatering of the site presented considerable challenges affecting the programme and methodology, however the project remains on target for completion by December 2019.

 

Ongoing project updates will be provided on construction progress.

 

 

 

 

 

 

 

 

 

5.3.2   Community Link Building  

The Community Link building in Wycola Avenue has had a number of recent upgrades such as an internal paint, insulation and the installation of a heat pump. There is currently no tenant in the building.

In the interim, staff are making the building available for causal hire to the community to use for meetings. It is proposed that they will happen by the end of June 2019.

 

5.4       Infrastructure Projects - Update

5.4.1   This report (refer Attachment B) was initiated as a means of regularly updating Community Boards on the range of projects being delivered throughout the city by Capital Delivery Community Facilities. 

Each update has been given by the project manager for the project.

The information reported is from CPMS (Capital Project Management Data System) as at the 20th of each month, which is then checked by the programme manager and a project sponsor, hence the delay in the reporting date.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       City Mission

In the upcoming month, the City Mission free light bulb initiative will be targeting Broomfield.

 Residents will be able to have up to five energy efficient light bulbs installed in their home, potentially saving them $200 per year.  The initiative also partners with Fire and Emergency New Zealand to install smoke alarms as well as Community Energy Action and the Curtain Bank.  

6.2       126 On The Corner – Food Shed

The food shed has recently opened at 126 on the Corner.  They receive donated food from City Harvest twice a week as well as donations from an egg farm, other local suppliers and residents in the area. 

The shed was a donation from Mitre 10 and additional work such as painting, was carried out by local volunteers. Any food waste from the shed goes to the nearly poultry farm. 

The shed is open during the day and closed at nights. It has created a lot of interest in the centre, with more people popping in to find out about local activities. 

  

 

 

 

 

 

 

 

 

6.3       Walking Festival 2019

Online registrations for the Walking Festival are now live.

Groups and organisations are invited to submit their plans for walks at www.ccc.govt.nz/walkingfestival/registraion.

Last year's walking festival included 50 walks, including seven feature walks, led by 23 different groups and with over 7,000 participants.

It is expected that this year will bring even more walks, highlighting walking and recreation opportunities within the city and surrounding districts.

Registrations will close on 18 June 2019. 

7.   Community Board Funding Update

7.1       For the Board’s information, a summary is provided (refer Attachment C) on the status of the Board’s 2018-19 funding as at May 2019.

7.2       Youth Development Fund – under the Board's delegated authority, the following allocations were made in April 2019:

·    $500 to Milla Harper towards attending the Global Youth Ambassador Programme in China.

·    $500 to Frances Liebert towards attending the World Future Problem Solving Conference in Massachusetts, U.S.A.

·    $500 to Hugh Ryan towards attending the World Future Problem Solving Conference in Massachusetts, U.S.A.

·    $500 to Kennedy Vallance towards competing in the Under 21 Korfball Asia Oceania Championship in Shaoxing, China.

·    $500 to Matthew Hansen towards competing in the Under 21 Korfball Asia Oceania Championship in Shaoxing, China.

 The following allocation was also made on 9 May 2019:

·    $500 to Ella Harris towards representing New Zealand in Jitsuei Kai in the all Japan Goju Kai National Tournament in Sasebo, Japan.

7.3       Local Response Fund – under the Board's delegated authority, the following allocations were made in April 2019:

·    $1,000 to the University of Canterbury Muslim Students Association towards self-defence lessons for female students.

·    $1,000 to the University of Canterbury Muslim Students Association towards an Arthurs Pass Retreat for Muslim youth.

·    $1,000 to Deans Avenue Precinct Society Inc. towards providing Community Conversation Facilitation.

·    $1,000 to Oak Development Trust towards gift baskets for Muslim families in the Riccarton area.

7.4       Off the Ground Fund – under the Board’s delegated authority an allocation of $400 was made on 15 April 2019 to Sport Canterbury towards a launch event in Riccarton to promote Women’s Exercise Classes.

 

 

 

 

Attachments

No.

Title

Page

a

Cox's Quaifes Stormwater Facility - Tree Removals - Staff Memorandum

17

b

Capital Delivery Community Facilties - Update - March 2019

36

c

Waipuna/Halswell-Hornby-Riccarton Community Board - Funding Update - May 2019

39

 

 

Signatories

Authors

Cindy Sheppard - Governance Support Officer

Peter Dow - Community Board Advisor

Matthew Pratt - Manager Community Governance, Halswell-Hornby-Riccarton

Noela Letufuga - Support Officer

Emily Toase - Community Recreation Advisor

Karla Gunby - Community Development Advisor

Marie Byrne - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

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28 May 2019

 

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Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

 

8.      Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waipuna/Halswell-Hornby-Riccarton Community Board

28 May 2019

 

 

9.      Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Halswell-Hornby-Riccarton Community Board

28 May 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

10

Waipuna/Halswell-Hornby-Riccarton Board - Community Service and Youth Service Awards 2019 - Nominations

s7(2)(a)

Protection of Privacy of Natural Persons

Personal details of nominees and nominators are included in the report.

2019 Community Service Awards Function