Christchurch City Council

Supplementary No.2 Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                    Thursday 23 May 2019

Time:                                   9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor James Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

22 May 2019

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

23 May 2019

 

 

TABLE OF CONTENTS

 

17.      Resolution to Include Supplementary Reports....................................................... 4

20.      Amendment to the Financial Delegations of the Finance and Performance Committee of the Whole.............................................................................................................. 5

12.      Resolution to Exclude the Public......................................................................... 7


Council

23 May 2019

 

 

17. Resolution to Include Supplementary Reports

1.      Background

1.1          Approval is sought to submit the following reports to the Council meeting on 23 May 2019:

20.   Amendment to the Financial Delegations of the Finance and Performance Committee of the Whole

21.   Regenerate Christchurch - Letter of Expectations 2019/20

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.      Recommendation

2.1          That the reports be received and considered at the Council meeting on 23 May 2019.

20.   Amendment to the Financial Delegations of the Finance and Performance Committee of the Whole

21.   Regenerate Christchurch - Letter of Expectations 2019/20

 

 


Council

23 May 2019

 

 

20.   Amendment to the Financial Delegations of the Finance and Performance Committee of the Whole

Reference:

19/535286

Presenter(s):

Carol Bellette – General Manager Finance and Commercial (CFO)

 

 

1.   Purpose of Report

1.1       The purpose of this report is to request Council approval for the amendment of the financial delegations for the Finance and Performance Committee of the Whole (the Committee).

2.   Staff Recommendations

That the Council:

1.         Revokes the following delegations to the Finance and Performance Committee of the Whole:

·   Approve preferred suppliers for capital projects where the value of the contract exceeds $15 Million”

·   Approve preferred suppliers and contracts from both capital and operational budgets relating to the Council’s Information Technology systems where the value of the contract exceeds $15 Million of capital expenditure or $10 Million of operational expenditure”

2.         Delegates to the Finance and Performance Committee of the Whole the following:

a.         Approve the procurement plans (where applicable), preferred supplier, and contracts for all capital expenditure where the value of the contract exceeds $15 Million (noting that the Committee may sub delegate authority for approval of the preferred supplier and /or contract to the Chief Executive provided the procurement plan strategy is followed).

b.         Approve the procurement plans (where applicable), preferred supplier, and contracts, for all operational expenditure where the value of the contract exceeds $10 Million (noting that the Committee may sub delegate authority for approval of the preferred supplier and /or contract to the Chief Executive provided the procurement plan strategy is followed).

3.   Background

3.1       At its meeting on 11 April 2019 the Council made changes to the Committee’s delegations in relation to Section 17A reviews and Development Contributions. In doing so the Council agreed that the delegations to the Committee be kept under review to reflect that it is now a committee of the whole.

Decision Making Authority

3.2       As noted below the existing financial delegations specifically refer to the approval of preferred suppliers and contracts for Capital projects and the Council’s Information Technology systems but does not include operational expenditure.

·   “Approve preferred suppliers for capital projects where the value of the contract exceeds $15 Million”

·   “Approve preferred suppliers and contracts from both capital and operational budgets relating to the Council’s Information Technology systems where the value of the contract exceeds $15 Million of capital expenditure or $10 Million of operational expenditure”

3.3       Under its Terms of Reference the Committee considers reports on matters relating to “the Council’s operational and capital expenditure, including any material discrepancies from planned expenditure.

3.4       It is the intention for the Committee to review key contracts. It is therefore recommended that the Committee be given the delegation to approve preferred suppliers, contracts and/or procurement plans for operational expenditure where the value of the contract exceeds $10 Million. In addition it is noted that the Committee may sub delegate authority to the Chief Executive for approval of the preferred supplier or contract provided that the procurement plan strategy is followed.

3.5       The recommendation also seeks to make an amendment for clarification in relation to preferred suppliers for capital projects/expenditure. 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Samantha Kelly - Committee and Hearings Advisor

Carol Bellette - General Manager Finance and Commercial (CFO)

Approved By

Carol Bellette - General Manager Finance and Commercial (CFO)

   

 

 


Council

23 May 2019

 

 

12.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

23 May 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

21

Regenerate Christchurch - Letter of Expectations 2019/20

s7(2)(i)

Conduct Negotiations

As the information is provided to allow future discussion and negotiations it is appropriate that these comments can be made on a confidential basis.

With the approval of the Chief Executive of the Council in consultation with the Chief Executive of Regenerate Christchurch